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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, September 2, 2020, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Matt Bernard, Roxanne Stangle, John Stephans, Bill Driscoll and Susie Jackson. Staff present: Ryan Russell, JD Frisby, Jeff Cady, and Rachel Hamer. Chairman Stephans called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Matt Bernard. PUBLIC COMMENT: Mr. Robert Pohlman gave public comment on storm water at Heybourne Meadows and concern over floodwater and storm drains. Mr. Jim Slade gave public comment on the proposed Master Plan update, the open meeting law violation, and his feelings on the meeting last year. See attached comments. APPROVAL OF AGENDA: Stangle/Driscoll moved to approve the September 2, 2020 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Jackson/Bernard moved and seconded approval of the August 5, 2020 Board Meeting Minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: None at this time. BOARD MEMBER REPORTS: Mrs. Jackson relayed that her recent tour of Schat’s Bakery was a first class operation and looks forward to its’ opening. CONSENT AGENDA: 1. Approval of the August 2020 financial report including claims paid July 24, 2020 through August 20, 2020 for Fiscal Year 19/20 and 20/21. Bernard/Jackson moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to provide staff direction regarding conceptual designs for the Seeman Pond Improvement project. Discussion and possible action may include selecting a design by adding or removing items as shown by staff conceptual plan. Appearance by JD Frisby, Town Manager. Mr. Frisby gave a presentation on the conceptual design for the proposed improvements for the Seeman Pond. Possible improvements include landscaping, a floating dock, benches, a restroom and pavilion. Mr. Frisby asked the Board for priorities as we choose which components the Town will start with. Mr. Bernard relayed that he has been ---PAGE BREAK--- Minden Town Board Minutes September 2, 2020 Page 2 of 4 working with a Foundation that is interested in possibly collaborating with the Town on the project. Board comments included questions on the amount the foundation would be willing to partner with. They also selected items that they were willing to push out and put lower on the priority list. Emphasis was placed on need to accomplish the basics to have a functioning park area. Mr. Frisby gave the Board the Staffs’ priorities the budgeted $350,000 would cover. After thoughtful and intelligent deliberation Bernard/Stangle moved and seconded direction to Staff to budget and prioritize $100,000 for a parking lot, $165,000 for a restroom, $26,000 for a DG surfacing, $7,000 for picnic tables, $42,000 for ADA accessible floating dock and $7,000 for park benches for the Seeman Pond Improvement Project and to continue to coordinate with the Board. Motion carries unanimously. 2. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a responsive bid from Carson Pump, for the Fiscal Year 2020/2021 Well #3 Rehabilitation Project for an amount of $28,580.00 with the project total not to exceed the budgeted amount. If approved, the Board may also authorize the Chairman to execute an agreement for this project in a form acceptable to Town Counsel. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby have a brief explanation on the project. This is the next well scheduled to be rehabbed as part of the 10 year Capital Improvement Plan. After thoughtful and intelligent deliberation Driscoll/Jackson moved and seconded approval of a responsive bid from Carson Pump, for the Fiscal Year 2020/2021 Well #3 Rehabilitation Project for an amount of $28,580.00. Approval also includes authorization of the Chairman to execute and agreement and the Town Manager to approve change orders up to 10% of the contract amount. Motion carries unanimously. 3. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a responsive bid from LA Perks, for the Fiscal Year 2020/2021 Well #4 Project which includes underground fuel tank removal and above ground reconstruction of the tank for an amount of $34,865.00 with the project total not to exceed the budgeted amount. If approved, the Board may also authorize the Chairman to execute an agreement for this project in a form acceptable to Town Counsel. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby have an explanation of the project. ---PAGE BREAK--- Minden Town Board Minutes September 2, 2020 Page 3 of 4 After thoughtful and intelligent deliberation, Jackson/Stangle moved and seconded approval of a responsive bid from LA Perks, for the Fiscal Year 2020/2021 Well #4 Project which includes underground fuel tank removal and above ground reconstruction of the tank for an amount of $34,865.00 with the project total not to exceed the budgeted amount. Approval also includes authorization of the Chairman to execute and agreement and the Town Manager to approve change orders up to 10% of the contract amount. Motion carries unanimously. 4. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a responsive bid from Bryant Electric, for the Fiscal Year 2020/2021 Well #10 VFD Replacement Project for an amount of $20,500.00 with the project total not to exceed the budgeted amount. If approved, the Board may also authorize the Chairman to execute an agreement for this project in a form acceptable to Town Counsel. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby gave an explanation on this item and the need to address the soft start issue with this Well. After thoughtful and intelligent deliberation, Jackson/Stangle moved and seconded approval of a responsive bid from Bryant Electric, for the Fiscal Year 2020/2021 Well #10 VFD Replacement Project for an amount of $20,500.00 with the project total not to exceed the budgeted amount. Approval also includes authorization of the Town manager to execute and agreement and approval for the Town Manager to approve change orders up to 10% of the contract amount. Motion carries unanimously. 5. For possible action: Discussion and possible action to acknowledge the Findings of Fact and Conclusions of Law ("Opinion") resulting from the Office of Attorney General investigating in the matter of Attorney General File Nos. 13897-338 and 339. A copy of the Opinion is attached to these minutes. Appearance by Ryan D. Russell, Town Counsel. Mr. Russell have the background on this item. After thoughtful and intelligent deliberation, Bernard/Driscoll moved and seconded to acknowledge the findings of fact and conclusion of the opinion of law resulting from the office of the Attorney General investigation on the matter of Attorney General Files 13897-338 & 339. Motion carries unanimously. 6. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent, Seth Altamirano, Town Accountant and JD Frisby, Town Manager. ---PAGE BREAK--- Minden Town Board Minutes September 2, 2020 Page 4 of 4 Mr. Cady offered to answer any questions the Board may have. Mr. Frisby offered to answer any questions the Board may have and relayed that Safe Street is being moved to the Fair Grounds due to the COVID-19 outbreak. PUBLIC COMMENT: Mr. Bruce Jacobsen gave public comment on the shortness of the meetings. Mr. Jim Slade gave public comment on the need to go back to the way that public comment was done before. He gave further comments on the Park Ranch proposal and the growth it will create for the Town. See the attached comments. Mr. Jerry Turner gave public comments on COVID-19, the United Nations Agenda 21 and the worlds’ money barons. ADJOURNMENT: Mr. Driscoll moved to adjourn the meeting at 6:13pm. ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK---