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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, December 5, 2018, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: John Stephans, Matt Bernard, Bill Souligny, Roxanne Stangle and Glen Radtke. Staff present: Ryan Russell, JD Frisby, Jeff Cady, Rachel Hamer and Michelle Brown. Chairman Bernard called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Bill Souligny. PUBLIC COMMENT: Several members of the public gave public comment on items not listed on the agenda including the passing of George H.W. Bush, water levels, the Plan for Prosperity and the County Commissioner meetings. APPROVAL OF AGENDA: Stangle/Stephans moved to approve the December 5, 2018 Agenda. Motion carries unanimously. APPROVAL OF MINUTES: Radtke/Stangle moved and seconded approval of the November 7, 2018 Board Meeting minutes. Motion carried unanimously. ACKNOWLEDGEMENT OF GIFTS – Mr. Frisby thanked the Keele Family, Elevated Events and the Carson Valley Inn. CEREMONIAL PRESENTATIONS 1. TOWN OF MINDEN PROCLAMATION NO. 2018P-002: A Proclamation recognizing Board Member William Souligny for four years of dedicated service to the Town of Minden. Vice Chairman Mr. Radtke gave the proclamation for Mr. Souligny’s four years of dedicated service to the Town of Minden. BOARD MEMBER REPORTS: Carson Valley Arts Council – Mr. Souligny gave an update to the Board for how CVAC is doing and relayed how this group also works with the community to give back. Mr. Souligny asked for the Board to continue having a liaison from the Town Board for this group. Nevada League of Cities – In January, meetings will start up and will be proposing bills. Mr. Souligny mentioned the importance of keeping an eye on the legal issues that come forth with the issues with the State. CONSENT AGENDA: 1. Approval of the November 2018 financial report including claims paid October 26, 2018 through November 22, 2018 for Fiscal Year 18/19. Stephans/Radtke moved and seconded approval of the Consent Agenda. Motion carried unanimously. ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to recommend to Douglas County Staff approval, approval with conditions, continuance or denial of: 1) DP 18-0246 Zoning Plan ---PAGE BREAK--- Minden Town Board Minutes December 5, 2018 Page 2 of 5 Amendments; and 2) DP 18-0247 Tentative Subdivision Map. This application has been submitted by Park Ranch Holdings, LLC; which include portions of APN’s 1319-25-000-020 and 1319-25-000-21. Appearance by Keith Ruben, Director of Planning, RO Anderson Engineering. Mr. Bernard recused himself from this item as he works in a capacity for RO Anderson. Mr. Anderson from RO Anderson and Susan spoke on behalf of this item for David Park and Park Ranch Holdings. The background was given on the request and Ms. explained about the transfer of the development units from Topaz. She spoke about open space, preservation of critical habitat for Sage Grouse, and the specifics on the proposed development. The proposal is for two phases and with the first phase the main road out to Muller Road to give two entrances/exits to the development. The old jail and barn are proposed to remain and the large park area they would intend dedication to the Town of Minden. Mr. Anderson gave more background on the property and the availability of the services. He also talked about the current flood plain model and showed the most current flood mapping that the County has. He then talked about the flood impacts of the proposed project. He also explained what the variance consisted of and that Town Staff did not get the information in a timely manner. Mr. Anderson brought up the comments in the Staff’s analysis about the impact to the existing Westwood lots and acceptable flood levels within County code. The other conditions being the signalization of Muller and HWY 395 and ask that since the County is responsible for the building of that light that it be taken out of the Staff recommendation as a condition. Mr. Frisby brought up that the first requested condition issue was ok with Staff and within code. He did say the traffic is a concern for residents coming through Westwood as well as trying to get across Hwy 395 by way of Muller Lane, but that he felt this was up to Board discussion. Mr. Souligny asked questions on timing, he expressed thanks for keeping lot sizes larger with wide streets, and believed this is in line with current neighborhoods. Mr. Stephans expressed concern over traffic and maintenance of the park and trails. Ms. Stangle asked what the benefit is to the Town of Minden residents to transfer all the rights from an area all the way out near Topaz. Ms. relayed that it would preserve open space within the County and mentioned the intention to propose a Landscape Maintenance District. Mr. Radtke asked for clarification on how opening the west bank of the river would impact the water flows and how the buildout of the Heybourne Meadows development would play into potential flooding. Mr. Anderson gave more of an explanation on how the water in the river flows. He said that these changes would have a marginal effect on Westwood. Public comment: Several members of the public spoke in opposition to the project citing reasons such as traffic, flooding concerns as well as frustration over the transfer of the development rights from the Topaz area. ---PAGE BREAK--- Minden Town Board Minutes December 5, 2018 Page 3 of 5 Ms. Stangle commented on the light at Muller and Hwy 395. Mr. Souligny relayed that he is concerned with what the residents of the neighborhood are saying and rescinded his support of the project. After thoughtful and intelligent deliberation Stangle/Radtke moved and seconded to approve the item consistent with Staff recommendation conditioned in the backup materials with removal of the bullet point regarding excess flood water and removal of the variance request. Motion passes 3-1 with Souligny voting nay and Bernard abstaining. 2. For possible action: Discussion and possible action to review and accept, accept with conditions, continue, or deny an amendment to the 2017 Water System Analysis. Appearance by JD Frisby, Town Manager. Mr. Frisby explained that this amendment is to update water right portion due to the update to the urban service boundary map as mirrored by the update to the Plan for Prosperity. He gave an explanation on how this would change the water rights needed. He showed what amounts are being held in trust for approved developments and then showed the Board three options with existing approved density requirements, densities that match the Town currently, and what the requirements would be for high densities. Board comments included Mr. Bernard’s appreciation for the three options however it showed that the middle option truly was the most realistic. Mr. Souligny expressed concern over possible attacks to Minden’s ownership and Mr. Stephans expressed thanks for having the options out there. Public comment: Several members of the public made comments in regards to the water system. After thoughtful and intelligent deliberation Souligny/Radtke moved and seconded approval of an amendment to the 2017 Water System Analysis prepared by Town Staff and Sunrise Engineering. Motion carries unanimously. 3. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the possible suspension of the Green Waste Disposal program up to three winter months, effective January 1, 2019. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady gave an explanation on why this would come forward. It was explained that we can utilize our FTE’s better and Staff can work on important maintenance. Board comments included appreciation for this to come forward to the Board and Staff’s willingness to address efficiency and cost savings. Public comment: None After thoughtful and intelligent deliberation Stephans/Radtke moved and seconded approval of the suspension of green waste for three months of the year which include December, January and and February starting Jan 1, 2019. Motion carried unanimously. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the Town of Minden Resolution Number TOM-2015R-02 adopting the Town ---PAGE BREAK--- Minden Town Board Minutes December 5, 2018 Page 4 of 5 Board’s Norms and Procedures. The Town Board is required to review and confirm the Town Board Norms and Procedures annually. Appearance by JD Frisby, Town Manager. Mr. Frisby turned it over to the Board to review and discuss. Mr. Bernard expressed frustration about the norms and procedures and that he feels much of the language says things that are assumed by being a courteous adult. He said he did not agree with the language about when Board Members do not agree with the way a vote went that they then have to adopt the decision of the Board and it precludes them from speaking their original point of view. Board comments also included a desire for rules and perhaps editing some of the items when and if applicable. Public comment: A member of the public gave comments likening norms and procedures with the constitution. After thoughtful and intelligent deliberation Radtke/Stephans moved and seconded for Board Members to coordinate with the Town Manager any changes they may seek and to bring it back to the Board at a later date. Motion carries unanimously. 5. For possible action: Discussion and possible action to approve, approve with conditions, continue, or deny the revised CVIC Hall Rental Policy, effective January 1, 2019. Appearance by Rachel Hamer, Administrative Services Manager and Michelle Brown, Town Secretary. Ms. Hamer and Ms. Brown gave a presentation on the financial status of the Hall as well as an overview of the proposed changes and offered to answer any questions the Board may have. The Board made comments regarding the deposit and insurance amounts. Public comment: A member of the public expressed concern about making sure that each rental leave the hall in the condition as they received it not just some. After thoughtful and intelligent deliberation Stangle/Radtke moved to continue the item to allow Board members time to amend the policy with Staff and to bring back at a later date. Motion carried unanimously. 6. For possible action: Discussion and possible action to elect the Minden Town Board Chairman for calendar year 2019. Appearance by Matt Bernard, Chairman of the Minden Town Board. Mr. Souligny nominated and Mr. Stephans seconded Glen Radtke for Chairman. Mr. Radtke accepted the nomination. Public comment: None Motion carries unanimously. 7. For possible action: Discussion and possible action to elect the Minden Town Board Vice- Chairman for calendar year 2019. Appearance by Matt Bernard, Chairman of the Minden Town Board. ---PAGE BREAK--- Minden Town Board Minutes December 5, 2018 Page 5 of 5 Mr. Souligny nominated and Mr. Stephans seconded Roxanne Stangle for Vice Chairwoman. Ms. Stangle accepted the nomination. Public comment: None Motion carries unanimously. 8. For possible action: Discussion and possible action to direct staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. Mr. Cady gave an update to the functions of Public Works. Mr. Frisby thanked Staff for our successful events and offered to answer any questions that the Board may have. The Board thanked the Staff for all their hard work and everything that we have worked for all year long. Mr. Souligny’s term continues to January 7th and the Board has the option to either move the meeting or keep it on the 2nd. The Board will set the meeting on the 9th to include Mr. Driscoll. Public comment: None PUBLIC COMMENT: Public comment was given by the public on items not listed in the agenda. ADJOURNMENT: Mr. Souligny moved to adjourn the meeting at 8:57pm.