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Millcreek Community Council Minutes Tue, Jan. 3, 2023 6:30 PM Minutes taken by Jeremiah Clark 1. Meeting called to order at 6:32 PM by Jamie Walker 2. AƩendance a. Silvia CaƩen, Thom Desirant, Millcreek City Council, Carol Spackman Moss, Utah State RepresentaƟve b. Robert Brough, Kristy Chambers, Jeremiah Clark, Dan Donahoe, Eric Jacob Richardson, Chip Spencer, Jamie Walker, QuenƟn Wells c. Francis Lilly, Brad Sanderson, Rita Lund d. Excused: Allen Sowards 3. Report on temporary homeless shelter, Francis Lilly 4. December minutes: APPROVED, moƟon to approve, Robert Brough, Second QuenƟn Wells, moƟon unanimously carried. 5. 7:20 ApplicaƟons: a. CU-22-020 : hƩps://millcreek.us/AgendaCenter/ViewFile/Item/468?fileID=20603 i. Discussed 1. City planners recommended approval, no structural changes to property. 2. Savana Bauer, applicant, was present and discussed willingness to work with city planners. 3. Lamont Smith, who owns a duplex across the street supports the applicaƟon and asked that the owner consider parking issues. Owner will sƟpulate specific Ɵmes for drop off and pick up to manage traffic and parking. There would also be a strict policy of no drop offs or pick up on 4500 S. ii. QuenƟn Wells moƟoned to approve the applicaƟon subject to oversight by the historical preservaƟon commiƩee with the sƟpulaƟon that there be no accommodaƟon for drop off or pick up on 4500 South. Dan Donahoe amended the moƟon to include that the city verify that city code requirements for lighƟng are met and to work with the business owner to ensure proper yard lighƟng. QuenƟn Wells accepted the amendment Chip Spencer second, moƟon unanimously approved. iii. ZM-22-014 : hƩps://millcreek.us/AgendaCenter/ViewFile/Item/468?fileID=20602 1. Discussed a. City planners recommend approving this applicaƟon. Noted that the property owner is willing to make recommended modificaƟons to improve traffic flow and street aestheƟcs. b. Jeff Simpson, neighbor, quesƟoned if the applicaƟon would change C-2 zoning. City planners answered no. ---PAGE BREAK--- iv. Robert Brough moƟoned that the community council approve the applicaƟon, eliminaƟng the 3 exisƟng zone condiƟons. QuenƟn Wells proposed an amendment to include that access to property off Siggard be restricted to right in and right out only. Amendment accepted, second by Jacob Richardson. MoƟon unanimously approved. b. Code Amendments: Francis Lilly i. Francis sent 3 documents for review to cc members today, Jan 3, 2023: Zoning and Subdivision Code Update - Landscaping, Subdivisions, and Parking Chapters Preview ii. Please review and prepare to make recommendaƟons in the February CC meeƟng. 6. Francis Lilly sent an email on Dec 27, 2022 about the city’s relaƟonship with community councils with proposed language and text changes. He wishes to discuss these next (Feb) CC meeƟng. 7. Diane Angus Award PresentaƟon: February 13, 2023 5:00pm at city hall 8. Volunteer forms need to be filled out (email from Rita) a. Please complete and return forms to Rita BEFORE our next meeƟng. 9. Get to know you social a. Work out the date by group email in the next 7 days. Look for dates in March. 10. NominaƟons and voƟng for 2023 CC leadership a. Chair: Jamie Walker nominated by Robert Brough, the vote was unanimous. b. 1st Vice Chair: Robert Brough nominated by Jamie Walker, the vote was unanimous. c. 2nd Vice Chair: Chip Spencer and Jeremiah Clark nominated. A secret vote was taken, it split evenly, 4-4. Jeremiah Clark was elected by winning the coin toss. d. Secretary: Chip Spencer was nominated and unanimously elected. e. Treasurer: Allen Soward was nominated and unanimously elected. f. SubcommiƩees were discussed and it was determined to get these organized via emails addressed to the enƟre group prior to the next meeƟng. 11. Budget items to be presented in February, other items can be proposed via email prior to the next meeƟng. a. Emergency Preparedness: $3,500 per container (Proposing 4 total containers)= $14,000.00 i. shovels, garbage bags, goggles, gloves, sheers, facemasks, bandages, see list from Millcreek city emergency specialist. b. Two addiƟonal shipping containers : $5,250.00 each, $200 delivery, plus tax ($5,856.00) x 2= $11,712.00 12. Jamie Walker will reach out to Emily Wright to determine her interest in serving on the community council. There are potenƟal vacant seats and she ran for the council and lost the elecƟon by a coin toss. City Facebook to post notice to meet 30 day vacancy as required in By-Laws 13. The potential 3 council vacancies were discussed. The bylaws prescribe that the community council has 9 to 13 members. It was agreed to fill one vacancy bringing the total number to 11 members. 14. Robert Brough made a motion to close the meeting at 9:45 PM. Motion was seconded and carried