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CITY COUNCIL REPORT APRIL 12TH, 2021 6:00 PM AGENDA VISION & GOALS SCOPE CONSTRUCTION ESTIMATE BASIS FEE PROPOSED SCHEDULE NEXT STEPS MILLCREEK CITY HALL Today’s meeting purpose is to review the proposed design process, cost, and schedule. Future Millcreek City Hall ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK DOCUMENT RECAP I PROGRAM TABLE OF CONTENTS MILLCREEK CITY HALL ARCHITECTURAL BUILDING PROGRAM MHTN ARCHITECTS PROJECT 2020557 01 Executive Summary Programming Process Project Purpose, Vision, and Goals Space List Summary Site Concept Massing Concept 02 Site Considerations Site Selection Criteria Site Environmental Conditions Site Design Principles Site Design Needs Site Civil 03 Building Considerations Program Development, Elements, & Function Conceptual Stacking Diagrams General Building Design Requirements Structural Mechanical Electrical 04 Space Needs A. Public - Shared B.-G. City Work Space H. Police J. Commercial K.-L. Building Support & Outdoor Spaces 05 Economic Development Considerations Economic Development Impacts Development Case Studies Case Studies 06 Cost Model Cost Opinion Comparable Projects 07 Appendix (electronic file only) City Survey Findings Public Comments Site Visit Photos Questionnaire and Interview Meeting Reports Fault Setback & Geotechnical Report Cost Opinions ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK VISION & GOALS I GUIDING PRINCIPLES 1 INVITING AND WELCOMING COMMUNITY RESOURCE EMBRACE BEING CONNECTED BY NATURE ENHANCE POLICE- COMMUNITY RELATIONSHIPS WOVEN INTO THE FABRIC OF MILLCREEK COMMON ENHANCE AND SUPPORT THE LOCAL ARTS AND BUSINESS COMMUNITIES LEVERAGE PRIVATE PARTNERSHIPS TO CREATE A VIBRANT GROUND FLOOR 2 3 6 5 4 The Millcreek City Hall will be a welcoming and inviting resource for the community by providing space that supports the civic engagement of constituents and visitors. As a beacon for the community, the Millcreek City Hall will enhance and support the vibrancy of the community by facilitating activities and gatherings that showcase local artists and entrepreneurs. As an anchor within the new Millcreek Common, the goals of the Millcreek City Hall Building will be achieved through collaboration with public and private entities. Millcreek City Hall is embedded within a dynamic zone of activity, woven into the fabric of Millcreek Common, surrounded by a variety of compatible businesses including shopping, dining, and entertainment options. Millcreek City Hall will be co- located, visible partners with Police, actively connecting with neighbors, promoting public safety through community-focused policing. Shaped by natural light and views, the new Millcreek City Hall will encourage active movement throughout the building as well as Millcreek Common, embracing the abundant opportunities for outdoor recreation and being connected by nature. KEY PROJECT DRIVERS ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK OVERVIEW I PROGRAM MILLCREEK COMMON OPEN SPACE PROPOSED CITY HALL ROOFTOP COMMUNITY ROOM PHOTOVOLATIC PANELS ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK PURPOSE & NEED I PROPOSED SCHEDULE MILLCREEK CITY