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The Minden Town Board meeting will be held on Wednesday, March 4, 2009, at 1602 Esmeralda Avenue in Minden, Nevada, beginning at 6:00 p.m. NOTICE: NRS 237: The Minden Town Board has adopted a Standard Policy No. 7, which contains a motion regarding Business Impact Statements. When the Town Board approves its agenda, it also approves a motion which includes ratification of staff action taken pursuant to NRS 237.030 et seq. with respect to items on the Board’s agenda. This includes, without limitation, the conclusion that each rule, ordinance, or regulation which is on the Board’s agenda is without direct and significant economic burden on a business or direct restriction on the formation, operation, or expansion of a business; and that each rule, ordinance, or regulation which is on the Board’s agenda for which a BIS has not been prepared does not impose a direct and significant economic impact on a business or a direct restriction on the formation, operation, or expansion of a business. NOTICE to persons with disabilities: Reasonable efforts will be made to assist and accommodate physically handicapped persons desiring to attend the meeting. Please contact the Minden Town Office in writing at 1604 Esmeralda Avenue in Minden, Nevada or call [PHONE REDACTED] in advance of the meeting, preferably at least 24 hours prior to the meeting, so that the arrangements may be conveniently made. Copies of this notice and agenda have been posted on or before 9:00 a.m. on the third working day before the meeting at the following locations: Minden Administrative Office, Minden Post Office, Douglas County Administration Building, and the CVIC Hall bulletin board. PRELIMINARY MATERS AND PUBLIC INTEREST COMMENTS 6:00 p.m. Call meeting to order 1. Pledge of allegiance 2. Approval of agenda 3. Approval of minutes of January 23, 2009 4. Approval of minutes of January 31, 2009 5. Approval of minutes of February 4, 2009 6. Approval of vouchers 7. PUBLIC INTEREST COMMENTS (NO ACTION); ACTION ITEMS The “Public Interest Comments” portion of the meeting is open to the public to speak on any topic not on the agenda and is limited to 3 minutes. For any item on the agenda, public comment is discretionary, except where a public hearing is legally required. For members of the public not able to be present when an agendized item is heard, Comment Cards are available at the entrance to the meeting room. These cards should be completed and given to the Town secretary. NOTE: THE TOWN BOARD IS PROHIBITED BY LAW FROM TAKING IMMEDIATE ACTION ON OR DISCUSSING ISSUES RAISED BY THE PUBLIC THAT ARE NOT LISTED ON THIS AGENDA. ---PAGE BREAK--- Minden Town Board Agenda March 4, 2009 Page 2 of 3 STAFF REPORTS Note: Items on the Administrative Agenda will not be discussed during the staff reports. 1. Public Works: report of activities by Public Works Staff 2. Engineering Report: Discussion may include streets, sidewalks, drainage, water issues and related items. Attorney Report: Discussion may include factual and legal aspects of the performance by the town and its advisory board of functions granted to the Town under the provision of Chapter 269 of the Nevada Revised Statutes, the Douglas County Code, the Town ordinances and policies. 3. Board member reports: Chairman’s report Board member comments ADMINISTRATIVE AGENDA The following item(s) are scheduled for public hearing. The Chairman will read the Agenda listing into the public record. The Board and its Chairman reserve the right to vary the format to fit the agenda item. The Chairman will read the Agenda item into the public record. Staff will present a summary of the staff report and recommendations, including any updated information received by the Board after the staff reports are distributed. The Board will follow with questions of staff. The Chairman will then open the hearing to public testimony. Normally, applicants or their representatives are permitted to speak first, followed by Board questions. The Chairman then invites public comment. The Chairman has the right to establish time limits for comments and to allow for rebuttal by the applicant. To ensure that all citizens desiring to speak before the Board have the opportunity to express their opinions, it is requested that the audience refrain from making comments, clapping or making any remarks or gestures that may interrupt or prevent the speaker from commenting on the matter before the Board. The Minden Town Board reserves the right to take items in a different order to accomplish the tasks before the Board in the most efficient manner. UNLESS OTHERWISE NOTED, ALL ITEMS WILL INCLUDE DISCUSSION BY THE BOARD AND POSSIBLE ACTION BY THE BOARD TO APPROVE, MODIFY, DENY, OR CONTINUE THE NOTICED MATTER. 7:00 p.m. Discussion and possible action: Approve, approve with conditions, deny or continue request for approval of Design Review of office building remodel for the new administration office for the East Fork Fire and Paramedic Districts at 1694 County Road APN 1320-30-801-006, East Fork Fire and Paramedic Districts, Applicants. ---PAGE BREAK--- Minden Town Board Agenda March 4, 2009 Page 3 of 3 7:10 p.m. Discussion and possible action: regarding town corporate yard and possible direction from Town Board on what method of delivery system the Town should use in procuring the design and construction of this project. Items to be discussed may include flood plain update, construction management vs. traditional bid process, project budget, design elements and scheduling. 7:20 p.m. Discussion and possible action: Approve, approve with conditions, deny or continue request to award recommended bid for the 2009 Street Rehabilitation Project. The board will decide whether to enter into a contract with the lowest responsive bidder for the project. Bids will be opened on February 26, 2009, which is six days before the Town’s March 4, 2009 regular meeting at which this agenda item will be heard. If we have a system we need to go with the rating system, not a popularity contest with what board wants. Based on rating and money left. 4,1,3,5 can take the unit prices in the bid and increase the quantity.post office alley plans were shown. 7:25 p.m. Discussion and possible action on annual review of water rates and adjustment, if any, by Town Board resolution of Town water service rates in all classes of water service, including out-of-service-territory contract rates, taking into consideration increases or decreases, as applicable, of materials costs, labor rates, insurance rates and other factors. 7:35 p.m. Discussion and possible action on annual review of Town trash removal rates, both residential and commercial, taking into consideration increases or decreases, as applicable, of materials costs, labor rates, insurance rates and other factors. 7:45 p.m. Discussion and possible action on annual review of rental rates for the CVIC Hall and Minden Park, and of Street Closure rates taking into consideration increases or decreases, as applicable, of materials costs, labor rates, insurance rates and other factors since the last such review was conducted. Board action may include keeping the rates as they are or increasing or decreasing the rates by not more than ten percent (10%) each category, i.e. CVIC Hall, Minden Park, and Street Closures. 7:55 p.m. Discussion and possible action on creation of Town manager position with discussion to include possible time frame. The Board does not intend to take action at this time but may involve Board instructions to Town staff as to how to proceed with the preliminary planning for this position.