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The Minden Town Board meeting was held at 5:30 p.m. on Wednesday, December 6, 2017, at the CVIC Hall at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Souligny, Roxanne Stangle and Glen Radtke. Staff present: Jenifer Davidson, Ryan Russell, JD Frisby, Rachel Hamer. Chairman Souligny called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Mr. Radtke. PUBLIC COMMENT: A member of the public requested the Turkey Trot Run not have music playing at 6:30am in the morning at the park. A representative from the Carson Valley Chamber of Commerce expressed thanks to the Board and Staff for their support for the Parade of Lights and congratulated the Town on their win for their entry in the parade, another member of the public thanked the Town for all their efforts for the events and decorations. A representative from Bently gave an update on the Bently Heritage project. Matthew Kruse is looking to do an observation platform at Jakes Wetlands for his Eagle Scout project and asked the Board for direction. APPROVAL OF AGENDA: Bernard/Radtke moved to approve the December 6, 2017 Agenda. Motion carried unanimously. APPROVAL OF MINUTES: Radtke/Stangle moved to approve the minutes of the November 8, 2017 Board Meeting. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: Carson Valley Inn donated cookies for the Gazebo Lighting and the Town wanted to thank them for their continuing support. Ms. Davidson also mentioned this will be the last Board Meeting before the renovations in the CVIC Hall. BOARD MEMBER REPORTS: Mr. Souligny received a letter from UNR and congratulated Ms. Davidson on completing the Public Administration Certificate Program. He also attended the Campaign Finance Financial disclosure meeting. CONSENT AGENDA: 1. Approval of the November 2017 financial report including claims paid October 27, 2017 through November 24, 2017 for Fiscal Year 2018. 2. Approval of a request by Minden Fest Event Promoters for the Town of Minden to sponsor the Esmeralda Avenue Farmer’s Markets Tuesday evenings from May 8th through September 25th, 2018. Town approval will include closure of Esmeralda between Fourth Street and Fifth Street and Fifth Street between Esmeralda Avenue and Mono Avenue from 2:00 pm until 8:30 pm. 3. Approval of a request by Minden Fest event promoters for the Town of Minden to waive the fees associated with the use of the CVIC Hall for half day craft/gift show on December 1, 2018 in exchange for live music/entertainment to be paid for and hosted by Minden Fest for the duration of the show. Ms. Stangle abstained from voting as she is directly involved with two of the items. ---PAGE BREAK--- Minden Town Board Minutes December 6, 2017 Page 2 of 6 After thoughtful and intelligent deliberation Stephans/Bernard moved to approve the Consent Agenda as written. Motion carried with a 4-0 vote with Stangle abstaining. ADMINISTRATIVE AGENDA: Mr. Bernard recused himself from administrative items 1 & 2 as he works in a capacity for RO Anderson. 1. For possible action: Discussion and possible action to formally reconsider previous action and accept, accept with conditions, continue or deny water system improvements for Heybourne Meadows Phases IIC, and IID formally known as the Ranch at Gardnerville Phases IIC and IID. Appearance by Jenifer Davidson, Town Manager. Ms. Davidson gave an explanation as to why this has come back before the Board. The Board expressed agreement with the Staff recommendation. Public comment: Mr. Anderson asked for clarification regarding the process. Mr. Hendricks expressed that KDH is ready to move forward with pulling permits. After thoughtful and intelligent deliberation Stephans/Stangle moved to allow Town Staff to accept water system improvements for Heybourne Meadows phase IIC and IID with the condition that Staff have the option to have it retested if needed. Motion passes 4-0 vote with Bernard abstaining. 2. For possible action: Discussion and possible action to recommend to Douglas County Staff approval, approval with conditions, continuance or denial of LDA 17-033, a tentative subdivision map, to create 14 single-family residential lots. This is the 4th Unit to the Mackland Subdivision; the subject property is located at 1541 Seventh Street in Minden NV, APN1320-32-201-006. If approved, approximately 5.44 acres would be subdivided into 14 lots, the smallest being 9,833 square feet in size. The site of the tentative subdivision is located north of Mackland Unit 3 along Deseret Drive. Appearance by Jeremy Hutchings, Director of Engineering, R.O. Anderson Engineering, Inc. Mr. Hutching explained what the desire was for the project, and opened up to any questions that the Board might have. Staff has outlined their conditions in the background materials. Board did not express any concern regarding this project. Public comment: A member of the public expressed concern regarding the drainage and lighting of this project, and another member of the public expressed concern regarding the need for a collector road. After thoughtful and intelligent deliberation Stephans/Stangle moved to approve the 14 single family residential lots of LDA 17-033 for the Mackland Subdivision located at 1541 Seventh Street in Minden NV, APN 1320-32-201-006 with the condition that the conditions and recommendations from Staff are included in the approval. Motion passes 4-0 with Bernard abstaining. 