HALL OPENS ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK PROPOSED SITE PLAN I PROJECT SCOPE SHARED PARKING COTTONWOOD RESIDENTIAL ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK PROGRAM OVERVIEW I PROJECT SCOPE PUBLIC - SHARED COMMUNICATIONS PUBLIC WORKS POLICE COMMERCIAL ADMINISTRATION BUILDING SERVICES ECONOMIC DEV. PLANNING and ZONING BUILDING SUPPORT MILLCREEK CITY HALL SPACE NEEDS 68,499 GSF 7% 12% 20% 9% 3% 3% 2% 2% 2% 40% MILLCREEK CITY HALL - Building Summary ID Space Group/Space Name NSF Dep't GSF GSF % A Public - Shared 19,770 23,684 27,711 40% A100 Public Shared 13,700 15,752 18,430 A200 Staff Shared 6,070 7,932 9,281 B Administration 4,014 5,482 6,414 9% B100 Mayor 470 658 770 B200 Facilities Management 1,214 1,712 2,004 B300 Recorder 1,260 1,614 1,888 B400 Legal 370 518 606 B500 HR - Finance 700 980 1,147 C Communications 782 1,133 1,326 2% D Planning and Zoning 764 1,082 1,266 2% E Building Services 1,300 1,953 2,279 3% F Public Works 1,232 1,763 2,063 3% G Economic Development 608 877 1,114 2% H Police 8,516 11,481 13,432 20% H100 Public Shared 580 753 881 H200 Police Shared 2,500 3,358 3,929 H300 Offices & Administration 4,028 5,809 6,796 H400 Investigations 304 438 513 H500 Patrol 280 394 461 H600 Processing 520 728 708 J Commercial 5,800 6,896 8,068 12% K Building Support 2,850 4,124 4,825 7% BUILDING TOTALS 45,636 58,475 68,499 PUBLIC MARKET 8,000 SF COUNCIL CHAMBERS 2,400 SF COMMUNITY ROOM 6,600 SF ART GALLERY 300 SF SALLY PORT 1,000 SF POLICE OFFICES & ADMIN 4,000 SF PROGRAM AT A GLANCE & KEY SPACES ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK STACKING DIAGRAM I PROJECT SCOPE ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK GROUND LEVEL ACTIVITY I VIEWS NORTHEAST CORNER • connection between Marketplace and Millcreek Common • landscaping and streetscape amenities provide an inviting pedestrian experience ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK SOUTHEAST BREEZEWAY • parking connection to City Hall and Millcreek Common • access to the marketplace and art gallery GROUND LEVEL ACTIVITY I VIEWS NORTH PARKING • secured parking access for police • shared parking entrance for visitors and residents ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK BREAKDOWN I CONSTRUCTION COST ESTIMATE MILLCREEK CITY HALL COST LOCATION - $ ADJACENT DEVELOPMENT - $ GROSS SQUARE FOOTAGE - $ CITY HALL 17,687,847.00 $ POLICE 6,716,000.00 $ MARKETPLACE 4,400,000.00 $ COMMUNITY ROOM & ROOFTOP GARDEN 5,648,600.00 $ PHOTOVOLTAIC PANELS 576,000.00 $ GROUND SOURCE SYSTEM 705,000.00 $ NET-ZERO CERTIFICATION ELEMENTS 839,000.00 $ BELOW GRADE SECURED PARKING 1,843,200.00 $ OCCUPIABLE ROOF 308,500.00 $ CLT STRUCTURAL ROOF SYSTEM 434,400.00 $ OUTDOOR CLIMBING WALL 320,000.00 $ TOTAL ESTIMATE 30,292,500.00 $ ATTRIBUTES ASPIRATIONAL PERFORMANCE MIXED-USE APPROACH ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK CONSTRUCTION & SOFT COSTS I APPROX. PROJECT COST MILLCREEK CITY HALL 68,499 square feet DESCRIPTION UNIT COST COST EXISTING CONDITIONS 0.44 $ 30,000.00 $ CONCRETE 8.73 $ 598,224.00 $ MASONRY 15.31 $ 1,048,937.00 $ METALS 36.39 $ 2,492,786.00 $ WOODS & PLASTICS 17.35 $ 1,188,458.00 $ THERMAL & MOISTURE