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The Minden Town Board meeting will be held on Wednesday, January 7, 2009 at 1602 Esmerelda Avenue in Minden, Nevada beginning at 6:00 p.m. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements. When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmerelda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. Copies of this notice and agenda have been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administrative Office, Minden Post Office, Douglas County Administration Building, and the CVIC Hall bulletin board. PRELIMINARY MATTERS AND PUBLIC INTEREST COMMENTS 6:00 p.m. Call meeting to order 1. Pledge of allegiance 2. Approval of agenda 3. Approval of minutes of December 3, 2008 4. Approval of vouchers 5. Public comment: Discussion may be limited to three minutes per person at the discretion of the Chair. No action may be taken on a matter raised under this portion of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken. STAFF REPORTS Note: Items on the Administrative Agenda will not be discussed during the staff reports. 1. Public Works: report of activities by Public Works Staff 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. 3. Attorney Report: Discussion may include factual and legal aspects of the performance by the town and its advisory board of functions granted to the Town under the provision of Chapter 269 of the Nevada Revised Statutes, the Douglas County Code, the Town ordinances and policies. These items include, without ---PAGE BREAK--- Minden Town Board Agenda January 7, 2009 Page 2 of 3 limitation, streets, sidewalks, drainage, water rights, water distribution rates, and Chapter 237 of NRS. 4. Staff reports: Sheila Byington: Draft of annexation policy as directed by The Board. 5. Board member reports: Chairman’s report Board member comments ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will read the Agenda item into the public record. Next, Town staff will present a summary of the staff report and recommendation, including any updated information that was received after the date staff reports were distributed. The Board will follow with questions of staff, then the Chairman will open the hearing to public testimony. Normally, the applicant and/or their representatives are permitted to speak first, followed by Board questions, and then the Chairman will allow comments and questions from the public at large. The Chairman has the right to establish time limits for comments and to allow for rebuttal. 7:00 p.m. Discussion and possible action: Recommend approval, approval with conditions, or denial of application for design review (as revised since November 5, 2008 Town Board meeting) by Pacific West Communities for a 21-unit low-to moderate- income rental housing complex in the MFR zoning district on Mahogany Drive in the Town of Minden APN 1320-30-410-014; application for variance from Douglas County Code RV parking requirement from 3 to 0 spaces; and Douglas County Code open space requirement from 25% to 22.8% of gross lot area. The Town Board’s recommendations will go to the County Design Review Committee for design review; and the Planning Commission for a decision on the requested variances. 7:10 p.m. Discussion and possible action: Approve, approve with conditions or deny request of approval for Design Review for the Mueller Office Building. The project generally consists of the addition of roughly 4,338 SF of office space on 0.77 acres of land located at 1560 Hwy 395. The site was previously the Capital Ford Dealership. The parcel number is 1320-32-612-019. The existing 1,120 SF building will remain. 7:20 p.m. Discussion and possible action: Design Review for a 27,000 square feet expansion to the Douglas County Jail in the Public Facility (PF) zoning district in the Town of Minden. 1625 8th Street APN 1320-29-401-006. 7:30 p.m. Discussion and possible action on annual review of water rates and adjustment, if any, by Town Board resolution of Town water service rates in all classes of water service, including out-of-service territory contract rates, taking into consideration increases or decreases, as applicable, of materials costs, labor rates, insurance rates and other factors. The Board plans to take no formal action on this item other than possibly setting another hearing on this matter. ---PAGE BREAK--- Minden Town Board Agenda January 7, 2009 Page 3 of 3 7:35 p.m. Discussion and possible action on annual review of town trash removal rates, both residential and commercial, taking into consideration increase or decreases, as applicable, of materials costs, labor rates, insurance rates and other factors. The Board plans to take no formal action on this item other than possibly setting another hearing on this matter. 7:40 p.m. Discussion and possible action on annual review of CVIC Hall, Minden Park, and Street Closure rates taking into consideration increase or decreases, as applicable, of materials costs, labor rates, insurance rates and other factors. The Board plans to take no formal action on this item other than possibly setting another hearing on this matter. 7:45 p.m. Discussion and possible action on review of proposed Town Projects related to water system, streets, drainage, building, and beautification improvements. The Board may take action to direct design or completion of design and the submittal of potential projects to the State of Nevada, Drinking Water State Revolving Fund for consideration of financing by Federal Economic Stimulus Funding Programs which may be approved and financed through Congressional action.