Document Millcreek_doc_149dad2c9a

Millcreek 3330 South 1300 East Millcreek, UT 84106 Request for Proposals Reconnaissance Level Surveys January 30, 2023 at 2:00 p.m. local time 1. Introduction. Millcreek (the “City”) is requesting proposals/bids (“Proposals” or “Responses”) from qualified proposers (“Proposers”) for performing reconnaissance level surveys (“Services”) on 56 potentially historically significant sites and one potentially historically significant neighborhood in the City (the “Project”). 1.1. Intent. It is the intent of this Request for Proposals/Bids (this “Request”) to set forth the minimum acceptable requirements for Responses to this request. 2. Background and Detailed Description of Services. In 2021, the City established a Historic Preservation Commission and attained status as a Certified Local Government. The City desires to complete reconnaissance level surveys on a variety of sites and one neighborhood for consideration as additions to the City’s Historic Sites and Districts list and/or Millcreek Historic Landmarks Register. Services include the following: 2.1 Neighborhood Reconnaissance Survey. The selected consultant (“Consultant”) shall provide a reconnaissance level survey of approximately 373 building lots within the Mountair Acres Neighborhood (See Exhibit 2.2 Building and Site Reconnaissance Survey. Consultant shall provide a reconnaissance level survey of approximately 56 potentially historically significant sites and buildings in the City, as identified in Exhibit 2.3 Compliance with Standards. Consultant shall provide a reconnaissance level survey of buildings in accordance with the Standard Operating Procedures for reconnaissance-level surveys and other requirements as required by the Utah State Historic Preservation Office (SHPO) as set forth in Exhibit and the Secretary of the Interior’s Standards for Historic Preservation. Work that does not meet SHPO standards, or standards required by the City’s Historic Preservation Commission, will be ineligible for reimbursement. 2.4 Certification. Consultant shall certify that the work conducted under an agreement with the City shall meet all standards and requirements set forth in the Code of Federal Regulations Procedures for State, Tribal, and Local Government Preservation Programs (36 CFR 61). ---PAGE BREAK--- Request for Proposals for Reconnaissance Level Surveys in Millcreek – Page 2 2.5. Personnel. Consultant shall provide sufficient personnel to accomplish the required services as scheduled. All personnel shall be skilled in the various tasks assigned to them. Consultant must have the qualifications as set forth in Exhibit 2.6 Deliverables. Consultant shall provide the following deliverables (“Deliverable”) to the City: A. Prior to March 6, 2023, Consultant shall develop and submit research design to the Historic Preservation Commission. The research design should include the following elements: 1. A statement of Project Objective. 2. An explanation and justification of the proposed boundaries of the neighborhood survey area. 3. A history of the survey area derived from the available secondary resources (including census data) that describe the development of the neighborhood survey area. 4. A list and brief discussion of the types of buildings expected to be found in the neighborhood survey area as described in Exhibit 5. An assessment of the comprehensiveness and diversity of the list of potentially historically significant buildings and sites described in Exhibit in terms of architectural style, geographical location, and historical significance. 6. A bibliography. B. The final reconnaissance level survey product shall include a final report, survey maps, photographs, and survey forms. The survey forms must be submitted in an electronic data format in accordance with the standards established by the SHPO. Consultant shall submit originals of all survey materials to the SHPO. One copy of all materials, including prints or copies of photographs, shall be submitted to the Historic Preservation Commission. 1. Survey Data - Physical: Two printed copies of survey data, in the format shown in Exhibit (“Architectural Survey Data Format Sample”). Photographs shall be color thumbnails of each JPEG, no more than twelve to a page, printed on archival paper, each labeled with property address. Consultant shall submit one print copy to the City and the second print copy to the SHPO. 2. Survey Data – Digital: A digital copy of the SHPO database, which includes all survey data and photograph identification ---PAGE BREAK--- Request for Proposals for Reconnaissance Level Surveys in Millcreek – Page 3 numbers as set forth in the paragraph above. Such database shall be delivered in a PDF (portable document format). 3. Neighborhood Survey Map: A survey map clearly identifying the boundaries of the survey area, streets, properties, and an indication of the evaluation of contributing and non-contributing status. 