Document Middleton_doc_65d65d0e1a

DEPARTMENT BUDGET REQUESTS Fiscal Year 2015 January 1, 2015 – December 31, 2015 COMMON COUNCIL: Mayor Kurt Sonnentag District 1 Alder Miriam Share District 2 Alder Gurdip Brar District 3 Alder JoAnna Richard District 4 Alder James Wexler District 5 Alder Howard Teal District 6 Alder Susan West District 7 Alder Hans Hilbert District 8 Alder Mark Sullivan 1 ---PAGE BREAK--- City of Middleton 2015 Budget Mike Davis, City Administrator www.ci.middleton.wi.us City of Middleton, Wisconsin 7426 Hubbard Avenue Middleton, WI 53562 (608) 821-8350 Phone (608) 827-1057 Fax 2 ---PAGE BREAK--- City of Middleton 2015 Budget Introduction Letter of Transmittal 7 Mill Rate Comparison 8 Community Profile 9 Boards, Committees & Commissions 13 City Organization Chart 16 Staffing Summary 17 Estimated Mill 18 Revenue & Expense Summary 19 Department within Program Area 20 Net Tax Levy 22 Policies & Financial Plans Budget Policy 25 Budget Process 28 Budget Calendar 29 Basis of 29 Basis of Accounting 30 Fund Structure 31 Summary of Debt Legal Debt Limits 36 Debt Issuance Summary 37 Debt Service Summary 38 Breakdown of Future Years Debt Principal repayments on Existing Principal repayments on General Fund Existing Operating Budgets & Performance Plans General Government 44 Common Council 45 City Administrator 46 Finance & Elections 49 Information Technology 54 Municipal Court 57 3 ---PAGE BREAK--- City of Middleton 2015 Budget Public Safety Police: Field Services 59 Police: Administration 62 Police: Communications 64 Police: Emergency Preparedness 66 Police: Financial Summary 67 Emergency Medical Services (EMS) 69 Fire District (Trust & Agency Fund) 73 Building Inspection 77 Community Services 81 Public Works Engineering & 85 Water Resources 88 Public Works Financial Summary 89 Leisure Senior Center 94 Recreation 97 Library (Special Revenue Fund) 104 Conservation & Development Planning 111 Conservancy Lands 114 Forestry 118 Parks 121 Other Fund Budgets Non-Departmental 127 Special Revenue Funds Tourism 129 132 Enterprise Funds Pleasant View Golf Course 134 Water & Sewer Utilities 139 4 ---PAGE BREAK--- City of Middleton 2015 Budget Capital Budgets Summary - Projects & Funding Sources Totals By Department 143 Summary – Projects & Funding Sources Totals By Project Within Departments 149 Enterprise Projects & Funding Sources Total By Department…………………………...156 Tax Increment Financed 157 2015 Capital Projects & Related Funding Source 158 Appendices Appendix A – Glossary 164 Appendix B – Acronyms & Abbreviations 168 Appendix C – 2013 Citizen Satisfaction Survey Results………………………………….169 5 ---PAGE BREAK--- City of Middleton 2015 Budget INTRODUCTION 6 ---PAGE BREAK--- City of Middleton 2015 Budget OFFICE OF THE CITY ADMINISTRATOR & DIRECTOR OF COMMUNITY DEVELOPMENT BUDGET TRANSMITTAL LETTER To: Mayor Kurt Sonnentag & Common Council Members From: Mike Davis Date: September 2, 2014 Subject: FY 2015 Department Budget Requests On behalf of City staff, I am forwarding to you the 2015 department budget requests. Capital Budget requests summaries are included in this document. Detail pages are available on the City’s website. As requested by the Finance Committee, 2015 department base operating budget requests are the lesser of either total 2013 actual operating expenses or total 2014 operating budgets. 2015 base operating requests are referred to as the “Lower of Calculation” in this document. Adjustments to these base requests are contained in requested decision items. Departmental decision items are provided in each department section when such adjustments occur. Other materials in the 2015 department request budget document are similar to 2014. New tables and graphs have been added to clarify specific aspects, such as General Fund debt service. As City Administrator, I wish to thank all department directors and budget staff, particularly John Lehman and Dan Nelson, for their devoted time and work in developing their 2015 budget requests. These are challenging times. Citizen desires for services have and will always exceed available resources. Within these realities department requests show a continuance of quality services to all City of Middleton residents to the maximum extent possible. In addition the 2015 department requests are cognizant of feedback and comments provided by the Middleton community through the 2014 Citizens’ Survey, the results of which are located in the appendix of this document. The 2014 Citizens’ Survey provided both the Administration and Common Council valuable input in the development of the 2015 budget. So too will the 2014 Citizens’ Survey provide meaningful material in the construction of the 2015 budget. We are again grateful for having this important information from our citizens. Also provided in the budget document are several comparison charts we have used to illustrate how Middleton fares with respect to Dane County and with comparable municipalities in Wisconsin. The charts showing per capita costs for the residential component of the tax base will provide Middleton residents with more relevant comparison information. 7 ---PAGE BREAK--- City of Middleton 2015 Budget Dane County Mill Rate Comparisons Municipality Budget Info. 2010 2011 2012 2013 Approved 2014 2010 - 2014 Variance Sun Prairie Mill Rate 7.9786 7.9791 8.3022 8.22 8.42 5.53% Levy $19,079,129 $19,074,902 $19,074,902 $19,074,902 $19,074,902 -0.02% y Value (millions) $2,444 $2,496 $2,398 $2,411 $2,370 Stoughton Mill Rate 7.28 7.49 7.87 8.08 8.26 13.46% Levy $6,878,235 $6,997,555 $7,136,138 $7,136,381 $7,316,543 6.37% y Value (millions) $968 $963 $955 $885 Fitchburg Mill Rate 5.955 7.127 7.575 7.56 7.84 31.65% Levy $14,420,054 $16,881,610 $18,517,049 $18,524,680 $19,710,072 36.69% y Value (millions) $2,540 $2,490 $2,444 $2,450 $2,513 Verona Mill Rate 6.0154 6.2386 6.3322 6.46 6.77 12.54% Levy $7,276,413 $7,801,781 $7,988,246 $8,153,285 $8,504,849 16.88% y Value (millions) $1,465 $1,562 $1,594 $1,599 $1,674 Waunakee Mill Rate 6.3605 6.4554 6.605 6.724 6.64 4.39% Levy $7,819,436 $8,068,062 $8,365,416 $8,532,724 $8,484,969 8.51% y Value (millions) $1,274 $1,293 MIDDLETON Mill Rate 5.4238 5.4238 5.65 6.04 6.55 20.76% Levy $12,093,032 $12,020,000 $13,403,494 $13,581,442 $15,046,560 24.42% y Value (millions) $2,654 $2,617 $2,371 $2,247 $2,300 Dane County Peer Cities Analysis: Budget / Financial History - 2014 Mill Rate Highest to Lowest 8 ---PAGE BREAK--- City of Middleton 2015 Budget Community Profile BACKGROUND The City of Middleton is situated just west of the state capitol, Madison. Although the area was first platted in 1836, Middleton did not become a City until 1963. In the 1980s, the grain elevators and other blighted remnants of the old railroad days were replaced with a downtown renovation project. Residential developments in Fox Ridge, Stonefield, Orchid Heights, and other areas of the city added thousands of new citizens. In the 1990s, residential development continued with the addition of North Lake and Middleton Hills, which features Frank Lloyd Wright inspired architecture. The City of Middleton has utilized the development strategy known as tax increment financing as an incentive to promote non-residential development in specifically selected areas of the City. In the new millennium, by using the tax increment financing tool Middleton has sustained its well-planned growth with continued downtown renovations and the addition of the Greenway Station retail center and commercial offices just east of the city- owned Pleasant View Golf Course. Tax Increment Financing District # 3 (TID # 3) was created in 1993 with a base value of $63,401,800. According to the Wisconsin Department of Revenue as of 2014 TID # 3 increment value totals $392,478,800. The city also has maintained green space and recreational areas. Approximately 25 percent of the land within the city limits is open space, which includes 22 parks and 25 conservancy areas encompassing 1,100 acres. The quality of life in Middleton—often called the Good Neighbor City—was nationally recognized in 2007 when Money® magazine named it “The Best Place to Live” in the U.S.A. The City of Middleton is located at the intersection of Highways 12 and 14 in Dane County, Wisconsin, and encompasses 8.1 square miles. One can reach Middleton from Interstate 39/90 and then traveling 15 miles west on Wisconsin Highway 12/18. HIGHWAY MILES TO MAJOR CITIES Milwaukee, Chicago, Minneapolis, Des Moines, Indianapolis, St. Louis, Omaha, Cleveland, 9 ---PAGE BREAK--- City of Middleton 2015 Budget Community Profile 10 ---PAGE BREAK--- City of Middleton 2015 Budget Community Profile CITY OF MIDDLETON DEMOGRAPHIC STATISTICS TEN YEAR HISTORY * US Census Bureau, Population and Housing Unit Estimates; WI Dept. of Administration (8/20/13) # US Department of Labor, Bureau of Labor Statistics (8/28/13) [Madison Metropolitan Statistical Area] 11 ---PAGE BREAK--- City of Middleton 2015 Budget Community Profile GOVERNMENT The government of the City of Middleton is organized and constituted under Wisconsin Statute Chapter 62 providing for a Mayor and Aldermanic Plan with a Common Council composed of the Mayor and eight Alderpersons, one from each district. The mayor is elected to a three-year term. Alders are elected to staggered two-year terms. The City Administrator is appointed by the Mayor subject to confirmation by the Common Council for a definite term, subject to removal by three- fourths (3/4) vote of all members of the Common Council for cause. The Common Council sets the City’s policy and direction, and the City Administrator is tasked with the responsibility for carrying out Council policies and administering day-to-day operations. Department directors are appointed by the Common Council. COMMUNITY FACILITIES Middleton offers a broad range of community facilities including an airport, aquatic center, regional parks, numerous bike trails, library, senior center, performing arts center, and historical museum. The City is proud to be home to the National Mustard Museum as well as Greenway Station, an upscale, outdoor shopping experience with 35 national retailers and locally owned stores. The crown jewel of our community is the Pheasant Branch Conservancy. This wetland is located on the City’s eastern boundary on the northwest side of Lake Mendota. The conservancy features natural springs and seeps which flow into Pheasant Branch Creek and Lake Mendota at a rate of 1,800 gallons of water per minute. The northern portion of the conservancy is owned and maintained by Dane County Parks, while the remaining southern portion is owned and maintained by the City of Middleton. The oak savannas, prairies, and wetlands of the conservancy are home to an abundance of native vegetation and wildlife species including the endangered Blanding’s turtle. In 1996, the Northern Lake Mendota Regional Plan was developed to serve as a master plan for managing the Pheasant Branch Conservancy. This plan will be used to develop nature-based recreational opportunities for residents and provide restoration guidance. A self-guided interpretive trail system is being developed which will allow visitors to enjoy the area and will link the conservancy to a county- wide greenway corridor. This natural setting offers a quiet refuge for wildlife viewers, hikers, and bird watchers. EDUCATION The City of Middleton belongs to the Middleton- Cross Plains Area School District. There are six elementary schools, two middle schools, one senior high school, and one alternative senior high school in the district. The District had an enrollment of 6,654 students in 2013-2014. The University of Wisconsin-Madison (UW) is located less than six miles east of Middleton, and the main campus of Madison Area Technical College (MATC) is located just thirteen miles east of the City. MEDICAL The City of Middleton is the home to the University of Wisconsin Medical Foundation, as well as Meriter Health Services. LARGEST EMPLOYERS (2014 Estimates) PPD (Bio-Pharmaceutical) (685) UW Medical Foundation (650) Springs Window Fashions (605) Electronic Theatre Controls (584) Spectrum Brands (560) American Girl (546 FT; 300 Seasonal) Veterans Health Administration (350) West Corporation (340) Humana (306) Capitol Indemnity Corporation (250) CLIMATE The City of Middleton is located on the western shore of Lake Mendota in southern Wisconsin. It is part of the Madison metropolitan area, which is best known for the presence of the four successive lakes of the Yahara River. The Yahara River eventually flows to the Rock River—a tributary of the Mississippi River. Average temperatures range from the 20s in the winter to the 80s in the summer. 12 ---PAGE BREAK--- City of Middleton 2015 Budget Boards, Committees, & Commissions Public Works Committee Robert Pofahl Charles Nahn Kerrie Schueffner Gary Rylander Bob Lyons JoAnna Richard (Alder) Howard Teal (Alder) Shawn Stauske (Staff) Finance Committee Susan West (Alder) Howard Teal (Alder) Mark Sullivan (Alder) JoAnna Richard (Alder) John Lehman (Staff) Personnel/Negotiating Committee Jim Wexler (Alder) JoAnna Richard (Alder) Susan West (Alder) Mike Davis (Staff) License & Ordinance Committee JoAnna Richard (Alder) Susan West (Alder) Hans Hilbert (Alder) Charles Foulke (Staff) Commission on Aging Bonnie Verberkmoes Claudia Miska Sarah Larkin Donna Parisi Richard Brye Vera Bauman Aging Commission Cont’d Doris Schroeder Gladys Simon Susan West (Alder) Jill Kranz (Staff) Airport Commission Rob Conhaim Ray Fey James Hallick Chris Priebe Christopher Dan Geocaris Gurdip Brar (Alder) Howard Teal (Alder) Mike Davis (Staff) Mark Opitz (Staff) Arts Committee Susi Hassert Rob Conhaim Megan Thumm Mackey Phil Nelson Patricia Adler Karisa Johnson Annette Knapstein Christoper Laurent Miriam Share (Alder) Abby Attoun-Tucker (Staff) Board of Review Kurt Fuszard Ronald Braem Bob Jambois Doug Zwank Ron Grosse Board of Review Cont’d Julie Brunett Paul Musser (Staff) Building Committee Kurt Sonnentag (Mayor) Susan West (Alder) Mike Davis (Staff) Community Development Authority Duane Barmore Hank Simon Jon DiPiazza Carol Jensen Luke Fuszard Kurt Sonnentag (Mayor) Jim Wexler (Alder) Mike Davis (Staff) Eileen Kelley (Staff) Miriam Share (Alder) Conservancy Lands Committee Jeff Mayers Priscilla Lehman Greg Krantz Matt Richards Mark Sullivan (Alder) Howard Teal (Alder) Susan West (Alder) Penni Klein (Staff) 13 ---PAGE BREAK--- City of Middleton 2015 Budget Boards, Committees, & Commissions Emergency Medical Services Commission Dan Williams Joel Fait Michael Lohmeier, M.D. Paul Connell Art Meinholz Kim Jack Jim Wexler (Alder) Steve Wunsch (Staff) Emergency Preparedness Committee Kurt Sonnentag (Mayor) Susan West (Alder) Mike Davis (Staff) Charles Foulke (Staff) Shawn Stauske (Staff) Steve Wunsch (Staff) Fire Commission Julie Brunette Howard Teal (Alder) Landmarks Commission Richard Blaschke Francis Pohlkamp Jr. Katie Schmitz Marilyn Burke Kathy Olson Eric Baker Kelly Chambers Abby Attoun-Tucker (Staff) Library Board Joan Gillman Christopher Clay Jeremiah Tucker Angela Blank Deb Smith Anne Irish Lisa Helmuth Steve Soeteber Miriam Share (Alder) Pamela Westby (Staff) Parks, Recreation & Forestry Commission Leif Hubbard Dave Baltes Anna Biermeier Kimberly Bishop Tony Rosen Kitty Tyson Mark Sullivan (Alder) Penni Klein (Staff) Pedestrian, Bicycle & Transit Committee Jesse Boyett Anderson Jim Peters Chuck Nahn Doris Schroeder Tom Wohlleber Hans Hilbert (Alder) Gurdip Brar (Alder) Mark Opitz (Staff) Plan Commission Duane Barmore Edward Elskamp Jim Wexler Zellers Leif Hubbard Kurt Sonnentag (Mayor) Hans Hilbert (Alder) Eileen Kelley (Staff) P.V. Golf Course Advisory Committee Terry Turner Janet Lord Jeff Dunn Tom Scott Lou Reilly Hans Hilbert (Alder) Mark Sullivan (Alder) Jeremy Cabalka (Staff) Police Commission Patrick Finnerty Moses Altsech Brian Kobinsky Paul Kinne Patrick Sheehan Charles Faulke (Staff) Public Safety Committee Tony Peterson William Zeinemann William Byers Peggy Frickenstein Jon DiPiazza Miriam Share (Alder) Charles Faulke (Staff) 14 ---PAGE BREAK--- City of Middleton 2015 Budget Boards, Committees, & Commissions Sustainability Committee Deb Saeger Angela Carey Kristine Koenig Kathy Olson Miriam Share Spencer Schumacher Michael Byrne Lee Schwartz Kyle White JoAnna Richard (Alder) Abby Attoun-Tucker (Staff) TID #5 Joint Review Board Kurt Sonnentag (Mayor) Mike Davis (Staff) Tourism Commission Van Nutt Mike Hinesh Cindy Foley Zoe Schuler Cory Mace Hans Hilbert (Alder) Val Steel (Staff) Stephanie Goth (Staff) Water Resources Management Commission Matthew Richards Warren Gebert Kenneth Potter James Robertson David Baltes Jim Bachhuber Water Resources Management Commission (Contd.) Hans Hilbert (Alder) Gary Huth (Staff) Workforce Housing Committee Kelly Edwards Rob Bergenthal Mike Hershberger Kurt Paulsen Elizabeth Klatt Steve Hansen JoAnna Richard (Alder) Mike Davis (Staff) Abby Attoun-Tucker (Staff) Commission on Youth William Byers Ron Biendseil Kathy Nieber-Lathrop Bill Deno Amy Arntsen Gurdip Brar (Alder) Charles Foulke (Staff) Megan Meyer (Staff) Zoning Board of Appeals John D. Wegenke Martin Burkholder Steve Olson Mark Wohlferd Shayna W. Borakove Timothy Samuelson (Alternate) Paul Raisleger (Alternate) Scott Ellarson (Staff) Mark Opitz (Staff) 15 ---PAGE BREAK--- City of Middleton 2015 Budget 16 ---PAGE BREAK--- City of Middleton 2015 Budget Positions by Program Area and Department 2015 Current Authorized Program Areas Positions FTE General Government 14 12.5 Public Safety 75 64.25 Public Works 27 26.75 Leisure 120 22.93 Conservation & Development 18 13.35 Tourism 4 2.5 Library 62 15.8 Golf 68 TBD Utilities 8 8 Total 396 166.08 2015 Current Authorized General Government Positions FTE Administrator 2 1.5 Finance 6 5.5 Court 3 2.5 Information Services 3 3 Total 14 12.5 Public Safety Police 47 45.5 EMS 23 14 Building Inspection 5 4.75 Total 75 64.25 Public Works 27 26.75 Leisure Senior Center 7 5.38 Recreation 113 17.55 Library 62 15.8 Total 182 38.73 Conservation & Development Planning 3 3 Forestry 1 1 Parks 9 7.75 Conservancy Lands 5 1.6 Total 18 13.35 Tourism 4 2.5 Golf 68 TBD Utilities 8 8 NOTE: One position = 2,080 staff hours. 