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MILLCREEK FY 2020-21 DRAFT TENTATIVE BUDGET APRIL 13, 2020 ---PAGE BREAK--- FY 2020-21 REVENUE PROJECTIONS FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Revenues FY 2019-20 Estimated Revenues FY 2020-21 Tentative Budget % Change from Previous Year GENERAL FUND 3100 TAXES 3110 Property Tax 3111 General 12 Months of UPD Contract + costs of borrowing 11,775,239 10,740,863 10,448,910 -2.72% 3130 Sales & Use Tax 3131 General 10,504,459 9,900,000 8,000,000 -19.19% 3135 Mass Transit Tax 11,998 700,000 600,000 -14.29% 3140 Franchise Tax 3141 Cable Tax 561,162 560,000 560,000 0.00% 3150 Cell Phone Tax - - - 0.00% 3160 Transient Room Tax 2,274 2,000 1,500 -25.00% Total Taxes 22,855,132 $ 21,902,863 $ 19,610,410 $ -10.47% MILLCREEK FY 2020-21 TENTATIVE GENERAL FUND REVENUE BUDGET FY 2020-21 DRAFT TENTATIVE BUDGET % decrease of sales tax from FY19 is 31% ---PAGE BREAK--- FY 2018-19 Actual Revenues FY 2019-20 Estimated Revenues FY 2020-21 Tentative Budget % Change from Previous Year GENERAL FUND 3200 LICENSES & PERMITS 3210 Business Licenses & Permits 590,871 550,000 550,000 0.00% 3220 Building Permits 1,266,934 1,300,000 1,000,000 -23.08% 3230 Special Event Permits 1,400 1,500 1,500 0.00% 3240 Engineering Permits 84,574 95,000 85,000 -10.53% Total Licenses & Permits 1,943,779 $ 1,946,500 $ 1,636,500 $ -15.93% 3300 INTERGOVERNMENTAL 3310 Local Grants 2,000 1,000 - 0.00% 3320 State Grants 45,000 - - 0.00% 3330 Liquor Grants 42,964 42,361 45,000 6.23% 3340 Class C Road Funds 2,133,395 1,900,000 1,700,000 -10.53% Total Intergovernmental 2,223,359 $ 1,943,361 $ 1,745,000 $ -10.21% 3400 CHARGES FOR SERVICES 3410 Planning Fees 67,937 90,000 55,000 -38.89% 3420 Engineering Fees - - - 0.00% 3470 Park Impact Fees - - 0.00% Total Charges For Services 67,937 $ 90,000 $ 55,000 $ -38.89% MILLCREEK FY 2020-21 TENTATIVE GENERAL FUND REVENUE BUDGET FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Revenues FY 2019-20 Estimated Revenues FY 2020-21 Tentative Budget % Change from Previous Year GENERAL FUND 3200 LICENSES & PERMITS 3210 Business Licenses & Permits 590,871 550,000 550,000 0.00% 3220 Building Permits 1,266,934 1,300,000 1,000,000 -23.08% 3230 Special Event Permits 1,400 1,500 1,500 0.00% 3240 Engineering Permits 84,574 95,000 85,000 -10.53% Total Licenses & Permits 1,943,779 $ 1,946,500 $ 1,636,500 $ -15.93% 3300 INTERGOVERNMENTAL 3310 Local Grants 2,000 1,000 - 0.00% 3320 State Grants 45,000 - - 0.00% 3330 Liquor Grants 42,964 42,361 45,000 6.23% 3340 Class C Road Funds 2,133,395 1,900,000 1,700,000 -10.53% Total Intergovernmental 2,223,359 $ 1,943,361 $ 1,745,000 $ -10.21% 3400 CHARGES FOR SERVICES 3410 Planning Fees 67,937 90,000 55,000 -38.89% 3420 Engineering Fees - - - 0.00% 3470 Park Impact Fees - - 0.00% Total Charges For Services 67,937 $ 90,000 $ 55,000 $ -38.89% MILLCREEK FY 2020-21 TENTATIVE GENERAL FUND REVENUE BUDGET FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Revenues FY 2019-20 Estimated Revenues FY 2020-21 Tentative Budget % Change from Previous Year GENERAL FUND 3500 FINES & FORFEITURES 3510 Court Fines - - - 0.00% Total Fines & Forfeitures - $ - $ - $ 0.00% 3600 MISCELLANEOUS 3610 Interest Earnings 342,378 350,000 275,000 -21.43% 3620 Misc. Income 7,976 31,000 - -100.00% Total Miscellaneous 350,354 $ 381,000 $ 275,000 $ -27.82% 3800 CONTRIBUTIONS 3810 Donations 28,052 8,778 - -100.00% 3820 Use of Fund Balance - 381,925 1,854,985 0.00% General Fund 629,633 UPD Contract 381,925 1,225,352 Total Other Sources 28,052 $ 390,703 $ 1,854,985 $ 374.78% Total General Fund Revenues 27,468,613 $ 26,654,427 $ 25,176,895 $ -5.54% MILLCREEK FY 2020-21 TENTATIVE GENERAL FUND REVENUE BUDGET FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2020-21 EXPENSE PROJECTIONS FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- PERSONNEL EXPENSES •CURRENTLY 39 FULL-TIME EMPLOYEES • ADDITIONAL PLANNER I TO BEGIN MAY 1 COLA MERIT •7.6% INCREASE IN MEDICAL INSURANCE COSTS FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4100 LEGISLATIVE 100-4110 Mayor & City Council Personnel Expenses 1100 Salaries & Wages 100,000 100,000 100,000 0.00% 