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Millcreek FY 2019-20 Adopted Budget 1 www.millcreek.us FY 2019-20 ADOPTED BUDGET Millcreek Utah’s Newest City ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 2 www.millcreek.us Table of Contents Introduction 3 Elected Officials 4 Organizational Chart 5 Budget Message 6 FY 2019-20 Budget Calendar 8 General Fund Revenue Budget 10 General Fund Line Item Expense Budget 12 Mayor & City Council 14 City Manager 16 Justice 17 Legal Services 18 Public Safety 19 City Recorder 21 Business License 22 City Services 24 Facilities 25 Fleet 26 IT Management 27 Communications & Programs 29 Emergency 30 Information Center 31 Community Development 33 Promise Program 34 Economic Development 36 Finance 38 Human Resources 39 Non-Departmental 40 Public Works 42 Engineering Services 43 Class B & C Road Fund 44 General Fund Consolidated Budget 45 General Fund Fund Balance Reserve 52 Capital Improvement Fund Revenue Budget 54 Capital Improvement Fund Expense Budget 56 ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 3 www.millcreek.us VISION STATEMENT M illcreek is a diverse community where residents and businesses are empowered to respectfully engage and interact with each other in governance and volunteerism to maintain a fiscally responsible, environmentally sustainable City that provides a “welcome home” feeling to everyone - past, present and future. FY 2019-20 Budget Prepared By: Jeffrey L. Silvestrini, Mayor John H. Geilmann, City Manager Laurie E. Johnson, HR-Finance Director Elyse Greiner, City Recorder Kurt Hansen, City Services Director Francis Lilly, Community Development Director Rita Lund, Communications & Programs Director John Miller, Public Works Director Stephanie Hampton, HR-Finance Assistant ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 4 www.millcreek.us Elected Officials Jeffrey Silvestrini Mayor Silvia Catten Councilmember District 1 Dwight Marchant Councilmember District 2 Cheri Jackson Councilmember District 3 Beverly Uipi Councilmember District 4 MISSION STATEMENT M illcreek provides superior and responsive municipal governance and services in a fiscally conservative and responsible manner that sustains and improves the quality of life for residents and stakeholders of the City. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 5 www.millcreek.us Organizational Chart Elected Officials City Manager City Recorder Business License Administrator Business License Assistant City Services Director Building Official Assistant Building Official/Building Inspector II Plans Examiner II Building Inspector I Building Inspector III Permit Technician I Permit Technician II Code Compliance Inspector I Code Compliance Inspector II Communications & Programs Director Communications Outreach Specialist & Risk Manager Emergency Manager Information Center Manager Information Center Technician HR-Finance Director HR-Finance Assistant Community Development Director Planning Engineer Planner I Planner II Promise Program Manager Economic Development Director Assistant to the Director of Economic Development Public Works Director Storm Water Engineer Public Works Inspector Staff Engineer I Staff Engineer II Deputy City Recorder/Law Clerk Planning Commission Public Safety ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 6 www.millcreek.us Budget Message Ladies and Gentlemen: Millcreek has been functioning as a Utah municipal corporation since January 2017. From a fiscal perspective, that means the 2019/2020 budget is the fourth fiscal year budget for the City. Since the first fiscal budget, Millcreek has grown in revenues and expenditures, but that growth has always been carefully watched over by the City’s elected officials and staff. We all take our responsibility as fiduciaries for tax payer dollars very seriously. Hence, like the previous three fiscal budget years, this fourth fiscal budget year will be carefully watched and conservatively managed thus furthering Millcreek’s reputation as one of the best places to live, work and play in the great State of Utah. With the advent of a new fiscal year, the purpose of this Budget Message, pursuant to Utah Code Title 10, Chapter 9, is to explain the budget; outline proposed financial policies of the City; describe important features of the budgetary plan; provide reasons for changes from previous fiscal appropriations and revenues; and explain any major changes in fiscal policy. The best explanation for the budget is that it is the implementation tool for all of Millcreek’s existing and proposed services that are to be provided to the residents, business, and all stakeholders of the City for this next fiscal year. The City Council has been involved in several work sessions and has given much input and review to determine the best use of City dollars for the municipal services that help to make the City a safe, clean, and welcoming community in which people live, work, shop and have daily contact. Millcreek is a fiscally conservative City. To that end, the City Council has adopted fiscal policies that provide for the maximization of earned interest on its received revenues, the timely payment of invoices to avoid any penalties, and the over-sight of all revenues and expenditures by multiple individuals. The City’s Treasurer is a member of the City Council and the City utilizes a two-person signature system for expenditures more than $5000. The City’s policies include the review by and sign off on payment of invoices by more than one person at all times. Currently, the City has adopted key fiscal policy and procedures that include a strong fiduciary role by the Mayor, Treasurer, City Council, and highly qualified and ethical City personnel. The budget has category numbers, departmental separation, and provides detail for planned expenditures by each department. This methodology makes the accounting for present and future expenditures the direct responsibility of City Department Heads. This budgetary formatting allows for the periodic review and adjustments to the budget based on actual revenues received and expenditures made. In short, the City has a daily tracking of what is happening with the tax payer dollars. Some highlights for the 2019/2020 budget that have changed from the previous budget include: a. The City Staffing is now complete with thirty-eight (38) FTE employees and no additional employees are anticipated for the coming fiscal year. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 7 www.millcreek.us Budget Message cont’d. b. The City vehicle fleet is complete with eleven (11) vehicles that serve the respective public services provided by the City. c. The City Hall is now complete with a large City Council Room that accommodates large numbers of individuals wishing to attend and participate in City Council, Planning Commission, and other City related open houses meetings and functions. d. The City has installed a camera system in the City Council Room that provides a quality live streaming of Council Meeting. Thus, assisting in the City goal to be completely transparent in the conduct of City governance. e. This budget includes a 1.5% COLA and a potential 2.5% Merit increase for City Staff. f. This budget also contains an anticipated 13% fund balance reserve. g. A very notable budget accomplishment is the only debt carried by the City is the rolling debt associated with the cost of services provided by our UPD Precinct. In summary, Millcreek is financially healthy, yet fiscally conservative. The policies currently passed by the City Council and implemented by the City Staff are designed to provide the best municipal services possible, while at the same time insuring the fiscal sustainability of Millcreek for many years to come. With great appreciation to the Council and Staff, it is my pleasure to present this budget for consideration and adoption. Sincerely, John H. Geilmann, J.D. Millcreek City Manager ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 8 www.millcreek.us 2019 Council Budget Calendar February 4 - 22 Meetings with Department Directors to collect budget information March 11 Council Work Session: Discussion of FY 2019-20 General Fund Budget Parameters April 8 Council Work Session: Review FY 2019-20 General Fund Tentative Budget Review FY 2018-19 General Fund Budget Amendment #3 Council Regular Meeting: Public Hearing for FY 2018-19 General Fund Budget Amendment #3 Adopt FY 2018-19 General Fund Budget Amendment #3 April 15 Council Work Session: Review FY 2019-20 Capital Improvement Project (CIP) Fund Tentative Budget Review FY 2019-20 Millcreek Municipal Fee Schedule (Updated) Review 2019 Millcreek Budget Calendar (Updated) Strategic Planning April 22 Council Regular Meeting: Present FY 2019-20 General Fund & CIP Fund Tentative Budget Tentatively Adopt FY 2019-20 General Fund & CIP Fund Tentative Budget Present FY 2018-19 3rd Quarterly Financial Report May 13 Council Regular Meeting: Public Hearing on FY 2019-20 General Fund & CIP Fund Tentative Budget ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 9 www.millcreek.us 2019 Council Budget Calendar cont’d. May 20 Council Work Session: Strategic Planning June 10 Council Regular Meeting: Adopt FY 2019-20 General Fund & CIP Fund Final Budget & Certified Tax Rate June 17 Council Work Session: Strategic Planning June 24 Council Work Session: Review FY 2018-19 General Fund & CIP Fund Final Budget Amendment Council Regular Meeting: Public Hearing for FY 2018-19 General Fund & CIP Fund Final Budget Amendment Adopt FY 2018-19 General Fund & CIP Fund Final Budget Amendment Adopt Resolution Authorizing the Sale & Issuance of Tax Anticipation Notes ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 10 www.millcreek.us General Fund Revenue Budget ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 11 www.millcreek.us General Fund Revenues FY 2017-18 Actual Revenues FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % Change from Previous Year GENERAL FUND 3100 TAXES 3110 Property Tax 3111 General 12 Months of UPD Contract + costs of borrowing 362,620 10,951,026 10,448,910 -4.59% 3130 Sales & Use Tax 3131 General 9,898,831 10,200,000 10,400,000 1.96% 3140 Franchise Tax 3141 Cable Tax 913,662 600,000 560,000 -6.67% 3150 Cell Phone Tax - - - - 3160 Transient Room Tax 1,770 2,500 2,500 0.00% Total Taxes 11,176,883 $ 21,753,526 $ 21,411,410 $ -1.57% 3200 LICENSES & PERMITS 3210 Business Licenses & Permits 309,599 520,000 500,000 -3.85% 3220 Building Permits 1,698,844 1,100,000 1,200,000 9.09% 3230 Special Event Permits 22,889 2,500 2,500 0.00% 3240 Engineering Permits 131,364 40,000 40,000 0.00% Total Licenses & Permits 2,162,695 $ 1,662,500 $ 1,742,500 $ 4.81% 3300 INTERGOVERNMENTAL 3310 Local Grants - 2,000 - -100.00% 3320 State Grants - 45,000 - -100.00% 3330 Liquor Grants 39,305 42,964 45,000 4.74% 3340 Class C Road Funds 2,009,035 1,650,000 1,700,000 3.03% Total Intergovernmental 2,048,340 $ 1,739,964 $ 1,745,000 $ 0.29% 3400 CHARGES FOR SERVICES 3410 Plan Reviews - - - - 3420 Planning Fees 23,750 50,000 60,000 20.00% 3430 Inspection Fees - - - - 3440 State Inspection Fees - - - - 3450 Engineering Fees - - - - Total Charges For Services 23,750 $ 50,000 $ 60,000 $ 20.00% 3500 FINES & FORFEITURES 3510 Court Fines 396,754 - - - Total Fines & Forfeitures 396,754 $ - $ - $ - $ 3600 MISCELLANEOUS 3610 Interest Earnings 111,701 350,000 250,000 -28.57% 3620 Park Rentals - - - - 3690 Misc. Income 500 3,500 - - Total Miscellaneous 112,201 $ 353,500 $ 250,000 $ -29.28% 3800 OTHER SOURCES OF FUNDING 3810 Reappropriations of Fund Balance - 805,427 326,090 -59.51% 3820 Contributions 18,676 19,250 - -100.00% 3830 Reimbursements 2,035,772 342 - -100.00% 3840 Note Proceeds - - - - Total Other Sources 2,054,448 $ 825,019 $ 326,090 $ -60.47% Total General Fund Revenues 17,975,071 $ 26,384,509 $ 25,535,000 $ -3.22% ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 12 www.millcreek.us General Fund Line Item Expense Budget ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 13 www.millcreek.us Mayor & City Council Provides general oversight for all Millcreek funds and budgets Jeff Silvestrini Silvia Catten Cheri Jackson Dwight Marchant Bev Uipi ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 14 www.millcreek.us Line Item Expenses — Mayor & City Council FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year MAYOR & CITY COUNCIL 4100 Personnel Expenses 4110 Salaries & Wages 93,369 100,000 100,000 0.00% 4130 Employee Benefits 37,358 63,000 66,000 4.76% Total Personnel 130,727 $ 163,000 $ 166,000 1.81% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. 36,995 42,000 120,000 185.71% Utah League of Cities & Towns Jordan River Commission Central Wasatch Commission 4230 Travel 2,042 2,000 2,000 0.00% Total Operating 39,037 $ 44,000 $ 122,000 63.93% 4300 Professional & Contracted Services 4310 Professional Services 43,500 40,000 60,000 50.00% Capstone Strategies Sustainability Coordinator Auditor 4330 Training 4,950 4,500 4,500 0.00% Total Professional & Contracted 48,450 $ 44,500 $ 64,500 31.01% 4600 Miscellaneous Expenses 4610 Misc. Expenses 990 500 500 0.00% Total Misc. 990 $ 500 $ 500 0.00% 219,204 $ 252,000 $ 353,000 $ 28.61% Notes: Total Mayor & City Council Includes $75,000 for the Central Wasatch Commission, & $15,000 for expenses related to a Sustainability Coordinator. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 15 www.millcreek.us City Manager Provides specific oversight for the following department budgets: • City Manager • Justice Court • Legal Services • Public Safety John Geilmann ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 16 www.millcreek.us Line Item Expenses — City Manager FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year CITY MANAGER 4100 Personnel Services 4110 Salaries & Wages 135,000 141,831 147,504 4.00% City Manager - 4120 Part-Time Wages - - - 4130 Employee Benefits 45,668 54,000 50,000 -7.41% Total Personnel 180,668 $ 195,831 $ 197,504 $ 0.85% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. 1,579 1,500 1,600 6.67% 4230 Travel 1,923 2,500 2,500 0.00% 4240 Office Supplies - - - Total Operating 3,502 $ 4,000 $ 4,100 $ 2.50% 4300 Professional & Contracted Services 4310 Professional Services 6,950 5,000 5,000 0.00% LYRB 4330 Training 365 3,500 3,500 0.00% Total Professional & Contracted 7,315 $ 8,500 $ 8,500 0.00% 4600 Miscellaneous Expenses 4610 Misc. Expenses 1,106 4,000 4,000 0.00% Total Misc. 1,106 $ 4,000 $ 4,000 0.00% Total City Manager 192,591 $ 212,331 $ 214,104 0.84% Notes: Less than 1% change from previous year. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 17 www.millcreek.us Line Item Expenses — Justice Court FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year JUSTICE COURT 4300 Professional & Contracted Services 4310 Professional Services - - - 4350 Contracted Services 560,957 155,000 170,000 9.68% Total Professional & Contracted 560,957 $ 155,000 $ 170,000 $ 9.68% Total Justice Court 560,957 $ 155,000 $ 170,000 $ 9.68% Notes: Increase based on contract with Salt Lake County for Justice Court services. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 18 www.millcreek.us Line Item Expenses — Legal Services FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year LEGAL SERVICES 4100 Personnel Services 4110 Salaries & Wages - 68,773 74,124 7.78% Law Clerk - 4120 Part-Time Wages - - - - 4130 Employee Benefits - 25,000 25,000 0.00% Total Personnel - $ 93,773 $ 99,124 $ 5.71% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. - 5,000 4,000 -20.00% 4230 Travel - 1,200 1,500 25.00% 4240 Office Supplies - - - - 4260 Postage & Shipping - - - - Total Operating - $ 6,200 $ 5,500 $ -11.29% 4300 Professional & Contracted Services 4310 Professional Services 139,068 142,000 140,000 -1.41% John Brems - 4320 Printing - - - - 4330 Training - 2,000 2,000 0.00% 4350 Contracted Services 307,787 367,560 323,800 -11.91% SL County Indigent Defense - SL County Prosecutorial Services - Total Professional & Contracted 446,855 $ 511,560 $ 465,800 -8.95% 4610 Misc. Expenses Total Misc. - $ 250 $ 250 $ 0.00% Total Legal Services 446,855 $ 611,783 $ 570,674 $ -6.72% Notes: Decrease based on contract with Salt Lake County for legal services. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 19 www.millcreek.us Line Item Expenses — Public Safety FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year PUBLIC SAFETY 4300 Professional & Contracted Services 4350 Contracted Services SLC Animal Control 552,444 552,944 552,944 0.00% 12 Months of Contract Unified Police 4,886,797 10,020,000 10,400,000 3.79% UPD (Alcohol Tax Exp) - 39,305 42,500 8.13% Total Professional & Contracted 5,439,241 $ 10,612,249 $ 10,995,444 $ 3.61% Total Public Safety 5,439,241 $ 10,612,249 $ 10,995,444 $ 3.61% Notes: Increase in contract for UPD services. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 20 www.millcreek.us City Recorder Provides specific oversight for the following department budgets: • City Recorder • Business License Elyse Greiner ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 21 www.millcreek.us Line Item Expenses — City Recorder FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year CITY RECORDER 4100 Personnel Services 4110 Salaries & Wages 49,140 67,291 69,983 4.00% City Recorder - 4120 Part-Time Wages - - - 4130 Employee Benefits 16,084 30,000 30,000 0.00% Total Personnel 65,224 $ 97,291 $ 99,983 2.77% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. 191 600 600 0.00% 4230 Travel - 1,000 1,200 20.00% 4250 Maintenance & Supplies 27 - 250 0.00% 4260 Postage & Shipping - - - 0.00% Total Operating 218 $ 1,600 $ 2,050 28.13% 4300 Professional & Contracted Services 4310 Professional Services 2,310 1,000 1,000 0.00% 4320 Printing - - - 0.00% 4330 Training 509 1,200 1,200 0.00% 4350 Contracted Services 18,991 - 130,000 0.00% SL County Elections 4360 Advertising & Public Notices 2,096 10,000 10,000 0.00% Total Professional & Contracted 23,906 $ 12,200 $ 142,200 1065.57% 4600 Miscellaneous Expenses 4610 Misc. Expenses 20 500 500 0.00% Total Misc. 20 $ 500 $ 500 0.00% Total City Recorder 89,368 $ 111,591 $ 244,733 119.31% Notes: Includes funding for municipal election. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 22 www.millcreek.us Line Item Expenses — Business License FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year BUSINESS LICENSE ADMINISTRATION 4100 Personnel Services 4110 Salaries & Wages - 73,780 97,105 31.61% Business License Administrator - Business License Assistant - 4115 Over-Time Wages - 3,000 3,000 0.00% 4120 Part-Time Wages - - - 0.00% 4130 Employee Benefits - 30,000 40,000 33.33% Total Personnel - $ 106,780 $ 140,105 31.21% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. - 250 250 0.00% 4230 Travel - 1,500 1,500 0.00% 4250 Maintenance & Supplies - 250 250 0.00% Total Operating - $ 2,000 $ 2,000 0.00% 4300 Professional & Contracted Services 4310 Professional Services 15,000 - 0.00% Business License Fee Study 4330 Training - 1,000 1,200 20.00% Total Professional & Contracted - $ 16,000 $ 1,200 -92.50% 4600 Miscellaneous Expenses 4610 Misc. Expenses - 500 500 0.00% Total Misc. - $ 500 $ 500 0.00% Total Business License Administration - $ 125,280 $ 143,805 14.79% Notes: Increase due to funding of personnel for entire fiscal year. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 23 www.millcreek.us City Services Provides specific oversight for the following department budgets: • City Services • Facilities • Fleet • IT Management Kurt Hansen ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 24 www.millcreek.us Line Item Expenses — City Services FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year CITY SERVICES 4100 Personnel Services 4110 Salaries & Wages 180,342 605,000 715,000 18.18% City Services Director Building Official Asst. Building Official Plans Examiner Building Inspector III Building Inspector I Permit Technician II Permit Technician I Code Compliance Inspector II Code Compliance Inspector II Code Compliance Inspector I 4115 Over-Time Wages - 2,500 2,500 0.00% 4120 Part-Time Wages - - - 0.00% 4130 Employee Benefits 78,308 310,000 355,000 14.52% Total Personnel 258,650 $ 917,500 $ 1,072,500 16.89% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. 2,598 4,000 3,000 -25.00% 4230 Travel 3 4,000 3,500 -12.50% 4250 Maintenance & Supplies 4,259 15,000 12,000 -20.00% Total Operating 6,860 $ 23,000 $ 18,500 -19.57% 4300 Professional & Contracted Services 4310 Professional Services 38,394 85,000 40,000 -52.94% Code Compliance Abatement - Building Inspection Services - 4320 Printing - 1,500 1,500 0.00% 4330 Training 2,462 10,000 10,000 0.00% 4350 Contracted Services - 420,000 420,000 0.00% SL County Parks Total Professional & Contracted 40,856 $ 516,500 $ 471,500 $ -8.71% 4600 Miscellaneous Expenses 4610 Misc. Expenses 1,932 2,500 2,500 0.00% Total Misc. 1,932 $ 2,500 $ 2,500 0.00% Total City Services 308,298 $ 1,459,500 $ 1,565,000 7.23% Notes: Increase due to funding of personnel for entire fiscal year. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 25 www.millcreek.us Line Item Expenses — Facilities FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year FACILITIES 4200 Operating Expenses 4250 Maintenance & Supplies 17,580 30,000 30,000 0.00% 4260 Postage & Shipping - - - - Total Operating 17,580 $ 30,000 $ 30,000 $ 0.00% 4300 Professional & Contracted Services 4310 Professional Services 17,427 22,000 20,000 -9.09% 4330 Training - - - 0.00% Total Professional & Contracted 17,427 $ 22,000 $ 20,000 $ -9.09% 4400 Utilities 4410 Water & Sewer 61 1,000 1,000 0.00% 4420 Natural Gas 2,105 8,000 8,000 0.00% 4430 Electricity 6,172 25,000 25,000 0.00% 4450 Waste & Disposal 335 500 750 50.00% Total Utilties 8,673 $ 34,500 $ 34,750 $ 0.72% 4600 Miscellaneous Expenses 4610 Misc. Expenses 8,828 10,000 12,000 20.00% Total Misc. 8,828 $ 10,000 $ 12,000 $ 20.00% 4800 Buildings 4810 Building Improvements 531,652 850,000 25,000 -97.06% 4830 Improvements other than buildings 44,299 165,000 25,000 -84.85% 4840 Leases 29,562 210,000 195,120 -7.09% Total Buildings 605,513 $ 1,225,000 $ 245,120 -79.99% Total Facilities 658,021 $ 1,321,500 $ 341,870 -74.13% Notes: Decrease due to the costs associated with renovating City Hall were completed in previous fiscal year. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 26 www.millcreek.us Line Item Expenses — Fleet FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year FLEET 4700 Vehicles & Equipment 4710 Vehicles 229,191 98,000 - -100.00% 4720 Fuel 4,412 18,000 18,000 0.00% 4730 Maintenance 1,905 25,000 15,000 -40.00% 4740 Equipment 14,247 17,500 2,500 -85.71% Total Vehicles & Equipment 249,755 $ 158,500 $ 35,500 $ -77.60% Total Fleet 249,755 $ 158,500 $ 35,500 $ -77.60% Notes: No additional vehicles are expected to be purchased during this fiscal year. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 27 www.millcreek.us Line Item Expenses — IT Management FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year IT MANAGEMENT 4100 Personnel Services 4110 Salaries & Wages 4120 Part-Time Wages 4130 Employee Benefits 4131 Group Insurance 4132 SS & Medicare 4133 Retirement Total Personnel 4200 Operating Expenses 4250 Maintenance & Supplies 22,141 27,500 25,000 -9.09% 4255 Software (Includes Licensing) 59,208 93,500 130,000 39.04% 55,000 Financial Management Software 6,000 AutoCad 10,000 DocuWare License 20,000 CivcPlus 1,500 Bluebeam 2,000 Municipal Code Online 32,000 iWorks License Maintenance 126500 Total Operating 81,349 $ 121,000 $ 155,000 $ 28.10% 4300 Professional & Contracted Services 4310 Professional Services 69,647 65,000 65,000 0.00% Network Providers, Inc. - 4330 Training - - - Total Professional & Contracted 69,647 $ 65,000 $ 65,000 $ 0.00% 4440 Telephone 12,082 $ 45,000 $ 45,000 $ 0.00% 4610 Miscellaneous Expenses - $ 2,000 $ 2,000 $ 0.00% - $ 4740 Equipment (Computers, etc.) 63,235 $ 120,000 $ 50,000 $ -58.33% Total IT Management 226,313 $ 353,000 $ 317,000 $ -10.20% Notes: Software costs are higher while IT equipment needs are lower since no additional employees are anticipated. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 28 www.millcreek.us Communications & Programs Provides specific oversight for the following department budgets: • Communications & Programs • Emergency Management • Information Center Rita Lund ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 29 www.millcreek.us Line Item Expenses — Communications & Programs FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year COMMUNICATIONS & PROGRAMS 4100 Personnel Services 4110 Salaries & Wages 62,718 70,390 73,206 4.00% Communications & Programs Director - 4130 Employee Benefits 29,799 32,000 35,000 9.38% Total Personnel 92,517 $ 102,390 $ 108,206 $ 5.68% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. - 500 500 0.00% 4230 Travel - 500 500 0.00% 4250 Maintenance & Supplies 5,948 2,500 10,000 300.00% 4260 Postage & Shipping 167 10,000 15,000 50.00% Total Operating 6,115 $ 13,500 $ 26,000 92.59% 4300 Professional & Contracted Services 4310 Professional Services 3,841 8,500 10,000 17.65% 4320 Printing 37,427 65,000 75,000 15.38% 4330 Training 55 2,000 2,000 0.00% Total Professional & Contracted 41,323 $ 75,500 $ 87,000 $ 15.23% 4600 Miscellaneous Expenses 4610 Misc. Expenses 2,719 2,000 2,500 25.00% Total Misc. 2,719 $ 2,000 $ 2,500 $ 25.00% 5100 Community Programs 5110 Community Councils 37,500 29,000 32,200 11.03% Canyon Rim - 6,000 6,000 East Millcreek - 5,000 5,000 Millcreek - 15,000 15,000 Mt. Olympus - 3,000 3,000 Insurance for CC - 3,200 5120 Events 81,575 120,000 170,000 41.67% Utah Venture Out - 100,000 125,000 Event Coordinator - 30,000 Youth City Council - 5,000 5,000 Other - 10,000 10,000 5140 Fix-It Program - - - 5150 Rain Barrel Program 5,000 5,000 5,000 0.00% Total Community Programs 124,075 $ 154,000 $ 207,200 34.55% Total Communications & Programs 266,749 $ 347,390 $ 430,906 $ 24.04% Notes: Includes funding contract for an Event Coordinator & the cost of insurance for Community Councils. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 30 www.millcreek.us Line Item Expenses — Emergency Management FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year EMERGENCY MANAGEMENT 4100 Personnel Services 4110 Salaries & Wages 11,792 45,890 47,726 4.00% Emergency Manager - 4115 Over-Time Wages 402 3,000 2,000 -33.33% 4120 Part-Time Wages 11,430 1,000 - -100.00% 4130 Employee Benefits 3,776 18,500 20,000 8.11% 4131 Group Insurance #REF! 4132 SS & Medicare #REF! 4133 Retirement #REF! Total Personnel 27,400 $ 68,390 $ 69,726 $ 1.95% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. - 1,000 1,000 0.00% 4230 Travel 116 250 250 0.00% 4240 Office Supplies - - - 0.00% 4250 Maintenance & Supplies - 10,000 10,000 0.00% 4260 Postage & Shipping - - - - Total Operating 116 $ 11,250 $ 11,250 $ 0.00% 4300 Professional & Contracted Services 4310 Professional Services - - - - 4320 Printing 130 1,000 3,500 250.00% 4330 Training 2,090 4,000 7,500 87.50% 4350 Contracted Services - - - - Total Professional & Contracted 2,220 $ 5,000 $ 11,000 $ 120.00% 4600 Miscellaneous Expenses 4610 Misc. Expenses 1,307 2,500 2,500 0.00% Total Misc. 1,307 $ 2,500 $ 2,500 $ 0.00% Total Emergency/Risk Management 31,043 $ 87,140 $ 94,476 $ 8.42% Notes: Increase due to costs associated with CERT training. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 31 www.millcreek.us Line Item Expenses — Information Center FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year INFORMATION CENTER (formerly Front Desk Adm.) 4100 Personnel Services 4110 Salaries & Wages 33,475 119,040 130,000 9.21% Information Center Manager - - Information Center Technician - - Information Center Technician - - 4115 Over-Time Wages 113 1,000 1,000 0.00% 4120 Part-Time Wages - - - 0.00% 4130 Employee Benefits 9,126 60,000 65,000 8.33% 4131 Group Insurance #REF! 4132 SS & Medicare #REF! 4133 Retirement #REF! Total Personnel 42,714 $ 180,040 $ 196,000 $ 8.86% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. 124 250 500 100.00% 4230 Travel - 250 500 100.00% 4240 Office Supplies 22,329 25,000 25,000 0.00% 4250 Maintenance & Supplies 3,832 4,000 5,000 25.00% 4260 Postage & Shipping 3,001 12,000 12,000 0.00% Total Operating 29,286 $ 41,500 $ 43,000 $ 3.61% 4300 Professional & Contracted Services 4310 Professional Services - 500 1,000 100.00% 4320 Printing 91 1,000 1,200 20.00% 4330 Training 25 750 1,200 60.00% Total Professional & Contracted 116 $ 2,250 $ 3,400 $ 51.11% 4600 Miscellaneous Expenses 4610 Misc. Expenses 1,061 4,500 5,000 11.11% 4630 Meals 3,996 8,500 7,500 -11.76% Total Misc. 5,057 $ 13,000 $ 12,500 $ -3.85% Total Information Center 77,173 $ 236,790 $ 254,900 $ 7.65% Notes: Increase due to funding of personnel for entire fiscal year. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 32 www.millcreek.us Community Development Provides specific oversight for the following department budgets: • Community Development • Promise Program Francis Lilly ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 33 www.millcreek.us Line Item Expenses — Community Development FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year COMMUNITY DEVELOPMENT New Deparment Title (formerly Planning Services) 4100 Personnel Services 4110 Salaries & Wages 247,454 355,000 385,000 8.45% Community Development Director - Planning Engineer - Senior Planner - Planner II - Planner I - 4115 Over-Time Wages 1,526 5,000 5,000 0.00% 4120 Part-Time Wages - - - 0.00% 4130 Employee Benefits 91,622 146,000 155,000 6.16% 4131 Group Insurance 4132 SS & Medicare 4133 Retirement Total Personnel 340,602 $ 506,000 $ 545,000 $ 7.71% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. 