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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, April 3, 2019, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Driscoll, Roxanne Stangle. Staff present: Justin Townsend, JD Frisby, Jeff Cady and Rachel Hamer. Chairwoman Stangle called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Roxanne Stangle. PUBLIC COMMENT: Marlena Hellwinkle addressed the Board regarding the Minden Siren and its history. Mr. Turner gave public comment regarding Main Street programs. APPROVAL OF AGENDA: Stephans/Bernard moved to approve the April 3, 2019 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Stephans/Driscoll moved and seconded approval of the March 6, 2019 Board Meeting the March 27, 2019 Special Board Meeting Minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: Mr. Driscoll thanked Mr. Cady for the tour of the Minden facilities. CONSENT AGENDA: 1. Approval of the March 2019 financial report including claims paid February 22, 2019 through March 21, 2019 for Fiscal Year 18/19. 2. Approval of a petition for annexation by And Away They Go, LLC at portions of APN 1320-30- 702-031, 032, 035 and all of APN’s 1320-30-601-010, 1320-30-702-030. Stephans/Bernard moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to formally accept, accept with conditions, continue or deny water system improvements for the Bently Heritage District Quercus Building project located off Orbit Way. Appearance by Jeremy Hutchings, Director of Engineering, RO Anderson Engineering, on behalf of the applicant. Mr. Bernard recused himself from this item as he works in a capacity for R.O. Anderson. Mr. Hutchings presented the improvements to the Board for the project off Orbit Way and offered to answer any questions. Public comment: None ---PAGE BREAK--- Minden Town Board Minutes April 3, 2019 Page 2 of 3 After thoughtful and intelligent deliberation Stephans/Driscoll moved and seconded to accept water system improvements for the Bently Heritage District Quercus Building project located off Orbit Way. Motion carries 3-0 with Bernard abstaining. 2. For possible action: Discussion and possible action to provide direction to Town Staff regarding a presentation by Rob Anderson on the proposed park located within the Heybourne Meadows Phase V. Appearance by Rob Anderson, President and Principal Engineer, RO Anderson Engineering, on behalf of the applicant. Mr. Bernard recused himself as he works in a capacity for R.O. Anderson. Mr. Anderson presented the conceptual map for the park within Phase V of the Heybourne Meadows development and offered to answer any questions that the Board may have. Ms. Stangle asked questions regarding the timing and the way that tax funds can be allocated. Mr. Stephans expressed concern about parks without restrooms as we are currently looking at putting them in at another one. The time frames for the completion of the park are of concern. Mr. Frisby concurred with Mr. Anderson regarding the tax reimbursements and addressed his concerns with putting in a restroom at a park that size. Public comment: Mr. Pohlman gave comments regarding the pond within the development. Mr. Wlachlin said he liked having the planned park but expressed a concern with parking. Mr. Anderson said that this is the only planned park within the development. There is open space within the Gardnerville portion of the project and that street parking is the only parking available for this site. Mr. Driscoll asked what the difference is between active and passive recreational areas. After thoughtful and intelligent deliberation Stangle/Stephans moved and seconded to provide direction to Staff regarding the proposed park with the Heybourne Meadows Phase V and move to approve. Motion carries 3-0 with Bernard abstaining. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the revised Minden Park Rental Policy with an effective date to be determined by the Board. Appearance by Rachel Hamer, Administrative Services Manager. Ms. Hamer gave a brief overview of the proposed changes to the Minden Park Policy. The changes are mostly for the addition of the Minden Park Splash Pad. Public Comment: None After thoughtful and intelligent deliberation Bernard/Stephans moved and seconded to approve the revised Minden Park Rental Policy with an effective date of April 3, 2019. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes April 3, 2019 Page 3 of 3 4. For possible action: Discussion and possible action to 1) review the form and process for the 2018 evaluation of the Minden Town Manager; and 2) to appoint a representative to collect the evaluations from each Board Member for presentation/approval at a future meeting of the Minden Town Board. Appearance by Justin Townsend, Town Attorney. Board Members agreed to have the evaluations handed in by April 17th. Public comment: None After thoughtful and intelligent deliberation Stephans/Bernard moved and seconded using the same form and process for the Town Manager evaluation as 2018 and to have the forms turned into Mr. Russell by April 17th, 2019. Motion carries unanimously. 5. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent & JD Frisby, Town Manager. Public comment. Mr. Cady gave an update to the Board regarding Public Works. Mr. Bernard asked a question regarding the USGS samples at Well #11. Mr. Frisby gave updates regarding several outstanding projects including Minden Park Update, Mahogany Road Rehab, the Design Review SOQ, the ribbon cutting for the splash pad and reminded Board Member of the appointment of Susie Jackson at the BOCC meeting on April 4th. PUBLIC COMMENT: Mr. Turner expressed concern regarding the water we serve here in the area and hazardous waste being dumped into abandoned wells. ADJOURNMENT: Mr. Stephans moved to adjourn the meeting at 6:15pm.