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The Minden Town Board meeting was held starting at 5:30 p.m. on Wednesday, May 3, 2023, at 1602 Esmeralda Ave, Minden, Nevada. Board Members present: Susan Jackson, Bill Driscoll, Larry Walsh, Bryan Davis and Steven Thaler. Staff present: Ryan Russell, JD Frisby, Marcie Schurke, Jeff Cady and Rachel Hamer. Chairman Thaler called the meeting to order at 5:30 p.m. The Pledge of Allegiance was led by Member Jackson. PUBLIC COMMENT: None APPROVAL OF AGENDA: Jackson/Driscoll moved and seconded approval of the May 3, 2023, Agenda as presented. Motion carries unanimously. APPROVAL OF MINUTES: Walsh/Davis moved and seconded approval of the April 5, 2023 Board Meeting Minutes. Motion carries unanimously. ACKNOWLEDGEMENT OF GIFTS: Mr. Frisby relayed that the Town received $1,500 from Minden for improvements to the Room and $3,000 towards tables at the Westwood Park Pavilion. The Town has also gotten commitments from Model Dairy, Alpen Sierra Coffee, and Natures Bakery for the Carson Valley Days Breakfast. EMPLOYEE RECOGNITION: Mr. Cady expressed thanks to Jody Martin and Steve Thompson for their 15 years of service with the County. BOARD MEMBER REPORTS: Member Driscoll said there was nothing to report on the Chamber and the Good Governance Group. Member Walsh gave comments on the need to address Jake’s Wetlands. Member Jackson gave comments on the Wetlands as well and expressed concern regarding the removal of landscaping by a homeowner. Vice-Chairman Davis relayed his pleasure with seeing the splash pad working, and that the pavilions both look good. Chairman Thaler expressed appreciation with the public calling for positive things happening in the Town. CONSENT AGENDA: 1. Approval of the April 2023 financial report including claims paid March 24, 2023 through April 21, 2023 for Fiscal Year 22/23. Public Comment: None Davis/Jackson moved and seconded approval of the Consent Agenda as presented. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes May 3, 2023 Page 2 of 6 ADMINISTRATIVE AGENDA: 1. For possible action: Discussion and possible action to recommend to Douglas County, approval, approval with conditions, continuance or denial of a Major Design Review and Tentative Subdivision Map for a Multi-Family Planned Development. This application has been submitted by RO Anderson Engineering and Rye Creek, LLC, and includes APN’s 1320-30-510-004, 1320-30-510-005, 1320-30-510-006, and 1320-30-611-001. If approved, approximately 9.49 acres would be developed into 116 townhome units. Appearance Keith Ruben, Director of Planning, RO Anderson Engineering. Member Davis recused himself from taking action on this item as he has an interest in this project in a private capacity. Mr. Ruben gave a presentation on the proposed development. He provided the background on the area and when this project was originally brought forward and what has changed over time. The applicant does not have any issue with any of the conditions from the Town of Minden Staff. Board comments and questions included concern over when residents are notified, and the length of time it will take for construction. Matt Carter, one of the project managers gave the timeline of most likely just over a year for construction. Member Driscoll asked when they looked to start, they anticipate and hope for October of 2024. He got clarification that there are no sprinklers in these buildings. Mr. Carter expressed his similar frustration from the construction debris. Member Driscoll asked for something in writing to promise to keep it clean. Mr. Carter relayed he is the developer, but not necessarily the builder. Member Walsh asked about the TDR’s and parking. Staff has said they plan on monitoring the parking situation over on Monte Vista and that there may be a need to address this in the CC&R’s. Member Jackson expressed concern regarding the traffic and when a light would be put in. Money will be put in towards the light at Lucerne. She asked Staff if we are prepared to service this project for water and trash. Staff relayed that we knew this was coming and will make changes as it is built out. Chairman Thaler clarified that they are in agreement with Staff regarding the roof materials and colors and that they will comply. Mr. Ruben agreed that they are planning on following Staff’s recommendations. Chairman Thaler asked about the TDR’s, and most of them are coming from the Brown Family Trust. They