1 Full-time Equivalent (FTE) = 2,080 staff hours. .5 FTE = 1,040 staff hours. General Government 5.5% Public Safety 29.5% Public Works 10.6% Leisure 47.2% Conservation & Development 7.1% General Fund Financed Position Summary by Program Area & Department General Government 8.9% Public Safety 46.0% Public Works 19.1% Leisure 16.4% Conservation & Development 9.6% General Fund Financed FTE Summary by Program Area & Department 17 ---PAGE BREAK--- City of Middleton 2015 Budget Estimated Mill Rate for 2015 Based on Requests (Excludes lottery & first dollar credits) (Estimated Assessment Ratio-Exact Known Mid-November 2014) City Mill Rate Budget Variance Percent 2015 2014 2013 2015-2014 Change Levy Requirement Calculation Debt Service 4,784,269 $ 4,317,190 $ 3,439,156 $ 467,079 $ 10.82% All other operations 11,559,294 10,729,370 10,142,286 829,924 7.74% Total Levy Requirement 16,343,563 $ 15,046,560 $ 13,581,442 $ 1,297,003 $ 8.62% Mill Rate Calculation TID Out Equalized Value 2,429,497,400 $ 2,403,776,600 $ 2,313,022,801 $ 25,720,800 $ 1.07% Assesment Ratio (Estimate for 2015) 95.60% 95.53% 97.16% 0.07% Assessed Value 2,322,599,514 $ 2,296,327,786 $ 2,247,261,250 $ 26,271,728 $ 1.14% Mill Rate Use Debt Service 2.06 $ 1.88 $ 1.53 $ 0.18 $ 9.57% Other Operations 4.98 4.67 4.51 0.31 6.64% Total Mill Rate 7.04 $ 6.55 $ 6.04 $ 0.49 $ 7.48% Mill Rate Per $100,000 Assessed Value Property Debt Service 206.00 $ 188.00 $ 153.00 $ 18.00 $ 9.57% Other Operations 498.00 467.00 451.00 31.00 6.64% Total 704.00 $ 655.00 $ 604.00 $ 49.00 $ 7.48% % of City Tax Bill Debt Service 29% 29% 23% 1% Other Operations 71% 71% 69% 18 ---PAGE BREAK--- City of Middleton 2015 Budget General Fund Revenue & Expense Summary Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 REVENUES Property Tax Levy 13,404,292 $ 13,581,442 $ 13,590,104 $ 15,046,560 $ 15,046,561 $ 14,982,772 $ 16,343,563 $ Other Taxes 949,951 821,600 975,776 852,283 306,157 852,283 853,283 Special Assessments 108,274 96,000 125,324 90,000 (3,709) 90,000 90,000 Intergovernmental Revenue 2,207,630 2,025,427 2,015,429 1,845,156 1,533,786 1,845,156 1,882,070 Licenses & Permits 723,409 522,100 784,784 519,000 406,985 519,000 521,400 Fines & Forfeitures 280,513 315,000 291,296 310,000 200,970 310,000 290,000 Public Charges for Service 1,150,167 1,100,498 1,223,238 1,144,000 784,704 1,144,000 1,139,350 Special Fund Activity 1,732,817 2,339,598 2,339,598 2,130,130 14,000 2,130,130 2,016,130 Miscellaneous Revenues 450,718 164,124 222,020 197,124 133,729 197,124 172,144 Other Financing Sources - - - - - - - TOTAL 21,007,771 $ 20,965,789 $ 21,567,569 $ 22,134,253 $ 18,423,183 $ 22,070,465 $ 23,307,940 $ EXPENSES General Government 2,544,885 $ 2,726,058 $ 2,506,836 $ 2,631,332 $ 1,826,824 $ 2,413,022 $ 2,543,272 $ Public Safety 7,719,430 7,863,439 8,282,064 8,103,819 5,219,839 8,169,708 8,335,983 Public Works 2,808,147 3,041,433 3,018,660 3,076,229 1,936,114 2,946,844 3,206,797 Leisure 1,344,145 1,334,301 1,312,369 1,410,982 962,347 1,406,688 1,465,055 Conservation & Development 1,274,058 1,343,740 1,359,922 1,409,062 877,422 1,332,430 1,565,772 Contingencies - 339,140 8,650 117,244 2,073 10,158 262,000 Transfers 4,193,971 4,446,502 4,446,502 6,585,585 5,385,585 5,791,615 5,929,061 TOTAL 19,884,636 $ 21,094,613 $ 20,935,003 $ 23,334,253 $ 16,210,204 $ 22,070,465 $ 23,307,940 $ REVENUES LESS EXPENSES 1,123,135 $ (128,824) $ 632,566 $ (1,200,000) $ 2,212,979 $ - $ - $ 19 ---PAGE BREAK--- City of Middleton 2015 Budget Department within Program Area Summary Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 GENERAL GOVERNMENT Common Council 67,206 $ 67,191 $ 66,835 $ 66,873 $ 44,292 $ 66,936 $ 66,936 $ City Administrator 184,566 177,169 169,442 181,078 108,784 174,906 180,711 Municipal Court 99,428 107,891 101,071 109,049 63,349 91,568 96,610 Finance Department 540,552 571,679 530,944 586,045 376,185 572,174 581,174 Elections 77,057 29,500 18,165 62,800 14,232 18,165 27,164 City Revaluation Project - 56,200 1,412 - 150 - - Information Technology 639,675 650,184 644,594 666,896 490,212 665,647 667,286 Buildings & Grounds 148,029 162,437 165,089 149,927 87,715 144,886 148,316 Cable TV 10,667 15,545 6,153 8,000 3,665 5,285 6,000 Commissions/Committees 12,823 20,238 11,105 15,498 10,453 9,736 23,600 Legal Counsel 243,554 203,400 231,687 215,000 125,326 207,748 212,060 Miscellaneous Expenses 78,605 58,500 65,198 67,400 96,380 61,270 65,860 General Personal Benefits 16,038 48,000 24,833 60,700 21,741 25,705 60,000 Property & Liability Insurance 369,183 394,000 356,613 414,966 369,117 356,613 380,000 Non-Departmental 57,502 164,124 113,695 27,100 15,223 12,383 27,555 TOTAL 2,544,885 $ 2,726,058 $ 2,506,836 $ 2,631,332 $ 1,826,824 $ 2,413,022 $ 2,543,272 $ PUBLIC SAFETY Field Services 3,542,287 $ 3,522,815 $ 3,660,514 $ 3,738,201 $ 2,228,855 $ 3,795,552 $ 3,806,852 $ Police Administration 683,321 710,205 700,209 729,470 530,261 703,977 711,901 Communications Center 472,721 467,911 476,261 488,942 311,416 511,084 513,214 Emergency Prepardness 20,930 31,006 16,475 43,109 16,968 15,691 71,520 School Crossing Guards 14,335 14,477 14,344 14,766 14,061 14,344 19,311 EMS 1,376,821 1,493,192 1,416,050 1,479,297 875,804 1,512,898 1,519,192 Building 122,091 113,940 119,227 122,586 76,001 122,562 119,516 Electrical 99,114 100,666 100,026 101,309 64,360 88,005 101,079 Plumbing 64,821 66,489 66,045 70,678 42,080 69,114 69,834 Erosion Control 23,370 16,000 18,292 16,000 9,551 16,000 16,000 Code Compliance/Community Sv 78,839 78,299 78,195 80,026 49,742 81,863 82,038 City Contribution for Fire District 783,389 811,048 1,179,035 782,044 782,044 753,618 820,526 Hydrant Rental 437,391 437,391 437,391 437,391 218,696 485,000 485,000 TOTAL 7,719,430 $ 7,863,439 $ 8,282,064 $ 8,103,819 $ 5,219,839 $ 8,169,708 $ 8,335,983 $ 20 ---PAGE BREAK--- City of Middleton 2015 Budget Department within Program Area Summary Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 PUBLIC WORKS Administration & Engineering 689,135 $ 704,021 $ 691,443 $ 715,301 $ 446,355 $ 730,710 $ 744,873 $ Fleet maintenance 320,289 312,021 325,821 333,934 276,736 336,727 341,156 Street Crew 662,059 661,032 664,256 665,441 445,246 643,234 650,667 City Garage 49,019 44,000 51,324 44,000 37,117 43,500 64,720 Street Cleaning 9,709 8,900 8,916 9,900 6,149 8,879 9,700 Snow & Ice Removal 69,770 66,450 69,114 73,950 69,253 67,303 92,000 Sidewalk Maintenance - 150,000 124,259 150,000 36,962 124,259 140,000 Traffic Signals, Signs, Markings & Maintenance 44,899 50,650 39,224 46,538 (2,524) 14,449 43,500 Street Lighting 109,112 125,000 136,174 122,006 66,821 116,106 128,700 Tree & Brush Control 1,467 2,000 1,857 2,000 756 1,857 1,857 Storm Sewers 18,556 47,900 54,108 10,000 11,424 7,348 50,000 Water Resources 30,097 30,459 20,144 30,459 20,378 20,144 30,624 Landfill 51,412 51,300 51,300 