4. Final Report: The Final Report shall include the following: i. A statement of the Project objective. ii. An explanation and justification of the boundaries of the neighborhood survey area. iii. An explanation of the fieldwork techniques. iv. A history of the survey area derived from the available secondary resources augmented from the research design by knowledge gained from completing the survey. v. A bibliography of the research sources used to compile the history including sources pertaining to both the general history of the surveyed neighborhood and individual buildings discussed in the final report, both in the surveyed neighborhood and among the list of potentially historically significant buildings and sites elsewhere in the City. The bibliography shall provide assistance for future research for any City or National Register nominations that result from the subject survey. vi. A section detailing the survey results. vii. Recommendations. Consultant shall recommend individual buildings and sites for further research at an intensive level, and individual sites and/or Multiple- Resource themes for listing on the Millcreek Historic Sites and Districts List, the Millcreek Historic Landmarks Register, and/or the National Register of Historic Places. 5. Two print and one digital copy of the proposed area for Mountair Acres Historic Neighborhood, as well as summaries of the recommended individual building and sites, including copies of all research materials and all attachments required by the National Park Service for the designation. The designation form shall be submitted in both a hard copy version and an electronic ---PAGE BREAK--- Request for Proposals for Reconnaissance Level Surveys in Millcreek – Page 4 version, as required by SHPO. 6. Attendance and a presentation at four meetings: a Community Open House, a Historic Preservation Commission Meeting, a Planning Commission Meeting, and a City Council Meeting. 7. The data used in compiling, and the results of any tests, surveys or inspections, as well as all photographs, drawings, renderings, schedules, data processing output, computations, studies, audits, reports, models, and other items of like kind prepared by Consultant, its employees and consultants, shall be the property of City on which City shall own the copyright. Consultant may retain reproducible copies of all of the foregoing documents for information and reference and customary marketing and public relations. The originals of all of the foregoing documents shall be delivered to City upon completion of the work and before final payment is made. 3. Proposal Requirements. Two written copies and an electronic copy in PDF of the Proposal are required to be submitted to Francis Xavier Lilly, AICP, Assistant City Manager as listed below, no later than 2:00 p.m. local time on January 30, 3023. Any response, modification, or amendment received after the due date and time is considered late. No late response, modification, or amendment will be accepted. Except for the PDF copy described above, no electronic Responses will be accepted. Proposals must include the following elements and be signed by an authorized representative of the Proposer: 3.1. Introductory Letter. An introductory letter expressing an interest in providing the Apparatus should be included. The introductory letter should be addressed to: Francis Xavier Lilly, AICP Assistant City Manager Millcreek City Hall 3330 South 1300 East Millcreek, UT 84106 [EMAIL REDACTED] Include an e-mail address for the primary contact of the Consultant. 3.2. Experience and Qualifications. Describe the Proposer's experience and qualifications to meet the requirements of the City as outlined herein. Affirmatively state if you satisfy and comply with all standards and requirements as set forth in the Code of Federal Regulations Procedures for State, Tribal, and Local Government Preservation Programs (36 CFR 61). Include a general overview and history of your company, number of years in business, number of employees, corporate headquarters location, type of business, names of the firm’s chief officers (include an organizational chart if possible), and where you do business. Identify proposed staff members who would be involved in providing the services requested herein and submit statements or resumes detailing their qualifications. Your proposal should include information on the levels of training received ---PAGE BREAK--- Request for Proposals for Reconnaissance Level Surveys in Millcreek – Page 5 by each staff member and detailed descriptions of their involvement with projects of similar or identical scope. 3.3. Project Approach. Describe in detail the following: A. Your understanding of the Project and a general description of your proposed approach to the Project’s scope of services. B. A detailed work plan outlining each required task necessary for completion of the Project described in this Request. C. Identify the major risks associated with this Project. For each risk, identify those activities which can be undertaken to reduce, mitigate, or eliminate the risk. Identify the associated responsibilities. Ensure that these activities are reflected in your project and management plans. D. In addition to the specific service proposals specified above, identify and/or recommend any additional or innovative services and products provided by your firm that may be related to or helpful to this Project. If there is a better way for the City to package or define the services that it has requested herein in order to obtain better pricing and/or service by making it easier for the selected Consultant, please explain what modifications would be necessary to achieve such better pricing and/or service. 