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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, November 4, 2020, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Roxanne Stangle, John Stephans, Bill Driscoll and Susie Jackson. Staff present: Ryan Russell, JD Frisby, Jolene Polish, Seth Altamirano and Rachel Hamer. Chairman Stephans called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Roxanne Stangle. PUBLIC COMMENT: Mr. Turner gave public comment on COVID-19, he cited several articles and videos. Mr. Pohlman gave public comment and asked how the Arsenic Plan will be used and funded if needed and if Santa Anita is an Avenue or a Boulevard. He also expressed concern over the drainage for storm water at that development site. APPROVAL OF AGENDA: Jackson/Driscoll moved and seconded approval of the November 4, 2020 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Stangle/Jackson moved and seconded approval of the October 7, 2020 Board Meeting Minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS: None at this time. BOARD MEMBER REPORTS: Ms. Jackson thanked Staff for assisting with a situation at Jake’s Wetlands. CONSENT AGENDA: 1. Approval of the October 2020 financial report including claims paid September 25, 2020 through October 22, 2020 for Fiscal Year 20/21. 2. Approval of the 2020 Town of Minden Christmas Celebration on Friday, December 4, 2020 and the 25th annual Parade of Lights from Heritage Park to Minden Park Saturday, December 5, 2020. Approval of this request includes closure of the following streets on Friday, December 4th, 2020 from 2:00 pm until 9:00 pm: Fifth Street between Mono Avenue and Esmeralda Ave. Approval also includes closure of the following streets on Saturday, December 5th, 2020 from 3:00 pm to 9:00 pm: Esmeralda Ave. from US Highway 395 to Eighth Street; closure of Eighth, Seventh, Sixth, Fifth and Fourth Streets between US Highway 395 and County Road; Third Street between US Highway 395 and Mono, and closure of Mono Avenue between Third Street and Eighth Street. Driscoll/Stangle moved and seconded approval of the Consent Agenda. Motion carries unanimously. ADMINISTRATIVE AGENDA: ---PAGE BREAK--- Minden Town Board Minutes November 4, 2020 Page 2 of 4 1. For possible action: Discussion and possible action to approve, approve with conditions, deny, or continue a donation to Main Street Gardnerville for Wreaths Across America for the Gardnerville Garden Cemetery in an amount not to exceed $1,000.00. Appearance by Laurie Hickey. Laurie Hickey gave the background of the request and offered to answer any questions that the Board may have. December 19th is the day that is scheduled to place the wreaths. Board comments included comments regarding support of the project and questions on how to personally donate to the cause. After thoughtful and intelligent deliberation, Jackson/Stangle moved and seconded approval of a donation to Main Street Gardnerville for Wreaths Across America for the Gardnerville Garden Cemetery for $1000.00. Motion carries unanimously. 2. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a request by Esmeralda Markets event promoters to add an additional day to a previously approved fee waiver, for use of the CVIC Hall for a craft/gift show on December 4, 2020 in exchange for live music/entertainment to be paid for and hosted by Esmeralda Markets for the duration of the show. Appearance by Roxanne Stangle, Esmeralda Markets. Ms. Stangle recused herself from the item as it is her request. She gave the background on the item and the reason for the request. After thoughtful and intelligent deliberation, Driscoll/Jackson moved and seconded approval of a request by Esmeralda Markets event promoters to add an additional day to a previously approved fee waiver, for use of the CVIC Hall for a craft/gift show on December 4, 2020 in exchange for live music/entertainment to be paid for and hosted by Esmeralda Markets for the duration of the show. Motion carries 3-0 with Stangle abstaining. 3. For possible action: Discussion and possible action to review and accept, accept with conditions continue or deny the 2020 Minden Town Arsenic Mitigation Plan prepared by Sunrise Engineering. Appearance by Joseph Phillips, Sunrise Engineering. Mr. Phillips gave a presentation on the finalized 2020 Minden Town Arsenic Mitigation Plan. He offered to answer any questions or edits that the Board may have. Board comments included the frequency of the testing and how the proposals might be paid for. The Well #7 arsenic levels were also asked about. Mr. Frisby relayed that the Town will be testing the Wells on a more frequent schedule and not just at a sample station. After thoughtful and intelligent deliberation, Jackson/Stangle moved and seconded approval of the 2020 Minden Town Arsenic Mitigation Plan prepared by Sunrise Engineering. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes November 4, 2020 Page 3 of 4 4. For possible action: Discussion and possible action to review and accept, accept with conditions continue or deny the 2020 Town of Minden Design Guidelines as prepared by Stantec Engineering. Appearance by Albright, Stantec Engineering. A presentation on the 2020 Town of Minden Design Guidelines was given by Jolene Polish the Town Engineering Technician and JD Frisby the Town Manager. Mr. Frisby brought up several items that the Town has specifically called out as issues to correct such as alleyway widths, parkway maintenance and the general overall architecture of buildings to keep things cohesive and clean. Staff explained that it is the intent to send the guidelines to the Douglas County Board of County Commissioners for formal adoption. The Board comments included questions regarding maintenance and appreciation that the project is coming to a close. After thoughtful and intelligent deliberation, Driscoll/Stangle moved and seconded approval of the 2020 Town of Minden Design Guidelines as prepared by Stantec Engineering. Motion carries unanimously. 5. For possible action: Discussion and possible action to formally accept, accept with conditions, continue or deny improvements such as water system, storm drain, planter strips, and street dedication of Santa Anita Blvd located within the Nevada Northwest Specific Plan to the Town of Minden for maintenance. Appearance by Robert Anderson, Principal Engineer, RO Anderson Engineering. Mr. Frisby presented as Mr. Anderson was unable to attend. He gave a brief explanation on the improvements and where they are located. No Board Comments. After thoughtful and intelligent deliberation, Jackson/Driscoll moved and seconded acceptance of improvements such as water system, storm drain, planter strips, and street dedication of Santa Anita Blvd located within the Nevada Northwest Specific Plan to the Town of Minden for maintenance. Motion carries unanimously. 6. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny the request to increase the Town of Minden employee wages. Possible action may include directing the Town Manager to increase employees’ wages by an amount not to exceed Appearance by JD Frisby, Town Manager and Seth Altamirano, Town Accountant. Mr. Frisby and Mr. Altamirano gave a presentation on the comp and class study that was done by Town Staff to compare the current employees wages with surrounding areas. Mr. Frisby relayed that they are trying to keep the overall budget percentage of salaries and benefits at a low rate, and this change would put that percentage at around 27%. ---PAGE BREAK--- Minden Town Board Minutes November 4, 2020 Page 4 of 4 After thoughtful and intelligent deliberation Driscoll/Stangle moved and seconded approval of a request to increase the Town of Minden employees wages. Action includes directing the Town Manager to increase employees’ wages by an amount of effective at the next pay period. Motion carries unanimously. 7. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny an increase to the Town Manager’s base salary. Possible action may include increasing the Town Manager’s salary to an amount not to exceed $121,000.00. Appearance by John Stephans, Chairman. Mr. Stephans relayed that the Town of Minden Manager should have a competitive wage with the Town of Gardnerville. Board comments included agreement with Mr. Stephans’ assessment. After thoughtful and intelligent deliberation, Stangle/Jackson approved an increase to the Town Manager’s base salary. Action includes increasing the Town Manager’s salary to an amount not to exceed $121,000.00, effective at the next pay period. Motion carries unanimously. 8. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Frisby gave an update on the Christmas events and the fishing pond. PUBLIC COMMENT: Mrs. Hamer thanked the Board for their support of Staff. Mr. Turner continued his public comment regarding globalists and COVID-19. ADJOURNMENT: Ms. Stangle moved to adjourn the meeting at 6:48pm.