55,000 49,330 51,300 55,000 Recycling 232,136 245,700 243,799 257,700 148,812 243,799 277,000 Refuse Collection 520,487 542,000 536,921 560,000 323,299 537,229 577,000 TOTAL 2,808,147 $ 3,041,433 $ 3,018,660 $ 3,076,229 $ 1,936,114 $ 2,946,844 $ 3,206,797 $ LEISURE Senior Citizens Center 434,778 $ 431,569 $ 437,254 $ 441,116 $ 293,338 $ 443,082 $ 445,825 $ Recreation Administration 121,848 129,181 129,035 144,888 94,525 146,194 150,418 Summer Recreation 61,403 69,019 64,050 63,793 46,276 63,783 62,333 Fall-Winter-Spring Rec 26,832 56,654 22,296 29,224 17,537 26,105 32,084 Hubbard Arts Center - - 8,365 18,765 20,798 12,009 28,815 Aquatic Center 325,435 280,854 317,178 280,979 271,503 284,383 302,144 Teen Programming 29,644 27,067 - 40,700 24,445 33,514 45,818 Madison Metro Transit 344,205 339,957 334,191 391,517 193,925 397,618 397,618 TOTAL 1,344,145 $ 1,334,301 $ 1,312,369 $ 1,410,982 $ 962,347 $ 1,406,688 $ 1,465,055 $ CONSERVATION & DEVELOPMENT Planning Department 315,077 $ 315,690 $ 308,891 $ 324,947 $ 204,576 $ 326,317 $ 332,290 $ Land Conservancy 39,496 75,250 117,997 123,968 101,050 49,834 169,137 Forestry 124,513 133,067 131,925 135,483 68,667 126,838 162,613 Public Lands 794,972 819,733 801,109 824,664 503,129 829,441 901,732 TOTAL 1,274,058 $ 1,343,740 $ 1,359,922 $ 1,409,062 $ 877,422 $ 1,332,430 $ 1,565,772 $ CONTINGENCIES Vehicle Damages - $ 24,000 $ 1,856 $ 12,000 $ 1,856 $ 3,364 $ 12,000 $ City Liability - 50,000 6,794 25,000 217 6,794 25,000 General - 265,140 - 80,244 - - 225,000 TOTAL - $ 339,140 $ 8,650 $ 117,244 $ 2,073 $ 10,158 $ 262,000 $ TRANSFERS Library 1,018,315 $ 1,007,346 $ 1,007,346 $ 1,068,395 $ 1,068,395 $ 1,007,346 $ 1,144,792 $ Golf (debt service) - - - 1,200,000 - - - Debt Service 3,175,656 3,439,156 3,439,156 4,317,190 4,317,190 4,784,269 4,784,269 TOTAL 4,193,971 $ 4,446,502 $ 4,446,502 $ 6,585,585 $ 5,385,585 $ 5,791,615 $ 5,929,061 $ TOTAL EXPENSES 19,884,636 $ 21,094,613 $ 20,935,003 $ 23,334,253 $ 16,210,204 $ 22,070,465 $ 23,307,940 $ 21 ---PAGE BREAK--- City of Middleton 2015 Budget Net Tax Levy by Program Area & Function Definitions: 1. Net Levy Supported Functions – the net cost of the program area after offsetting expenses with department related revenues. 2. % Tax Dollar Allocated – percentage of each City related tax dollar collected towards that service Actual Requested % of Actual Budget Actual Budget thru Lower of Budget Tax Dollar 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Allocated NET Tax Levy Supported Functions General Government Common Council 67,206 $ 67,191 $ 66,835 $ 66,873 $ 44,292 $ 66,936 $ 66,936 $ 0.33% City Administrator 184,566 177,169 169,442 181,078 108,784 174,906 180,711 0.90% Municipal Court 25,669 22,891 30,515 34,049 4,865 16,568 21,610 0.11% Finance Department 540,552 571,679 530,944 586,045 376,185 572,174 581,174 2.90% Elections 77,057 29,500 18,165 62,800 14,232 18,165 27,164 0.14% City Revaluation Project - 56,200 1,412 - 150 - - 0.00% Information Technology 639,675 650,184 644,594 666,896 490,212 665,647 667,286 3.32% Building & Grounds 148,029 162,437 165,089 149,927 87,715 144,886 148,316 0.74% Cable TV 10,667 15,545 6,153 8,000 3,665 5,285 6,000 0.03% Commissions/Committees 12,823 20,238 11,105 15,498 10,453 9,736 23,600 0.12% Legal Counsel 243,554 203,400 231,687 215,000 125,326 207,748 212,060 1.06% Miscellaneous Expenses 78,605 58,500 65,198 67,400 96,380 61,270 65,860 0.33% Gengeral Personnel Benefits 16,038 48,000 24,833 60,700 21,741 25,705 60,000 0.30% Property, Liability & Worker Comp Insurance 369183 394,000 356,613 414,966 369,117 356,613 380,000 1.89% Non-Departmental 57,502 164,124 113,695 27,100 15,223 12,383 27,555 0.14% Contingency - 339,140 8,650 117,244 2,073 10,158 262,000 1.31% Total 2,471,126 $ 2,980,198 $ 2,444,930 $ 2,673,576 $ 1,770,413 $ 2,348,180 $ 2,730,272 $ 13.62% Public Safety Police Department 4,438,951 $ 4,418,664 $ 4,560,580 $ 4,692,988 $ 2,872,259 $ 4,719,148 $ 4,818,948 $ 24.01% EMS 480,308 616,876 431,691 556,297 469,217 589,898 597,192 2.97% Building Inspection (177,626) (51,060) (202,911) (44,414) (67,950) (44,438) (47,484) -0.24% Electrical Inspection 40,613 65,666 23,869 66,309 36,902 53,005 66,079 0.33% Plumbing Inspection 690 31,489 (15,620) 35,678 12,445 34,114 34,834 0.17% Erosion Control 12,015 11,000 10,490 9,000 1,801 9,000 9,000 0.04% Code Compliance/ Community Service 78,839 78,299 78,195 80,026 49,742 81,863 82,038 0.41% City Portion to Fire District 691,848 719,548 1,087,174 690,444 678,701 662,018 714,926 3.56% Hydrant Rental 437,391 437,391 437,391 437,391 218,696 485,000 485,000 2.42% Total 6,003,029 $ 6,327,873 $ 6,410,859 $ 6,523,719 $ 4,271,813 $ 6,589,608 $ 6,760,533 $ 33.67% Public Works Refuse/Recycling 697,315 732,450 725,341 762,450 416,786 725,778 798,750 3.98% Street Lighting 101,141 116,800 126,666 112,506 66,821 106,606 119,200 0.59% Landfill 46,412 46,300 46,300 50,000 49,330 46,300 50,000 0.25% Public Works Department 605,292 929,162 872,809 1,043,579 640,583 960,466 1,132,153 5.64% Total 1,450,160 $ 1,824,712 $ 1,771,116 $ 1,968,535 $ 1,173,520 $ 1,839,150 $ 2,100,103 $ 10.46% Leisure Library 1,018,315 $ 1,007,346 $ 1,007,346 $ 1,068,395 $ 1,068,395 $ 1,007,346 $ 1,144,792 $ 5.70% Senior Citizen Center 362,041 370,916 363,106 381,440 240,640 383,406 387,149 1.93% Hubbard Arts Center - - 2,469 3,765 (3,406) (2,991) 13,815 0.07% Recreation Administration 121,848 129,181 129,035 144,888 94,525 146,194 150,418 0.75% Summer Recreation 4,194 (981) 884 (207) (4,560) (217) (1,667) -0.01% Fall/Winter/Spring Recreation (10,891) 12,654 (9,525) (8,776) 10,292 (11,895) 2,084 0.01% Aquatic Center 45,140 39,854 59,413 45,979 59,701 49,383 67,144 0.33% Teen Programming 19,766 18,331 (8,742) 18,000 2,996 10,814 23,118 0.12% Madison Metro Transit 344,205 311,624 305,858 391,517 193,925 397,618 397,618 1.98% Total 1,904,618 $ 1,888,925 $ 1,849,844 $ 2,045,001 $ 1,662,508 $ 1,979,658 $ 2,184,471 $ 10.88% 22 ---PAGE BREAK--- City of Middleton 2015 Budget Net Tax Levy by Program Area & Function (continued) Actual Requested % of Actual Budget Actual Budget thru Lower of Budget Tax Dollar 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Allocated Conservation & Development Planning Department 270,442 $ 290,690 $ 264,643 $ 