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Millcreek 3330 South 1300 East Millcreek, Utah 84106 Request for Proposals Consultant Services for the Design of the Millcreek City Center Open Space Addendum 1 29 August 2019 1. Clarifications to the Request for Proposals: 1.1. Clarification on Funding: The City is looking at identifying additional funding for the City Center open space. Among several options being considered is a provision in the City Center Overlay Zone text where a payment in lieu of required open space may be made to the City. In addition, the City adopted a parks impact fee of $440.75 per dwelling that could be applied to the open space. 1.2. Clarification on Branding and Public Engagement in the Proposal Requirements: The City emphasizes the importance of branding and public engagement for the City Center Open Space, because this effort is vital for ensuring the success of the project, particularly as a place for which existing and future Millcreek residents can be proud. Accordingly, Section 7.7 of the Request for Proposals is amended as follows: Branding and Public Engagement. Describe, in sufficient detail, the Proposing Team’s approach to collaborate with organizations that work with community stakeholders to develop sustainable public programing and other entities that specialize in brand identity for the space. Inform the selection committee of past successful efforts in which the Proposing Team collaborated and worked with branding and public engagement organizations. Indicate lessons learned that could be applied to the Millcreek City Center Open Space project to engage the community and brand the space. 1.3. Clarification on Attendance Requirements: In order to submit a proposal as a prime firm, a firm must have attended the mandatory pre-submittal meeting on Thursday, 22 August 2019. Subconsultants were not required to attend that meeting. 2. Questions and Answers from the Mandatory Pre-Submittal Meeting and submitted via email by Tuesday, 27 August 2019: 2.1. Does the $3.2 million budget include building demolition? No. Building demolition will come from another funding source. Poposers are asked to include demolition as a line item in their cost proposals for the construction of the park. ---PAGE BREAK--- Millcreek City Center Open Space Design RFP Addendum 1 – 29 August 2019 Page 2 of 8 2.2. Are the project areas in the Master Plan set in stone? We anticipate that there will be some shifts in the project area, depending on certain uses, such as a parking structure. We are looking to the successful design team to help guide us in some of these decisions. 2.3. Are schematics for the entire site or Phase I? Are construction docs for the entire site or Phase I? We want a concept for the entire site, but the construction drawings will only be for Phase I. 2.4. Should we include construction administration? Yes. 2.5. What is the approximate acreage of Phase I? The approximate land area of the Phase I open space is 3.5 acres. 2.6. Is the construction budget for entire site or Phase I? The construction budget is for Phase I alone. 2.7. Who would own the Civic space? Parking structures? Millcreek would own the civic space. Parking structures will be intended for public access, but ownership is to be determined. 2.8. Is the open space to be built before or concurrently with development? The park will likely be under construction at the same time as development is occurring in the City Center. Starting in September, two projects totaling 550 dwellings and 40,000 sf of commercial space will be under construction along Gunn Avenue. 2.9. Does the loop road define the project? Sidewalks? Will the right-of-way be included in the scope of the project? The anticipated Mill Park loop road will define the edge of the open space. The street right-of-way will be included in the construction and design scope of the project. Please refer to Page 5.13 of the City Center Master Plan. 2.10. Under Scope of Work A. Concept Plan, is that the entire site or Phase I? Concept Plan would be for the entire site. Note that the City will independently contract for a geologic hazards survey. ---PAGE BREAK--- Millcreek City Center Open Space Design RFP Addendum 1 – 29 August 2019 Page 3 of 8 2.11. Under Scope of Work B. Develop Construction Drawings and a Bid Package, is that for the entire site or Phase I? Construction drawings will be for Phase I. 2.12. Property acquisition status? Property acquisition is well underway. One office building has been acquired, as have several condominium units that are astride the fault line. 2.13. Will we be required to do a subdivision plat? At this point, you will be asked to prepare a subdivision plat as part of the overall project. It will be the City’s burden to initiate the public process for recording that plat. 2.14. How concrete is the location of City Hall/Civic Center? The City would like to explore locating the City Hall in the City Center east of the open space, but no specific site has been identified yet. 2.15. Are there any limits to the scope of work? Structures? Parking? Roadways? Bathrooms? Water features? The City welcomes any insights you have on structures, parking, and restrooms. We think there is an opportunity for at least one small building for concessions and programming. 2.16. Do you have any mechanisms to ensure proposal designs match with the budget? Should we include a cost estimate for a proposal. We are counting on design teams to scope their projects appropriately. Feel free to discuss other items that are likely beyond budget. The city would welcome as part of your proposal a line item list of open space amenities that would be good to have, if additional funding is obtained. Yes, you should include cost estimates for your proposals. 2.17. What is included/not included in our 10-page limit? You will be limited to ten pages, double-sided, using a font of at least 10 points in size. This does not include a cover page or table of contents. ---PAGE BREAK--- Millcreek City Center Open Space Design RFP Addendum 1 – 29 August 2019 Page 4 of 8 2.18. Is utility relocation part of the scope? Park of the $3.2 million budget? Utility relocation is part of the design scope, but the City has an additional allocation of $800,000 out of the bond funds to facilitate relocations. Note that funding is for the entire Phase I of the City Center, not just the open space portion. 