1400 Employee Benefits 56,291 66,000 67,000 1.52% Total Personnel 156,291 166,000 167,000 0.60% Operating Expenses 2100 Books, Subscriptions, Memb. 41,119 120,000 120,000 0.00% Utah League of Cities & Towns 40,416 Jordan River Commission 2,941 Central Wasatch Commission 75,000 2300 Travel 2,141 2,000 2,000 0.00% Total Operating 43,260 122,000 122,000 0.00% Professional & Contracted Services 3100 Professional Services 37,500 55,000 50,000 -9.09% Capstone Strategies 30,000 30,000 Sustainability Coordinator 5,000 5,000 Auditor 10,500 12,000 3300 Training 3,085 4,500 4,000 -11.11% Total Professional & Contracted 40,585 59,500 54,000 -9.24% Miscellaneous Expenses 6100 Misc. Expenses 30 2,000 500 -75.00% Total Misc. 30 2,000 500 -75.00% 240,166 $ 349,500 $ 343,500 $ -1.72% Notes: Department Budget Total Mayor & City Council Minor changes. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4200 ADMINISTRATION 100-4210 City Manager Personnel Services 1100 Salaries & Wages 142,248 148,000 154,000 4.05% City Manager 1200 Part-Time Wages - - - 0.00% 1400 Employee Benefits 47,675 50,000 51,000 2.00% Total Personnel 189,923 198,000 205,000 3.54% Operating Expenses 2100 Books, Subscriptions, Memb. 1,018 1,600 1,500 -6.25% 2300 Travel 1,236 2,500 2,000 -20.00% 2400 Office Supplies - - - 0.00% Total Operating 2,254 4,100 3,500 -14.63% Professional & Contracted Services 3100 Professional Services - - 2,500 0.00% LYRB 3300 Training 1,595 3,500 3,000 -14.29% Total Professional & Contracted 1,595 3,500 5,500 57.14% Miscellaneous Expenses 6100 Misc. Expenses 4,108 2,000 3,500 75.00% Total Misc. 4,108 2,000 3,500 75.00% Total City Manager 197,880 $ 207,600 $ 217,500 $ 4.77% Notes: Department Budget Minor changes. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4220 Justice Court Professional & Contracted Services 3100 Professional Services - - - 0.00% 3200 Contracted Services 154,966 210,000 210,000 0.00% Total Professional & Contracted 154,966 210,000 210,000 0.00% Total Justice Court 154,966 $ 210,000 $ 210,000 $ 0.00% Notes: Department Budget No change. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- 100-4230 Legal Services Personnel Services 1100 Salaries & Wages 69,116 - - 0.00% Law Clerk 1200 Part-Time Wages - - - 0.00% 1400 Employee Benefits 23,254 - - 0.00% Total Personnel 92,370 - - 0.00% Operating Expenses 2100 Books, Subscriptions, Memb. 5,721 - - 0.00% 2300 Travel 1,164 - - 0.00% Total Operating 6,885 - - 0.00% Professional & Contracted Services 3100 Professional Services 141,498 148,000 145,000 -2.03% John Brems Misc. Legal 3300 Training 2,792 2,000 2,000 0.00% 3200 Contracted Services 314,445 335,000 335,000 0.00% SL County Indigent Defense 112,558 SL County Prosecutorial Services 220,000 Total Professional & Contracted 458,735 485,000 482,000 -0.62% Misc. Expenses 6100 Misc. Expenses 838 250 250 0.00% Total Misc. 838 250 250 0.00% Total Legal Services 558,828 $ 485,250 $ 482,250 $ -0.62% Notes: Minor changes. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4240 Public Safety Professional & Contracted Services 3200 Contracted Services SLC Animal Control 552,456 552,944 553,000 0.01% 12 Months of Contract Unified Police 9,903,543 10,761,278 11,491,775 6.79% UPD (Alcohol Tax Exp) 39,305 86,000 45,000 -47.67% Total Professional & Contracted 10,495,304 11,400,222 12,089,775 6.05% Total Public Safety 10,495,304 $ 11,400,222 $ 12,089,775 $ 6.05% Notes: Minor changes. Department Budget FY 2020-21 DRAFT TENTATIVE BUDGET Includes a 2.75% Merit for UPD $179,013 Shortfall ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4240 Public Safety Professional & Contracted Services 3200 Contracted Services SLC Animal Control 552,456 552,944 553,000 0.01% 12 Months of Contract Unified Police 9,903,543 10,761,278 11,563,884 7.46% UPD (Alcohol Tax Exp) 39,305 86,000 45,000 -47.67% Total Professional & Contracted 10,495,304 11,400,222 12,161,884 6.68% Total Public Safety 10,495,304 $ 11,400,222 $ 12,161,884 $ 6.68% Notes: Includes 2.75% Merit & 1% Market - UPD Department Budget FY 2020-21 DRAFT TENTATIVE BUDGET Includes a 2.75% Merit & 1% Market for UPD $251,122 Shortfall ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4240 