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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, November 6, 2019, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Matt Bernard, Roxanne Stangle, John Stephans, Bill Driscoll and Susie Jackson. Staff present: Ryan Russell, JD Frisby, Jeff Cady and Rachel Hamer. Chairwoman Stangle called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Bill Driscoll. PUBLIC COMMENT: Mr. Turner gave public comment citing literature regarding government control. Mrs. Hellwinkel, representing the Douglas County Historical Society, relayed that the society has proclaimed the year 2020 as “DCHS Salutes Agriculture” with a new building that was procured with grant funds. February 29, 2020 will be the grand opening. APPROVAL OF AGENDA: Stephans/Bernard moved to approve the November 6, 2019 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Stephans/Driscoll moved and seconded approval of the October 2, 2019 Board Meeting Minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby thanked John Damann for his donation of an antique water coupler. BOARD MEMBER REPORTS: Mr. Driscoll relayed some items of interest from the Carson Valley Chamber of Commerce. Mrs. Jackson thanked Staff for the work being done at Jake’s Wetlands and asked if we could write a letter of thanks to Brian Tibbitts for the work. CONSENT AGENDA: 1. Approval of the October 2019 financial report including claims paid September 20, 2019 through October 24, 2019 for Fiscal Year 19/20. Stephans/Jackson moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to approve, approve with conditions, deny, or continue a donation to Wreaths Across America for the Gardnerville Garden Cemetery in an amount not to exceed $500.00. Appearance by Laurie Hickey. ---PAGE BREAK--- Minden Town Board Minutes November 6, 2019 Page 2 of 3 Laurie Hickey, representing Main Street Gardnerville, gave a brief explanation regarding the request. There is a fundraising effort to raise the money to place the wreaths on the 200+ veterans’ graves in the Gardnerville Garden Cemetery. Board comments included support of our veterans and the willingness to volunteer time in the effort. Public Comment: Mr. Turner gave public comment regarding his support of veterans but suggested that the money should go only for this project not to Main Street America. After thoughtful and intelligent deliberation, Jackson/Bernard moved and seconded approval of a donation to the Wreaths Across America for the Gardnerville Garden Cemetery in the amount not to exceed $500 for wreaths. Motion carries unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue, or reject a Settlement Agreement by and among the Allerman Upper-Virginia Irrigation Company, Inc., and the Town of Minden and Douglas County, Nevada. Approval of this item would include payment of the Town’s insurance deductible in the amount of $500.00. Appearance by Ryan Russell, Town of Minden Counsel. Mr. Russell gave a short background on this item and his recommendation on the matter. Board comments included the disappointment that this has come forward and there is no proof that this was caused by the Town or that the proposed fix will address the issue. Public comment: None After thoughtful and intelligent deliberation, Driscoll/Jackson moved and seconded to recommend the substance of the settlement agreement as presented with the condition that it be reduced to a settlement agreement in a format acceptable with Town Council. Motion carries unanimously. 3. For possible action: Discussion and possible action to approve a date change of the regularly scheduled Town Board Meeting from January 1, 2020, at 5:30 p.m. to January 8, 2020 at 5:30 p.m.. Appearance by JD Frisby, Town of Minden. Mr. Frisby relayed that the Board meeting would fall on the holiday. Public Comment: None After thoughtful and intelligent deliberation, Stephans/Bernard moved and seconded approval of a change of date for the regularly scheduled Town Board Meeting from January 1, 2020, at 5:30 p.m. to January 8, 2020 at 5:30 p.m. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes November 6, 2019 Page 3 of 3 4. For possible action: Discussion and possible action to approve, approve with conditions, deny or continue a draft Standby/On-Call Policy for the Town of Minden Public Works Department. Appearance by JD Frisby, Town Manager. Mr. Frisby explained how this policy came forward with a highlight of a few items and offered to answer any questions the Board may have. Mr. Bernard expressed pleasure in how far the Town has come in the organization of how we run our regional water system. Public Comment: None After thoughtful and intelligent deliberation Bernard moved to approve the Standby/On-Call Policy as presented for the Town of Minden Public Works Department. Motion carries unanimously. 5. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Frisby gave highlights of several projects and events. Ms. Stangle thanked the Staff for their work and efforts in saving the Town money with their hard work on projects like the restroom. PUBLIC COMMENT: Mr. Turner continued his comments on democracy, globalists, and socialism. ADJOURNMENT: Mr. Stephans moved to adjourn the meeting at 6:09pm.