296,947 $ 177,546 $ 298,317 $ 304,290 $ 1.52% Land Conservancy Operations 39,496 75,250 117,997 123,968 101,050 49,834 169,137 0.84% Forestry 124,513 133,067 131,925 135,483 68,667 126,838 162,613 0.81% Public Lands 771,079 799,733 774,447 804,664 475,871 809,441 878,732 4.38% Total 1,205,530 $ 1,298,740 $ 1,289,012 $ 1,361,062 $ 823,134 $ 1,284,430 $ 1,514,772 $ 7.55% Transfers Debt Service 3,175,656 $ 3,439,156 $ 3,439,156 $ 4,317,190 $ 4,317,190 $ 4,784,269 $ 4,784,269 $ 0 $ Total 3,175,656 $ 3,439,156 $ 3,439,156 $ 4,317,190 $ 4,317,190 $ 4,784,269 $ 4,784,269 $ 23.83% SUMMARY OF EXPENSES 16,210,119 $ 17,759,604 $ 17,204,917 $ 18,889,083 $ 14,018,578 $ 18,825,295 $ 20,074,420 $ Slice of Each Tax Dollar Contribution to 2015 Budget $0.05 $0.10 $0.15 $0.20 $0.25 $0.30 $0.35 $0.40 Public Safety Debt Service General Government Leisure Public Works Conservation & Development General Government 14% Public Safety 34% Public Works 10% Leisure 11% Conservation & Development 7% Debt Service 24% 2015 City Services by Program Area 23 ---PAGE BREAK--- City of Middleton 2015 Budget POLICIES & FINANCIAL PLANS 24 ---PAGE BREAK--- City of Middleton 2015 Budget Budget Policy-Common Council Approved 8/6/13 INTRODUCTION The City of Middleton’s Financial Policies-Budgets are developed based on input from a variety of sources; paramount among these is material from the Governmental Accounting Standards Board (GASB). GASB defines three groups of funds for which financial and budgetary statements are to be prepared— governmental, proprietary and fiduciary. Proprietary funds are employed to report on activities financed primarily by revenues generated by the activities themselves, such as a municipal utility or a golf course. These later two examples are classified as Enterprise Funds. Fiduciary funds contain resources held by a government but belonging to individuals or entities other than the government. A prime example is a trust fund for a public employee pension plan. Governmental funds account for everything else. This is where the bread-and-butter services can be found—police, fire, public works, general administration, and so on. The following are the specific types of governmental funds:  The general fund is a government's basic operating fund and accounts for everything not accounted for in another fund.  Special revenue funds are intended to be used to report specific revenue sources that are limited to being used for a particular purpose, such as transportation aid. In practice, governments also use them to report; all of the financial activities associated with a single function (such as road maintenance); classes of revenues (for example, all federal grants); and "rainy day" resources.  Debt service funds account for the repayment of debt. If a government is accumulating resources for the purpose of making debt service payments, it should report them in a debt service fund. In reality, some resources intended to finance debt service payments can be found in other governmental funds. Furthermore, debt transactions associated with proprietary and fiduciary activities are accounted for in those funds.  Capital projects funds account for the construction, rehabilitation, and acquisition of capital assets, such as buildings, equipment, and roads. Regarding basic budget definitions, GASB Pronouncement No. 34, Basic Financial Statements-and Management’s Discussion and Analysis-For State and Local Governments, states: 25 ---PAGE BREAK--- City of Middleton 2015 Budget Budget Policy-Common Council Approved 8/6/13 CITY OF MIDDLETON BUDGET POLICY DEFINITIONS Appropriation – An appropriation is defined as a legal authorization granted by the City of Middleton Common Council to incur financial obligations and make expenditures for specific purposes and within an annual timeframe. This legal authorization is contained in a resolution approved by the Common Council. Budget – The summation of appropriations within governmental and proprietary fund groups. A budget is also a plan for receiving and spending money during a set period of time, typically one year. Budgets essentially perform three functions: 1) A tool for planning, prioritizing and directing the operations of the municipal government of the City of Middleton 2) Providing the municipal government the legal authority as approved by the Common Council to spend money 3) Providing the citizens of the City of Middleton a method of fiscal accountability Ordinance Chapter 3 Finance – This ordinance establishes the regulations governing the finances of the City of Middleton. Chapter 3, Section 3.01 Annual Budget provides budget development requirements, including time frames and public hearings. Chapter 3 also defines changes in the final budget: 26 ---PAGE BREAK--- City of Middleton 2015 Budget Budget Policy-Common Council Approved 8/6/13 Changes in Final Budget. Upon recommendation of the Finance Committee the Common Council may by a two thirds (2/3) vote of the entire membership change or alter an appropriation in the final budget or transfer any portion of an unencumbered balance of an appropriation to any other purpose or object. Notice of such transfer shall be published as a Class 1 notice under Wis. Stat. Chapter 985, in the City within eight days thereafter. Original Budgets – A series of appropriations approved by a majority vote of the members of the Common Council and contained in a specific resolution. This constitutes the final budget for the ensuing year. Such approval annually occurs in the fall for the budget year beginning January 1 through December 31. In the City’s accounting system, in the General Ledger, original budgets are recorded separately and from amended budgets. Amended Budgets – Upon the recommendation of the Finance Committee the Common Council may by two thirds (2/3) vote of the entire membership change or alter an appropriation in the final budget. (City Ordinance 3.01 The action of Common Council is contained in a specific resolution. This resolution shows the current approved budget, the proposed revised budget and the difference between the revised and the current budgets. In the City’s accounting system, in the General Ledger, such amendments are recorded separately and from original budgets. An