Full Text
Page 1 of 21 Millcreek 3330 South 1300 East Millcreek, UT 84106 Request for Proposals/Bids New City Hall and Common Building Custodial Services due October 13, 2023, at 5:00 p.m. local time 1. Introduction. Millcreek (the “City”) is requesting proposals/bids (“Proposals” or “Responses”) from qualified proposers (“Proposers”) for providing building custodial services (as described below). 1.1. Intent. It is the intent of this Request for Proposals/Bids (this “Request”) to set forth the minimum acceptable requirements for Responses to this request. 2. Background of the Project. The City was incorporated in December of 2016 and currently has an approximate population of 63,000 residents. In March of 2022 the City began construction on a new city hall of approximately 76,000 square feet which is scheduled to be completed in October of 2023. This structure is located at 1330 East Chambers Avenue (3205 South), Millcreek, UT 84106. The new city hall is a six-story structure with a below grade basement and features a ground-floor market and exposition place, four floors for city and police operations, and a sixth-floor community center reception hall with exterior balcony. This project will also include custodial services for the adjoining two-acre plaza, Millcreek Common. The Common consists of two buildings, the Granite Credit Union Adventure Hub (6,050 sq. ft.) and the Retail Building (1,407 sq. ft.). 3. Building Features. The city hall (see Exhibit A) is of concrete and steel with the exterior envelope of brick, glass, and metal panels. The interior floor finishes will be a variety of polished concrete, vinyl tile, ceramic tile, and carpet. Wall finishes will be a variety of wood paneling, brick, concrete, vinyl wallcovering, ceramic tile, and paint. Millcreek Common (see Exhibit B) is of conventional wood framing, with brick and wood siding. The interior floor finishes will be a variety of vinyl tile, ceramic tile, and carpet. Wall finishes will be a variety of vinyl wallcovering, ceramic tile, and paint. 3.1 Scope of Work. General cleaning and sanitizing, trash and recycling collection, vacuuming, mopping, restroom cleaning, breakroom and refresh area cleaning, replacing paper products and hand soap in dispensers, dusting and polishing in public areas, and interior window cleaning (collectively the “Scope of Services”) as follows: • Seven Nights per Week o City Hall o First Floor ▪ Restrooms ▪ Eating Area ▪ Market Place o Sixth Floor ---PAGE BREAK--- Request for Proposals Page 2 of 21 ▪ Restrooms o Millcreek Common o Adventure Hub ▪ First Floor ▪ Second Floor ▪ Exterior Restrooms o Retail Building ▪ Exterior Restrooms • Monday through Friday Nights o City Hall o Basement ▪ Fitness Room Restroom & Changing/Shower Rooms o Second Floor o Fourth Floor o Fifth Floor • Sunday Nights o City Hall o Sixth Floor ▪ Kitchen ▪ Multi-Purpose Room ▪ Community Room 3.2 Operations and Equipment. Proposer will be responsible for using their own cleaning equipment to perform required cleaning. City will supply a vacuum, mop and bucket, and limited clean supplies for daily maintenance and clean up. 3.3 Supplies. City will supply paper goods, liquid hand soap, urinal screens, and trash bin/can liners. 3.4 Hours. City Hall and Millcreek Common facilities will be available for cleaning generally after 10:00 pm. 3.5 Tour of City Hall and Millcreek Common for Proposers. Millcreek will host a guided tour of our new City Hall and Millcreek Common on Thursday, October 5, 2023, at 3:00. Meet at 3254 East Chambers Avenue (3205 South). Please send only one or two persons maximum per organization. This is a construction site so long pants and closed-toed shoes are required. 4. Proposal Requirements. Provide an electronic copy in PDF (Portable Document Format) of the Proposal are required to be submitted to Kurt Hansen, Director of City Facilities as listed below, no later than 5:00 p.m. local time on October 13, 2023. Any response, modification, or amendment received after the due date and time is considered late. No late response, ---PAGE BREAK--- Request for Proposals Page 3 of 21 modification, or amendment will be accepted. Proposals must include the following elements and be signed by an authorized representative of the Proposer: 4.1. Introductory Letter. An introductory letter expressing an interest in providing this service should be included. The introductory letter should be addressed to: Kurt Hansen Director of City Facilities Millcreek City Hall 3330 South 1300 East Millcreek, UT 84106 [EMAIL REDACTED] Include an e-mail address for the primary contact of the Consultant. 4.2. Qualifications. Describe, in detail the Proposer’s experience in providing building cleaning services in or near the Salt Lake region within the last 5 years, including expertise on projects of similar scope, type, and size within the allotted hours. 4.3. Cost: Provide a detailed fee schedule that includes a total “not-to- exceed” price to deliver the Scope of Work that includes any and all fees, expenses, and any and all costs, including any costs for preparation, etc. Include an hourly rate for additional services and specifically identify the additional services. 