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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, August 1, 2018, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Souligny, Roxanne Stangle and Glen Radtke. Staff present: Ryan Russell, JD Frisby, Jeff Cady, and Rachel Hamer. Chairman Bernard called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by John Stephans. PUBLIC COMMENT: Mr. Pohlman commended the Town on Lucerne and the landscaping that was done by the Town Staff. APPROVAL OF AGENDA: Radtke/Stangle moved to approve the August 1, 2018 agenda. Motion carries unanimously. APPROVAL OF MINUTES: Souligny/Stangle moved to approve the July 11, 2018 with one correction on page 4 under Adjournment to change Board Meeting minutes from Ms. Souligny to Mr. Souligny. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: None BOARD MEMBER REPORTS: Mr. Souligny gave an update on the Carson Valley Arts Council with the addition of another concert for the series, and mentioned their need for funds. He also gave an update on the Nevada League of Cities and a recent meeting and the discussion on the upcoming conference, Board Member compensation, sales tax and unions. Mr. Bernard hopes to see the Seeman pond on the agenda soon. CONSENT AGENDA: 1. Approval of the July 2018 financial report including claims paid June 29, 2018 through July 19, 2018 for Fiscal Year 2018 and 2019. 2. Approval of a request by Town Staff to partner with the Douglas High School Leadership Class to host a 2018 Homecoming event in Minden Park on Wednesday, October 3, 2018. Approval of this request would include setting a budget for Town participation in the event of $500 and waiving fees associated with street closure, use of Minden Park, use of Town equipment and assistance with the event by Town Staff. Town approval will also include closure of Esmeralda Avenue and Mono Avenue between Sixth Street and Fourth Street; and Sixth Street, Fifth Street and Fourth Street from Mono Avenue to Esmeralda Avenue from 2:00pm through 8:00 pm on the day of the event. Souligny/Stephans moved and seconded approval of the Consent Agenda as written. Motion carries unanimously. ADMINISTRATIVE AGENDA: 1. For Possible Action: Discussion and possible action to direct Staff regarding possible mobile traffic control devises for data collection regarding complaints of excessive speeding in various ---PAGE BREAK--- Minden Town Board Minutes August 1, 2018 Page 2 of 5 areas of Town, direction may include approval of purchasing equipment in an amount not to exceed $13,894. Appearance by Jeff Cady, Acting Public Works Superintendent. Mr. Cady gave a brief explanation on the options that are presented to the Board. The Board asked questions regarding the possibility of moving one of the signs on Wildrose, concern over the cost and if it is budgeted, how many complaints are actually coming in, what will be done with the data once it is collected, and is it something that we need to do in this fiscal year. Public comment: Mr. Gillies recommended that if the Town was going to move the signs on Wildrose, he would ask to move the one at the Gardnerville border, or to stripe the street. After thoughtful and intelligent deliberation Souligny/Stephans moved and seconded to direct Staff to not immediately proceed with the purchase of any traffic devise and explore other traffic calming measures such as striping, borrowing the signs from the Sheriff’s Office or moving the signs on Wildrose Drive. Motion carries unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request to change the date of the October and November 2018 regular meetings of the Minden Town Board from Wednesday, October 3th and November 7th to Wednesday, October 10th and Wednesday, November 14th due to scheduling conflicts. Appearance by JD Frisby, Town Manager. Mr. Frisby mentioned that the date change is in regards to issues with scheduling conflict with Homecoming in October and a scheduling difference with a Board Member for November. Mr. Bernard sought clarification regarding the meeting change last year for Homecoming and relayed that he does not have a scheduling conflict for the November meeting this year. Ms. Stangle let the Board know that she had cancelled her plans and no longer has a conflict. Public comment: None After thoughtful and intelligent deliberation Stephans/Radtke moved and seconded to approve the change of date for the October Board Meeting from October 3rd to October 10th, 2018. Motion carries unanimously. 3. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Acting Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady gave an update on the functions of Public Works department, and Mr. Souligny asked for information regarding the status on the metering program and if the Town is on track to meeting the deadline. Mr. Cady let the Board know that the Town is currently ahead of schedule and Ms. Hamer relayed to the Board how the non-metered properties are being notified of the program. ---PAGE BREAK--- Minden Town Board Minutes August 1, 2018 Page 3 of 5 Mr. Frisby relayed that Mr. Cady has been offered and accepted the Public Works Superintendent position and gave the Board updates on the gazebo and splash pad, plan for prosperity, tickets for the Hot August Nights Event, Water Rights and the work on RCI and the clean up on the allocations. The Board congratulated Mr. Cady on his promotion. Mr. Bernard expressed a desire for a pie chart with the information on the water rights as they are currently being utilized and what is out there. Several members of the Board agreed that the Hot August Nights VIP tickets should be given to the Volunteers. Mr. Radtke asked for a map of the Town well locations. Public comment: Mr. Pohlman asked what the 1295 acre feet are and brought up the Clear Creek Subdivision and water rights. Mr. Bernard relayed to Staff a summarization of the Board’s comments including the dissemination of the Hot August Nights Passes to the volunteers, water rights pie charts, the Board’s need to coordinate with Staff to find dates\times for the Plan for Prosperity meeting and to deliver a copy of the well location map to Mr. Radtke. Matt stepped away at 6:29pm as he recuses himself from the last remaining items on the Administrative Agenda as he works in a private capacity for RO Anderson Engineering. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a petition for annexation by Park Ranch Holdings for the Klauber Ranch Property at APN’s 1319-25-000-020 and 1319-25-000-021 and if approved direct staff to write a will serve letter for water service. Appearance by Rob Anderson, RO Anderson Engineering. Mr. Anderson presented on behalf of Park Ranch Holdings to request annexation and for water service and offered to answer any questions the Board may have. Mr. Souligny asked if we have any idea on the size of the development and if there is an estimate on how much water will be needed to serve the development. Mr. Anderson relayed that they anticipate it will require less than 300 acre feet annually, but that it is still too early in the project to have the details worked on lots and layout. Public comment: None After thoughtful and intelligent deliberation Stephans/Souligny moved and seconded approval of annexation by Park Ranch Holdings for the Klauber Ranch Property at APN’s 1319-25-000-020 and 1319-25-000-021 and to direct Staff to write a will serve letter for water service. Motion carries 4-0 with Bernard abstaining. 5. For possible action: Discussion and possible action to recommend to Douglas County Staff approval, approval with conditions, continuance or denial of: 1) DP 18-037 Master Plan and Zoning Plan Amendments; and 2) DP 18-038 Specific Plan Amendment 2. This application has been submitted by And Away They Go, LLC; which include portions of APN’s 1320-30-702- 029, 1320-30-702-028, 1320-30-702-026, and 1320-30-702-027. Appearance Keith Ruben, Director of Planning, RO Anderson Engineering. Mr. Ruben gave a presentation on the item and mentioned that much of this request has been touched on in the past. The Master Plan Amendment is for a mapping error, the Zoning Plan ---PAGE BREAK--- Minden Town Board Minutes August 1, 2018 Page 4 of 5 Amendment would enable it to match with the current land use. He discussed the Specific Plan in more detail and gave a brief history of the area and the changes that have occurred over time. Board comments included appreciation of the applicants’ willingness to work with the Board on creating the right feel for the Town that also addresses its needs. Public comment: Mr. Pohlman brought up concern over the need for a road in the plan on the southern side so that all retail areas can connect and traffic can flow. After thoughtful and intelligent deliberation Souligny/Stephans moved and seconded to recommend to Douglas County approval of 1) DP 18-037 Master Plan and Zoning Plan Amendments; and 2) DP 18-038 Specific Plan Amendment, inclusive of portions of APN’s 1320-30-702-029, 1320-30-702-028, 1320-30-702-026, and 1320-30-702-027. Motion carries 4- 0 with Bernard abstaining. 6. For possible action: Discussion and possible action to recommend to Douglas County Staff approval, approval with conditions, continuance or denial of PD 18-002, a Residential Planned Development. This application has been submitted by And Away They Go, LLC; which include portions of APN’s 1320-30-702-026, 1320-30-702-027, 1320-30-702-028, and 1320-30-702-029. If approved, approximately 18.92 acres would be subdivided into 80 total units. Appearance Keith Ruben, Director of Planning, RO Anderson Engineering. Mr. Ruben gave the Board the presentation regarding the residential planned development. He explained that phases should be able to stand on their own and that there should allow for good traffic flow. Parkway strips on the sides will be made only on the 60’ main roads, and no driveways will be put on those roads. The variance request regarding the RV parking would be accommodated with certain lots that will have boat/RV parking capabilities for the lot owner. Town Board asked questions regarding the responsibility of the collector roads vs local roads, concern over maintenance of the wall on the back side, traffic concerns, questions regarding the cost of the light at Lucerne, questions regarding the name of the street, as well as concerns regarding the landscape district and open space. Public comment: None After thoughtful and intelligent deliberation Souligny/Stangle moved and seconded to recommend to Douglas County approval of PD 18-002, a Residential Planned Development, inclusive of portions of APN’s 1320-30-702-026, 1320-30-702-027, 1320-30-702-028, and 1320-30-702-029, conditioned on the requirements submitted by Town Staff. Motion carries 4-0 with Bernard abstaining. 7. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a petition for annexation by And Away They Go, LLC which include portions of APN’s 1320-30-702-024, 1320-30-702-025, 1320-30-702-029 and 1320-30-601-009. Appearance Keith Ruben, Director of Planning, RO Anderson Engineering. Mr. Ruben offered to answer any questions the Board may have. The Board had no comments or questions. ---PAGE BREAK--- Minden Town Board Minutes August 1, 2018 Page 5 of 5 Public comment: None After thoughtful and intelligent deliberation Stephans/Stangle moved and seconded to approve annexation by And Away They Go, LLC, inclusive of portions of APN’s 1320-30- 702-024, 1320-30-702-025, 1320-30-702-029 and 1320-30-601-009. Motion carries 4-0 with Bernard abstaining. 8. For possible action: Discussion and possible action to recommend to Douglas County Staff approval, approval with conditions, continuance or denial of 1) DP 18-0057 Zoning Plan Amendment and 2) DP 18-0056 Specific Plan Amendment 3. This application has been submitted by Duane U. Deverill Charitable Trust; which include portions of APN’s 1320-30-611-0006 and 1320-30-611-007. Appearance Keith Ruben, Director of Planning, RO Anderson Engineering. Mr. Ruben gave a presentation regarding the proposed amendments. He expressed that the conceptual drawings are just that, conceptual and could be changed. Board comments included concern over parking, density, aesthetic for the area, questions on the themes, and if the applicant has a desire to move forward with the development themselves or if the property will be sold to another developer. Public comment: None After thoughtful and intelligent deliberation Stangle/Radtke moved and seconded to recommend to Douglas County Staff approval of 1) DP 18-0057 Zoning Plan Amendment and 2) DP 18-0056 Specific Plan Amendment , inclusive of portions of APN’s 1320-30-611- 006 and 1320-30-611-007. Motion fails with Stangle and Radtke voting yes and Stephans and Souligny voting no with Bernard abstaining. PUBLIC COMMENT: None ADJOURNMENT: Ms. Stangle moved to adjourn the meeting at 7:59pm.