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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, March 4, 2020, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Matt Bernard, Roxanne Stangle, John Stephans, Bill Driscoll and Susie Jackson. Staff present: Ryan Russell, JD Frisby, Jeff Cady, Seth Altamirano and Rachel Hamer. Chairman Stephans called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Matt Bernard. PUBLIC COMMENT: Mr. Turner gave public comment regarding UN 21 and the United Nations. Further comments revolved around socialism, 501c(3)’s and the globalists. APPROVAL OF AGENDA: Stangle/Jackson moved to approve the March 4, 2020 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Jackson/Driscoll moved and seconded approval of the February 5, 2020 Board Meeting Minutes. Motion carried unanimously. EMPLOYEE AWARDS: A ten year award was presented to Rachel Hamer. ACKNOWLEDGEMENT OF GIFTS: None at the time. BOARD MEMBER REPORTS: Mr. Driscoll gave a brief update on the Chamber of Commerce. CONSENT AGENDA: 1. Approval of the February 2020 financial report including claims paid January 24, 2020 through February 20, 2020 for Fiscal Year 19/20. 2. Approval of a request by Town Staff to close the following streets for the Town of Minden 4th of July Celebration and Children’s Patriotic Bike Parade from 8:00am until 4:00pm on Saturday, July 4, 2020: Esmeralda Avenue and Mono Avenue from Fifth Street to Sixth Street, and Fifth Street and Sixth Street from Esmeralda Avenue to Mono Avenue. 3. Approval of a request by Eduardo and Susan A. Almeida, dba Minden Electric to lease 1604 Esmeralda Avenue, Suite 201 for $438 plus a $50 flat rate for utilities per or an amount to be determined by the Board. Possible action may include authorizing the Chairman to execute a lease agreement with a one year lease term and a one year renewal option for the same in a format acceptable to Town Counsel. 4. Approval of a request by Eduardo and Susan A. Almeida, dba Minden Electric to lease 1604 Esmeralda Avenue, Suite 203, Minden, NV for $488 plus a $50 flat rate for utilities ---PAGE BREAK--- Minden Town Board Minutes March 4, 2020 Page 2 of 6 per month or an amount to be determined by the Board. Possible action may include authorizing the Chairman to execute a lease agreement with a one year lease term and a one year renewal option for the same in a format acceptable to Town Counsel. 5. Approval of a request by Michelle Harmon, dba Fifth Street Salon, to lease 1604 Esmeralda Avenue, Suite 202, Minden, NV for $488 plus a $50 flat rate for utilities per month or an amount to be determined by the Board. Possible action may include authorizing the Chairman to execute a lease agreement with a one-year lease term and a one-year renewal option for the same in a format acceptable to Town Counsel. Driscoll/Bernard moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to approve, approve with conditions, or deny a request by C.O.D Casino to close Esmeralda Avenue between Sixth Street and Third Street; Fourth Street from the alleyway between Esmeralda Avenue and US Highway 395 and the alleyway between Esmeralda Avenue and Mono Avenue; and Fifth Street from the alleyway between Esmeralda Avenue and US Highway 395 to Mono Avenue on Sunday, June 21, 2020 and Saturday, September 19, 2020 from 8:00 am until 3:00 pm for a Car Show event. The request includes the waiving the street closure fees associated with these two events. Appearance by Duane Hayward on behalf of C.O.D. Casino. Mr. Hayward from the C.O.D. Casino gave a brief explanation on the proposed expansion of the car show and offered to answer any questions that the Board may have. Mrs. Jackson thanked C.O.D. for donating funds and food to the Carson Valley Community Food Closet. Ms. Stangle asked him to work in coordination with the downtown businesses. Mr. Bernard expressed his approval of this event. Public Comment: None. After thoughtful and intelligent deliberation, Jackson/Stangle moved and seconded approval of a request by C.O.D Casino to close Esmeralda Avenue between Sixth Street and Third Street; Fourth Street from the alleyway between Esmeralda Avenue and US Highway 395 and the alleyway between Esmeralda Avenue and Mono Avenue; and Fifth Street from the alleyway between Esmeralda Avenue and US Highway 395 to Mono Avenue on Sunday, June 21, 2020 and Saturday, September 19, 2020 from 8:00 am until 3:00 pm for a Car Show event which includes waiver of the street closure fees. Motion carries unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions, or deny a request by Jenny McQuain and The Corner Bar to close a ---PAGE BREAK--- Minden Town Board Minutes March 4, 2020 Page 3 of 6 portion of 4th Street between Esmeralda Avenue and Mono Avenue from 11:00 am to 6:00 pm on March 28, 2020 for the “Funds for Kylee” fundraiser. The request includes the waiving of the street closure fees associated with this event. Appearance by Jenny McQuain and Pasquale Cioffi of The Corner Bar. Ms. McQuain gave a brief explanation on the event. The Board expressed their support of the event. Public comment: None After thoughtful and intelligent deliberation, Bernard/Stangle moved and seconded approval of a request by Jenny McQuain and The Corner Bar to close a portion of 4th Street between Esmeralda Avenue and Mono Avenue from 11:00 am to 6:00 pm on March 28, 2020 for the “Funds for Kylee” fundraiser which includes waiving the street closure fees associated with the event. Motion carries unanimously. 4. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a proposal from Great Western Recreation for the Fiscal Year 2019/2020 Westwood Park Playground Upgrade for the amount not to exceed $245,319.20. If approved, the Board may also authorize the Chairman to execute an agreement for this project in a form acceptable to Town Counsel. Appearance by JD Frisby, Town Manager. Mr. Frisby gave a description of the project, the specifications and broke down the costs. Mr. Driscoll asked to leave it to Staff and keep within the budget. Mrs. Jackson expressed frustration with the cost of the equipment and the desire to keep away from the wood chips. Ms. Stangle wished to keep things first class with Westwood Park. Mr. Bernard expressed his surprise with the cost of the playground equipment and is in support with a durable and long lasting surface. Mr. Stephans asked about the timelines and the desire to get this done quickly and the desire to have the colors discussed. Board members discussed several options. Public comment: Mr. Turner expressed agreement towards anything for the kids. After thoughtful and intelligent deliberation, Bernard/Stangle moved and seconded a proposal from Great Western Recreation for the Fiscal Year 2019/2020 Westwood Park Playground Upgrade for the amount not to exceed $245,319.20. Approval includes the authorization for the Chairman to execute an agreement for this project in a form acceptable to Town Counsel with Staff determining the colors used. Motion carries unanimously. 5. For possible action: Discussion and possible action to provide direction to Staff regarding a staff presentation on the 2020 Financial State of the Town for the Town ---PAGE BREAK--- Minden Town Board Minutes March 4, 2020 Page 4 of 6 of Minden. Appearance by Seth Altamirano, Town Senior Accountant and JD Frisby, Town Manager. Mr. Altamirano gave a presentation on the Financial State of the Town for the current fiscal year and offered to answer any questions that the Board may have. Mr. Stephans asked if FTE’s for the wholesale water fund are going to stay the same. Mr. Altamirano relayed that there are no changes at this time. The Board thanked Staff for making things clear. Public comment: None 3. For possible action: Discussion and possible action to formally accept, accept with conditions, continue or deny improvements such as water system and storm drains, as well as dedication of streets for the Heybourne Meadows Subdivision Phase IVA and a portion of Phase V to the Town of Minden for maintenance. Appearance by Rob Anderson, RO Anderson Engineering. Mr. Bernard recused himself from the item as he works in a capacity for RO Anderson. Mr. Anderson gave a brief explanation on the development and the improvements. Mr. Driscoll has expressed concern regarding the condition of the streets due to heavy equipment if it is approved now. He also asked if the storm water portion is completed. Mr. Anderson said that it is not, but those improvements will come with the other phases. Mrs. Jackson asked if Staff has inspected it, JD relayed that Staff has been involved. Mr. Frisby asked if there is a warranty period on improvements. Mr. Anderson relayed that there is a 12-month period after the Notice of Completion. Mr. Frisby relayed that there is concern with the entrance and the asphalt that was poured on a very cold day and that the Town will be watching that area in particular. Public comment: Mr. Pohlman gave comments on an automatic street sign for the Children crossing to the school. After thoughtful and intelligent deliberation, Jackson/Driscoll moved and seconded acceptance of improvements such as water system and storm drains, as well as dedication of streets for the Heybourne Meadows Subdivision Phase IVA and a portion of Phase V to the Town of Minden for maintenance when at least one water permit has been issued and a connection has been established and Town Staff have inspected and approved if deemed necessary. Motion carries 4- 0 with Bernard abstaining. 