195 5,000 5,000 0.00% 4230 Travel - 4,500 5,000 11.11% 4240 Office Supplies 881 500 500 0.00% 4250 Maintenance & Supplies 1,406 1,000 1,500 50.00% 4260 Postage & Shipping - - - - Total Operating 2,482 $ 11,000 $ 12,000 $ 9.09% 4300 Professional & Contracted Services 4310 Professional Services 29,448 140,000 100,000 -28.57% John Janson - Traffic Studies - Impact Fee Study - 4320 Printing - 6,500 5,000 -23.08% 4330 Training 678 7,500 7,500 0.00% 4350 Contracted Services - SL County Addressing 6,780 12,000 15,000 25.00% SL County Planning & Dev. 858,751 2,500 2,500 0.00% SL County Surveying 225 7,500 7,000 -6.67% Total Professional & Contracted 895,882 $ 176,000 $ 137,000 $ -22.16% 4600 Miscellaneous Expenses 4610 Misc. Expenses 611 2,500 2,500 0.00% Total Misc. 611 $ 2,500 $ 2,500 $ 0.00% Total Community Development 1,239,577 $ 695,500 $ 696,500 $ 0.14% Notes: Includes increased personnel expenses, however professional service expenses are decreased. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 34 www.millcreek.us Line Item Expenses — Promise Program FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year PROMISE PROGRAM 4100 Personnel Services 4110 Salaries & Wages - 52,000 54,080 4.00% Promise Program Manager - - 4115 Over-Time Wages - 2,700 2,500 -7.41% 4120 Part-Time Wages - 9,000 5,000 -44.44% 4130 Employee Benefits - 22,000 20,000 -9.09% Total Personnel - $ 85,700 $ 81,580 $ -4.81% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. - 600 600 0.00% 4230 Travel - 2,500 2,000 -20.00% 4240 Office Supplies - - - 0.00% 4250 Maintenance & Supplies - 2,500 2,500 0.00% 4260 Postage & Shipping - - - 0.00% Total Operating - $ 5,600 $ 5,100 $ -8.93% 4300 Professional & Contracted Services 4310 Professional Services - 11,000 3,400 -69.09% 4320 Printing - 500 500 0.00% 4330 Training - 1,000 1,000 0.00% 4360 Advertising & Public Notices - - - 0.00% Total Professional & Contracted - $ 12,500 $ 4,900 $ -60.80% 4600 Miscellaneous Expenses 4610 Misc. Expenses - 2,500 2,000 -20.00% Total Misc. - $ 2,500 $ 2,000 $ -20.00% 5100 Community Programs 5120 Events - 3,104 6,420 106.81% Total Community Programs - $ 3,104 $ 6,420 $ 106.81% Total Promise Program - $ 109,404 $ 100,000 $ -8.60% Notes: Initial funding of program is $100,000. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 35 www.millcreek.us Economic Development Provides specific oversight for the following department budget: • Economic Development Mike Winder ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 36 www.millcreek.us Line Item Expenses — Economic Development FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year ECONOMIC DEVELOPMENT 4100 Personnel Services 4110 Salaries & Wages 54,866 135,227 169,000 24.98% Economic Dev. Director - Asst. to Economic Dev. Director 4115 Over-Time Wages 552 - - - 4120 Part-Time Wages - - - - 4130 Employee Benefits 16,828 48,000 60,000 25.00% Total Personnel 72,246 $ 183,227 $ 229,000 $ 24.98% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. 70 1,250 1,200 -4.00% 4230 Travel 402 2,500 2,500 0.00% 4240 Office Supplies - - - 0.00% 4250 Maintenance & Supplies - 500 500 0.00% 4260 Postage & Shipping - - - 0.00% Total Operating 472 $ 4,250 $ 4,200 $ -1.18% 4300 Professional & Contracted Services 4310 Professional Services - - - - 4320 Printing - - - - 4330 Training 465 2,500 2,500 0.00% 4360 Advertising & Public Notices - - - - Total Professional & Contracted 465 $ 2,500 $ 2,500 $ 0.00% 4600 Miscellaneous Expenses 4610 Misc. Expenses 254 10,000 10,000 0.00% Total Misc. 254 $ 10,000 $ 10,000 $ 0.00% Total Economic Development 73,437 $ 199,977 $ 245,700 $ 22.86% Notes: Increase due to funding of personnel for entire fiscal year. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 37 www.millcreek.us Finance Provides specific oversight for the following department budgets: • Finance • Human Resources • Non-Departmental Laurie Johnson ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 38 www.millcreek.us Line Item Expenses — Finance FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year FINANCE 4100 Personnel Services 4110 Salaries & Wages 39,015 113,048 135,000 19.42% HR-Finance Director - HR-Finance Asst. - 4120 Part-Time Wages 6,167 - - - 4130 Employee Benefits 15,859 50,000 62,000 24.00% Total Personnel 61,041 $ 163,048 $ 197,000 20.82% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. 29 500 250 -50.00% 4230 Travel - 500 500 0.00% 4240 Office Supplies 747 500 250 -50.00% 4250 Maintenance & Supplies - - - - 4260 Postage & Shipping - - - - Total Operating 776 $ 1,500 $ 1,000 $ -33.33% 4300 Professional & Contracted Services 4310 Professional Services 21,094 24,000 24,000 0.00% D&S Accounting 4320 Printing - - - - 4330 Training - 500 500 0.00% Total Professional & Contracted 21,094 $ 24,500 $ 24,500 $ 0.00% 4600 Miscellaneous Expenses 4610 Misc. Expenses - 1,500 2,000 33.33% Total Misc. - $ 1,500 $ 2,000 $ 33.33% Total Finance 82,911 $ 190,548 $ 224,500 $ 17.82% Notes: Increase due to funding of personnel for entire fiscal year. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 39 www.millcreek.us Line Item Expenses — Human Resources FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year HUMAN RESOURCES 4100 Personnel Services 4110 Salaries & Wages - 28,000 56,000 100.00% Communications Outreach/Risk Manager 4115 Over-Time Wages - 750 4120 Part-Time Wages - - - 4130 Employee Benefits - 10,000 20,600 106.00% Total Personnel - $ 38,750 $ 76,600 $ 97.68% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. - 250 500 100.00% 4230 Travel - 250 500 100.00% 4240 Office Supplies - - - 0.00% 4250 Maintenance & Supplies - 250 250 0.00% 4260 Postage & Shipping - - 250 0.00% Total Operating - $ 750 $ 1,500 $ 100.00% 4300 Professional & Contracted Services 4310 Professional Services 31,798 2,500 1,200 -52.00% Drug Testing - 4320 Printing 21 - 500 0.00% 4330 Training - 2,000 2,000 0.00% Total Professional & Contracted 31,819 $ 4,500 $ 3,700 $ -17.78% 4510 Insurance (Worker's Comp) 12,449 $ 35,000 $ 35,000 $ 0.00% 4600 Miscellaneous Expenses 4610 Misc. Expenses 616 500 1,000 100.00% Total Misc. 616 $ 500 $ 1,000 $ 100.00% Total Human Resources 44,884 $ 79,500 $ 117,800 $ 48.18% Notes: Increase due to funding of personnel for entire fiscal year. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 40 www.millcreek.us Line Item Expenses — Non-Departmental FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year NON-DEPARTMENTAL 4510 Insurance 65,963 $ 75,000 $ 80,000 6.67% 4600 Miscellaneous Expenses 4610 Misc. Expenses 248 6,000 6,000 0.00% 4611 Direct Deposit Fees 1,204 2,500 2,750 10.00% 4620 Bank Charges 7,766 40,000 40,000 0.00% 4621 Debt Principal Payments - - - 0.00% 4622 Debt Interest 59,113 200,000 315,000 57.50% 4625 UPD Debt Related Fees 53,740 55,000 60,000 9.09% Total Misc. 122,071 $ 303,500 $ 423,750 $ 39.62% 6100 Other Financing Uses 6110 Contribution to Fund Balance 2,533,675 676,026 204,588 -69.74% 6120 Due Other Govt. Entity (111,386) - - 0.00% 6130 Transfer to CIP Fund - 3,150,000 1,750,000 -44.44% Total Other Financing Uses 2,422,289 $ 3,826,026 $ 1,954,588 $ -48.91% Total Non-Departmental 2,610,323 $ 4,204,526 $ 2,458,338 $ -41.53% Notes: Decrease in funding for Capital Improvement Projects. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 41 www.millcreek.us Public Works Provides specific oversight for the following department budgets: • Public Works • Class B & C Road Fund John Miller ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 42 www.millcreek.us Line Item Expenses — Public Works FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year PUBLIC WORKS 4100 Personnel Services 4110 Salaries & Wages - 340,000 475,000 39.71% Public Works Director - Stormwater Engineer - Staff Engineer II - Staff Engineer I Public Works Inspector II - Public Works Inspector II 4115 Over-Time Wages - 500 500 0.00% 4120 Part-Time Wages - 15,000 15,000 0.00% 4130 Employee Benefits - 150,000 195,000 30.00% Total Personnel - $ 505,000 $ 685,500 $ 35.74% 4200 Operating Expenses 4210 Books, Subscriptions, Memb. - 5,000 5,000 0.00% 4230 Travel - 3,000 3,500 16.67% 4240 Office Supplies - - - 0.00% 4250 Maintenance & Supplies - 3,000 3,000 0.00% 4260 Postage & Shipping - - - 0.00% Total Operating - $ 11,000 $ 11,500 $ 4.55% 4300 Professional & Contracted Services 4310 Professional Services - 300,000 250,000 -16.67% Development Review Services - 4320 Printing - - - - 4330 Training - 5,000 5,000 0.00% 4350 Contracted Services - SL County Parks 386,553 - - - SL County Public Works 3,800,000 2,350,000 3,268,750 39.10% SL County Street Lights 33,812 37,500 37,500 0.00% Total Professional & Contracted 4,220,365 $ 2,692,500 $ 3,561,250 $ 32.27% 4610 Miscellaneous Expenses - $ 2,500 $ 2,500 $ 0.00% Total Public Works 4,220,365 $ 3,211,000 $ 4,260,750 $ 32.69% Notes: Increase in contract funding with Salt Lake County for Public Works services. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 43 www.millcreek.us Line Item Expenses — Engineering Services FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year ENGINEERING SERVICES (Consolidated with Public Works Budget) 4100 Personnel Services 4110 Salaries & Wages 82,839 - - City Engineer (Hired 1/8/18) - - Storm Water Engineer (Hired 4/16/18) - - Construction Inspector (Hired 4/30/18) - - 4115 Over-Time Wages 418 - - 4120 Part-Time Wages 3,826 - - 4130 Employee Benefits 27,271 - - Total Personnel 114,354 $ - $ - 4200 Operating Expenses 4210 Books, Subscriptions, Memb. 353 - - 4230 Travel 401 - - 4240 Office Supplies - - - 4250 Maintenance & Supplies - - - 4260 Postage & Shipping - - - Total Operating 754 $ - $ - $ 4300 Professional & Contracted Services 4310 Professional Services 192,970 - - Development Review Services 4320 Printing - - - 4330 Training 373 - - 4350 Contracted Services 508,983 - - SL County Engineering Total Professional & Contracted 702,326 $ - $ - 4600 Miscellaneous Expenses 4610 Misc. Expenses - - - Total Misc. - $ - $ - $ Total Engineering Services 817,434 $ - $ - $ Notes: Engineering budget consolidated with Public Works budget. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 44 www.millcreek.us Line Item Expenses — Class B & C Road FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % of Change from Previous Year CLASS B & C ROAD 4900 Class B & C Road Expenditures 4910 Class C - Road Maintenance - 1,650,000 1,700,000 3.03% 4920 Class C - Sidewalk 62,541 - - 4930 Class C - Traffic Calming - - - 4930 Class C - Storm Drain 48,341 - - 4940 Class C - Active Transportation - - - Total Class B & C Road 110,882 $ 1,650,000 $ 1,700,000 $ 3.03% Notes: All Class B & C road funds are used to pay for road maintenance under the Salt Lake County Public Works contract. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 45 www.millcreek.us General Fund Consolidated Budget ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 46 www.millcreek.us General Fund Consolidated Budget % of Total Budget FY 2019-20 FY 2019-20 Budget 10 General Fund Consolidated Budget 4100 Personnel Expenses 15.52% 3,963,828 $ 4200 Operating Expenses 1.78% 454,700 $ 4300 Professional & Contracted Services 63.60% 16,239,394 $ 4400 Utilities 0.31% 79,750 $ 4510 Insurance 0.45% 115,000 $ 4600 Miscellaneous Expenses 1.89% 483,500 $ 4700 Vehicles & Equipment 0.33% 85,500 $ 4800 Buildings 0.96% 245,120 $ 4900 Class B & C Road Funds 6.66% 1,700,000 $ 5100 Community Programs 0.84% 213,620 $ 6100 Other Financing Uses 7.65% 1,954,588 $ Total 100.00% 25,535,000 $ ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 47 www.millcreek.us General Fund Consolidated Budget cont’d. Mayor & City Council 4100 Personnel Expenses 166,000 4200 Operating Expenses 122,000 4300 Professional & Contracted Services 64,500 4600 Miscellaneous Expenses 500 353,000 $ City Manager 4100 Personnel Services 197,504 4200 Operating Expenses 4,100 4300 Professional & Contracted Services 8,500 4600 Miscellaneous Expenses 4,000 Total City Manager 214,104 $ City Recorder 4100 Personnel Services 99,983 4200 Operating Expenses 2,050 4300 Professional & Contracted Services 142,200 4600 Miscellaneous Expenses 500 Total City Recorder 244,733 $ Business License Administration 4100 Personnel Services 140,105 4200 Operating Expenses 2,000 4300 Professional & Contracted Services 1,200 4600 Miscellaneous Expenses 500 Total Business License Adm. 143,805 $ City Services 4100 Personnel Services 1,072,500 4200 Operating Expenses 18,500 4300 