3. For possible action: Discussion and possible action to provide staff direction regarding the design for the Fiscal Year 2017/2018 Lucerne Street Rehabilitation Project. Possible action may include ---PAGE BREAK--- Minden Town Board Minutes December 6, 2017 Page 3 of 6 directing staff to, remove, modify and/or refurbish all or portions of the landscape median on Lucerne. Appearance by Tyler Young, Project Engineer with Sunrise Engineering and JD Frisby, Town Superintendent of Public Works. Mr. Frisby expressed a desire to get this project moving forward and to seek clarification on the Boards desires. Mr. Young offered the Board a chance to ask questions. The Board expressed concerns over the trees and the desire to keep them, but understanding the problems with the way they were planted. Another member of the Board expressed concern over the inconsistency of what can be done with collector roads. Board discussion included questions over what design standards the Town wants for our roads. Public comment: A member of the public who has a business in Minden Village and a property owner asked to have a fast project. Another member of the public expressed a desire for a traffic light at Lucerne and Hwy 395. Other members of the public expressed a desire to keep the vegetation along Ironwood and concern over costs and the need to keep the roads wide enough. After thoughtful and intelligent deliberation Radtke/Stangle moved to direct staff to remove all the trees in the landscape islands and replace them with a landscape design that matches Ironwood Drive. The design should also include bike lanes and the ability to accommodate signal lights at the intersection of Lucerne and Hwy 395 if they are installed at a later date. Motion carries unanimously. 4. For possible action: Discussion and possible action to select and approve, approve with conditions, continue or deny a final site to install and dedicate a weathervane monument in Minden Park at a location to be determined by the Town Board. Appearance by Jenifer Davidson, Town Manager. Ms. Davidson asked for clarification from the Board on the location of the monument as a splash pad will now be located in the original location and the need to identify where the Town Board would like it to be located. Board comments included concern over the proposed location. Public comment: A member of the public asked for the Town to not take up any more grass within Minden Park. A member of Minden Rotary mentioned that that the club will support the Town wherever they feel it needs to go. Another member of the public gave some information on the time capsule. The Board discussed the possibility of fixing a tripping hazard from the time capsule and somehow incorporating the monument. After thoughtful and intelligent deliberation Radtke/Bernard moved to direct staff to erect the weathervane the over the existing time capsule space and incorporate the time capsule into the monument. Motion carries unanimously. 5. For possible action: For possible action: Discussion and possible action to provide input to Douglas County regarding the 2017 Master Plan update and recommend new/amended goals, new/amended actions, and/or new/amended policies as it pertains to Chapter 7, the Housing Element. Appearance by Jenifer Davidson, Town Manager. ---PAGE BREAK--- Minden Town Board Minutes December 6, 2017 Page 4 of 6 Ms. Davidson explained that there has been no final action on this item from the County Commission and the Town will have the ability to make comments. Public comment: Members of the public expressed concern over the need for a traffic light at Lucerne due to the pending multi-family housing developments and expressed a desire to stay away from condensed multi-family developments. Mr. Souligny would like to ask the County to take our Plan for Prosperity and reference that for the Master Plan. Mr. Souligny expressed concern over the types of housing that may be brought forward. Mr. Stephan reminded the Board of the current pending developments that are zoned for multi-family. Mr. Bernard agreed that the Town’s land use should be worked out with the Plan for Prosperity. Public Comment: A member of the public expressed concern over the possible negative impacts on the community with certain kinds of housing developments. Mimi said the land use references the Town’s Plan for Prosperity and offered to strengthen the language. It is specific to the land use and is not referenced for the housing element. Mimi also gave an explanation regarding the process to update the Master Plan. After thoughtful and intelligent deliberation Bernard/ Radtke moved to recommend Staff to review the Master Plan, the Housing Element in particular to see if there is a reference to the Plan for Prosperity as there is in the Land Use Element, and if there is not, to recommend a reference in that portion specifically as the Plans for Prosperity may be amended from time to time. Motion carries unanimously. 