3.3. Timeline. Describe, in detail, the timeline for completion of the Project and delivery of the Deliverables. Provide a tentative schedule for completing the work based on a deadline of Friday, 30 June 2023. 3.4. Cost. Provide a detailed fee schedule that includes a total cost and terms for performing reconnaissance level surveys, providing reports, meeting with City representative(s) and contractors, that will meet the City’s expectations and fulfill the requirements of the currently adopted version of the International Building Code, and any other fees or related costs. State an offered not-to-exceed price for the Project keeping in mind the City’s maximum available budget of $15,000. 3.5. References. Include the name, address, and contact person of government or private agencies with which the Proposer has provided a similar service. The City may contact such references and do its own investigations and depending on the result of the investigation may result in disqualification based on the City’s sole and absolute discretion. ---PAGE BREAK--- Request for Proposals for Reconnaissance Level Surveys in Millcreek – Page 6 5. Evaluation Criteria and Scoring Process. All Proposals received will be reviewed by the Evaluation Committee. Each evaluation criterion has been given a percentage based on its relative value. The criteria and each associated percentage are as follows:  Experience and Qualifications (30%)  Project Approach (30%)  Timeline (20%)  Cost (20%)  References (references are a mandatory minimum requirement and the City may do its own investigation and the result of the investigation at any time during the solicitation process may result in a disqualification based on the City sole and absolute discretion) 6. Selection. The Assistant City Manager may conduct discussions with Proposers that are being considered to be selected for the award. In addition, one or more Proposers may be invited to participate in an interview; however, Proposals may be accepted without discussion or interview. The Mayor or his designee will make the award. 7. General Information. City reserves the right to reject any and all Responses. The City reserves the right to amend, modify, or waive any requirement set forth in this Request. Response to this Request is at the Proposer’s sole risk and expense. All Proposers must comply with applicable federal, state, and local laws and regulations. Except for written responses provided by the contact person described below, the City has not authorized anyone to make any representations regarding the subject matter of this Request. All requests for clarification or additional information regarding this Request must be submitted in writing to the contact person described below no later than January 30, 2023, at 2:00 p.m. The contact person will endeavor to respond to such request for clarification or additional information and if the contact person deems, in their sole and absolute discretion, that such response is of general applicability, their response, if any, will be posted on the City’s website at Millcreek.us (which constitutes a written response). Entities responding to this Request are encouraged to review the website frequently. The City anticipates selecting one or more of the responding Proposers, but there is no guarantee that any responding Proposer will be selected. Responses will be placed in the public domain and become public records subject to examination and review by any interested parties in accordance with the Government Record Access Management Act (Utah Code Ann. § 63G-2-101, et seq.). All materials submitted in response to this Request will become the property of the City and will be managed in accordance with the Government Record Access Management Act. 8. Terms of Contract. The successful Proposer will be required to enter into a contract with the City to provide the services described herein. If the selected Proposer and the City Attorney are unable to negotiate an acceptable agreement, then another Proposer(s) will be selected by the Mayor, or his designee, and negotiation will continue with such other Proposer(s) until an acceptable agreement is completed. 9. Contact Person. For more information on the Proposal, contact Francis Xavier Lilly, AICP, Assistant City Manager, [EMAIL REDACTED], 3330 South 1300 East, Millcreek, UT ---PAGE BREAK--- Request for Proposals for Reconnaissance Level Surveys in Millcreek – Page 7 84106 or for American with Disabilities Act (ADA) accommodation, contact Kurt Hansen, Director of City Facilities, [EMAIL REDACTED], 3330 South 1300 East, Millcreek, UT 84106. ---PAGE BREAK--- Exhibit - Mountair Acres Neighborhood Map and Historic Plats ---PAGE BREAK--- N 373 lots bounded by Mountair Drive and Imperial Street ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- ---PAGE BREAK--- Exhibit - Potentially Historically Significant Buildings and Sites in Millcreek ---PAGE BREAK--- Address Parcel ID Number Building Type 4172 S Highland Dr 22-04-[PHONE REDACTED] Home 2661 E Evergreen Ave 16-27-[PHONE REDACTED] Home 3558 S 1100 E 16-32-[PHONE REDACTED] Home 2729 E Pebble Glen Cir 16-26-[PHONE REDACTED] Home 2739 E Pebble Glen Cir 16-26-[PHONE REDACTED] Home 2738 E Pebble Glen Cir 16-26-[PHONE REDACTED] Home 1925 E 3300 S 16-28-[PHONE REDACTED] Home 2110 E 3070 S 16-27-[PHONE REDACTED] Home 2180 E Claybourne Ave 16-27-[PHONE REDACTED] Home 3481 S 2300 E 16-34-[PHONE REDACTED] Home 1595 E