Full Text
The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, March 6, 2024, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bill Driscoll, Bryan Davis, Steven Thaler, and Larry Walsh. Susan Jackson was absent. Staff present: Ryan Russell, JD Frisby, Jeff Cady, Marcie Schurke, and Rachel Hamer. Chairman Davis called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Larry Walsh Chairman Davis asked for a moment of silence to remember Board Member Susan Jackson who recently passed away. PUBLIC COMMENT: None APPROVAL OF AGENDA: Thaler/Walsh moved and seconded approval of the, March 6, 2024, Agenda as presented. Motion carries unanimously. APPROVAL OF MINUTES: Driscoll/Walsh moved and seconded approval of the February 7, 2024, Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: Minden donated $2000 towards improvements for the Room. The Jackson family donated flowers to the Town. BOARD MEMBER REPORTS: None at this time. CONSENT AGENDA: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. Public comment. Public Comment: None 1. Approval of the February 2024 financial report including claims paid January 27, 2024 through February 23, 2024 for Fiscal Year 23/24. 2. Approval of a request by Douglas County Parks and Recreation to waive park rental fees, provide staff to monitor the park, assist with cleanup of the events, and provide trash dumpsters at no charge for each concert in the park and to contribute Town Funds not to exceed $5,500 in fiscal year 23/24 to sponsor the 2024 Summer Concert Series, which include one concert in FY 23/24 and four concerts in FY24/25. Approval of the request ---PAGE BREAK--- Minden Town Board Minutes March 6, 2024 Page 2 of 4 will include: closure of Fifth Street between Esmeralda Avenue and Mono Avenue from 7:00am to 9:00pm, and Esmeralda Avenue from 5th Street to 6th Street from 5:00pm to 9:00pm June 28th, July 12th, August 9th, August 30th, September 13th for the 2024 Summer Concert Series. 3. Approval of a request by Michelle Harmon, dba Fifth Street Salon, to lease 1604 Esmeralda Avenue, Suite 202, Minden, NV for $488 plus a $50 flat rate for utilities per month or an amount to be determined by the Board. Possible action may include authorizing the Town Manager to execute a lease agreement with a one-year lease term and a one-year renewal option for the same in a format acceptable to Town Counsel. 4. Approval of a request by Eduardo and Susan A. Almeida, dba Minden Electric to lease 1604 Esmeralda Avenue, Suite 203, Minden, NV for $488 plus a $50 flat rate for utilities per month or an amount to be determined by the Board. Possible action may include authorizing the Town Manager to execute a lease agreement with a one-year lease term and a one-year renewal option for the same in a format acceptable to Town Counsel. Thaler/Driscoll moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or its representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to recommend to Douglas County approval, approval with conditions, continue, or denial of Development Application DP23- 0244, a Major Design Review and Special Use Permit for the Douglas County Judicial Law Enforcement Center, which includes APN 1320-28-000-045. Appearance by: Robert Anderson, President and Principle Engineer for R.O. Anderson Engineering. Mr. Anderson gave a presentation regarding the proposed project. He went over the site plan specifics and esthetics, and offered to answer any questions the Board may have. Vice Chairman Walsh mentioned he did not enjoy the roof elevations on the building and asked for a better look to the CUP building. Member Driscoll echoed the same thoughts. Member Thaler asked a question regarding elevators. He also asked if changes can be made, or if it was too late. Mr. McCullough relayed that there will be more detail to this project, but they have to push forward a conceptual, and the renderings will not do it justice. Vice Chairman Walsh asked about secure parking. Mr. Frisby asked for clarification on why they are only looking at the zoning map amendment and the special use permit, when the Town has a Major Design Review. He asked if the elevations will come back before the Board. There was not a specific mechanism for this to come back. Mr. Frisby asked the ---PAGE BREAK--- Minden Town Board Minutes March 6, 2024 Page 3 of 4 Board to take into consideration the need for them to follow the design standards. The item was only agendized for a design review and special use permit. Public comment: Mimi Moss, a Minden Resident, gave public comment on several items including the zoning map amendment and the need to bring the item back when there are more specific elevations. Mr. Bernard, a Minden Resident, gave public comment on the design of the building and the placement of the CUP building. Mr. Pohlman, a Minden Resident, gave public comment on the roadways. Mr. Frisby mentioned that the only application we received was from RO Anderson and it was for a Special Use Permit and a Major Design Review. After thoughtful and intelligent deliberation, Thaler/Driscoll moved and seconded to continue the item until the next regularly scheduled meeting in April. Motion carries unanimously. The Board took a 5 minute break at 6:26pm. Chairman Davis called the Meeting back to order at 6:31pm. 2. For possible action: Discussion and possible action to provide direction to Staff regarding a staff presentation on the FY 23/24 Financial State of the Town for the Town of Minden. Appearance by Marcie Schurke, Senior Accountant and JD Frisby, Town Manager. Ms. Schurke gave a presentation for the State of the Town. Topics included the budget, projects and other highlights. She offered to answer any questions the Board may have. The Board did not have any specific comments. Public comment: None No Motion. 3. For possible action: Discussion and possible action to adopt, adopt with conditions, continue or deny a Town of Minden Capital Improvement Plan for Fiscal Year 2025. Possible action may include discussion and approval of all or a portion of the projects on the Capital Improvement Plan. Appearance by JD Frisby, Town Manager and Marcie Schurke, Senior Accountant. Mr. Frisby relayed to the Board the proposed CIP for FY25 is in the backup materials and can be used as a place to start with planning and projecting for next fiscal year as well as the subsequent years. Mr. Frisby relayed that he would like to do a larger planning session to do a more strategic plan focused workshop. He identified several items being put forth. Vice Chairman Walsh mentioned that he would like to see the pathway at Jakes replaced and paved as well as some mitigation done on the Willows. Member Driscoll asked for a desire to do a dog park at the Seeman Pond, and asked the Board to put that on the plan. ---PAGE BREAK--- Minden Town Board Minutes March 6, 2024 Page 4 of 4 Member Thaler asked about the fix of the landscaping by the Well at Westwood Park. Staff can fix it without being a Capital Project. Member Thaler also asked about the completion of the County Road Improvement Project. Mr. Frisby relayed it is set out for the following year, but could be replaced by a dog park if that was the Board’s desire. Chairman Davis agreed about the need to work on Jakes and would like to take care of it sooner rather than later, and not just wait on grant funding. He was on board with the update to the gazebo sound system. He also mentioned the need to be diligent when forecasting larger equipment needs since the wait times have gotten so excessive. Public comment: Mimi Moss relayed the aeration at Jake’s does not work properly, the area needs more gravel, removal of the willows, and then phase in the repaving of the trail. Matt Bernard gave public comment regarding the need for a dog park to help move dogs away from Minden Park. Mr. Frisby relayed that the Town does already have a dog park engineered for the Seeman Pond, it came in around $350,000, but is currently not slated for any year. After thoughtful and intelligent deliberation, Thaler/Walsh moved and seconded approval of the tentative CIP as it is presented by Staff for Fiscal Year 2025. Motion carries unanimously. 4. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady gave a few updates on projects and items of interest and offered to answer any questions the board may have as it relates to public works functions. Mr. Frisby gave an update on several projects and offered to answer any questions the board may have. He mentioned that Staff is looking to bring something forward at the next Board meeting to honor Member Jackson. It has been mentioned to dedicate the pavilion at Jake’s Wetlands, but if anyone has an idea, please bring it forward to Staff. Public comment: Matt Bernard thanked the Staff and Board for doing something for Mrs. Jackson. ADJOURNMENT: Chairman Davis adjourned the meeting at 7:27p.m.