Professional & Contracted Services 471,500 4600 Miscellaneous Expenses 2,500 Total City Services 1,565,000 $ Total Mayor & City Council ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 48 www.millcreek.us General Fund Consolidated Budget cont’d. Communications & Programs 4100 Personnel Services 108,206 4200 Operating Expenses 26,000 4300 Professional & Contracted Services 87,000 4600 Miscellaneous Expenses 2,500 5100 Community Programs 207,200 Total Communications & Programs 430,906 $ Community Development 4100 Personnel Services 545,000 4200 Operating Expenses 12,000 4300 Professional & Contracted Services 137,000 4600 Miscellaneous Expenses 2,500 Total Community Development 696,500 $ Promise Program 4100 Personnel Services 81,580 4200 Operating Expenses 5,100 4300 Professional & Contracted Services 4,900 4600 Miscellaneous Expenses 2,000 5100 Community Programs 6,420 Total Promise Program 100,000 $ Economic Development 4100 Personnel Services 229,000 4200 Operating Expenses 4,200 4300 Professional & Contracted Services 2,500 4600 Miscellaneous Expenses 10,000 Total Economic Development 245,700 $ Emergency Management 4100 Personnel Services 69,726 4200 Operating Expenses 11,250 4300 Professional & Contracted Services 11,000 4600 Miscellaneous Expenses 2,500 Total Emergency Management 94,476 $ ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 49 www.millcreek.us General Fund Consolidated Budget cont’d. Facilities 4200 Operating Expenses 30,000 4300 Professional & Contracted Services 20,000 4400 Utilities 34,750 4600 Miscellaneous Expenses 12,000 4800 Buildings 245,120 Total Facilities 341,870 $ Finance 4100 Personnel Services 197,000 4200 Operating Expenses 1,000 4300 Professional & Contracted Services 24,500 4600 Miscellaneous Expenses 2,000 Total Finance 224,500 $ Fleet 4700 Vehicles & Equipment 35,500 Total Fleet 35,500 $ Information Center 4100 Personnel Services 196,000 4200 Operating Expenses 43,000 4300 Professional & Contracted Services 3,400 4600 Miscellaneous Expenses 12,500 Total Information Center 254,900 $ Human Resources 4100 Personnel Services 76,600 4200 Operating Expenses 1,500 4300 Professional & Contracted Services 3,700 4510 Insurance (Worker's Comp) 35,000 4600 Miscellaneous Expenses 1,000 Total Human Resources 117,800 $ ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 50 www.millcreek.us General Fund Consolidated Budget cont’d. IT Management 4200 Operating Expenses 155,000 4300 Professional & Contracted Services 65,000 4440 Telephone 45,000 4600 Miscellaneous Expenses 2,000 4740 Equipment 50,000 Total IT Management 317,000 $ Justice Court 4300 Professional & Contracted Services 170,000 Total Justice Court 170,000 $ Legal Services 4100 Personnel Services 99,124 4200 Operating Expenses 5,500 4300 Professional & Contracted Services 465,800 4600 Miscellaneous Expenses 250 Total Legal Services 570,674 $ Non-Departmental 4510 Insurance 80,000 4600 Miscellaneous Expenses 423,750 6100 Other Financing Uses 1,954,588 Total Non-Departmental 2,458,338 $ Public Safety 4300 Professional & Contracted Services 10,995,444 Total Public Safety 10,995,444 $ Public Works 4100 Personnel Services 685,500 4200 Operating Expenses 11,500 4300 Professional & Contracted Services 3,561,250 4610 Miscellaneous Expenses 2,500 Total Public Works 4,260,750 $ ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 51 www.millcreek.us General Fund Consolidated Budget cont’d. Class B & C Road Funds 4900 Class B & C Road Funds 1,700,000 Total Class B & C Road Funds 1,700,000 $ Total General Fund Expenses 25,535,000 $ ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 52 www.millcreek.us General Fund Fund Balance ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 53 www.millcreek.us Fund Balance Reserve Reserve Amount % of General Fund Budget Fund Balance at the end of FY2017 1,812,257 $ 34.18% Additional Fund Balance added in FY2018 2,533,375 $ Fund Balance at Beginning of FY 2019 4,345,632 $ 24.18% Projected Additional Fund Balance FY2019 (805,427) $ Projected Amount of UPD reserve Funds 676,026 $ Projected Fund Balance at end of FY2019 4,216,231 $ 15.98% Projected Additional Fund Balance FY2020 204,588 $ Projected Use of UPD Reserve Funds (326,090) $ Projected Fund Balance at end of FY2020 4,094,729 $ 16.04% State Law Requires Municipalities to maintain at least 5% and no more than 25% of the General Fund in a reserve account. ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 54 www.millcreek.us Capital Improvement Fund Revenue Budget ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 55 www.millcreek.us Capital Improvement Revenues FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % Change From Previous Year CAPITAL IMPROVEMENT PROJECT FUND 7100 CIP REVENUE 7110 Interest Earnings - 2,000 1,000 -50.00% 7120 Transfer from General Fund - 3,150,000 1,750,000 -44.44% Total CIP Revenue - $ 3,152,000 $ 1,751,000 $ -44.45% ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 56 www.millcreek.us Capital Improvement Fund Expense Budget ---PAGE BREAK--- Millcreek FY 2019-20 Adopted Budget 57 www.millcreek.us Capital Improvement Expenses FY 2017-18 Actual Expenses FY 2018-19 Estimated Actuals FY 2019-20 Adopted Budget % Change From Previous Year CAPITAL IMPROVEMENT PROJECT FUND Capital Projects Expenses 8100 Capital Improvement Projects 8110 General CIP - 577,000 350,000 -39.34% Pavement Preservation 8120 Sidewalk Projects - 2,000,000 355,000 -82.25% 4705 1380 E. - 1450 E. (Match Only) 25,000 Jupiter Brockbank SW 50,000 Misc. Repair - Overlays 150,000 SW 50/50 Program 50,000 SW Cutting (Trip Hazards) 30,000 TAP 4500 1500 E. - Highland Drive South Side 50,000 8130 Traffic Calming - 25,000 100,000 300.00% Misc. 50,000 Signs 30,000 Traffic Counters 20,000 8140 Storm Drain - 200,000 700,000 250.00% Emergency CIP 700,000 Masterplan 8150 Active Transportation - 50,000 150,000 200.00% Match - Misc. Locations 150,000 8160 Lighting - 50,000 96,000 92.00% 8170 Other - 250,000 - -100.00% Total CIP - $ 3,152,000 $ 1,751,000 $ -44.45%