Evergreen Ln 16-33-[PHONE REDACTED] Home 2803 S Connor St 16-27-[PHONE REDACTED] Home 2875 S Lorien Ct 16-26-[PHONE REDACTED] Home 2289 E Stillman Ln 16-27-[PHONE REDACTED] Home 2930 S 2300 E 16-27-[PHONE REDACTED] Home 2841 S 2300 E 16-27-[PHONE REDACTED] Home 2420 E Fisher Ln 16-27-[PHONE REDACTED] School 3194 S 1100 E 16-29-[PHONE REDACTED] Home 3779 S 1300 E 16-32-[PHONE REDACTED] Home 2775 S Connor St 16-27-[PHONE REDACTED] Duplex Homes 3540 S 1300 E 16-32-[PHONE REDACTED] Home 2981 S Imperial St 16-28-[PHONE REDACTED] Home ---PAGE BREAK--- Address Parcel ID Number Building Type 3558 S 1100 E 16-32-[PHONE REDACTED] Home 3405 S 1100 E 16-29-[PHONE REDACTED] Home 728 E Scott Ave 16-32-[PHONE REDACTED] Home 3430 S 900 E 16-29-[PHONE REDACTED] Home 3406 S 900 E 16-29-[PHONE REDACTED] Home 3650 S 2300 E 16-34-[PHONE REDACTED] Home 1895 E 3900 S 16-33-[PHONE REDACTED] Home 1586 E 3900 S 16-33-[PHONE REDACTED] Home 985 E 4500 S 22-05-[PHONE REDACTED] Home 988 E 4500 S 22-05-[PHONE REDACTED] Home 1059 E 4500 S 22-05-[PHONE REDACTED] Home 3018 S 2300 E 16-27-[PHONE REDACTED] Home 3066 S 2300 E 16-27-[PHONE REDACTED] Home 3485 S 2700 E 16-35-[PHONE REDACTED] Home 3953 S 300 E 16-31-[PHONE REDACTED] Home 2375 E 3300 S 16-27-[PHONE REDACTED] Church 2747 E Craig Dr 16-35-[PHONE REDACTED] Church 2564 E Evergreen Ave 16-34-[PHONE REDACTED] Home 3600 S 2000 E 16-34-[PHONE REDACTED] Home 3501 S 2700 E 16-35-[PHONE REDACTED] Home 228 E Gordon Ln 22-06-[PHONE REDACTED] Home 3932 S 300 E 16-31-[PHONE REDACTED] Home ---PAGE BREAK--- Address Parcel ID Number Building Type 3401 S Highland Dr 16-28-[PHONE REDACTED] Monument 3325 S Oakwood St 16-27-[PHONE REDACTED] Home 4122 S Old Farm Wy 22-06-[PHONE REDACTED] Home 3182 E Millcreek Canyon Rd 16-35-[PHONE REDACTED] Home 2965 E Evergreen Ave 16-26-[PHONE REDACTED] School 2625 E 3300 S 16-27-[PHONE REDACTED] Home 1655 E 3300 S 16-28-[PHONE REDACTED] School 3460 S 900 E 16-32-[PHONE REDACTED] Home 777 E Scott Ave 16-32-[PHONE REDACTED] Home 2960 S Cascade Wy 16-25-[PHONE REDACTED] Home 3906 S 900 E 16-32-[PHONE REDACTED] Drive In 3426 S Oakwood St 16-27-[PHONE REDACTED] Home ---PAGE BREAK--- Exhibit - Reconnaissance Level Surveys: Standard Operating Procedures ---PAGE BREAK--- history.utah.gov RECONNAISSANCE LEVEL SURVEY Guidelines for Architectural Resources UTAH STATE HISTORIC PRESERVATION OFFICE (Revised February 2020) A. INTRODUCTION 1. Definition of Reconnaissance Survey. Reconnaissance level survey is the most basic approach for systematically documenting and evaluating historic buildings in Utah. It is designed for dealing with large groups of buildings rather than for single sites. Most reconnaissance surveys include all or a large portion of the buildings in a community. The primary purpose is to provide a "first cut" of buildings in a given area that appear to be eligible for listing in the National Register of Historic Places. Reconnaissance survey involves only a visual evaluation of properties, not an assessment of associated historical events or individuals. That information can only be obtained through historical research conducted as part of an "intensive level survey," the next level of survey. 2. Evaluation Criteria. Properties identified as "eligible" in a reconnaissance survey must meet National Register age and integrity requirements (outlined in federal regulations 36 CFR 60 and National Register Bulletin 15). This means they should retain most of their original appearance and be at least 50 years old. In order to extend the "life" of the survey, however, it may be advisable to include buildings that will turn 50 in the next several years as eligible properties. 3. Surveyor Requirements. In order to ensure accuracy, it is necessary that surveys be conducted only by trained professionals. "Professionals" must meet the architectural historian qualifications outlined by the federal government in 36 CFR 61, Appendix A. These qualifications, in general, are a graduate degree in architectural history or a closely related field, or a bachelor's degree in the same fields plus at least two years of full-time experience in architectural history-related work. Non-professionals may assist with certain parts of the survey, but a professional must direct all aspects of the work. The State Historic Preservation Office (SHPO) periodically holds training workshops. B. SURVEY PREPARATION 1. Selection of the survey boundaries. The dominant factors in selecting a survey area are budget, time, and the location of known historic resources. If a town is being surveyed the survey boundaries are usually set so that all areas which contain historic properties are included. Sections of exclusively out-of-period buildings are typically not included in the boundaries. Survey boundaries are usually determined by local officials in conjunction with State Historic Preservation Office (SHPO) staff and the consultant. It is advisable to drive proposed survey areas in advance to confirm the boundaries. ---PAGE BREAK--- Some cities may be too large to survey with one year's budget, so it is necessary to conduct the survey in phases. It may be appropriate in some cities to designate areas for both "standard" and "selective" surveys (see Section Areas with a concentration of historic buildings would receive "standard" survey coverage, while areas with a very low percentage of historic buildings would be surveyed on a "selective" basis. All selective surveys need SHPO approval in advance. 