PROTECTION 26.09 $ 1,787,133.00 $ DOORS & WINDOWS 18.39 $ 1,259,662.00 $ FINISHES 46.77 $ 3,203,588.00 $ SPECIALTIES 5.00 $ 342,495.00 $ EQUIPMENT - $ - $ FURNISHINGS 0.51 $ 34,647.00 $ SPECIAL CONSTRUCTION 3.65 $ 250,000.00 $ CONVEYING SYSTEMS 8.98 $ 615,000.00 $ FIRE PROTECTION 3.50 $ 239,747.00 $ PLUMBING 9.00 $ 616,491.00 $ HVAC 48.00 $ 3,287,952.00 $ ELECTRICAL 34.57 $ 2,367,972.00 $ COMMUNICATIONS 18.00 $ 1,232,982.00 $ ELECTRONIC SAFETY & SECURITY 11.00 $ 753,489.00 $ EARTHWORK 3.81 $ 260,714.00 $ EXTERIOR IMPROVEMENTS 23.53 $ 1,611,702.00 $ UTILITIES 3.74 $ 256,501.00 $ SUBTOTAL 342.76 $ 23,478,480.00 $ GENERAL CONDITIONS 23.99 $ 1,643,493.00 $ OVERHEAD & PROFIT 13.71 $ 939,139.00 $ BONDS & INSURANCE 6.86 $ 469,570.00 $ DESIGN CONTINGENCY 51.41 $ 3,521,772.00 $ TOTAL 438.73 $ 30,292,500.00 $ PROJECT SOFT COSTS • Fixtures, Furnishings and Equipment (FF&E), IT • Property Acquistion, Shared Parking Development • Inspections, Permitting, Finance. Moving and Insurance • Architecture & Engineering Design Fees • Geotechnical, Surveys, Special Inspections & Testing • Commissioning & Sustainability Measures • Project Contingency APPROX. TOTAL PROJECT COST ~$37,865,000 ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK PROJECT COMPLEXITIES I BASIS FOR FEE FAULT SETBACK ESSENTIAL FACILITY HIGH-RISE MIXED-USE FIRE SEPARATION MARKETPLACE COMMUNITY ROOM ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK DESIGN I TIMELINE ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK DESIGN SERVICES I BASIS FOR FEE PRE-DESIGN SCHEMATIC DESIGN DESIGN DEVELOPMENT CONSTRUCTION DOCUMENTS Vision Space Needs Systems Scope Budget Concept Advances Concept Floor Plan Layout Exterior Composition Structure Type/Grid MEP Systems Selection Sustainability Metrics Construction Type Cost Estimate * Selection of CM/GC Advances Site Coordination Floor Plan Details Furniture Layout Interior Finishes Selection Exterior Systems Selection Structure Development MEP Systems Advancement / Size Sustainability Metrics Advanced Constructability Coordination 50%/100% Cost Estimates Site Details Building Details Furniture Selection Interior Details Exterior Systems Details Structure & MEP Systems Details Sustainability Performance Modeled Constructability Coordination Final Code Approvals 50%/90% Cost Verification Bid Documents Published ---PAGE BREAK--- CITY HALL NEXT STEPS 12 APRIL 2021 I MILLCREEK CONSTRUCTION I TIMELINE WINTER - EARLY SPRING • Bidding in the late Winter / early Spring produces great results MID - LATE SPRING • Seasonal conditions create a cleaner site for site excavation and preparation SUMMER • Foundation and structure erection during Summer is favorable LATE FALL - EARLY WINTER • Building enclosed for Winter construction produces favorable conditions ---PAGE BREAK--- NEXT STEPS GROUND MOTION HAZARD & GEOTECH STUDY SPECIFIC TO THE CITY HALL SITE MAKE INITIAL COST DECISIONS THEN CONTINUE INTO SCHEMATIC DESIGN TO CONFIRM SELECT CONSTRUCTION MANAGER GENERAL CONTRACTOR (CMGC) TO INFORM COST AND PROVIDE BEST VALUE PROPERTY AND PARKING AGREEMENTS WITH COTTONWOOD RESIDENTIAL COMPLETE ARCHITECTURAL & ENGINEERING DESIGN CONTRACT TO CONTINUE MOVING PROJECT FORWARD