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Millcreek 3330 South 1300 East Millcreek, UT 84106 Request for Proposals City Hall Special Inspections and Tests Provider due April 14, 2022, at 5:00 p.m. local time 1. Introduction. Millcreek (the “City”) is requesting proposals/bids (“Proposals” or “Responses”) from qualified proposers (“Proposers”) for performing special inspections and tests for new city hall (“Services” as described below). 1.1. Intent. It is the intent of this Request for Proposals/Bids (this “Request”) to set forth the minimum acceptable requirements for Responses to this request. 2. Background and Detailed Description of Apparatus. The City was incorporated in December of 2016 and currently has an approximate population of 63,000 residents. The City is designing a new city hall of approximately 76,000 square feet which is scheduled to break ground in March of 2022 and be completed in June of 2023 (See Exhibit The new city hall will be a six-story concrete and glass structure that will feature a basement, ground-floor market and exposition place, four floors for city and police operations, and a sixth- floor community center reception hall. Services include the following: 2.1 Special Inspections. This includes the following inspections: Soils inspections, Concrete inspections including strand placement, Steel Bolted inspections, Steel Welded inspections, Miscellaneous Steel inspections, including roof and floor deck welding, Mass Timber inspections, Post Installed Anchor inspections, Non-structural Component inspections including exterior cladding and mechanical/electrical components, and review of Deferred Submittals. (See Exhibit B) 2.2 Special Inspection Reporting. The special inspection provider will provide timely written inspection reports, coordinate inspections with building contractor and sub-contractors, report concerns discovered, and meet with city representatives at regular intervals throughout the construction process. 2.3 Additional Information. Proposer will also provide a list of suggested extra inspections or tests, along with cost for these extras, that the City should consider as part of this construction process. 3. Proposal Requirements. An electronic copy in PDF (Portable Document Format) of the Proposal are required to be submitted to Kurt Hansen, Director of City Facilities as listed below, no later than 5:00 p.m. local time on April 14, 2022. Any response, modification, or amendment received after the due date and time is considered late. No late response, modification, or amendment will be accepted. Except for the PDF copy described above no electronic Responses will be accepted. Proposals must include the following elements and be signed by an authorized representative of the Proposer: ---PAGE BREAK--- 3.1. Introductory Letter. An introductory letter expressing an interest in providing the Apparatus should be included. The introductory letter should be addressed to: Kurt Hansen Director of City Facilities Millcreek City Hall 3330 South 1300 East Millcreek, UT 84106 [EMAIL REDACTED] Include an e-mail address for the primary contact of the Consultant. 3.2. Qualifications. Describe, in detail the Proposer’s experience in performing special inspections and tests in or near the Utah region. 3.3. Timeline. Describe, in detail, the timeline for delivery of the Services. 3.4. Cost. Provide a detailed fee schedule that includes a total cost and terms for performing special inspections, providing reports, meeting with City representative(s) and contractors, that will meet the City’s expectations and fulfill the requirements of the currently adopted version of the International Building Code, and any other fees or related costs. 3.5. References. Include the name, address, and contact person of government or private agencies with which the Proposer has provided a similar service. The City may contact such references and do its own investigations and depending on the result of the investigation may result in disqualification based on the City sole and absolute discretion. 4. Identification of Anticipated Potential Problems. Proposals should identify and describe any potential problems with respect to performing special inspections and tests. 5. Evaluation Criteria and Scoring Process. All Proposals received will be reviewed by the Evaluation Committee. Each evaluation criterion has been given a percentage based on its relative value. The criteria and each associated percentage are as follows: Qualifications (30%) Timeline (30%) Cost (30%) References (10%) 6. Selection. The Director of City Facilities may conduct discussions with Proposers that are being considered to be selected for the award. In addition, one or more Proposers may be invited to participate in an interview; however, Proposals may be accepted without discussion or interview. The Mayor or his designee will make the award. 7. General Information. City reserves the right to reject any and all Responses. The City reserves the right to amend, modify or waive any requirement set forth in this Request. Response to this Request is at the Proposer’s sole risk and expense. All Proposers must comply with applicable federal, state, and local laws and regulations. Except for written responses provided by the contact person described below, the City has not authorized anyone to make any representations regarding the subject matter of this Request. All requests for clarification or ---PAGE BREAK--- Request for Proposals Page 3 of 12 additional information regarding this Request must be submitted to the contact person described below no later than April 11, 2022, at 5:00 p.m. The contact person will endeavor to respond to such request for clarification or additional information and if the contact person deems, in his sole and absolute discretion, that such response is of general applicability, his response, if any, will be posted on the City’s website at Millcreek.us (which constitutes a written response). Entities responding to this Request are encouraged to review such website frequently. The City anticipates selecting one or more of the responding Proposers, but there is no guarantee that any responding Proposer will be selected. Responses will be placed in the public domain and become public records subject to examination and review by any interested parties in accordance with the Government Record Access Management Act (Utah Code Ann. § 63G-2-101, et seq.). All materials submitted in response to this Request will become the property of the City and will be managed in accordance with the Government Record Access Management Act. 8. Terms of Contract. The successful Proposer will be required to enter into a contract with the City to provide the services described herein. If the selected Proposer and the City Attorney are unable to negotiate an acceptable agreement, then another Proposer(s) will be selected by the Mayor, or his designee, and negotiation will continue with such other Proposer(s) until an acceptable agreement is completed. 9. Contact Person. For more information on the Proposal, contact Kurt Hansen, Director of City Facilities, [EMAIL REDACTED], 3330 South 1300 East, Millcreek, UT 84106 or for American with Disabilities Act (ADA) accommodation, contact Kurt Hansen, Director of City Facilities, [EMAIL REDACTED], 3330 South 1300 East, Millcreek, UT 84106. Exhibit New City Hall ---PAGE BREAK--- Request for Proposals Page 4 of 12 ---PAGE BREAK--- Request for Proposals Page 5 of 12 ---PAGE BREAK--- Request for Proposals Page 6 of 12 ---PAGE BREAK--- Request for Proposals Page 7 of 12 ---PAGE BREAK--- Request for Proposals Page 8 of 12 ---PAGE BREAK--- Request for Proposals Page 9 of 12 ---PAGE BREAK--- Request for Proposals Page 10 of 12 ---PAGE BREAK--- Request for Proposals Page 11 of 12 ---PAGE BREAK--- Request for Proposals Page 12 of 12 Exhibit B (Page S004)