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The Minden Town Board meeting will be held on Wednesday, May 5, 2010, at 1602 Esmeralda Avenue in Minden, Nevada beginning at 6:00 p.m. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements. When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. Copies of this notice and agenda have been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administrative Office, Minden Post Office, Douglas County Administration Building, and the CVIC Hall bulletin board and the Carson Valley Chamber of Commerce and Visitor’s Authority. I. PRELIMINARY MATTERS AND PUBLIC INTEREST COMMENTS 6:00 p.m. Call meeting to order 1. Pledge of allegiance 2. Approval of agenda 3. Approval of minutes of April 7, 2010 4. Approval of vouchers 5. Public comment: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken. II. STAFF REPORTS Note: Items on the Administrative Agenda will not be discussed during the staff reports. 1. Public Works: report of activities by Public Works Staff 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the town and its advisory board of functions granted to the Town under the provision of Chapter 269 of the Nevada Revised Statutes, the Douglas County Code, the Town ordinances and policies. These items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. This item may include a report on the status of the Ninth Judicial District Court Order affirming Nevada State Engineer Ruling 5791 entered February 24, 2010. 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. ---PAGE BREAK--- Minden Town Board Agenda May 5, 2010 Page 2 of 2 5. Board member reports: Chairman’s report Board member comments III. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information that was received after the date staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. The Chairman has the right to establish time limits for comments and to allow for rebuttal. 1. (7:00 p.m.) Appearance by Rich Crombie regarding the Nevada Territory Wild West Fair, August 25-29, 2010, Reno Livestock Events Center, Reno, Nevada. 2. (7:15 p.m.) Discussion and possible action to Examine, Award, Continue, or Reject bid for the 2010 Street Rehabilitation program to the lowest responsive and responsible bidder. Staff recommends Don Garcia Excavating and Paving, Inc., in the amount of $362,901.15; and, if awarded, authorize Chairman to execute Agreement for same. Appearance by Town Engineer. 3. (7:20 p.m.) Discussion and possible action to Examine, Award, Continue, or Reject bid for the Transmission Main Materials for the East Buckeye Road and East Valley Road Water Line Project to the lowest responsive and responsible bidder. Staff recommends Ferguson Waterworks in the amount of $1,129,141.61; and, if awarded, authorize Chairman to execute Agreement for same. Appearance by Town Engineer. 4. (7:25 p.m.) Discussion and possible action to Approve, Approve with conditions, Continue, or Deny the Town of Minden Final Budget for the Fiscal Year 2010-2011. Appearance by Town Manager. 5. (7:30 p.m.) Discussion and possible action to Approve, Approve with conditions, Continue, or Deny request from Silver State Charter Schools to place a banner over Esmeralda Avenue, a minor variance to or departure from the Town’s ordinances and policies. Appearance by Town Manager. 6. (7:35 p.m.) Discussion and possible action to Approve, Approve with conditions, Continue, or Deny request by Winhaven Gardens Homeowner’s Association for the Town of Minden to fund and procure an appraisal of a perpetual easement over all or a portion of Assessor’s Parcel Number (APN) 1320-29-112- 002 (landscape and drainage open space within Winhaven subdivision), in an amount not to exceed five thousand dollars ($5,000). The referenced parcel of real property is the preferred location for the proposed Town of Minden’s Heybourne Water Booster Pump Station necessary to serve water to Douglas County, Indian Hills General Improvement District (IHGID), and other customers north of the Town of Minden. Appearance by Town Manager. 7. (7:40 p.m.) Discussion and possible action to Approve, Approve with conditions, Continue, or Deny request by Ted Thran, Douglas County Clerk-Treasurer, to verify the accuracy of the Clerk’s records for Town Board member service; and, if verified, authorize the Town Manager to acknowledge the accuracy of the Clerk’s records by signing the acknowledgement letter. Appearance by Town Manager. 8. (7:45 p.m.) Discussion and possible action to Approve, Approve with conditions, Continue, or Deny a Request a Lease for Debra White-Orr, dba 5th Street Salon, in the CVIC Hall Annex, 1604 Esmeralda Avenue, Suite 202. Appearance by Town Manager. IV. ADJOURNMENT