2. Contact SHPO to obtain a specifically formatted spreadsheet for the proposed survey area. Although many areas have not been previously surveyed, most populated areas in the state have been to some degree. The consultant will be required to obtain formatted spreadsheet of the proposed area, even if the area has not already been surveyed. The consultant is then responsible for updating the existing data as well as inputting data for new buildings recorded. This will then be submitted to the SHPO for review and acceptance before uploading to the database. C. CONDUCTING THE STANDARD SURVEY This section pertains only to the "standard" survey, which involves recording every building within the survey area. See Section D for instructions on conducting a "selective" survey in areas with very low percentages of historic buildings. The standard survey process involves recording each site on the survey map, photographing each site, and recording each site on the survey form. 1. General Instructions. Surveys are conducted along streets in a systematic house- by-house fashion. Surveys should cover first one side of the street then the other, rather than mixing the two. Only in sparsely settled rural areas would a both-sides- at-once approach be appropriate. Surveys must be conducted in a logical manner, beginning at one end of town and surveying in sequence to the other, or beginning at the middle point (Main or Center) and working out in each direction. For example, 100 South Street could be surveyed from one end of town to the other, or, beginning at Main Street, surveyed to the East then to the West. 2. Mapping. This involves selecting a survey map and recording individual sites on it. It also includes marking the survey boundaries on a separate "overview" map (aerial imagery map). a. Selecting a Survey Map. Maps of most cities can be obtained from the city office or the County Recorder for a nominal fee. Maps drawn by the surveyor may also be used. Maps need not be drawn exactly to scale, though they should be approximately correct. If you use GIS or CAD software, you may use maps provided by the local planning office if available and update using the software. In certain instances, such as in sparsely settled survey areas, online mapping sites, such as Google Maps or Bing Maps, or a 7.5' USGS map may be used as the survey map. b. Recording Sites on the Map. At the most basic, this involves drawing a square for each building, indicating with a simple graphic each building's eligibility, and recording the address. Maps used in the fieldwork stage of the survey are never adequate for the final report, so the information must be transferred to a legible and properly labeled map before it is acceptable. Marking Sites. As noted, each principal building should be identified by a square placed in the approximate location of the building along the street. Again, if using CAD or GIS software, you may outline the building footprint (but not the entire parcel boundary) as the indicator. Outbuildings are not drawn on the map unless they are substantial and potentially eligible in their ---PAGE BREAK--- own right. Complexes containing several buildings, such as a house and an eligible barn and granary, should be circled to indicate their relationship to one another. Indicating Evaluations. All buildings evaluated as "eligible" (Significant or Contributing) should be identified by shading in the site square. We recommend cross-hatching "ineligible" (non-contributing) buildings to differentiate them from "out-of-period" buildings. Other symbols may be acceptable, but please consult SHPO before using. Color coding of sites is not acceptable since color cannot be easily duplicated. Recording Addresses. The address of each building must be recorded. If it is not visible on the house it should be extrapolated from surrounding addresses. "Estimated" addresses should be proceeded by a question mark to indicate that they are not necessarily correct. In estimating addresses, care must be given to whether it should be an odd or even number. Site numbers should not be used except in very unusual situations extremely remote sites) and only with SHPO approval. c. Marking the Aerial Boundary Map. The general survey boundaries must be indicated on an aerial survey map ArcGIS, Google Earth, Bing Maps, etc.) at 1:200 scale or on a 7.5' USGS quad map. This makes the information consistent with the statewide inventory of historic and archaeological surveys. 