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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, September 4, 2024, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bill Driscoll, Bryan Davis, and Larry Walsh. Staff present: Ryan Russell, JD Frisby, Jeff Cady, Marcie Schurke, and Michelle Brown. Chairman Davis called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Bill Driscoll. PUBLIC COMMENT: Mr. Chichester spoke on traffic cones being out in front of their homes all the time instead of just during events in the park. He brought up maintenance and sealing of roads in the area that are of concern. Mackland was mentioned as a road that needs to be looked at for a future project. APPROVAL OF AGENDA: Administrative Item #2 was removed from the agenda until a later date. Walsh/Driscoll moved and seconded approval of the September 4, 2024, Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Driscoll/Walsh moved and seconded approval of the August 7, 2024, Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby relayed the Town received two generous donations from 20/30 club and CVI towards the Westwood Splash Pad Project. BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. CONSENT AGENDA: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. Public comment. None 1. Approval of the August 2024 financial report including claims paid July 27, 2024, through August 23, 2024, for Fiscal Year 23/24 and 24/25. ---PAGE BREAK--- Minden Town Board Minutes August 7, 2024 Page 2 of 5 2. Approval of a request by Esmeralda Market Event Promoters for the Town of Minden to sponsor the Esmeralda Avenue Farmer’s Markets on Tuesday evenings from May 2025, through the end of September 2025, and from May 2026, through the end of September 2026. Approval would include fee waivers for street closures and dumpster services. 3. Approval of the 2024 Town of Minden Christmas Celebration on Friday, December 6, 2024, and the 28th annual Parade of Lights from Heritage Park to Minden Park on Saturday, December 7, 2024. Approval of this request includes the closure of the following streets on Friday, December 6, 2024, from 2:00 pm until 9:00 pm: Fifth Street between Mono Avenue and the Alley between Hwy 395 and Esmeralda Ave and Esmeralda Ave between 4th and 6th Streets. Approval also includes the closure of additional streets on Saturday, December 7, 2024, from 3:00 pm to 9:00 pm: Esmeralda Ave. from US Highway 395 to Eighth Street; closure of Eighth, Seventh, Sixth, Fifth, and Fourth Streets between US Highway 395 and County Road; Third Street between US Highway 395 and Mono, and closure of Mono Avenue between Third Street and Eighth Street. Walsh/Driscoll moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or its representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to approve, approve with conditions, or deny a request by the Douglas High School Leadership Class to host the 2024 Fall Fest Homecoming event in Minden Park on Wednesday, September 25, 2024. Approval of this request would include setting a budget for Town participation in the event of up to $500 and waiving fees associated with a street closure, use of Minden Park, use of Town equipment, and assistance with the event by Town Staff. Town approval will also include closure of 3rd Street between Esmeralda Avenue and Mono Avenue and Mono Avenue from 2nd Street and 3rd Street from 4:30 pm to 6:30 pm. This request also includes various street closures in downtown Minden and around Minden Park from 5:30 pm to 6:30 pm. Appearance by Douglas High School Leadership Class and JD Frisby, Town Manager. Public comment. Mr. Frisby gave a brief introduction of the item and allowed the applicant to complete the presentation. ---PAGE BREAK--- Minden Town Board Minutes August 7, 2024 Page 3 of 5 Ms. Mena Dedmon, Katie Daris, Annie Hill, and Silvia White from the Douglas High School Leadership Core gave a brief presentation on Fall Fest, the Homecoming Parade, and upcoming events. Public comment: none. Driscoll/Larry moved and seconded approval of a request by the Douglas High School Leadership Class as presented. Motion carried 3-0 with Bernard and Thaler being absent. 2. For presentation only: Presentation by the Carson Water Sub-Conservancy District on the “30-Year Regional Drought and Water Sustainability Plan” for the Carson River Watershed. Appearance by Edwin James, Carson Water Sub-Conservancy District. Item removed from agenda. 3. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue, or denial of Development Application DP23-0244, a Major Design Review and Special Use Permit for the Douglas County Judicial Law Enforcement Center, which includes APN 1320-28-000-045. Appearance by: Robert Anderson, President and Principle Engineer for R.O. Anderson Engineering. Public comment. Mr. Anderson presented on behalf of the Justice Center and introduced Mr. Kenner as the project's architect. They reviewed the updated elevations and explained the changes made from the previous renditions before opening the floor to the board for any questions. Board comments included positive feedback on the new designs; and questions regarding road widths and landscaping clarification. Mimi Moss provided comments and raised questions about the design changes of the Justice Center, including the building’s aspects and color variations. Mr. Anderson addressed the colors and textures and explained the plans for the future build-out of the roads and landscaping. Driscoll/Walsh moved and seconded to recommend to Douglas County approval of a Development Application DP23-0244, a Major Design Review and Special Use Permit for the Douglas County Judicial Law Enforcement Center aka Justice Center, which includes APN 1320-28-000-045 subject to Town Staff’s conditions listed below. The Applicant is required to have a minimum of 2 dumpsters. The dumpster enclosure must meet the Town’s Standard Details. Town Staff review and approval of the design for all other public facilities and water system improvements proposed to be maintained by the Town prior to development. ---PAGE BREAK--- Minden Town Board Minutes August 7, 2024 Page 4 of 5 Prior to construction applicant will be required to submit and receive NDEP approval. This shall include discussion about ownership of waterlines and future meter sizes and locations. The Applicant will also comply with the applicable design standards for the Town/County including but not limited to street signs, lights, curb, sidewalk, and gutter for the project. Maintenance responsibility for items such as landscaping, open space, and streets will be the responsibility of the owner. The Town reserves the right to carefully review the final submittals for the SIP and make further comments as a result of more detailed analysis and the ability to see all of the proposed development in context. Payment in full of all review and connection fees prior to issuance of a water permit. 4. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continuance, or denial of a revised and updated Master Plan Amendment application DP24-0135 and a Zoning Map Amendment DP24- 0136.The subject application by Gary Thurm with Three Castles Engineering, LLC is a request to amend the master plan designation to Commercial and a zoning designation to General Commercial (GC) for 5 acres of APN 1320-32-501-001. The remaining 19 acres would be left zoned as Agricultural A-19. Appearance by Eric Hasty, Project Planner with Wood Rodgers, Inc. Public comment. Mr. Frisby provided a brief introduction to the item and then opened the floor to Mr. Thurm. Mr. Thurm gave a presentation on the item to amend the Master Plan and Zoning Map for the parcel. He asked the board for any questions. When applicable the Traffic Study will determine if two entrances are necessary or not. Board Members commented that the county cannot require two accesses according to the code. Mr. Hellwinkle commented on his properties, outlining the requirements and expressing concerns about traffic. Mimi Moss gave comments about conditions for ZMA and MPAs and when they actually come into play. Member Walsh commented that this project would be a logical extension of the commercial corridor. Walsh/Driscoll moved and seconded to recommend to Douglas County approval with conditions of a revised and updated Master Plan Amendment application DP24-0135 and a Zoning Map Amendment DP24-0136, a request to amend the master plan designation to Commercial and a zoning designation to General Commercial (GC) for 5 acres of APN 1320-32-501-001. The remaining 19 acres would be left zoned as Agricultural A-19. Condition to include requirement of ---PAGE BREAK--- Minden Town Board Minutes August 7, 2024 Page 5 of 5 annexation of the approximate 5.16 acres of the GC zoning into the Town of Minden Prior to recordation of the Final Map. Motion carried 3-0 with Bernard and Thaler being absent. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution TOM2025R-001 augmenting the FY2024/2025 budget. Appearance by Marcie Schurke, Town Senior Accountant. Public comment. Ms. Schurke gave a brief presentation on the augment and mentioned this will be on the BOCC Sept 19th meeting per county policy Public comment none. Driscoll/Walsh moved and seconded approval of Town of Minden Resolution TOM2025R-001 augmenting the FY2024/2025 budget. Motion carried 3-0 with Bernard and Thaler being absent. 6. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent, and JD Frisby, Town Manager. Public comment. Mr. Cady and Mr. Frisby gave a brief presentation and opened the floor to the Board for any questions. Public comment: None ADJOURNMENT: Chairman Davis adjourned the meeting at 6:53 p.m.