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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, September 4, 2019, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Matt Bernard, Roxanne Stangle, John Stephans, Bill Driscoll and Susie Jackson. Staff present: Ryan Russell, JD Frisby, and Rachel Hamer. Chairwoman Stangle called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Bill Driscoll. PUBLIC COMMENT: Mr. Turner gave public comment on control by globalist, socialist money barons and the destruction of capitalism. Mr. Slade gave public comment on the Park Ranch Holdings agreement and the proposed Master Plan amendments heard at the July meeting and comments regarding violations of open meeting law. Mr. Russo gave public comments regarding the proposed Park development and his disagreement with it. Ms. Coffron gave comments on how the Park proposal will affect traffic. Mr. Darter expressed opposition of the proposed Park development. APPROVAL OF AGENDA: Driscoll/Jackson moved to approve the September 4, 2019, 2019 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Bernard/Jackson moved and seconded approval of the July 3, 2019 Board Meeting Minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby thanked the Valley Cruisers for volunteering for the Hot August Nights Car Show. He also showed off the Carson Valley Chamber of Commerce Picon Cup as the Town Staff and Board were the 2019 winners. BOARD MEMBER REPORTS: None CONSENT AGENDA: 1. Approval of the August 2019 financial report including claims paid July 26, 2019 through August 22, 2019 for Fiscal Year 18/19 and 19/20. 2. Approval of the 2019 Town of Minden Christmas Celebration on Friday, December 6, 2019 and the 23rd annual Parade of Lights from Heritage Park to Minden Park Saturday, December 7, 2019. Approval of this request includes closure of the following streets on Friday, December 6th, 2019 from 2:00 pm until 9:00 pm: Esmeralda Avenue between Fourth Street and Sixth Street; Fifth Street between Mono Avenue and the alley between Highway 395 and Esmeralda Ave. Approval also includes closure of the following ---PAGE BREAK--- Minden Town Board Minutes September 4, 2019 Page 2 of 5 streets on Saturday, December 7th, 2019 from 3:00 pm to 9:00 pm: Esmeralda Ave. from US Highway 395 to Eighth Street; closure of Eighth, Seventh, Sixth, Fifth and Fourth Streets between US Highway 395 and County Road; Third Street between US Highway 395 and Mono, and closure of Mono Avenue between Third Street and Eighth Street. Jackson/Bernard moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: Chairman Stangle trailed Administrative Agenda Item 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by the Carson Valley Community Food Closet for the Town of Minden to sponsor and approve a 5k Fun Run/Walk, also known as the “Annual Carson Valley Turkey Trot.” Approval of this request would include approval of the route for the event and waiving the fees associated with the use of Minden Park, Town equipment and an intermittent street closure impacting multiple streets in the Town of Minden between Spruce Street and Burrukia Street and US Highway 395 and Wildrose Drive and Labarantcha Road for small periods of time between the hours of 7:30 am and 11:30 am on November 28th, 2019. It is anticipated that no street or intersection along the run route will be closed for longer than 5 minutes at a time. Fixed street closures also include closure of Esmeralda Ave. from Sixth Street to Fifth Street and Fifth Street from Esmeralda to Mono Ave. from 7:30am to 11:00am. Additional fixed street closures also include Sixth Street from Esmeralda Ave to Mono Ave and Mono Ave. from Sixth Street to Fifth Street 7:30 am to 9:00am. Appearance Sarah Sanchez and Jacie Peters on behalf of the Carson Valley Community Food Closet. Sarah Sanchez from the Carson Valley Community Food Closet gave the background on the request and explained that the changes from last year are for the addition of the children’s event around Minden Park. Public comment: None After thoughtful and intelligent deliberation, Bernard/Jackson moved and seconded approval of a 5k Fun Run/Walk, also known as the “Annual Carson Valley Turkey Trot.” Approval of this request includes approval of the route for the event and waiving the fees associated with the use of Minden Park and use of Town equipment. Motion carries unanimously. 3. For possible action: Discussion and possible action to approve a time change of the regularly scheduled Town of Board Meeting from 5:30pm to 6:00pm on October 2, 2019. Appearance by Roxanne Stangle, Chairwoman of the Minden Town Board. Ms. Stangle brought the item forward as there is a conflict currently with the Douglas High School Homecoming parade. ---PAGE BREAK--- Minden Town Board Minutes September 4, 2019 Page 3 of 5 Public Comment: None After thoughtful and intelligent deliberation Stephans/Driscoll moved and seconded to approve a time change of the regularly scheduled Town of Minden Board Meeting from 5:30pm to 6:00pm on October 2, 2019. Motion carries unanimously. 4. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a bid by Kustom Koatings Inc. for the Fiscal Year 2019/2020 Town of Minden Street Sealing Project for $24,573.75. Possible action may include also accepting the additive alternate bid item(s) to stripe the streets after sealing for $1,012.50. The total Fiscal Year 2019/2020 Town of Minden Street Sealing Project budget is $30,000. If the bid and bid alternate are accepted the total cost of the project would not exceed $30,000. Appearance by JD Frisby, Town Manager. Mr. Frisby relayed that this is the street sealing the Town has done each year. This year the areas to be done are the remaining streets in Monterra and the portion of Mahogany Drive that was rehabbed last year. Public comment: None After thoughtful and intelligent deliberation Stephans/Bernard moved and seconded acceptance of a bid by Kustom Koatings Inc. for the Fiscal Year 2019/2020 Town of Minden Street Sealing Project for $24,573.75. Action includes accepting the additive alternate bid item(s) to stripe the streets after sealing for $1,012.50. The total Fiscal Year 2019/2020 Town of Minden Street Sealing Project budget is $30,000. If the bid and bid alternate are accepted the total cost of the project would not exceed $30,000. Motion carries unanimously. 1. For possible action: Discussion and possible action to direct Staff regarding potential signage at Jake’s Wetlands regarding feeding the waterfowl. Appearance by Bill Henderson. Mr. Henderson gave the background on the request and relayed concerns with unsanitary conditions at Jake’s Wetlands and property damage in Winhaven. The signage request has been made as a first step to discourage feeding the wildlife in hopes to keep migratory birds migrating. Mr. Henderson offered to come up with the signs whether by the Homeowners Association or by donations from residents. Board comments included concern over the excessive feeding with large amounts of grain and the need for public education. Public Comments: Mr. Falk gave comment on the unsanitary conditions and that perhaps signs can help out. Ms. Adams gave public comment regarding the problems with the migratory patterns of the birds and problems with the types of food that people are feeding them. Mr. Pohlman gave public comment wishing to call out that the Winhaven Gardens HOA is not part of this request and mentioned that the fishing pond will also need to be thought of. Mr. Chan gave public comment regarding the feeding of the waterfowl and ---PAGE BREAK--- Minden Town Board Minutes September 4, 2019 Page 4 of 5 that he did not feel that signage regarding feeding the waterfowl will change much of anything. Mr. Rittenhouse gave public comment on keeping wildlife wild. Mr. Jacobsen gave public comment on his love of the area and the concern over the willow growth and the need to have it shine again. Ms. Yeager gave public comments regarding concern over the domestic birds that were removed and to keep it as a natural wetlands area and to not worry about it being pristine. Ms. Coffron gave public comments regarding the domestic animals at Jake’s and the concern over speeding. After thoughtful and intelligent deliberation Stephans/Driscoll moved to direct Staff to work with Mr. Henderson to put signs up provided by Winhaven HOA with text and design approval by the Town, which do not contain the Town’s name on them, and would be maintained by the Town of Minden. After clarification of the motion, Mr. Driscoll rescinded his second to the motion. Motion died for lack of a second. Ms. Stangle opened up for additional public comment. Public comment: Bill Henderson gave public comment asking the Town to pay for the signs. Mr. Jacobsen said that the Town should be on the signs as the property is owned by the Town of Minden. Ms. Yeager made comment that if the complaints are coming from Winhaven, they should be responsible for providing them. Mr. Chen brought up the same issue with dog waste signage and asked if the Town puts up signage, are they going to enforce it. Ms. Coffron asked if fencing could be used. After thoughtful and intelligent deliberation Stangle/Jackson moved and seconded to continue this item and direct Staff to come back with a couple proposals at a future Board meeting. Motion carries unanimously. 5. For possible action: Discussion and possible action to accept, accept with conditions, continue or deny a responsible bid from Bryant Electric for the Buckeye Booster VFD Replacement Project for an amount of $59,726.00. If approved the Board may also authorize the Town Manager to execute an agreement for this project in a form acceptable to Town Counsel. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby gave the background of this project as part of the FY 19/20 CIP. Public comment: None After thoughtful and intelligent deliberation Jackson/Bernard moved and seconded a responsible bid from Bryant Electric for the Buckeye Booster VFD Replacement Project for an amount of $59,726.00. If approved the Board may also authorize the Town Manager to execute an agreement for this project in a form acceptable to Town Counsel. Said Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Motion carries unanimously. 6. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of ---PAGE BREAK--- Minden Town Board Minutes September 4, 2019 Page 5 of 5 assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by JD Frisby, Town Manager. Mr. Frisby gave an update of various projects and items of interest to the Town Board. No questions from the Board. Public comment: None PUBLIC COMMENT: Mr. Turner continued his public commented and cited several videos and quotes he felt of importance to the Board and the public. ADJOURNMENT: Mr. Bernard moved to adjourn the meeting at 7:01pm.