6. For possible action: Discussion and possible action, to approve, approve with conditions, continue or deny a request by Town Staff to utilize RACESTUDIO to coordinate with the Towns of Minden and Gardnerville to review, and update the existing Town of Minden and Town of Gardnerville Plans for Prosperity and to authorize the Chairman to execute an agreement for the same on behalf of the Town in a format acceptable to Town Counsel. Possible action may include providing direction to Town Staff on a draft scope of work and setting a budget not to exceed $80,000 for the project. Appearance by Jenifer Davidson, Town Manager. Ms. Davidson advised the Board that the scope of services and budget have been provided and this is the consultant that has been used in the past for the Plan for Prosperity and Gardnerville passed this item last night at their Board meeting. The Board expressed concern over the cost and no assurances that the County will adopt what the Towns put forth. Questions arose as to whether a Citizens Advisory Committee is needed for this process and if there is one, who are those citizens. Public comment: None After thoughtful and intelligent deliberation Sougliny/Stephans moved to approve a request by Town Staff to utilize RACESTUDIO to coordinate with the Towns of Minden and Gardnerville to review, and update the existing Town of Minden and Town of Gardnerville Plans for Prosperity conditioned on the addition of language to the Master Plan incorporating the updated plans for prosperity into the Master Plan by reference. The Town requests this additional language go to the County and ask them to work with the Towns to prepare and finalize the updated plans for prosperity and design guidelines for ---PAGE BREAK--- Minden Town Board Minutes December 6, 2017 Page 5 of 6 each Town and to use these plans and guidelines in conjunction with the Master Plan and County development regulations to ensure development within the Towns is compatible with the traditional development style and existing “small town” character of the Towns. Staff further recommends the Board authorize the Chairman to execute an agreement for the same on behalf of the Town in a format acceptable to Town Counsel, with the word “primary” removed from the Citizens Advisory Committee section. Action includes providing direction to Town Staff on a draft scope of work and setting a budget not to exceed $80,000 for the project. Motion carries unanimously. 7. Not for possible action: Discussion regarding an update on Activities in the Carson River Watershed and the activities of Carson Water Subconservancy District. Appearance by Edwin James, General Manager, Carson Water Subconservancy District. Mr. James gave a presentation regarding the status of the watershed, the historical information of flows, and concerns moving forward. Board comments included questions regarding ponds and domestic well pumping and water demand around Silver Springs. Public comment: None 8. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jenifer Davidson, Town Manager and JD Frisby, Superintendent of Public Works. Ms. Davidson and Mr. Frisby thanked Staff for all their hard work on getting the Town ready for the Christmas Events as well as the decoration of the Town. Mr. Frisby gave an update on drainage, crack filling, and the CVIC Hall renovation. Board comments included appreciation for Staff and all their efforts for Christmas. Public comment: None After thoughtful and intelligent deliberation Sougliny/Stephans moved to the Town Manager to write a Thank You letter to Town Staff on behalf of the Board for all their hard work this past year. Motion passes unanimously. 9. For possible action: Discussion and possible action to elect the Minden Town Board Chairman for calendar year 2018. Appearance by Bill Souligny, Chairman of the Minden Town Board. John Stephans nominated Matt Bernard. Mr. Bernard said he would serve if elected, and there were no other nominations. Public comment: None ---PAGE BREAK--- Minden Town Board Minutes December 6, 2017 Page 6 of 6 After thoughtful and intelligent deliberation Stephans/Stangle moved to elect Matt Bernard as the Chairman to the Minden Town Board for 2018. Motion carried unanimously. 10. For possible action: Discussion and possible action to elect the Minden Town Board Vice- Chairman for calendar year 2018. Appearance by Bill Souligny, Chairman of the Minden Town Board. Roxanne Stangle nominated Glen Radtke. Mr. Radtke said he would serve if elected, and there were no other nominations. Public comment: None After thoughtful and intelligent deliberation Stangle/Bernard moved to elect Glen Radtke as the Vice- Chairman to the Minden Town Board for 2018. Motion carried unanimously. PUBLIC COMMENT: None ADJOURNMENT: Bernard moved to adjourn the meeting at 8:18 p.m.