Full Text
The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, June 1, 2022, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Susan Jackson, Steven Thaler, Bryan Davis, Roxanne Stangle, and Bill Driscoll. Staff present: Ryan Russell, JD Frisby, Jeff Cady and Rachel Hamer. Chairman Driscoll called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Davis. PUBLIC COMMENT: Renea Louie shared information on the upcoming birthday celebration for Bob Thompson Netzley who is turning 100. APPROVAL OF AGENDA: Jackson/Thaler moved and seconded approval of the June 1, 2022 Agenda as presented. Motion carries unanimously. APPROVAL OF MINUTES: Stangle/Jackson moved and seconded approval of the May 4, 2022 Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: Member Stangle relayed that the farmers markets are very busy this year. Member Jackson thanked Mr. Pohlman for his tour of Minden. CONSENT AGENDA: 1. Approval of the May 2022 financial report including claims paid April 22, 2022 through May 19, 2022 for Fiscal Year 21/22. Stangle/Jackson moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For presentation only: Presentation of TOWN OF MINDEN PROCLAMATION NO. 2022P-003: A proclamation celebrating the 30th Anniversary of the Douglas County Business Council. Appearance by JD Frisby, Town Manager. Vice Chairman Thaler presented TOWN OF MINDEN PROCLAMATION NO. 2022P- 003: A proclamation celebrating the 30th Anniversary of the Douglas County Business Council. Renea Louie and Bobbie Thompson from the Douglas County Business Council thanked the Town for all their support over these past 30 years. ---PAGE BREAK--- Minden Town Board Minutes June 1, 2022 Page 2 of 4 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by the Nevada League of Cities for the Town of Minden to reconsider membership. Appearance by Wesley Harper, Executive Director of the Nevada League of Cities and Municipalities and Cedric Crear, President of the Nevada League of Cities and Municipalities and City Councilman for the City of Las Vegas. Cedric Crear came before the Board to ask the Town Board to reconsider membership to Nevada League of Cities. They gave an explanation as to what the League can provide to the Town of Minden. Board comments included thanks to the League for coming back and that there is interest to proceed, if, the League can provide the level of service that they promise. Concern was expressed over the cost of the renewal that was originally proposed and the Town’s return on investment. Comments from the League included how they can assist with issues the Town may have and provided examples to the Town of other municipalities that they have assisted with various problems. Public Comment: None After thoughtful and intelligent deliberation, Davis/Stangle moved and seconded approval of the request to reconsider renewal to the Nevada League of Cities with the condition that the Town Manager renew on the prior terms. Motion carries unanimously. 3. For possible action: Discussion and possible action, to approve, approve with conditions, continue or deny a request by Town Staff to utilize Farr West Engineering to design Phase II of the Town of Minden Waterline Replacement in US Hwy 395 in the amount of $229,800.00. If approved, the Board may also authorize the Town Manager to execute an agreement acceptable to Town Counsel for the same, on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby gave a brief explanation on the request and why this is before the Board. Public Comment: None After thoughtful and intelligent deliberation, Thaler/Jackson moved and seconded approval of a request by Town Staff to utilize Farr West Engineering to design Phase II of the Town of Minden Waterline Replacement in US Hwy 395 in the amount of $229,800.00. Approval includes authorization of the Town Manager to execute an agreement acceptable to Town Counsel for the same, on behalf of the Town. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes June 1, 2022 Page 3 of 4 4. For possible action: Discussion and possible action to direct staff regarding possible creation and adoption of a policy for bear proof trash receptacles and the costs attendant thereto. Appearance by JD Frisby, Town Manager. Mr. Frisby relayed why this is before the Board and asked for direction from the Board on specifics for what the Board would like to see for the bear can distribution as it relates to a policy. Board comments included a possible desire for a 50/50 cost share, payment would need to be paid in full upfront, concern over damage that may occur and who is responsible for the cans. There was a thought of bringing forward a survey to the residents. Public Comment: Carlo Lurri mentioned that he liked the possibility of a rate difference for bear cans. After thoughtful and intelligent deliberation, Thaler/Jackson moved and seconded a motion to bring back a policy for bear can distribution and reimbursement that calls for a 50/50 cost share, with the Town owns the can, and to establish a yearly budget. Motion carries unanimously. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution TOM2022R-002, augmenting the FY 2021/2022 budget. Appearance by JD Frisby, Town Manager. Mr. Frisby relayed what the augment is for and offered to answer any questions that the Board may have. Board comments included: Public Comment: After thoughtful and intelligent deliberation, Jackson/Davis moved and seconded approval of Town of Minden Resolution TOM2022R-002, augmenting the FY 2021/2022 budget. Motion carries unanimously. 6. For possible action: Discussion and possible action to ratify or amend the Town of Minden Resolution Number TOM-2015R-02 adopting the Town Board’s Norms and Procedures. Appearance by JD Frisby, Town Manager. Mr. Frisby brought this forward to the Board for annual review, and asked the Board if they had any questions, or if there is any desire to change anything. No changes were mentioned by the Board. Public Comment: None After thoughtful and intelligent deliberation, Thaler/Davis moved and seconded ratification of the Town of Minden Resolution Number TOM-2015R-02, adopting the Town Board’s Norms and Procedures. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes June 1, 2022 Page 4 of 4 7. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady offered to answer any questions. Mr. Frisby gave updates on several items of interest and offered to answer any questions the board may have. Public Comment: None ADJOURNMENT: Chairman Driscoll adjourned the meeting at 7:11pm.