also asked about how much water will be needed for the project. Ms. Hamer relayed that they would require just under 100 acre feet of water annually for the 116 units without factoring in irrigation connections. Public Comment: Larry Carte, a Minden resident, expressed concern with building heights as it relates to La Costa for privacy. Gary Gleason, a Minden resident, gave public comments on the traffic counts and concern with the speeds and questions ---PAGE BREAK--- Minden Town Board Minutes May 3, 2023 Page 3 of 6 regarding the water needs. Adrienne Ford, a Minden resident, expressed concern regarding the alleyway drainage, as well as concern with the snow plows and the trash collection. She also relayed concern with potential damage to her home during construction. Connie Summers, a Minden Resident, gave public comment regarding snow plowing and parking. She agreed with the need for a traffic signal. Paul Andrews, a Minden resident, had questions regarding Muller and the need to address the traffic problems with it. Susan Cart, a Minden resident, asked for La Costa to be considered an existing neighborhood as it relates to the building heights. Mr. Pohlman, a Minden Resident, gave public comment regarding the distance between the houses. Chairman Thaler relayed information as it relates to the construction of Muller Parkway. Mr. Ruben said the County is on the hook to build it within five years. He also touched on the drainage as well as the height differences. Member Walsh expressed concern regarding the grading. Member Driscoll asked if they planned to sell the project as soon as they approve. Mr. Carter said that he did not know at this time. Member Jackson relayed her understanding of the concerns and thanked the public for coming out. Chairman Thaler talked about the desire for better noticing, and what laws the Board is bound by as it pertains to Land Use. After thoughtful and intelligent deliberation, Walsh/Jackson moved and seconded to recommend approval to Douglas County a Major Design Review and Tentative Subdivision Map for a Multi-Family Planned Development. This application has been submitted by RO Anderson Engineering and Rye Creek, LLC, and includes APN’s 1320-30-510-004, 1320-30-510-005, 1320-30-510-006, and 1320-30-611-001. With the stipulations that Staff recommendations are included the approval as presented. Motion carries 3-1 with Driscoll voting no and Davis abstaining. 2. For Possible action: Discussion and possible action to approve, approve with conditions, continue or deny a bid from Desert Star Landscaping in an amount of $81,600 for landscaping services in FY2023-2024. If approved, the Board may also authorize the Town Manager to execute an agreement for the same on behalf of the Town. Appearance by JD Frisby, Town Manager. Mr. Frisby gave the Board the background on the bid. Board comments included questions regarding the quality of some of the work around Jakes. Member Walsh mentioned it is a park and there is a need to keep it looking good. Mr. Frisby relayed it is a wetland and relayed that we can certainly work with the company to find a resolution to accomplish the look we are after. Public comment: None After thoughtful and intelligent deliberation, Davis/Walsh moved and seconded to approve a bid from Desert Star Landscaping in an amount of $81,600 for landscaping services in FY2023-2024. Approval includes authorization for the Town Manager to execute an agreement for the same on behalf of the Town. Motion carries unanimously. ---PAGE BREAK--- Minden Town Board Minutes May 3, 2023 Page 4 of 6 3. For possible action: Discussion and possible action to adopt, adopt with conditions, continue or deny the Final Town of Minden Capital Improvement Plan for Fiscal Year 2023/2024. Possible action may include discussion and approval of all or a portion of the projects on the Capital Improvement Plan. Appearance by Marcie Schurke, Town Senior Accountant and JD Frisby, Town Manager. Staff presented the Tentative 10 year Capital Improvement Plan, and offered to answer any questions the Board might have. Vice Chair said he would like to look at in the future and how we are going to pay for some of the larger projects. Member Walsh brought up the need for road rehab on Bougainvillea. Member Driscoll mentioned the need for a dog park. Public Comment: None After thoughtful and intelligent deliberation, Jackson/Driscoll moved and seconded adoption of the Final Town of Minden Capital Improvement Plan for Fiscal Year 2023/2024 as presented. Motion carries unanimously. 4. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny a Town of Minden Fiscal Year 2023/2024 Final Budget. Appearance by Marcie Schurke, Town Senior Accountant and JD Frisby, Town Manager. Ms. Schurke offered to answer any questions the Board might have since there have been no changes since presenting the tentative last month. Member Jackson thanked Ms. Schurke for walking the Board through the process. Public Comment: None After thoughtful and intelligent deliberation, Davis/Walsh moved and seconded approval of the Town of Minden Fiscal Year 2023/2024 Final Budget, as presented. Motion carries unanimously. 5. For Possible action: Discussion and possible action to approve, approve with conditions, continue or deny a bid from G E Excavating in an amount of $45,567.47, for emergency repairs to the Buckeye Maintenance Facility drainage and parking lot. If approved, the Board may also authorize the Town Manager to execute an agreement acceptable to Town Counsel, on behalf of the Town. Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Appearance by JD Frisby, Town Manager. Mr. Frisby presented the Board with information regarding the damages over at the Buckeye Maintenance Facility. GE Excavation came in with the lowest bid. Chairman Thaler asked why insurance denied the claim. Ms. Hamer relayed this is due to the classification of infrastructure and that Staff was not completely surprised by this. Public comment: None ---PAGE BREAK--- Minden Town Board Minutes May 3, 2023 Page 5 of 6 After thoughtful and intelligent deliberation, Jackson/Walsh moved and seconded approval of a bid from G E Excavating in an amount of $45,567.47, for emergency repairs to the Buckeye Maintenance Facility drainage and parking lot. Approval includes authorizing the Town Manager to execute an agreement acceptable to Town Counsel, on behalf of the Town. Agreement may authorize the Town Manager to execute change orders up to 10% of the contract amount. Motion Carries unanimously. 6. For possible action: Discussion and possible action to approve, approve with conditions, continue or deny Town of Minden Resolution TOM2023R-003, augmenting the FY 2022/23 budget. Appearance by JD Frisby, Town Manager. Mr. Frisby gave the background on the need for the augment and where the money is being pulled from. The Board did not have any questions. Public Comment: None After thoughtful and intelligent deliberation, Driscoll/Davis moved and seconded approval of Town of Minden Resolution TOM2023R-003, augmenting the FY 2022/23 budget. Motion carries unanimously. 7. For possible action: Discussion and possible action to approve, approve with conditions, or modify the 2022/2023 evaluation of the Minden Town Manager and determine a 0-3% merit increase based on performance. Possible action may also include adopting the Town Manager’s priorities and expectations for 2023-2024. Appearance by Ryan Russell, Legal Counsel for the Town of Minden. Mr. Russell mentioned that Mr. Frisby’s total score was a 4.7 and was a very high score. Board comments included thanks to Mr. Frisby and his hard work and the support he gives the Board. They praised him for his dedication and said to keep up the good work. Public Comment: None After thoughtful and intelligent deliberation, Jackson/Walsh moved and seconded approval of the 2022/2023 evaluation of the Minden Town Manager and to approve a 3% merit increase. Motion carries unanimously. Mr. Frisby thanked the Board for their support and the latitude he is allowed to spend time with his family. 8. For possible action: Discussion and possible action to direct Staff in relation to Staff Reports. Discussion shall include a Staff Report on the activities, progress on or status of assigned tasks and projects, or general information regarding operations and projects related to trash, retail and wholesale water service, and other functions of the Town of Minden. Appearance by Jeff Cady, Public Works Superintendent and JD Frisby, Town Manager. ---PAGE BREAK--- Minden Town Board Minutes May 3, 2023 Page 6 of 6 Mr. Cady offered to answer any questions the Board may have. Mr. Frisby gave an update on the bid for the Westwood Splash Pad. Ms. Hamer thanked the Board for getting back to her about the breakfast and to save the date for the 4th of July. Public comment: None ADJOURNMENT: Chairman Thaler adjourned the meeting at 7:33 p.m.