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A Public Workshop and the regular Minden Town Board meeting will be held Wednesday, June 3, 2015, at 1602 Esmeralda Avenue, Minden, Nevada. The Public Workshop will begin at 4:00 p.m. and will be immediately followed by the regular meeting of the Minden Town Board. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements (BIS). When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate individuals with disabilities desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may at any time remove an item from the agenda or delay discussion relating to an item on the agenda. Any restrictions imposed by the Board or its chair on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted at or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. Copies of supporting material may be requested from Patricia Koepnick, Office Manager, at 1602 Esmeralda Avenue, Minden, Nevada; by mail addressed to Ms. Koepnick addressed to at the Minden Town Office; by phone at (775) 782-5976 or by email at [EMAIL REDACTED]. Copies of supporting material are available to the public at the Town Office, on the Town’s website, www.townofminden.com, and at the meeting on the date and place listed above. 4:00 P.M. CALL PUBLIC WORKSHOP OF THE MINDEN TOWN BOARD TO ORDER PLEDGE OF ALLEGIANCE PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this public comment portion of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken. APPROVAL OF AGENDA APPROVAL OF MINUTES: May 6, 2015, Board Meeting PUBLIC WORKSHOP: 1. For possible action. Discussion and possible action to provide direction to Town Staff on a presentation regarding the 2015 Town of Minden plan to reduce the total amount of water used by the Town to maintain Town parks and facilities as proposed by Town Staff. Appearance by ---PAGE BREAK--- Minden Town Board Agenda June 3, 2015 Page 2 of 4 Jenifer Davidson, Town Manager and Greg Hill, Minden Superintendent of Public Works. Public comment. 2. For possible action: Discussion and possible action to review the Town of Minden Water Conservation Plan and provide direction to Town Staff regarding revision(s) of the plan to be brought back for consideration at a future meeting of the Minden Town Board. Discussion may include: a presentation on the USDA Natural Resources Conservation Service Nevada Water Supply Outlook Report from April 2015; status of the Town’s water system and the Town Well monitoring program; EPA guidelines for preparing water conservation plans; an overview of the current Town of Minden water conservation plan; and recommendations by Town Staff regarding possible revision(s) to the Town of Minden Conservation Plan including, but not limited to, implementation of phased in universal metering program, alternative watering dates with adjusted water schedules and a comprehensive “water-wise” public education campaign. Appearance by Jenifer Davidson, Town Manager. Public comment. PUBLIC COMMENT ADJOURN PUBLIC WORKSHOP 5:30 P.M. CALL MEETING OF THE MINDEN TOWN BOARD TO ORDER PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. The Board Committee assignments and potential presenters on this portion of the agenda are as follows: Event Planning- Bill Souligny Minden Water- Matt Bernard New Development Applications - John Stephans Citizen’s Advisory Committee/Main Street Steering Committee- Charlie Condron CONSENT AGENDA FOR POSSIBLE ACTION: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of the May 2015 financial report including claims paid April 24, 2015 through May 21, 2015 for fiscal year 2015. 2. Approval of a policy renewal from Nevada Public Agency Insurance Pool (POOL) and authorization of payment to POOL in the amount of Forty-six thousand three hundred sixty-one dollars and twenty-seven cents ($46,361.27) for Fiscal Year 2015-2016. ---PAGE BREAK--- Minden Town Board Agenda June 3, 2015 Page 3 of 4 ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or their representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to sponsor the 2015 Minden-Tahoe Airport’s Aviation Roundup and to contribute an amount to be determined by the Board to the event. Appearance by Bobbi Thompson, Manager of the Minden-Tahoe Airport. Public comment. 2. For possible action: Discussion and possible action to direct staff on relation to Staff Reports. Discussion shall include a report by the Minden Town Manager and a member of the Minden Town Board regarding the 2015 National Main Streets Conference which may include information regarding a Minden Main Street Program and the Placemaking movement. Appearance by Jenifer Davidson, Minden Town Manager and Charlie Condron, Member of the Minden Town Board. Public comment. 3. For possible action: Discussion and possible action to provide direction to Town Staff and the Main Street Minden Steering Committee regarding a presentation by the Main Street Minden Steering Committee on the proposed structure for the program and an update on the activities of the Steering Committee for the month of May. Appearance by Sheila Kendrick, Main Street Steering Committee Member. Public comment. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request for the Town to 1) enter into an independent contractor agreement for Interim Project Management Services to develop and implement a Main Street Minden Program using the National Main Street Center Four Point Approach for commercial district revitalization for an amount determined by the Board; and if 4.1 is approved, to 2) authorize the Chairman to appoint a selection committee to recruit and select an Interim Project Manager for the same. Appearance by Charlie Condron, member of the Minden Town Board. Public comment. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by the Minden Main Street Steering Committee for the Town to sponsor a Main Street Minden Mingle in June 2015. Approval of this request would include waiving fees associated with use of Minden Park and the CVIC Hall and providing Town staff support of the event. Appearance by Sheila Kendrick, member of the Minden Main Street Steering Committee. Public comment. 6. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to review and provide direction to Town Staff regarding the proposed site improvement plan, including design alternatives for the dead end at Ninth Street, for the next phase of County Road Improvements between Eighth and Tenth Street. Appearance by Bruce Scott, Town Engineer. Public comment. 7. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Minden Town staff to 1) utilize Municipal Financial Services Rate Consulting Firm to coordinate with Minden Town Staff to review, analyze and update existing Minden Retail and Wholesale water rates, develop proposed rate schedules based on available ---PAGE BREAK--- Minden Town Board Agenda June 3, 2015 Page 4 of 4 information and estimated future growth, respond to comments from Town Staff and Minden Customers on the proposed rates and provide a final rate recommendation report for consideration and possible acceptance by the Minden Town Board: and if 7.1 is approved, to 2) authorize the chairman to execute an agreement for the same on behalf of the Town. Appearance by Jenifer Davidson, Town Manager. Public comment. 8. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny the request to approve amendments to the Independent Contractor Agreement between the Town of Minden and Resource Concepts Inc., including without limitation the rate schedule incorporated in that Agreement. Appearance by Jenifer Davidson, Town Manager and Bruce Scott, Town Engineer. Public comment. 9. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include an Engineering Report which may include discussion on streets, sidewalks, drainage, water issues and related items. Discussion may also include an update regarding work completed on the Buckeye Well Project, and Heybourne Well Project. Appearance by Bruce Scott, Town Engineer. Public comment. 10. For discussion only: Discussion and possible action to provide direction to Town Staff regarding a Town Staff report on a bill(s) or bill draft request(s) (“BDR”) listed on the Nevada Legislature website for the 78th (2015) Nevada Legislative which may affect the Town of Minden or its Board. Appearance by Jenifer Davidson, Town Manager. Public comment. PUBLIC COMMENT: Final period of public comment to allow public comment on any matter within the Town Board’s jurisdiction, control, or advisory power. Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. REQUEST FOR AGENDA ITEMS ADJOURNMENT