amendment(s) increasing the total of all original budgets within a fund must identify a new or additional source for funding the amendment. Contingency Account – A separately appropriated General fund budget used to supplement General Fund operating budgets upon the recommendation of the Finance Committee to the Common Council which then must approve the recommendation by two thirds (2/3) vote of the entire membership. Common Council’s approval is contained in a specific resolution authorizing the use of the Contingency Account. Such supplement is a transfer of appropriation from the Contingency Account to an operating budget account. Thus the total of all appropriations in the General Fund remain unchanged by such approved action. Operating Budget Transfer within a Department – This is a movement between two or more operating budget line items within the same department resulting in no change to the total department appropriation. Such transfers are restricted to operating line items. All compensation line items are excluded. Operating Budget Transfer From One Department to Another – Within only one fund, this is a movement between two or more operating budget line items involving two or more departments resulting in no change to the total appropriations in the fund. Such transfers are only allowed upon the recommendation of the Finance Committee to the Common Council approving the recommendation by two thirds (2/3) vote of the entire membership and is contained in a separate resolution. 27 ---PAGE BREAK--- City of Middleton 2015 Budget Budget Process City Ordinance Chapter 3 governs the annual budget development process as seen below: 3.01 ANNUAL BUDGET. Departmental Estimates. On or before the first day of October in each year, each officer or department shall file with the City Clerk an itemized statement of disbursements made to carry out the powers and duties of such officer or department during the preceding fiscal year, and a detailed statement of the receipts and disbursements on account of any special fund under the supervision of such officer or department during such year, and of the condition and management of such funds; also detailed estimates of the same matters for the current fiscal year and for the ensuing year. Such statements shall be presented in the form prescribed by the City Clerk and shall be designated as the "departmental estimates" and shall be as nearly uniform as possible for the main divisions of all departments. Consultation With Department Head. The Mayor and Finance Committee shall consider such departmental estimates in consultation with the department head, and shall then determine the total amount to be recommended in the budget for such department or activity. Mayor and Finance Committee to Prepare Budget. On or before the twentieth day of October in each year, the Mayor and Finance Committee shall prepare and submit to the Common Council a proposed budget presenting a financial plan for conducting the affairs of the City for the ensuing calendar year. The budget shall include the following information: The expense of conducting each department and activity of the city for the ensuing fiscal year and corresponding items for the current and last preceding fiscal years, with reasons for any proposed increase or decrease as compared with actual and estimated expenditures for the current year. An itemization of all anticipated income of the City from sources other than general property taxes and bond issues, with a comparative statement of the amounts received by the City from each of the same or similar sources for the current and last preceding fiscal years. An estimate of the amount of money to be raised from general property taxes which, with income from other sources, will be necessary to meet the proposed expenditures. All existing indebtedness of the City, including the amount of interest payable and principal to be redeemed on any outstanding general obligation bonds of the City and any estimated deficiency in the sinking fund of any such bonds due during the ensuing fiscal year. All anticipated, unexpended or unappropriated balances and surpluses, if any. Such other information as may be required by the Common Council. Notice of Public Hearing. A summary of such budget and notice of the place where such budget in detail is available for public inspection and the time and place for holding a public hearing thereon shall be published as a Class 1 notice, under Wis. Stat. Chapter 985, in a newspaper of general circulation in the City at least fifteen (15) days prior to the time of such public hearing. Hearing on Budget; Appropriation. Not less than fifteen (15) days after the publication of the proposed budget and the notice on the hearing thereon a public hearing shall be held at the time and place stipulated at which time any resident or taxpayer of the City shall have an opportunity to be heard on the proposed budget. The budget hearing may be adjourned from time to time. The amount of the tax to be levied or certified, the amounts of the appropriations and the purposes for such appropriations stated in the budget, after any alterations made pursuant to the hearing, shall be adopted by a majority vote of the members of the Common Council and such vote shall constitute an appropriation of the items therein stated and the final budget for the ensuing year. 28 ---PAGE BREAK--- City of Middleton 2015 Budget Budget Calendar and Basis of Budgeting Operational Development Calendar – Major Events Month Event May Preliminary discussions between Mayor, Common Council’s Finance Committee and the Administration regarding parameters for the development of the next year’s budget. May-June Finance Department prepared department budget request forms and instructions. June City Administrator and Finance Department meet with department directors to distribute request forms and instructions. August Department directors submit completed request materials. Aug.