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The Minden Town Board meeting will be held at 5:30 p.m. on Wednesday, June 5, 2013, at 1602 Esmeralda Avenue, Minden, Nevada. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements (BIS). When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE: to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. NOTICE: Items on the Agenda may be taken out of order. The Minden Town Board may combine two or more agenda items for consideration. The Minden Town Board may at any time remove an item from the agenda or delay discussion relating to an item on the agenda. Any restrictions imposed by the Board or its chair on public comment must be reasonable and may restrict time, place and manner of comments but may not restrict comments based on viewpoint. Copies of this notice and agenda have been posted at or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administration Office, Minden Post Office, Douglas County Administrative Building, and CVIC Hall bulletin board. 5:30 P.M. CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE APPROVAL OF AGENDA APPROVAL OF MINUTES: May 1, 2013 Board Meeting ACKNOWLEDGEMENT OF GIFTS ACKNOWLEDGEMENT OF SERVICE AWARDS PUBLIC COMMENT: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. STAFF REPORTS: Items on the Administrative Agenda will not be discussed during staff reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. 1. Public Works: report of activities by Public Works staff. 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the Town and its advisory board of functions granted to the Town under provision of Chapter 269 of the Nevada Revised Statues, the Douglas County Code, the Town ordinances and policies. These ---PAGE BREAK--- Minden Town Board Agenda June 5, 2013 Page 2 of 3 items include, without limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. 4. Manager’s Report: Discussion may include a report on Manager’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. 5. Board member committee reports: Discussion may include a report on Board Member activities including committee assignments or general information of interest to the Board. Policy and Procedure Review- Steve Thaler Event Planning- Roxanne Stangle Capital Improvement Plan- Matt Bernard New Development Applications- John Stephans Minden Water- Charlie Condron 6. Chairman Report: Discussion may include a report on the Chairman’s activities, progress on or status of assigned tasks and projects, or general information of interest to the Board. CONSENT AGENDA FOR POSSIBLE ACTION Items may be moved to or from the Consent Agenda at the request of a Town Board member or member of the public at the beginning of the Board meeting during the Approval of Agenda Item. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. 1. Approval of May 2013 financial report including claims paid April 18, 2013 through May 23, 2013. 2. Approval of a policy renewal from Nevada Public Agency Insurance Pool (POOL) and authorization of payment to POOL in the amount of Forty-five thousand five hundred eighty-two dollars and seventy-seven cents ($45,582.77) for Fiscal Year 2013-2014. 3. Approval of a request by Mimi Moss, Douglas County Community Development Director to 1) direct Town Staff to author a letter of support for the Martin Slough trail project addressed to NDOT to be signed by the Chair of the Minden Town Board and included as part of the submittal for the 2013 grant application; and 2) recommit matching funds and/or in-kind service assistance to the Martin Slough trail project in an amount not to exceed $25,000; and 3) agree to maintain the portion of the pedestrian path within the Minden Town boundary once the path is constructed to the design standard. 4. Approval of a request by Syncon Homes to transfer previously paid water service connection fees from lots in La Costa Subdivision to lots in Monterra Subdivision with the conditions that Syncon shall pay the difference between the water service connection fees it previously paid and the current fees plus any necessary repair/replacement and other associated fees. (Note: a similar request was made and approved at the Minden Town Board meeting held on August 1, 2012). ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information received by the Town after the staff reports were distributed. The Board will follow with questions of staff, and then the Chairman will open the hearing to public comment including testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. For items on which action is to be taken, the Chairman will close the hearing of public comments before a motion is made and a vote is ---PAGE BREAK--- Minden Town Board Agenda June 5, 2013 Page 3 of 3 taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 6:30 p.m. 1. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny Development Application (DA) 13-014, for Renee Mack, Mack Land and Cattle Company, for a Special Use Permit to allow a Special Occasion Home (Ord. 2013-1381). The subject property is located at 1541 & 1542 Seventh Street in the A-19 (Agriculture - 19 acre minimum parcel size) zoning district in the Minden-Gardnerville Community Plan. (APN’s 1320-31-000-003, 1320-31-502-001, & 1320-32-201-006). Appearance by Stephanie Hicks, Senior Planner/Grants Professional for R.O. Anderson Engineering, Inc. Public comment. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny Land Development Application (LDA) 13-006, for Edgewood Companies, for a Tentative Subdivision Map dividing an existing 89.64 parcel into 17 parcels, the smallest is 5.0 acres, including a variance to improvement standards, pursuant to Douglas County Code Section 20.704.070 to reduce the community features and an equestrian trail. The subject property is located south of Buckeye Road and east of Sixth Street in the RA-5 (Rural Agriculture – five acre minimum net parcel size) zoning district and in the Central Agricultural Community Plan. (APN: 1320-34-001-028). Appearance by Stephanie Hicks, Senior Planner/Grants Professional for R.O. Anderson Engineering, Inc. Public comment. 3. For possible action: Review, discussion and possible action regarding the proposed Gateway Center site improvement plan alternatives prepared by Minden Staff for the portion of the property in the Nevada Department of Transportation (NDOT) right-of-way. Appearance by Bruce Scott, Principal Engineer, Resource Concepts Inc. Public comment. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to accept or reject a bid by Equipment Technology LLC in response to a request for proposal for the purchase of one new Telescopic Articulating Aerial Platform Lift (Bucket Truck) with a working height of 45’ for an amount not to exceed $86,681.48 (bid with option Appearance by Greg Hill, Superintendent of Public Works. Public comment. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny Resolution 2013R-038 Augmenting the 2012-13 Fiscal Year Budget for the Town of Minden. Appearance by Jenifer Davidson, Minden Town Manager. Public comment. 6. For possible action: Discussion and possible action on the Town Board’s positions on any bill or bill draft request (“BDR”) listed on the Nevada Legislature website for the 77th (2013) Nevada Legislative Session. ADJOURNMENT