6. For possible action: Discussion and possible action to adopt, adopt with conditions, continue or deny a Town of Minden Capital Improvement Plan for Fiscal Year 2021. Possible action may include discussion and approval of all or a portion of the projects ---PAGE BREAK--- Minden Town Board Minutes March 4, 2020 Page 5 of 6 on the Capital Improvement Plan. Capital Improvement Projects for discussion may include but not be limited to the following: Jake’s Wetland and trailhead upgrades, sidewalk and streetscape improvements, Minden Gateway improvements, the Martin Slough Fishing Pond Project, and undergrounding utilities on US Highway 395. Appearance by Seth Altamirano, Senior Accountant and JD Frisby, Town Manager. Mr. Frisby gave a short explanation on where Staff is, and asked the Board for feedback and discussion regarding the projects and plans that they would like to see. He also mentioned that Staff is looking at trying to build up reserves over the next couple of years. Board comments included: Mr. Stephans: Gave comments on removing Gateway from the plan, moving the Westwood Park splash pad up the list, finishing County Road, putting in the sidewalk on 10th Street, putting together a 5-year plan for the Urban Fishing Pond and a possible exchange of the Firehouse for the Science Park. Another thought was to look at the future Town boundaries. Mr. Driscoll: Gave comments for items that support and sustain the quality of life for our residents. He mentioned the possibility of a dog park at the Urban Fishing Pond, and the desire to look at the design guidelines and how it will shape the look of the Downtown corridor. Mrs. Jackson: Gave comments on the desire for a pavilion at Jake’s Wetlands, removing Gateway improvements, completion of 10th street and County Road improvements as well as a splash pad at Westwood Park. Ms. Stangle: Gave comments on the Urban Fishing Pond, County Road improvements, a splash pad at Westwood Park, and continuing improvements at Jake’s Wetlands. Mr. Bernard: Gave comments on the desire for a master plan for Seeman Pond improvements and to work toward public/private partnerships. He expressed a desire for Gateway to be removed, 10th Street sidewalk and Jake’s Wetlands improvements to move up the schedule and Hwy 395 improvements at the bottom. He expressed concern with the agreements with the firehouse and what that looks like, but that might be a future item up for discussion. He also asked to work toward specific plans for the future developments, which will help the Town with its long term planning. Mr. Frisby went through each item and asked Board for prioritization. Public comment: Mr. Pohlman asked about the trail system and how it will be integrated in to the pond. He also brought up open space. Mr. Turner gave public comment regarding grants and how controls can be taken away. ---PAGE BREAK--- Minden Town Board Minutes March 4, 2020 Page 6 of 6 After thoughtful and intelligent deliberation, Bernard/Jackson moved and seconded to give direction to Staff to revise the current draft CIP consistent with this evening’s discussion and bring it back for consideration at a future meeting. Motion carries unanimously. 7. For possible action: Discussion and possible action to direct Staff in regards to Town Events for FY20/21. Appearance by JD Frisby, Town Manager. Mr. Frisby gave a brief explanation of the events that the Town currently participates in and asked for Board feedback on each of them. Mr. Driscoll expressed his least favorite is May the Fourth. Mrs. Jackson agreed with his thoughts May the Fourth Be With You and expressed concern over how large the concert series has become. Ms. Stangle expressed her desire to keep Hot August Nights and the good publicity for the Town, but May the Fourth would be the lowest on the priority list. Mr. Bernard expressed that he was ok with removing May the Fourth. Public comment: Ms. Saucedo of the Carson Valley Visitors Authority gave public comment that CVVA would most likely not be interested in taking over events and hoped that if the Town did not continue with Hot August Nights someone could be found to take this over as once it is gone it is gone forever. After thoughtful and intelligent deliberation, Bernard/Driscoll moved and seconded to give direction to Staff to reach out to other groups to take over May the Fourth Be With You, to keep the remaining events and to find another group to partner with for Hot August Nights. Motion carries unanimously. 8. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Frisby gave an update on projects and other items going on in the Town. Mr. Cady offered to answer any questions the Board may have. PUBLIC COMMENT: Mr. Pohlman gave public comment on parking concerns downtown. Mr. Turner gave public comment on the dangers of socialism and in the constitution it does not say the word democracy. ADJOURNMENT: Mr. Bernard moved to adjourn the meeting at 7:49pm.