4.3. References. Include the name, address, and contact person of government or private agencies with which the Proposer has provided a similar service. The City may contact such references and do its own investigations and depending on the result of the investigation may result in disqualification based on the City sole and absolute discretion. 5 Identification of Anticipated Potential Problems. Proposals should identify and describe any potential problems with respect to providing the Scope of Work 6. Evaluation Criteria and Scoring Process. All Proposals received will be reviewed by the Evaluation Committee. Each evaluation criterion has been given a percentage based on its relative value. The criteria and each associated percentage are as follows: ▪ Qualifications (65%) • Cost (35%) The points assigned to each cost proposal will be based on the lowest proposal cost. The Proposer with the lowest proposed cost will receive 100% of the price points. All other Prospers will receive a portion of the total cost points based on what percentage higher their proposed cost is than the ---PAGE BREAK--- Page 4 of 21 lowest proposed cost. The formula to compute the points is: Cost Points x (lowest proposed cost/proposed cost). ▪ References (refences is a mandatory minimum requirement and the City may do its own investigation and the result of the investigation at any time during the solicitation process may result in a disqualification based on the City sole and absolute discretion) 7. Selection. An Evaluation Committee or individual(s) will be appointed by the City (the “Evaluation Committee”) to evaluate the Proposals . The above criteria will be used to evaluate the Proposals. The Evaluation Committee reserves the right to modify the criteria with respect to interviews. If such modification occurs, each Proposer being interviewed will be notified at least twenty-four (24) hours prior to the interview of the revised criteria. In addition the Director of City Facilities may conduct discussions with Proposers that are being considered to be selected for the award. In addition, one or more Proposers may be invited to participate in an interview; however, Proposals may be accepted without discussion or interview. The Mayor or his designee will make the award. 8. General Information. City reserves the right to reject any and all Responses. The City reserves the right to amend, modify or waive any requirement set forth in this Request. Response to this Request is at the Proposer’s sole risk and expense. All Proposers must comply with applicable federal, state, and local laws and regulations. Except for written responses provided by the contact person described below, the City has not authorized anyone to make any representations regarding the subject matter of this Request. All requests for clarification or additional information regarding this Request must be submitted in writing to the contact person described below no later than October 10, 2023, at 2:00 p.m. The contact person will endeavor to respond to such request for clarification or additional information and if the contact person deems, in her sole and absolute discretion, that such response is of general applicability, his response, if any, will be posted on the City’s website at Millcreek.us (which constitutes a written response). Entities responding to this Request are encouraged to review such website frequently. The City anticipates selecting one or more of the responding Proposers, but there is no guarantee that any responding Proposer will be selected. Responses will be placed in the public domain and become public records subject to examination and review by any interested parties in accordance with the Government Record Access Management Act (Utah Code Ann. § 63G-2-101, et seq.). All materials submitted in response to this Request will become the property of the City and will be managed in accordance with the Government Record Access Management Act. 9. Terms of Contract. The successful Proposer will be required to enter into a contract with the City to provide the services described herein. If the selected Proposer and the City Attorney are unable to negotiate an acceptable agreement, then another Proposer(s) will be selected by the Mayor, or his designee, and negotiation will continue with such other Proposer(s) until an acceptable agreement is completed. 10. Contact Person. For more information on the Proposal, contact Kurt Hansen, Director of City Facilities, [EMAIL REDACTED], 3330 South 1300 East, Millcreek, UT 84106 or for American with Disabilities Act (ADA) accommodation contact our ADA Coordinator at 801- 214-2751 or [EMAIL REDACTED]. ---PAGE BREAK--- Page 5 of 21 Exhibit Preliminary Elevations and Floor Plans ---PAGE BREAK--- Page 6 of 21 ---PAGE BREAK--- Page 7 of 21 ---PAGE BREAK--- Page 8 of 21 ---PAGE BREAK--- Page 9 of 21 ---PAGE BREAK--- Page 10 of 21 ---PAGE BREAK--- Page 11 of 21 ---PAGE BREAK--- Page 12 of 21 ---PAGE BREAK--- Page 13 of 21 ---PAGE BREAK--- Page 14 of 21 ---PAGE BREAK--- Page 15 of 21 ---PAGE BREAK--- Page 16 of 21 ---PAGE BREAK--- Page 17 of 21 ---PAGE BREAK--- Page 18 of 21 ---PAGE BREAK--- Page 19 of 21 ---PAGE BREAK--- Page 20 of 21 ---PAGE BREAK--- Page 21 of 21