3. Photographic Documentation. Digital photographs are required for every building evaluated; this includes principal buildings as well as major outbuildings. For digital images a thumbnail/contact print mockup should implemented when printing the photographs. The SHPO has a copy of an MS Word document that has a table set up for 12 photos and captions per page. You may request a copy of this from the SHPO. (It is recommended that you use an image file compressor when importing images into the contact document, otherwise the file size can get quite large and unmanageable.) The thumbnail-print pages should be submitted as a PDF as part of the survey report. An archival Gold CD/DVD-ROM with all the images should be submitted along with the photo sheets. The size of each image must be at least 3000x2000 pixels at 300 ppi (pixels per inch) or larger. TIF images are preferable, but JPEG images are acceptable. The Utah SHPO expects that all submissions will be digital, but if for some reason you must use standard film please contact us for approval first! For standard film, 35mm black-and-white contact prints and negative sheets are required. Contact prints must be arranged in order on proof sheets no larger than 8 1/2" x 11" (larger sheets do not fit in the files; no stapled appendages please). A sheet this size will accommodate 35 photographs –7 rows of 5 each. Proof sheets must be labeled with the name and date of the survey and addresses for the individual sites. Estimated addresses should be indicated by a question mark in front of the building number. Sites must be identified on the proof sheet by marking "ES," "EC," "NC," or "OP" in the corner of each photo. Negatives must also be labeled the same way. In fact, labeling the negative sleeves with a photographic marker will produce proof sheets that are already labeled. (The requirement for labeling negatives can be waived if the negative sheets are numbered to correspond with the fully labeled proof sheets. In this case, proof sheets must be labeled individually.) If film is used, Color slides of some or all eligible sites are encouraged for use in public and other presentations. Check with the city or agency having the survey conducted to see what their needs are. 4. Recording Sites on the Form & in the Database. Sites must be recorded on the Reconnaissance Survey Form and/or on a preformatted spreadsheet (see below) ---PAGE BREAK--- using the appropriate codes.1 If using forms, please use a new form for each street; do not combine sites from different streets on one form. If handwritten, all writing must be legible, and give special attention to crossing zeros and “Z”s (to distinguish them from the letter and number Helpful hints: Make a "master" form by filling in city/county codes, surveyor name, and survey date. Photocopy this master form and take copies into the field for recording at least the basic information (address, evaluation, construction date, height, outbuildings, and comments). It can be especially helpful to make notes on the form about materials or other features while in the field. Entering Data. When you begin survey you will need to enter data into a pre- formatted spreadsheet which you will submit to be uploaded into the online database. You will need to contact the SHPO to get pre-approval and instruction on how to do this. Once you have completed the survey, update existing data and enter new data from the forms into the survey. The data will then be reviewed by USHPO staff before uploading into the main database. (See B.2 above). D. CONDUCTING THE SELECTIVE SURVEY Areas with very low percentages of older buildings may be surveyed on a selective basis. The selective survey, unlike the standard survey, does not require that every building in the area be recorded. Rather, it allows for recording only the buildings constructed during the historic period. This includes both eligible and ineligible buildings from the historic period. Permission from the SHPO is required in advance to conduct a selective reconnaissance survey. The guidelines and requirements for a selective survey are as follows. 1. Determining Selective Survey Boundaries. Selective surveys are usually conducted in conjunction with a standard survey or as a later phase of one. Standard surveys cover the core area of a community where there is a concentration of older buildings, while selective surveys usually cover fringe or outlying areas. Examples of areas that might be surveyed on a selective basis include relatively new communities with very few older buildings, areas that were formerly on the fringes of towns but are now part of new subdivision developments, rural areas outside of a traditional town setting with only a few older buildings intermingled with new houses, mobile homes, etc. Areas not eligible for selective survey are isolated sections in the historic core of a community, even if they no longer contain a concentration of older buildings. These must be surveyed at the standard level along with their neighboring buildings. "Islands" of selective survey areas within a standard survey area are not allowed. 2. Preparing the Research Design. The procedure is essentially the same as that for standard surveys (see Section 1 Please obtain a code key from the SHPO that includes the appropriate codes for type, style, original use and construction materials. 3. Mapping. Selective survey mapping differs from standard survey mapping in only two ways. First, only buildings constructed within the defined historic period are marked on the map; out-of-period buildings are not shown. All in-period buildings must be shown, even the ineligible ones that have lost their integrity. Just as in the standard survey, squares for eligible buildings are darkened, squares for ineligible buildings are cross-hatched, and in-period buildings are left blank. 4. Photography. The same photographic requirements apply. However, only the buildings that are documented and mapped are photographed. ---PAGE BREAK--- 5. Recording the Sites on the Spreadsheet/Form. Follow standard survey procedures for these steps. Be sure to use a new form for each street; do not combine sites from different streets on one form. E. FINAL REPORT After the fieldwork has been completed, a Final Report must be written. This report summarizes the results of the survey. The final report must contain the following information: 1. A statement of the survey objectives. 