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Town of Minden Board Meeting - March 2, 2016 Page 185 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 186 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 187 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 188 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 189 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 190 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 191 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 192 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 193 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 194 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 195 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 196 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 197 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 198 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 199 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 200 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 201 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 202 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 203 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 204 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 205 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 206 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 207 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 208 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 209 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 210 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 211 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 212 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 213 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 214 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 215 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 216 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 217 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 218 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 219 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 220 ---PAGE BREAK--- March 2, 2016 Minden Town Board Meeting Administrative Agenda, Item Number 6 DATE: __February 22, 2016______ PREPARED BY: Jenifer Davidson, Town Manager SUBJECT: For possible action: Discussion and possible action review and confirm, confirm with conditions, continue or repeal the Town of Minden Resolution Number TOM-2015R-02 adopting the Town Board’s Norms and Procedures. The Town Board is required to review and adopt the Town Board Norms and Procedures annually. Appearance by Jenifer Davidson, Town Manager and Ryan Russell, Town Attorney. Public comment. PREVIOUS ACTION: Strategic Planning Workshop, February 26, 2014: Board continued the request to adopt Resolution TOM-2014R-01, Town of Minden Norms and Procedures. June 4, 2014, Board Meeting: Board adopted Resolution TOM-2014R-01, Town of Minden Norms and Procedures. January 7, 2015, Board Meeting: Board directed staff to review the bylaws and norms and procedures and bring back to Board for consideration. February 4, 2015, Board Meeting: The Board adopted the revised Bylaws for the Town Meetings and Other Matters of Internal Governance of the Town of Minden; and Resolution TOM-2015-002, A Resolution of the Town Board of Minden Adopting the Board’s Norms and Procedures. BACKGROUND: The purpose of the Norms and Procedures is to promote communication, understanding, fairness, and trust among the members of the Town Board, staff and the public concerning their roles, responsibilities, and expectations for management of Town business. The Town Board is required to review and adopt the Town Board Norms and Procedures annually. FISCAL IMPACT: None for this item. STAFF RECOMMENDATION: Staff recommends the Board review and confirm the Minden Town Board Norms and Procedures. The Board may choose to discuss and approve modifications to the Board Norms and Procedures prior to adoption. ACTION TAKEN: Approved Continued Denied Approved with conditions: Town of Minden Board Meeting - March 2, 2016 Page 221 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 222 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 223 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 224 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 225 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 226 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 227 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 228 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 229 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 230 ---PAGE BREAK--- March 2, 2016, Minden Town Board Meeting Administrative Agenda, Item Number 7 DATE: __February 22, PREPARED BY: Ryan Russell, Town Attorney SUBJECT: For possible action: Discussion and possible action to approve, approve with conditions, or modify the 2015 evaluation of the Minden Town Manager. Appearance by Ryan Russell, Legal Counsel for the Town of Minden. Public comment. PREVIOUS ACTION: November 5, 2014, Board Meeting: Board conducted the 2014 evaluation of the Minden Manager and approved a 5% merit adjustment. December 3, 2014, Board Meeting: Board continued the discussion regarding the priorities and expectations for the 2015 performance evaluation of the Minden Town Manager until Mr. Souligny was appointed to the Town Board and assumed office. January 7, 2015, Board Meeting: Board directed Town Staff to incorporate the Town of Minden Strategic Plan into the goals and priorities for the Town Manager, and to bring a draft of those goals and priorities to the Board for consideration at a future meeting. March 4, 2015, Board Meeting: Board approved the newly adopted Strategic Planning goals as the goals and priorities for the Town manager, and directed Town counsel to work with Mr. Condron to bring back proposed revisions to the Town Manager’s Agreement for review and approval by the Board. May 6, 2015, Board Meeting: Board approved an Amended Agreement between the Town and the Town Manager, including without limitation, the term of the agreement, tying the performance goals and priorities of the Town Manager to the Strategic Planning goals and priorities of the Town, and adjusting the time for conducting the annual evaluation of the Town Manager, with the noted request by the Town Manager for a better definition of the communication criteria of her duties. November 10, 2015, Board Meeting: The Board approved the process as presented in January, with the evaluation conducted formally in February and the strategic planning session to adopt goals and priorities for the coming year being held in March. February 3, 2016, Board Meeting: The Board reviewed and approved the form and process for the 2015 evaluation of the Minden Town Manager and appointed Mr. Russell to collect and tally the evaluations of each Board member for presentation/approval at a the March meeting of the Minden Town Board, with each Board member getting the evaluations to Mr. Russell no later than one week prior to the March meeting BACKGROUND: Jenifer Davidson was appointed Minden Town Manager effective November 21, 2011. In 2015, the Board accepted the newly adopted Strategic Planning goals as the priorities and goals for the Town Manager, and linked the goals of the Town Manager, as well as the timeline of the evaluation, to coincide with the Strategic Plan of the Town. At the February meeting, the Board appointed the Town Attorney to collect the evaluations from each Board Member and report on the same at the next regular Board meeting. STAFF RECOMMENDATION: Staff recommends the Board take action on the evaluation by specifically discussing and approving a final evaluation. The Board should then make any decision regarding merit pay stemming from the evaluation, if any. Finally, within 30 days of the Town of Minden Board Meeting - March 2, 2016 Page 231 ---PAGE BREAK--- March 2, 2016, Minden Town Board Meeting Administrative Agenda, Item Number 7 approved evaluation the Board should set the Town Manager’s priorities and expectations for the coming year. ACTION TAKEN: Approve Continue Deny Approve with conditions: Town of Minden Board Meeting - March 2, 2016 Page 232 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 233 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 234 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 235 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 236 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 237 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 238 ---PAGE BREAK--- March 2, 2016, Minden Town Board Meeting Administrative Agenda Item 8 DATE: __February 22, PREPARED BY: Jenifer Davidson, Town Manager SUBJECT: For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include an Engineering Report which may include discussion on streets, sidewalks, drainage, water issues and related items. Discussion may also include an update on the Heybourne Well (Well #10) and the Well #11 project. Appearance by Bruce Scott, Town Engineer. Public comment. ACTION TAKEN: Approve Continue Deny Approve with conditions: Town of Minden Board Meeting - March 2, 2016 Page 239 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 240 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 241 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 242 ---PAGE BREAK--- March 2, 2016, Minden Town Board Meeting Administrative Agenda Item 9 DATE: __February 22, PREPARED BY: Jenifer Davidson, Town Manager SUBJECT: For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Manager’s Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jenifer Davidson, Town Manager. Public comment. ACTION TAKEN: Approve Continue Deny Approve with conditions: Town of Minden Board Meeting - March 2, 2016 Page 243 ---PAGE BREAK--- Town of Minden Board Meeting - March 2, 2016 Page 244