2.19. Should we include details of a design of utility relocation? Yes, utilities relocation will be a part of the construction documents. Assume utilities will cross the park at 3205 South and at the Phase 1 limit line, at Woodland Avenue. 2.20. Should we line item points of cost? Should those be broken into design fee? Into Phase I and Phase II? Yes. Design fees should be split by phase. 2.21. Who prepared the initial concept drawings? The initial concept drawings were prepared by MHTN/VODA – the team selected under the WFRC’s TLC grant program in order to prepare the master plan. 2.22. Can you please share a map of the proposed phase I project area. See attached. 2.23. When will the findings of the City’s geologic hazards report be made available? Will the report also include geotechnical recommendations as well or should teams plan to include a geotechnical team member in their scope of work? The Geologic Hazards Report will likely be ready by October. Geotechnical review shall be included in the scope of work. 2.24. Will surveys of the site be provided or should the design team include surveying in our scope of work? Should only phase 1 be surveyed, or all of the future Millcreek City Center Open Space? A survey limited to Phase I will be included in the scope of work. 2.25. Will a separate budget be provided for public art or monuments, or will this be included in the stated construction budget? It is likely that public art will be funded separately from the project scope. ---PAGE BREAK--- Millcreek City Center Open Space Design RFP Addendum 1 – 29 August 2019 Page 5 of 8 2.26. Is the thought to have the City be the prime tenant or is there going to be sub agreements where additional utility meters would be required? The City will be the prime tenant. It is not anticipated that there will be additional utility meters for private service in the open space. 2.27. Assuming some additional analysis/evaluation will be needed at the park intersections at 3300 South. Will the team need to evaluate future year traffic conditions in addition to “opening year”? Millcreek contracted separately for a traffic impact study, which is being conducted by Fehr and Peers. The City will share with the contracted team the results of the traffic study. 2.28. Phase 1 may not allow full vehicular access to the open space roadways given the study area of Phase 1. Should alternative traffic circulation (in addition to one-way couplets) be evaluated if needed to accommodate adequate vehicular circulation? Vehicular access for Phase I will be provided temporarily onto Woodland Avenue. The loop will be established and the temporary accesses closed once Phase II is constructed. 2.29. Should a raised center median on 3300 South be assumed in place for this Phase 1 of work? Yes. The center median will be subject to a recommendation by the Fehr and Peers study and final approval by UDOT. 2.30. Would the City Consider removing the fee from the evaluation criteria? At this stage in the process it is unreasonable to expect firms to provide a realistic fee based on an unknow program for the open space. There are too many unknowns to properly estimate the time and labor necessary to design, detail, and oversee the construction of the project. For example: planning and designing an open space with grass, trees, lighting, and a small plaza is significantly less complicated than designing and detailing an open space with a major water feature, ice ribbon, interactive lighting, outdoor heaters, fire pits, etc. and that requires the expertise of specialty consultants. Every team will look at the program differently, and thus the fees proposed will not be based on the same scope of services provided. Requesting a fee at this stage typically drives the teams to price the minimum services they can provide in order to win the job rather than truly propose what they can fully offer. Based on the presentation in the Pre-Submittal meeting, it seems this approach contradicts what the City is looking for. On such an important project, we recommend the City shortlist the teams based on qualifications and experience, have the shortlisted firms present their concepts and ideas through the interview process; and then negotiate with the top ranked firm(s) on a fee that is tailored to the City’s goals and expectations. If an agreeable fee cannot be reached with the top ranked firm, then enter negotiations with the next highest ---PAGE BREAK--- Millcreek City Center Open Space Design RFP Addendum 1 – 29 August 2019 Page 6 of 8 ranked firm. Our experience has been that this approach makes the selection process fairer for everyone and clients get the greatest VALUE and creativity for the project. No. The City issued a Request for Proposals for a reason: we must be transparent and accountable with our money, and we need to gauge the proposing teams’ capacity to operate within the limited budget of the overall project. We acknowledge the scope of the project will be limited by the budget – and we are counting on proposing teams to offer creative solutions to cost limitations given their experience in working on other public projects. The fee is weighted low in the overall scoring because we also acknowledge that cost is not the most important criterion in evaluating successful teams. ---PAGE BREAK--- Millcreek City Center Open Space Design RFP Addendum 1 – 29 August 2019 Page 7 of 8 3. Project Maps: MAP 1: Early Ideas from Stakeholders for the City Center Open Space Map 2: City Center Opan Space Phase I – Attached. ---PAGE BREAK--- Published: 26 August 2019 Path: G:\GIS\Projects\2019\Planning\City Center Two\City Center Two.aprx Spatial Reference: W GS 1984 W eb M ercator Auxiliary Sphere Sources: M illcreek M illcreek 3330 South 1300 East M illcreek, UT 84106 (801) 214-2700 CITY CENTER O PEN SPACE PHASE 1 - M ap Legend - 0 1 2 0.5 M iles M illcreek m akes no warranty with respect to the accuracy, com pleteness or usefulness of this publication, or the consequential dam ages resulting from the use or m isuse of this publication, or any of the inform ation contained herein. PotentialFaultLine01 M ill_Park_RightofW ay Parcels