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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, June 4, 2025, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Bill Driscoll, Bryan Davis, Steve Thaler, Mimi Moss and Larry Walsh. Staff present: Ryan Russell, Marcie Schurke, Jeff Cady, JD Frisby, and Rachel Hamer. Chairman Walsh called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Mimi Moss. PUBLIC COMMENT: Jenifer Davidson gave public comment on the splash pad over at Westwood Park, and thanked the Town for putting it in. APPROVAL OF AGENDA: Driscoll/Thaler moved and seconded approval of the June 4, 2025, Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Moss/Davis moved and seconded approval of the May 7, 2025 and May 14, 2025, Board Meeting Minutes. ACKNOWLEDGEMENT OF GIFTS: None at this time BOARD MEMBER REPORTS: Items on the Administrative Agenda will not be discussed during Board Member committee reports. No action may be taken on a matter raised under this portion of the agenda until the matter has been specifically included on an agenda as an item upon which action may be taken. Discussion may include a report on activities of committees or general information of interest to the Board. Several members of the Board expressed excitement and thanks for the Westwood Splash Pad. CONSENT AGENDA: Items may be moved to or from the Consent Agenda at the beginning of the Board meeting during the Approval of the Consent Agenda. Items on the Consent Agenda may be voted on in a block, i.e., with one motion on all those items, one second to the motion, and one vote by the Board members. Items removed from the Consent Agenda will be heard immediately following the Consent Agenda in the order in which they appear in the Consent Agenda. Public comment: None 1. Approval of the May 2025 financial report including claims paid April 26, 2025, through May 23, for Fiscal Year 24/25. 2. Approval of the policy renewal from Nevada Public Agency Insurance Pool (POOL) and authorization of payment to POOL in the amount of eighty-nine thousand four hundred sixty-four dollars and nineteen cents ($89,464.19) for Fiscal Year 2025-2026. ---PAGE BREAK--- Minden Town Board Minutes June 4, 2025 Page 2 of 4 Davis/Thaler moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ADMINISTRATIVE AGENDA: The following item(s) are scheduled for public hearing. At the beginning of each item, the Chairman will call the item. Normally, the applicant and/or its representatives are permitted to speak first, and then Town Staff may present a summary of the staff report and recommendation, including any updated information received by the Town after the reports were distributed. Next, Board discussion, and then the Chairman will open the hearing to public comment. For items on which action is to be taken, the Chairman will close the hearing of public comment before a motion is made and a vote is taken. The Chairman has the right to establish reasonable time limits for comments and to allow for rebuttal comments. 1. For possible action: Discussion and presentation on the Douglas County Justice Center project, including annexation of Assessor’s Parcel Number 1320-28-000-045, into the Town of Minden. Action may include discussion on the possible waiver of $20,250.00 in fees, associated with the Town of Minden Annexation. Appearance by Jenifer Davidson, Douglas County Manager. Jenifer Davidson, the Douglas County Manager, gave a short presentation on the annexation of the upcoming Justice Center building. She went over the process and the background on the fee waiver request, and expressed the desire to continue the longstanding partnership the Town and County have. Any direct financial impacts to the Town would be paid for by the County. Member Moss made comments regarding the waiver of the fees and how this has not appeared in the background on the item that went before the BOCC, and concerns about treating the county different than private entities. She expressed concern with this parcel being tax exempt, and annexation fees are a small offset to that. Vice-Chairman Driscoll relayed that the $20,000 fee seems like such a small amount compared to the project as a whole. Member Thaler asked for clarification on development of the parcel. Mrs. Davidson relayed that there are no formal plans, but there have been discussions on the future of the property. Chairman Walsh commented on the fact that we are not currently getting any property tax from this parcel now. Mr. Frisby discussed how the item ended up coming before the board written as it is. He relayed it would be easiest to annex one parcel as opposed to phasing it in. Mrs. Davidson relayed there are many parcels within the county that are exempt from taxes as well. With taxation there to help pay for services that the parcel uses. The County would pay for the utility costs associated, but acknowledged that there is no way to know if there would be unintended impacts to the Town. Mrs. Davidson relayed she is open to conversations with the Town if there are unforeseen impacts in the future. She expressed that these conversations could involve discussing a memorandum of understanding with the County Commissioners if needed. Board comments included asking for clarification on the process and authority. ---PAGE BREAK--- Minden Town Board Minutes June 4, 2025 Page 3 of 4 Public comment: None Chairman Walsh felt the project could bring positive impacts to the Town. Member Davis expressed concern about setting precedent, but acknowledged the partnership and wishes to keep good faith with the County. Member Moss relayed concern that the fee waiver was not part of what was approved and discussed with the County Commissioners. She expressed annexation fees are a one and done, and a waiver of fees would be for not just the judicial center but all future buildings. Member Thaler relayed dismay over the Town having the perception of being the “bad guy.” He expressed a desire to work with the County. After thoughtful and intelligent deliberation, Thaler/Davis moved and seconded the waiver of $20,250.00 in fees for the annexation of Assessor’s Parcel Number 1320- 28-000-045, into the Town of Minden. Motion carries 4-1 with Member Moss voting no. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution TOM2025R-006, augmenting the FY 2024/2025 budget. Appearance by Marcie Schurke, Town Senior Accountant. Ms. Schurke gave the background on the request and relayed this will be the final augment for this fiscal year. No board comments. Public comment: None After thoughtful and intelligent deliberation, Moss/Driscoll moved and seconded approval of Town of Minden Resolution TOM2025R-006, augmenting the FY 2024/2025 budget. Motion carries unanimously. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the revised CVIC Hall Rental Policy and rates with an effective date of July 1, 2025. Appearance by Rachel Hamer, Administrative Services Manager. Mrs. Hamer gave the background on the request. The last time that policy changes and rates were done was in 2019. The language changes in the policy are minor including; increasing penalty increases for cleaning or leaving the premises without checking out, as well as increasing the town resident discount to 40%. Most changes are for administrative purposes. With the rising costs of everything from utilities to trash bags, staff felt it was time to adjust the rates. The rate changes are being made, not to price groups out of the hall, but to help offset increasing costs. The full effects of the rate change will show over time. All groups that are currently on the books and have booked out, will be grandfathered in with the rates that they booked under. All bookings after July 1st will fall ---PAGE BREAK--- Minden Town Board Minutes June 4, 2025 Page 4 of 4 under the new rate structure. Mrs. Hamer offered to answer any questions the board may have. Board questions included: None Public comment: None After thoughtful and intelligent deliberation, Driscoll/Davis moved and seconded approval of the revised CVIC Hall Rental Policy and rates with an effective date of July 1, 2025 as presented. Motion carries unanimously. 4. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent, and JD Frisby, Town Manager. Mr. Cady gave a short update on the splash pad and offered to answer any questions the board may have. Mr. Frisby gave more detail on the splash pad at Westwood Park. He brought up some work that the town was doing with DTS Fiber. Staff is working with them to get free public Wi-Fi for the downtown corridor and Minden Park. He also brought up a couple different project statuses. Public comment: None ADJOURNMENT: Chairman Walsh adjourned the meeting at 6:26 p.m. 4934-1005-8791, v. 1