Public Safety Professional & Contracted Services 3200 Contracted Services SLC Animal Control 552,456 552,944 553,000 0.01% 12 Months of Contract Unified Police 9,903,543 10,761,278 11,635,993 8.13% UPD (Alcohol Tax Exp) 39,305 86,000 45,000 -47.67% Total Professional & Contracted 10,495,304 11,400,222 12,233,993 7.31% Total Public Safety 10,495,304 $ 11,400,222 $ 12,233,993 $ 7.31% Notes: Includes 2.75% Merit & 2% Market - UPD Department Budget FY 2020-21 DRAFT TENTATIVE BUDGET Includes a 2.75% Merit & 2% Market for UPD $323,231 Shortfall ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4300 RECORDER 100-4310 City Recorder Personnel Services 1100 Salaries & Wages 67,717 72,000 73,000 1.39% City Recorder - 1200 Part-Time Wages - - - 0.00% 1400 Employee Benefits 26,356 32,000 34,500 7.81% Total Personnel 94,073 104,000 107,500 3.37% Operating Expenses 2100 Books, Subscriptions, Memb. 419 600 500 -16.67% 2300 Travel 1,063 1,200 1,500 25.00% 2400 Office Supplies - 250 - 0.00% 2800 Postage & Shipping - - - 0.00% Total Operating 1,482 2,050 2,000 -2.44% Professional & Contracted Services 3100 Professional Services - 1,000 - -100.00% 3200 Contracted Services - 44,000 - -100.00% SL County Elections 3300 Training 655 1,200 1,200 0.00% 3400 Printing - - - 0.00% 3500 Advertising & Public Notices 7,903 10,000 10,000 0.00% Total Professional & Contracted 8,558 56,200 11,200 -80.07% Miscellaneous Expenses 6100 Misc. Expenses 92 500 500 0.00% Total Misc. 92 500 500 0.00% Total City Recorder 104,205 162,750 $ 121,200 $ -25.53% Notes: Department Budget Budget is reduced since no election costs are required. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4400 BUILDING SERVICES 100-4410 Building Services Personnel Services 1100 Salaries & Wages - 520,000 580,000 11.54% Building Services Director /Building Off. Asst. Building Official Plans Examiner I Building Inspector III Building Inspector I Permit Technician II Permit Technician I Code Compliance Inspector II Code Compliance Inspector I 1200 Part-Time Wages - - - 0.00% 1300 Over-Time Wages - 2,000 2,500 25.00% 1400 Employee Benefits - 230,000 275,000 19.57% Total Personnel - 752,000 857,500 14.03% Operating Expenses 2100 Books, Subscriptions, Memb. - 2,500 4,000 60.00% 2300 Travel - 7,000 5,000 -28.57% 2500 Equipment/Supplies - 4,000 5,000 25.00% Total Operating - 13,500 14,000 3.70% Professional & Contracted Services 3100 Professional Services - 90,000 90,000 0.00% Building Inspection Services Code Compliance Abatement 3300 Training - 12,500 7,500 -40.00% Total Professional & Contracted - 102,500 97,500 -4.88% Miscellaneous Expenses 6100 Misc. Expenses - 2,500 2,500 0.00% Total Misc. - 2,500 2,500 0.00% Total Building Services - $ 870,500 $ 971,500 $ 11.60% Notes: Department Budget Budget increased due to increased personnel expenses. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4500 COMMUNICATIONS & PROGRAMS 100-4510 Communications & Programs Personnel Services 1100 Salaries & Wages 70,807 105,000 77,000 -26.67% Communications & Programs Director Communications Outreach Specialist 1200 Part-Time Wages - 1,500 1,500 0.00% 1300 Over-Time Wages - 1,000 - -100.00% 1400 Employee Benefits 31,711 45,000 34,000 -24.44% Total Personnel 102,518 152,500 111,000 -27.21% Operating Expenses 2100 Books, Subscriptions, Memb. 297 500 500 0.00% 2300 Travel 372 750 750 0.00% 2500 Equipment/Supplies 1,886 5,000 2,500 -50.00% 2800 Postage & Shipping 23,496 35,000 35,000 0.00% Total Operating 26,051 41,250 38,750 -6.06% Professional & Contracted Services 3100 Professional Services 9,266 40,000 30,000 -25.00% 3300 Training 518 2,000 2,000 0.00% 3400 Printing 42,521 60,000 55,000 -8.33% Total Professional & Contracted 52,305 102,000 87,000 -14.71% Miscellaneous Expenses 6100 Misc. Expenses 1,798 3,500 2,000 -42.86% Total Misc. 1,798 3,500 2,000 -42.86% Department Budget FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4500 COMMUNICATIONS & PROGRAMS 100-4510 Communications & Programs Community Programs 8100 Community Councils 29,000 32,200 32,200 0.00% Canyon Rim 6,000 6,000 East Millcreek 5,000 5,000 Millcreek 15,000 15,000 Mt. Olympus 3,000 3,000 Insurance for CC 3,200 3,200 8200 Events 100,325 220,000 190,000 -13.64% Utah Venture Out 150,000 150,000 Event Coordinator 30,000 - Youth City Council 5,000 5,000 Other 35,000 35,000 8300 Programs 5,000 5,000 5,000 0.00% Rain Barrel Program 5,000 5,000 Total Community Programs 134,325 257,200 227,200 -11.66% Total Communications & Programs 316,997 $ 556,450 $ 465,950 $ -16.26% Notes: Department Budget Budget decreased due to lower personnel and event expenses. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4520 Emergency Management Personnel Services 1100 Salaries & Wages 46,296 53,000 58,500 10.38% Emergency Manager 1200 Part-Time Wages - - - 0.00% 1300 Over-Time Wages 4,442 2,000 2,000 0.00% 1400 Employee Benefits 19,328 27,000 32,000 18.52% Total Personnel 70,066 82,000 92,500 12.80% Operating Expenses 2100 Books, Subscriptions, Memb. 157 1,000 1,000 0.00% 2300 Travel 92 250 250 0.00% 2400 Office Supplies - - - 0.00% 2500 Equipment/Supplies 6,099 8,000 7,500 -6.25% Total Operating 6,348 9,250 8,750 -5.41% Professional & Contracted Services 3100 Professional Services 113 - - 0.00% 3300 Training 150 7,500 5,000 -33.33% 3400 Printing 392 2,500 1,000 -60.00% Total Professional & Contracted 655 10,000 6,000 -40.00% Miscellaneous Expenses 6100 Misc. Expenses 1,683 2,500 2,500 0.00% Total Misc. 1,683 2,500 2,500 0.00% Total Emergency Management 78,752 $ 103,750 $ 109,750 $ 5.78% Notes: Department Budget Minor changes. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4530 Information Center Personnel Services 1100 Salaries & Wages 115,317 145,000 143,500 -1.03% Information Center Manager Information Center Technician Information Center Technician 1200 Part-Time Wages - - - 0.00% 1300 Over-Time Wages 276 5,000 2,000 -60.00% 1400 Employee Benefits 56,980 70,000 72,500 3.57% Total Personnel 172,573 220,000 218,000 -0.91% Operating Expenses 2100 Books, Subscriptions, Memb. 137 500 500 0.00% 2300 Travel - 500 500 0.00% 2400 Office Supplies 15,802 20,000 20,000 0.00% 2500 Equipment/Supplies 1,300 5,000 5,000 0.00% 2800 Postage & Shipping 12,057 12,000 12,000 0.00% Total Operating 29,296 38,000 38,000 0.00% Professional & Contracted Services 3100 Professional Services 1,437 1,000 1,000 0.00% 3300 Training 304 1,200 1,200 0.00% 3400 Printing 559 1,200 1,200 0.00% Total Professional & Contracted 2,300 3,400 3,400 0.00% Miscellaneous Expenses 6100 Misc. Expenses 1,489 4,000 5,000 25.00% 6300 Meals 7,591 7,500 7,500 0.00% Total Misc. 9,080 11,500 12,500 8.70% Total Information Center 213,249 $ 272,900 $ 271,900 $ -0.37% Notes: Department Budget Minor changes. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4600 ECONOMIC DEVELOPMENT 100-4610 Economic Development Personnel Services 1100 Salaries & Wages 132,502 215,000 228,500 6.28% Economic Dev. Director Asst. to Economic Dev. Director Field Officer 1200 Part-Time Wages - - - 0.00% 1300 Over-Time Wages - - 1,500 0.00% 1400 Employee Benefits 44,474 75,000 89,000 18.67% Total Personnel 176,976 290,000 319,000 10.00% Operating Expenses 2100 Books, Subscriptions, Memb. 550 1,200 1,200 0.00% 2300 Travel 985 5,000 3,000 -40.00% 2500 Equipment/Supplies 75 500 500 0.00% Total Operating 1,610 6,700 4,700 -29.85% Professional & Contracted Services 3100 Professional Services 2,664 2,500 2,500 0.00% 3300 Training 3,820 3,500 5,000 42.86% Total Professional & Contracted 6,484 6,000 7,500 25.00% Miscellaneous Expenses 6100 Misc. Expenses 7,334 12,000 10,000 -16.67% Total Misc. 7,334 12,000 10,000 -16.67% Total Economic Development 192,404 $ 314,700 $ 341,200 $ 8.42% Notes: Department Budget Minor changes. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4620 Business License Administration Personnel Services 1100 Salaries & Wages 74,006 105,000 100,000 -4.76% Business License Administrator Business License Assistant 1200 Part-Time Wages - - - 0.00% 1300 Over-Time Wages 2,262 2,000 2,500 25.00% 1400 Employee Benefits 28,781 40,000 48,000 20.00% Total Personnel 105,049 147,000 150,500 2.38% Operating Expenses 2100 Books, Subscriptions, Memb. 40 250 500 100.00% 2300 Travel 549 1,500 1,500 0.00% 2500 Equipment/Supplies - 250 250 0.00% Total Operating 589 2,000 2,250 12.50% Professional & Contracted Services 3100 Professional Services - 15,000 - -100.00% Business License Fee Study 3300 Training 320 1,200 1,500 25.00% Total Professional & Contracted 320 16,200 1,500 -90.74% Miscellaneous Expenses 6100 Misc. Expenses - 500 500 0.00% Total Misc. - 500 500 0.00% Total Business License Administration 105,958 $ 165,700 $ 154,750 $ -6.61% Notes: Department Budget Minor changes. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4700 FINANCE 100-4710 Finance Personnel Services 1100 Salaries & Wages 109,366 170,000 208,000 22.35% HR-Finance Director HR-Finance Asst. HR-Finance Technician 1200 Part-Time Wages - - - 0.00% 1400 Employee Benefits 44,866 80,000 110,500 38.13% Total Personnel 154,232 250,000 318,500 27.40% Operating Expenses 2100 Books, Subscriptions, Memb. 212 250 250 0.00% 2300 Travel 73 500 500 0.00% 2400 Office Supplies 100 250 250 0.00% 2500 Equipment/Supplies - - - 0.00% Total Operating 385 1,000 1,000 0.00% Professional & Contracted Services 3100 Professional Services 20,224 30,000 7,500 -75.00% D&S Accounting 3300 Training - 4,000 6,000 50.00% 3400 Printing - - - 0.00% Total Professional & Contracted 20,224 34,000 13,500 -60.29% Miscellaneous Expenses 6100 Misc. Expenses 95 1,000 1,000 0.00% Total Misc. 95 1,000 1,000 0.00% Total Finance 174,936 $ 286,000 $ 334,000 $ 16.78% Notes: Department Budget Budget increased due to increased personnel expenses. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4720 Human Resources Personnel Services 1100 Salaries & Wages 25,840 - - 0.00% Communications Outreach/Risk Manager 1200 Part-Time Wages - - - 0.00% 1300 Over-Time Wages 624 - - 0.00% 1400 Employee Benefits 9,549 - - 0.00% Total Personnel 36,013 - - 0.00% Operating Expenses 2100 Books, Subscriptions, Memb. - 250 - -100.00% 2300 Travel - - - 0.00% 2400 Office Supplies - - - 0.00% 2500 Equipment/Supplies - 250 250 0.00% 2800 Postage & Shipping - 250 250 0.00% Total Operating - 750 500 -33.33% Professional & Contracted Services 3100 Professional Services 2,776 3,000 4,500 50.00% Employee Assistance Program Drug Testing 3300 Training 133 1,000 1,000 0.00% 3400 Printing - 500 500 0.00% Total Professional & Contracted 2,909 4,500 6,000 33.33% Insurance 4200 Worker's Comp Insurance 36,218 45,000 40,000 -11.11% Total Insurance 36,218 45,000 40,000 -11.11% Miscellaneous Expenses 6100 Misc. Expenses 159 1,000 500 -50.00% Total Misc. 159 1,000 500 -50.00% Total Human Resources 75,299 $ 51,250 $ 47,000 $ -8.29% Notes: Department Budget Minor changes. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4730 Non-Departmental Insurance 4100 Liability Insurance 73,681 82,000 80,000 -2.44% Total Insurance 73,681 82,000 80,000 -2.44% Debt Service 5100 Bond Principal Payments - - - 0.00% 5200 Debt Interest Bond Interest - - - 0.00% UPD Debt Interest 215,887 315,000 315,000 0.00% 5300 Fees UPD Debt Related Fees 51,500 61,000 60,000 -1.64% Total Debt Service 267,387 376,000 375,000 -0.27% Miscellaneous Expenses 6100 Misc. Expenses 3,833 10,000 10,000 0.00% 6200 Bank Charges 36,691 45,000 45,000 0.00% Total Misc. 40,524 55,000 55,000 0.00% Other Financing Uses 9100 Contribution to Fund Balance 1,344,853 22,957 - -100.00% 9200 Due Other Govt. Entity - 61,000 61,000 0.00% 9300 Transfer to CIP Fund 4,779,196 1,750,000 - -100.00% Total Other Financing Uses 6,124,049 1,833,957 61,000 -96.67% Total Non-Departmental 6,505,641 $ 2,346,957 $ 571,000 $ -75.67% Notes: Budget decreased due to $0 transfer to CIP or fund balance. Department Budget FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4800 LEGISLATIVE POLICY 100-4810 Legislative Policy Personnel Services 1100 Salaries & Wages - 290,000 224,000 -22.76% Legislative Policy Director Legislative Policy Clerk IT/Facilities Manager Legislative Analyst Code Compliance Inspector II Code Compliance Inspector II Code Compliance Inspector I 1200 Part-Time Wages - - - 0.00% 1300 Over-Time Wages - 5,500 -100.00% 1400 Employee Benefits - 125,000 105,000 -16.00% Total Personnel - 420,500 329,000 -21.76% Operating Expenses 2100 Books, Subscriptions, Memb. - 4,000 4,000 0.00% 2300 Travel - 4,500 3,500 -22.22% 2500 Equipment/Supplies - 6,000 2,000 -66.67% Total Operating - 14,500 9,500 -34.48% Professional & Contracted Services 3100 Professional Services - 10,000 5,000 -50.00% Code Compliance Abatement 3200 Contracted Services - - - 0.00% SL County Parks 3300 Training - 7,000 2,500 -64.29% 3400 Printing - 500 - -100.00% Total Professional & Contracted - 17,500 7,500 -57.14% Miscellaneous Expenses 6100 Misc. Expenses - 2,500 2,500 0.00% Total Misc. - 2,500 2,500 0.00% Total Legislative Policy - $ 455,000 $ 348,500 $ -23.41% Notes: Department Budget Budget decreased as needed but mostly due to lower personnel expenses. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4820 Facilities Operating Expenses 2500 Equipment/Supplies 35,759 25,000 35,000 40.00% Building Improvements 581,935 - - 0.00% 2600 Building Maintenance 111,077 90,000 20,000 -77.78% 2700 Utilities 39,288 40,000 40,000 0.00% Electricity Natural Gas Waste & Disposal Water & Sewer Total Operating 768,059 155,000 95,000 -38.71% Professional & Contracted Services 3100 Professional Services 23,430 30,000 35,000 16.67% 3300 Training - - - 0.00% Total Professional & Contracted 23,430 30,000 35,000 16.67% Debt Service 5400 Leases 191,651 195,120 195,120 0.00% Total Debt Service 191,651 195,120 195,120 0.00% Miscellaneous Expenses 6100 Misc. Expenses 1,829 7,500 7,500 0.00% Total Misc. 1,829 7,500 7,500 0.00% Total Facilities 984,969 $ 387,620 $ 332,620 $ -14.19% Notes: Department Budget Budget decreased due to lower building maintenance expenses. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4830 Fleet Operating Expenses 2500 Equipment/Supplies 18,337 2,500 2,500 0.00% 2650 Vehicle Maintenance 15,083 10,000 10,000 0.00% 2900 Fuel 13,509 18,000 18,000 0.00% Total Operating Expenses 46,929 30,500 30,500 0.00% Capital Expenses 7500 Vehicles 96,233 - - 0.00% Total Capital Expenses 96,233 - - 0.00% Total Fleet 143,162 $ 30,500 $ 30,500 $ 0.00% Notes: Department Budget No change. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4840 IT Management Operating Expenses 2500 Equipment/Supplies 133,732 385,000 370,000 -3.90% 25000 General Supplies & Microsoft Licensing 30,000 Financial Management Software 10,000 AutoCad 26,000 CivicPlus 5,000 Bluebeam 2,000 MuniCode 238,000 EnerGov 32,000 iWorQ License Maintenance 2700 Utilities Telephone 33,336 45,000 45,000 0.00% Total Operating 167,068 430,000 415,000 -3.49% Professional & Contracted Services 3100 Professional Services 44,190 40,000 30,000 -25.00% Network Providers, Inc. 3300 Training - - - 0.00% Total Professional & Contracted 44,190 40,000 30,000 -25.00% Miscellaneous Expenses 6100 Misc. Expenses 687 2,000 2,000 0.00% Total Misc. 687 2,000 2,000 0.00% Capital 7400 Equipment (Computers, etc.) 70,289 35,000 20,000 -42.86% Total Capital 70,289 35,000 20,000 -42.86% Total IT Management 282,234 $ 507,000 $ 467,000 $ -7.89% Notes: Department Budget Minor changes. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4850 Promise Program Personnel Services 1100 Salaries & Wages 54,862 55,000 56,500 2.73% Promise Program Manager 1200 Part-Time Wages - 5,000 - -100.00% 1300 Over-Time Wages 2,175 3,500 3,500 0.00% 1400 Employee Benefits 20,327 22,000 22,000 0.00% Total Personnel 77,364 85,500 82,000 -4.09% Operating Expenses 2100 Books, Subscriptions, Memb. - 600 500 -16.67% 2300 Travel 1,435 2,000 2,000 0.00% 2400 Office Supplies - - - 0.00% 2500 Equipment/Supplies 524 2,500 2,000 -20.00% Total Operating 1,959 5,100 4,500 -11.76% Professional & Contracted Services 3100 Professional Services 17,045 3,400 2,000 -41.18% 3300 Training 300 1,000 500 -50.00% 3400 Printing 92 500 250 -50.00% Total Professional & Contracted 17,437 4,900 2,750 -43.88% Miscellaneous Expenses 6100 Misc. Expenses 925 2,000 1,000 -50.00% Total Misc. 925 2,000 1,000 -50.00% Community Programs 8200 Events 5,796 11,278 9,750 -13.55% Total Community Programs 5,796 11,278 9,750 -13.55% Total Promise Program 103,481 $ 108,778 $ 100,000 $ -8.07% Notes: Department Budget Minor changes. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-4900 PLANNING & ZONING 100-4910 Planning & Zoning Personnel Services 1100 Salaries & Wages 343,616 415,000 471,000 13.49% Planning & Zoning Director Planning Engineer Staff Engineer II Senior Planner Planner II Planner II (On Hold) Planner I 1200 Part-Time Wages - - - 0.00% 1300 Over-Time Wages 2,787 9,000 6,000 -33.33% 1400 Employee Benefits 134,351 180,000 200,000 11.11% Total Personnel 480,754 604,000 677,000 12.09% Operating Expenses 2100 Books, Subscriptions, Memb. 461 5,000 3,500 -30.00% 2300 Travel 3,319 5,000 5,000 0.00% 2400 Office Supplies 259 500 500 0.00% 2500 Equipment/Supplies 75 1,500 1,000 -33.33% Total Operating 4,114 12,000 10,000 -16.67% Professional & Contracted Services 3100 Professional Services 104,016 130,000 100,000 -23.08% John Janson Traffic Studies Impact Fee Study 3200 Contracted Services SL County Addressing 6,909 12,000 6,000 -50.00% SL County Planning & Dev. 821 - - 0.00% SL County Surveying 18,773 15,000 10,000 -33.33% 3300 Training 5,050 7,500 7,500 0.00% 3400 Printing 2,770 5,000 2,500 -50.00% Total Professional & Contracted 138,339 169,500 126,000 -25.66% Miscellaneous Expenses 6100 Misc. Expenses 1,188 2,500 2,500 0.00% Total Misc. 1,188 2,500 2,500 0.00% Total Planning & Zoning 624,395 $ 788,000 $ 815,500 $ 3.49% Notes: Department Budget Minor changes. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year 100-5100 PUBLIC WORKS 100-5110 Public Works Personnel Services 1100 Salaries & Wages 334,196 530,000 481,000 -9.25% Public Works Director Stormwater Engineer Staff Engineer I Public Works Inspector II Public Works Inspector II GIS/Website Technician 1200 Part-Time Wages 14,048 30,000 - -100.00% 1300 Over-Time Wages 2,502 5,000 7,500 50.00% 1400 Employee Benefits 127,556 220,000 211,000 -4.09% Total Personnel 478,302 785,000 699,500 -10.89% Operating Expenses 2100 Books, Subscriptions, Memb. 3,415 7,500 7,500 0.00% 2300 Travel 1,426 3,500 4,500 28.57% 2400 Office Supplies - - - 0.00% 2500 Equipment/Supplies 1,736 3,000 3,500 16.67% 2700 Utilities - - 37,500 0.00% 2800 Postage & Shipping - - - 0.00% Total Operating 6,577 14,000 53,000 278.57% Professional & Contracted Services 3100 Professional Services 102,193 150,000 200,000 33.33% Development Review Services 3200 Contracted Services SL County Parks - 400,000 390,000 -2.50% SL County Public Works 2,426,232 3,300,000 3,300,000 0.00% SL County Street Lights 24,843 37,500 - -100.00% 3300 Training 2,147 5,000 6,500 30.00% 3400 Printing - - - 0.00% Total Professional & Contracted 2,555,415 3,892,500 3,896,500 0.10% Miscellaneous Expenses 6100 Misc. Expenses - 2,500 2,500 0.00% Total Misc. - 2,500 2,500 0.00% Total Public Works 3,040,294 $ 4,694,000 $ 4,651,500 $ -0.91% Notes: Department Budget Budget has been adjusted to account for lower personnel expenses due to the Staff Engineer II position being moved to Planning & Zoning, and lowered PW operations and park contracts. FY 2020-21 DRAFT TENTATIVE BUDGET The contracts with SL County for parks and operations have been reduced due to budget constraints. **Same amount, but less is covered by Class C Road funds ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year Fund 111 Class B & C Road Class B & C Road Expenditures 4910 Class C - Road Maintenance 1,563,812 1,900,000 1,700,000 -10.53% Total Class B & C Road 1,563,812 $ 1,900,000 $ 1,700,000 $ -10.53% Notes: Department Budget Budget reduced to match expected revenues. FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actual Expenses FY 2019-20 Estimated Expenses FY 2020-21 Tentative Budget % Change from Previous Year Total General Fund Expenses 27,468,613 $ 26,654,427 $ 25,176,895 $ -5.54% Department Budget MILLCREEK FY 2020-21 TENTATIVE GENERAL FUND EXPENSE BUDGET FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- FY 2020-21 CAPITAL IMPROVEMENT BUDGET FY 2020-21 DRAFT CIP TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actuals FY 2019-20 Estimated Actuals FY 2020-21 Tentative Budget % Change from Previous Year CAPITAL IMPROVEMENT PROJECT FUND CIP REVENUE Interest Earnings 52,810 55,000 25,000 -54.55% Misc. (Grant, Match Funds) - 170,787 - -100.00% Use of CIP Fund Balance - 3,552,810 3,899,597 9.76% Transfer from General Fund 4,739,905 1,750,000 - -100.00% Total CIP Revenue 4,792,715 $ 