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1 Job Announcement Planning Administrative Assistant Opens: Monday, April 11, 2022 Closes: Open until filled Will begin reviewing applications on 4/25/2022 Status: Full-Time, Non-Exempt Hiring Range: $19.00—$21.00 per hour Competitive Benefits Package—see page 5-6 Under the direction of the Planning & Zoning Director, the Planning Administrative Assistant is responsible for assisting with a variety of clerical and administrative duties to facilitate the coordination of all matters pertaining to the Planning & Zoning Department. Application Process: Interested applicants should submit a resume with cover letter and references to: Millcreek Human Resources Attn: Stephanie Bond 3330 South 1300 East Millcreek, UT 84106 OR [EMAIL REDACTED] POSITION(S) SUPERVISED: This position has no supervisory responsibilities. ESSENTIAL JOB FUNCTIONS 1. Meet performance standards established with the employee’s supervisor. 2. Receive and track applications, reports, plats, drawings, and other documents related to development within the city and distribute documents to appropriate parties for review. 3. Provide first level customer service to the public, contractors, developers, and city staff; answer general questions concerning development applications, zoning permits, site plans, inspections, city ordinances, and administrative policies and procedures. 4. Coordinate land use hearing notices, public notices, and property owner verifications and schedule development review consultations as required. 5. Compile staff memoranda and staff reports for review by Community Councils and the Millcreek Planning Commission. 6. Perform routine office tasks in designated program areas including data entry, automated tracking systems, file management, copying, and answering the telephone. 7. Review building permits and development applications for accuracy and completeness, and coordinate with building permit technicians and others in the City as needed. 8. Attend public meetings, assisting other planning staff as appropriate. 9. Process department related GRAMA requests. 10. Coordinate with Millcreek Finance Department on the payment of invoices for professional services sent to the Millcreek Planning Department. ---PAGE BREAK--- 2 11. Track and maintain current bond file and development bonds through the approval process; keep applicants and other inter-departmental staff informed as to status and progress. 12. Assist in calculating development bonds, coordinate bond release inspections, and process bond payments. 13. Perform other duties as assigned. MINIMUM QUALIFICATIONS 1. Education and Experience: a. Graduation from high school or GED; b. Two years’ clerical experience or experience related to above duties. 2. Knowledge, Skills and Abilities: a. Knowledge of modern office practices and procedures including grammar, spelling, and punctuation; modern filing systems, telephone etiquette, and various office machines. b. Ability to operate a personal computer, Microsoft Office products, internet applications, and learn new software programs. c. Ability to promote high level of customer service and good public relations. d. Knowledge of planning principles and practices, including pertinent specialties. e. Knowledge of principles and practices of research and data collection. f. Knowledge of effective writing techniques. g. Statistical, algebraic or geometric knowledge and ability to apply such knowledge in practical situations. h. Oral communication and interpersonal skills to explain rules and procedures clearly to the public. i. Problem-solving skills to gather relevant information to solve vaguely defined practical problems. j. Ability to review plans and apply provisions of the ordinances and codes to determine compliance with such regulations and to apply regulations to field conditions. k. Ability to work on several projects or issues simultaneously. l. Ability to work independently or in a team environment as needed. WORKING CONDITIONS 1. Environment: Work is performed primarily in a standard office environment. 2. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. 3. Vision: See in the normal visual range with or without correction. 4. Hearing: Hear in the normal audio range with or without correction. 5. Attendance/Work Schedule: Employee is expected to be in the city offices during normal business hours Monday through Friday, however incumbent may be required to work extended hours including evenings and weekends and attend Council Meetings and other meetings as necessary. ---PAGE BREAK--- 3 OFFERS OF EMPLOYMENT ARE CONTINGENT ON SUCCESSFUL COMPLETION OF A CRIMINAL BACKGROUND CHECK IN ACCORDANCE WITH CITY POLICY AND APPLICABLE LAW. CRIMINAL OFFENSES WILL BE REVIEWED ON A CASE-BY-CASE BASIS AND DO NOT AUTOMATICALLY DISQUALIFY A CANDIDATE FROM CITY EMPLOYMENT. E-Verify. Millcreek participates in the federal Employment Eligibility Verification Program Verify). If hired, your continued employment will be contingent upon confirmation of your eligibility through the E-Verify system. Equal Opportunity Employer. Millcreek is an equal opportunity employer without regard to age, marital status, color, disability, national origin, sex, sexual orientation, gender identity, race, or religion. ADA. To request accommodation under the Americans with Disability Act (ADA), please contact Kurt Hansen at [EMAIL REDACTED] or call [PHONE REDACTED]. Veteran’s Preference. Refer to Title 71 UCA 10 as amended for eligibility requirements for veteran’s preference. If you claim veteran preference, you must submit a copy of Form DD-214, certifying honorable veteran status. If you claim disabled veteran preference, you must also submit a letter of verification from the Veteran’s Administration dated within the last 90 days. A spouse or unmarried widow or widower of a veteran must also submit a copy of their marriage license as well as the DD-214. ---PAGE BREAK--- 4 About Millcreek Millcreek incorporated as a municipal government in December 2016. Located in Salt Lake County, Millcreek is Utah’s 12th largest city with a population of approximately 64,000 people. The diversity of people and access to resources provided to the residents of Millcreek are unparalleled. Many of Millcreek’s neighborhoods were founded by pioneers whose descendants continue to live here and welcome the “new American” population to bring rich cultural experiences. A hub for outdoor recreation, Millcreek residents have outstanding access to year-round recreational activities, along with a strong sense of community and volunteerism which make the City an amazing community that our residents are proud to call home. The city’s borders stretch from eastern Millcreek Canyon all the way to the Jordan River in the west, with Salt Lake City to the North and Murray and Holladay cities to the south. Visit millcreek.us for more information about the city and services provided. Did you know? The inventor of the television, Philo T. Farnsworth, worked at the Baldwin Radio Factory in the early 1920’s, located at 3474 South 2300 East in Millcreek. Millcreek is home to St. Mark's hospital, the City's largest employer. St. Mark's employs over 1700 people, which has helped create a prominent medical hub within the city boundaries. Millcreek runs from the Jordan River to Millcreek Canyon, which supports Millcreek's motto "connected by nature." It is no wonder that Millcreek is home to many outdoor recreation businesses. ---PAGE BREAK--- 5 ---PAGE BREAK--- 6