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The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, January 2, 2013, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements (BIS). When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may at any time remove an item from the agenda or delay discussion relating to an item on the agenda. Any restrictions imposed by the Board or its chair on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted at or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. 5:30 P.M. CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: December 5, 2012 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. STAFF REPORTS: Items on the Administrative Agenda will not be discussed during staff reports. 1. Public Works: report of activities by Public Works staff. 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the Town and its advisory board of functions granted to the Town under provision of Chapter 269 of the Nevada Revised Statues, the Douglas County Code, the Town ordinances and policies. These items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. ---PAGE BREAK--- Minden Town Board Agenda January 2, 2013Page 2 of 3 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 5. Board member reports: Board member comments Chairman’s report CONSENT AGENDA FOR POSSIBLE ACTION Items may be moved to or from the Consent Agenda at the request of a Town Board member or member of the public at the beginning of the Board meeting during the Approval of Agenda item. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard during the Administrative Agenda immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of November 2012 financial report including claims paid November 22, 2012 through December 20, 2012. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information received by the Town after the staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public comment including testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. For items on which action is to be taken, the Chairman will close the hearing of public comments before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 6:30 p.m. 1. a. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny Development Application (DA) 12-045, a Major Modification of a Special Use Permit (ref. File 620) for Mike Pegram, G PEG II, LLC, to allow an outdoor events center for the Carson Valley Inn. The subject property is located at 1625 Highway 395 N in the TC (Tourist Commercial), A-19 (Agricultural - 19 acre minimum parcel size), and GD (Gaming District Overlay) zoning districts in the Minden/Gardnerville Community Plan (APN 1320-29-401-018). Appearance by Mark Rotter, Town Manager. Public Comment. b. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to set permissible times for amplified sound and performance lighting for the Accessory Outdoor Event Area at the Carson Valley Inn as follows: Amplified sound and performance lighting are restricted to the hours of 8:00 a.m. to 10:00 p.m. for large events (400 attendees or greater); amplified sound and performance lighting are restricted to the hours of 8:00 a.m. to 11:00 p.m. for small events (up to 400 attendees); a single event can include a multiple- day performance; however, the days of a single event must be continuous. Appearance by Mark Rotter, Manhard Consulting, Ltd. Public Comment. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request to change trash service to no longer include pick up on state holidays beginning February 1, 2013 and to move green waste pick up from Tuesdays to Thursdays. Appearance by Greg Hill, Minden Superintendent of Public Works. Public comment. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny a request to approve the Proposed Plan of Correction regarding the financial ---PAGE BREAK--- Minden Town Board Agenda January 2, 2013Page 3 of 3 audit for the fiscal year ending June 30, 2012 prepared by the Minden Town Manager in compliance with NRS 354.6245. Appearance by Jenifer Davidson, Minden Town Manager. Public comment. 4. a. For possible action: Conduct Town Board review and evaluation of employee performance in accordance with paragraph 10 of the November 16, 2011 Employment Contract between the Town of Minden and Jenifer Davidson (the Contract), followed by Board deliberation and possible action to approve, approve with conditions, continue, or reject the 2012 evaluation of Ms. Davidson’s 2012 performance as Town Manager. Discussion and possible action may include approval of merit pay in an amount not to exceed 10% of the base salary amount, based upon the employee’s specific job performance, in accordance with paragraph 7 of the Contract. Public comment. b. Not for possible action: Discussion regarding goal setting and evaluation process for the 2013 performance evaluation of the Minden Town Manager. Appearance by Charles Condron, Minden Town Board Chairman. Public Comment. ADJOURNMENT