2. Boundaries. Explanation and justification of the boundaries of the survey area. 3. A brief outline history of the community derived from the available secondary resources. 4. A bibliography of the research sources used to compile the outline history. 5. A "survey results" section. This outlines the types of properties that were actually identified in the survey. The types of properties (along with a few specific examples) should be organized under the historic contexts developed for the report. This will be a starting point for future National Register nominations. A complete listing of all eligible sites is not necessary; this can be generated by the computer at a later date. 6. Recommendations. This section will serve as a preservation plan for the community for the next few years, so considerable attention should be given to providing recommendations that are both professionally sound and practical. The consultant should receive input from the SHPO and the local historic preservation commission before completing this section. Recommendations should include activities from each of the three basic areas of preservation--survey, designation, and treatment. For example, recommendations might include priorities for intensive level survey, a suggestion to establish a local register or designate sites or districts to the National Register, and earmarking of any significant buildings that are in need of architectural analysis and rehabilitation or building materials that are common in the community and in need of attention deteriorating soft-fired brick). 7. An explanation of fieldwork techniques. Since each survey area is different, minor variations from the standard procedures are often necessary. Any variations must be approved by the SHPO and must be thoroughly explained in written form in the final report. ---PAGE BREAK--- Instructions for Completing the RECONNAISSANCE LEVEL SURVEY FIELD FORM (Updated March 2012) **The Field Forms will eventually be updated** Survey Form Headings: Street, City, County, Survey Date, Page Number A new sheet must be started whenever the street changes. Street names are recorded from left to right leaving a blank space between words. Numbered streets should be recorded with numbers rather than spelled out (e.g. 100 South instead of First South). Examples: 4 0 0 S O U T H Street J E F F E R S O N A V E Street The city and county blanks should be filled in freehand, and the corresponding code boxes filled in using the appropriate codes obtained from the SHPO. Example: City Ogden County Weber The month and year of the survey must be recorded in the boxes provided. Note: the months are numbered not letter abbreviations. Example: Survey Date 0 2 1 2 (Feb 2012) Number each survey sheet as you proceed through the survey. Shot # (Photographs) To aid in labeling photographs, each roll of film should be numbered and indicated on the on the survey form. at the beginning of each roll. (Numbering the film canisters can also avoid confusion when getting the film processed.) The frame or shot number should be noted on the line provided. Some properties may require more than one photo and should be numbered as such. House No. (Address) House numbers should be justified to the right when entered. If the address is an estimate, a question mark should be recorded in the first box. The direction (from the center of town) should be recorded in the "Dir" box. Examples: 1 1 2 6 S 1126 S. ? 9 3 5 E approx. 935 E. ---PAGE BREAK--- Eval. (Evaluation) Evaluations are based primarily on age (50+ years old) and integrity (see section A.2 of the Guidelines). There are four choices: ES/A - Eligible/Significant: built within the historic period and retains integrity; excellent example of a style or type; unaltered or only minor alterations or additions; individually eligible for National Register under criterion also, buildings of known historical significance (briefly explain in Comments section). EC/B - Eligible: built within the historic period and retains integrity; good example of a style or type, but not as well-preserved or well-executed as "ES" buildings; more substantial alterations or additions than "ES" buildings, though overall integrity is retained; eligible for National Register as part of a potential historic district or primarily for historical, rather than architectural, reasons (which cannot be determined at this point). NC/C - Ineligible: built during the historic period but has had major alterations or additions; no longer retains integrity. OP/D - Out-of-period: constructed outside the historic period. X - Demolished Constr. Date Enter the estimated year the building was constructed. Example: 1 8 9 0 building constructed in 1890 Ht. (Height) Enter the actual number of stories. For structures with half stories, enter 5 in the block to the right. Otherwise, leave that block blank. Examples: 3 3 stories 1 5 1 1/2 story Mat. #1 & #2 (Materials) Record up to two primary material types for the building as provided on the Code sheets: Style #1 & #2 Record up to two architectural styles as provided on the Code sheets: [Note: See Utah's Historic Architecture (Carter and Goss, 1992), or http://history.utah.gov/architecture/index.html, for more details] Type (Plan) Record the primary building type as provided in Preservation Pro: [Note: See Utah's Historic Architecture or for more details] Orig. Use (Original Use) Encode the original use of the property as provided in the Code sheets: [Note: See "National Register Bulletin 16A" pp. 18-23 for more details] ---PAGE BREAK--- #Non #Con (Number of Non-contributing outbuildings; Number of contributing outbuildings) Enter the number of non-contributing outbuildings associated with the site and the number of outbuildings that contribute to the significance of the site. Contributing outbuildings should date from the historic period and retain their integrity. Examples: 2 0 2 non-contributing outbuildings 3 1 3 non-contributing outbuildings, 1 contributing outbuilding 0 4 4 contributing outbuildings Comments The "Comments" field allows for additional relevant site information to be entered on the form, often to further explain an evaluation. Examples: "large rear addition" or "picture windows added" to explain an "ineligible/non-contributing" rating; "converted into apts." or "currently law office" to clarify a building's use. The property name, if you know it (such as Monroe City Hall, Dairy Freeze, Chevron, etc.), can be written freehand below the encoding line rather than in the Comments section. ---PAGE BREAK--- COVER SHEET Reconnaissance Level Survey City Surveyed: Complete Partial Survey Conducted For: By: Date: Type of Survey: Standard Recon. Selective Recon. Combination of Both Update of Previous Survey (date ) Number of Properties Surveyed: Number of Eligible Properties:_______ Estimated Acreage Surveyed:______ Name of USGS Quad Map on Which Surveyed Area is Located (if used): To Be Completed By SHPO Staff Evaluation: Approved Conditionally Approved Returned for Corrections (see Comments) (see Comments) Evaluated By: Date: Checklist of Required Items 1. Properly Marked Survey Map (original and 1 copy) 2. Aerial Imagery Map (or USGS topo map) Showing Location of Surveyed Area 3. Completed Survey Forms 4. Properly Labeled Digital Contact Sheets & CD-R (or Black-and-White Contact Prints and Negatives) 5. Final Report, including outline of historic contexts and recommendations for future action 6. Completed "Cover Sheet" Accompanying Final Report and Survey Materials 7. Duplicates of everything (except negatives); the originals for the SHPO and one copy for the contracting community or agency. Comments: ---PAGE BREAK--- Page RECONNAISSANCE SURVEY FORM  Utah State Historic Preservation Office STREET City: County: Survey Date MONTH YEAR SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SHOT # ? HOUSE NO. DIR. EVAL. CONSTR. DATE HT. MAT.#1 MAT.#2 STYLE#1 STYLE#2 TYPE ORIG. USE #CON #NON COMMENTS SURVEYOR(S) (Updated May 2012) ---PAGE BREAK--- Exhibit – Architectural Survey Data Format Sample ---PAGE BREAK--- (printout date: 5/20/2005) Architectural Survey Data for SALT LAKE CITY Page 1 Utah State Historic Preservation Office Address/ Eval./ OutB Yr.(s) Plan (Type)/ Survey Year Comments/ Property Name Built Materials Styles Orig. Use RLS/ILS/Gen NR Status Ht N/C ? 851 S 1300 EAST D 0/0 c. 1990 ALUM./VINYL SIDING OTHER/UNCLEAR STYLE SCHOOL (GENERAL) 05 EAST HIGH ATHLETIC STORAGE; CONCRETE BLOCK AKA 845 EAST HIGH BASEBALL 1 EDUCATION (GEN.) N47 877 S 1300 EAST D 0/0 c. 1970 CONCRETE: OTHER LATE 20TH OTHER SERVICE STATION 05 AMERICAN OIL CO./TESORO 1 SERVICE STATION N47 921 S 1300 EAST C 0/0 c. 1950 ALUM./VINYL SIDING COLONIAL REVIVAL OTHER RESIDENTIAL 05 LE GRANDE RICHARDS; +917 NON-WOOD HORIZ. SDNG 1 SINGLE DWELLING 925 S 1300 EAST C 0/0 1938 NON-WOOD HORIZ. REVIVAL OTHER LATE 2OTH C. TYPE 05 LE GRANDE RICHARDS ALUM./VINYL SIDING 1 SINGLE DWELLING 933 S 1300 EAST D 0/0 1995 STUCCO/PLASTER CONTEMPORARY CONTEMPORARY 05 MJSA ARCH.? 1 SINGLE DWELLING 941 S 1300 EAST A 0/0 1913 COBBLESTONE ARTS & CRAFTS BUNGALOW 05 SHIPLER PHOTO - 6/1913 REGULAR BRICK STUCCO/PLASTER BRUNEAU, AMMON HOUSE 1.5 SINGLE DWELLING 85 945 S 1300 EAST B 0/0 1940 ASBESTOS SIDING INTERNATIONAL DOUBLE HOUSE / DUPLEX 05 +1305 MICHIGAN ALUM./VINYL SIDING ART MODERNE 2 MULTIPLE DWELLING 967 S 1300 EAST B 0/0 1936 REGULAR BRICK ENGLISH COTTAGE PERIOD COTTAGE 05 L.G. PRICE STONE VENEER 1 SINGLE DWELLING 975 S 1300 EAST A 0/1 1939 REGULAR BRICK ENGLISH COTTAGE PERIOD COTTAGE 05 GUY A. HART VENEER: OTHER 1.5 SINGLE DWELLING 979 S 1300 EAST A 0/0 1922 STUCCO/PLASTER ENGLISH COTTAGE PERIOD COTTAGE 05 ELDRIDGE BLDG.; ARCH: SLACK WINBURN DERRAH, ROBERT 1.5 SINGLE DWELLING 85 983 S 1300 EAST A 0/0 1931 STRIATED BRICK BUNGALOW BUNGALOW 05 NEILSON NEOCLASSICAL 1 SINGLE DWELLING 1001 S 1300 EAST D 0/0 1962 REGULAR BRICK EARLY RANCH (GEN.) DOUBLE HOUSE / DUPLEX 05 +1308 GILMER ALUM./VINYL SIDING 2 MULTIPLE DWELLING ?=approximate addressEvaluation Codes: A=eligible/architecturally significant B=eligible C=ineligible/altered D=ineligible/out of period U=undetermined/lack of info X=demolished ---PAGE BREAK--- YALECREST RECONNAISSANCE LEVEL SURVEY Salt Lake City, Salt Lake County, Utah — 2005 Page 2 1013 S 1300 EAST A 1021 S 1300 EAST B 1027 S 1300 EAST B 1039 S 1300 EAST A 1047 S 1300 EAST A 1081 S 1300 EAST D 1087 S 1300 EAST D 1111 S 1300 EAST A 1121 S 1300 EAST A 1131 S 1300 EAST B 1137 S 1300 EAST B 1147 S 1300 EAST B