5,528,597 $ 3,924,597 $ -29.01% MILLCREEK FY 2020-21 CAPITAL IMPROVEMENT FUND TENTATIVE REVENUE BUDGET FY 2020-21 DRAFT CIP TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actuals FY 2019-20 Estimated Actuals FY 2020-21 Tentative Budget % Change from Previous Year CAPITAL IMPROVEMENT PROJECT FUND Capital Projects Expenses 450-5410 Capital Improvement Projects 7310 General CIP 418,858 200,000 1,775,000 787.50% Pavement Preservation Jupiter Brockbank SW 3900 S: I-215 to 2300 E Reconstruction 900 E: 3900 S to 4500 S Safety Improvements Wasatch Blvd 3441 dip 3900 S Bridge (300 W) Repair 3900 S: Jordan River to 700 E 3800 S Skyline HS Intersection 7320 Sidewalk Projects 533,464 500,000 250,000 -50.00% 4705 S: 1380 E to 1450 E SW Misc. Repair - Overlays SW 50/50 Program SW Cutting (Trip Hazards) 4500 S: 1380 E to 1450 E SW Main Street - AT & SW 700 E: Empire Ave to Redmaple Rd SW 3300 S: 1885 E to 1940 E 3300 S: 2404 E to Pioneer Street SW 3300 S: 2600 E to 2700 E SW MILLCREEK FY 2020-21 CAPITAL IMPROVEMENT FUND TENTATIVE EXPENSE BUDGET FY 2020-21 DRAFT CIP TENTATIVE BUDGET ---PAGE BREAK--- FY 2018-19 Actuals FY 2019-20 Estimated Actuals FY 2020-21 Tentative Budget % Change from Previous Year CAPITAL IMPROVEMENT PROJECT FUND Capital Projects Expenses 450-5410 Capital Improvement Projects 7330 Traffic Calming 22,372 50,000 50,000 0.00% Misc. Signs DFS ( Speed Signs) Neffs Lane 7340 Storm Drain 198,698 500,000 580,000 16.00% Emergency CIP Hillside Lane Drainage 300 East: 3900 S to 4000 S Central Avenue Drainage Project Scott Avenue Drainage 7350 Active Transportation 21,544 75,000 50,000 -33.33% 3300 S. - x-walk (School for deaf & blind) Match - Misc. Locations TLC Circulation Study (SLC) 7360 Lighting - 100,000 - -100.00% 7370 Misc. Projects 44,969 150,000 1,219,597 713.06% CDBG Sunnyvale Park Mountair Streeetscape TLC 3300 Corridor Study Highland Drive Reconfiguration Other Misc. Projects CIP Fund Balance 3,552,810 3,953,597 - -100.00% Total CIP 4,792,715 $ 5,528,597 $ 3,924,597 $ -29.01% MILLCREEK FY 2020-21 CAPITAL IMPROVEMENT FUND TENTATIVE EXPENSE BUDGET FY 2020-21 DRAFT CIP TENTATIVE BUDGET ---PAGE BREAK--- FY 2020-21 FUND BALANCE PROJECTIONS FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- Fund Balance Reserve Amount % of General Fund Budget Fund Balance at the end of FY2017 1,812,257 $ 34.18% Additional Fund Balance added in FY2018 2,533,675 $ Fund Balance at Beginning of FY 2019 4,345,932 $ 24.18% Additional Fund Balance added in FY2019 849,225 $ Fund Balance at end of FY2019 5,195,157 $ 18.91% UPD Reserve Funds 1,607,277 $ Unreserved Fund Balance 3,587,880 $ Projected Additional Fund Balance FY2020 22,957 $ Projected Use of Fund Balance FY2020 - $ Projected Use of UPD Reserve Funds (381,925) $ Fund Balance at end of FY2020 4,836,189 $ 18.14% UPD Reserve Funds 1,225,352 $ Unreserved Fund Balance 3,610,837 $ Projected Additional Fund Balance FY2021 - $ Projected Use of Fund Balance FY2021 (629,633) $ Projected Use of UPD Reserve Funds (1,225,352) $ Fund Balance at end of FY2021 2,981,204 $ UPD Reserve Funds - $ Unreserved Fund Balance 2,981,204 $ 11.84% FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- BUDGET CALENDAR •APRIL 27 – FORMAL TENTATIVE BUDGET, “TENTATIVELY ADOPTED” •MAY 11 – PUBLIC HEARING ON TENTATIVE BUDGET •JUNE 8 – ADOPT FINAL BUDGET & CERTIFIED TAX RATE •IF NO “TRUTH IN TAXATION” HEARING REQUIRED •AUG 10 – “TRUTH IN TAXATION” HEARING & FINAL ADOPTED OF BUDGET IF REQUIRED FY 2020-21 DRAFT TENTATIVE BUDGET ---PAGE BREAK--- REQUIRED RISK ASSESSMENT • THE STATE AUDITOR HAS CREATED A “FRAUD RISK ASSESSMENT” • EACH LOCAL GOVERNMENT ENTITY WILL NEED TO COMPLETE AN ANNUAL FRAUD RISK ASSESSMENT BEFORE THE END OF EACH FISCAL YEAR STARTING WITH THE CURRENT FISCAL YEAR • WE ARE CURRENTLY UPDATING & ADDING NEEDED POLICIES TO IMPROVE MILLCREEK’S RISK ASSESSMENT SCORE • WE WILL BRING THESE POLICIES TO THE COUNCIL FOR APPROVAL AT A MAY COUNCIL MEETING ---PAGE BREAK--- REQUIRED RISK ASSESSMENT • POLICIES INCLUDE: • ESTABLISHMENT OF AUDIT COMMITTEE • CREATING AN INTERNAL AUDIT FUNCTION • REPORTING OF FRAUD & ABUSE • UPDATING CREDIT CARD USAGE POLICIES • UPDATING TRAVEL POLICIES