-Sept. Finance Department prepared budget request and other materials into budget document. Sept. – Oct. The Mayor and Finance Committee meet with department directors who present and discuss their requests. The Mayor and Finance Committee deliberate and develop budget recommendations to present to the entire Common Council. Oct. – Nov. Common Council deliberate on Mayor and Finance Committee recommendations. Meetings held with department directors. Beginning November Common Council authorizes public hearing and publication of proposed budget in local newspaper. End Nov. Common Council holds public hearing on proposed budget and approves proposed budget. Jan. 1 New Fiscal Year Begins Budget Amendments During the year it may become necessary to adjust annual budget line items. The Finance Department can adjust budgets among individual line items only when the total amount budgeted for the requesting department remains unchanged. Departments are encouraged to continually review their budgets and request line item modifications where necessary. If a department’s total budget is insufficient then the department director is required to justify the need for an increase. Such requests are then presented to the Finance Committee for review and consideration of a recommendation to Common Council for approval. Wisconsin State Statutes Section 65.06 stipulates that an increase to a department’s budget requires approval of two thirds of the Common Council members. Basis of Budgeting The City adopts an annual budget for the general, special revenue, debt service and capital project funds that are prepared on the modified accrual basis of accounting and the proprietary funds budgets are prepared on the accrual basis of accounting, which are the same methods as the basis of accounting. The adopted budget indicates the amount that can be expended by each fund based on detailed budget estimates for individual expenditure accounts. Management may make budget modifications within the department level. All budget revisions at the function level must be authorized by the Common Council at the request of the City Administrator. The Council, under Wisconsin Statutes, Chapter 65.06, can modify or amend the budget if unappropriated funds are available. All supplemental appropriations are financed either by transfers from the contingency section of the general fund budget or by revenues received in excess of the budgeted amounts. All budget amounts lapse at the end of the year to the extent they have not been expended. The level which expenditures may not legally exceed appropriations is at the function level. The basis of budgeting for the City’s funds is the same as the basis used for the fund statements in the City’s Form C. 29 ---PAGE BREAK--- City of Middleton 2015 Budget Long Range Planning - Capital Improvement Plan (CIP) Overview As part of the annual budget and the long range planning process, the City has a 5-year Capital Improvement Plan (CIP). Departments include major construction, infrastructure rehabilitations, major equipment replacements and acquisitions in the CIP. The 2014 CIP projects were listed in the 2012-2016 CIP. For the 2014 budget development process, the 2014 CIP projects and their respective dollar amounts are refined and the overall CIP is updated as well as 2018 is added. This process is repeated annually. Basis of Accounting The books and records of the City are maintained in conformance with generally acceptable accounting principles (GAAP). The accounting records of the City are maintained on the modified accrual basis of accounting for the General Fund, Special Revenue Funds, Debt Service Funds and Capital Project Funds. The accrual basis of accounting is used for the Enterprise Funds. In general, under the modified basis of accounting, revenues are recognized when they become measurable and available as new current assets. Expenditures are generally recognized when the related fund liability is incurred. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recognized when liabilities are incurred without regard to receipt or disbursement of each. Property taxes are recorded in the year levied as receivables and deferred revenues. They are recognized as revenues in the succeeding year when services financed by the levy are being provided. In addition to property taxes for the City, taxes are collected for and remitted to the state and county governments as well as the local school district and technical college district. Taxes for all state and local governmental units billed in the current year for the succeeding year are reflected as deferred revenues and due to other taxing units on the accompanying balance sheet. Taxes are levied in December on the assessed value as of the prior January 1. Intergovernmental aids and grants are recognized as revenues in the period the related expenditures are incurred, if applicable, or when the City is entitled to the aids. Special assessments are recorded as revenues when collected. Annual installments due in future years are reflected as receivables and deferred revenues. Revenues susceptible to accrual include property taxes, miscellaneous taxes, public charges for services and interest. Other general revenues such as fines and forfeitures, fees for services, and miscellaneous revenues are recognized when received in cash or when measurable and available under the criteria described above. The City reports deferred revenues on its combined balance sheet. Deferred revenues arise when potential revenue does not meet both the "measurable" and "available" criteria for recognition in the current period. Deferred revenues also arise when resources are received before the City has a legal claim to them, as when grant monies are received prior to the incurrence of qualifying expenditures. In subsequent periods, when both revenue recognition criteria are met, or when the City has a legal claim to the resources, the liability for deferred revenue is removed from the combined balance sheet and revenue is recognized. The preparation of the financial statements is in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenditures/expenses during the reporting period. Actual results could differ from those estimates. 30 ---PAGE BREAK--- City of Middleton 2015 Budget FUND STRUCTURE EXPLANATION 31 ---PAGE BREAK--- City of Middleton 2015 Budget Fund Structure The City of Middleton funds are divided into two types; 1) Governmental Fund Types and 2) Proprietary Fund Types. Governmental Funds Most City functions are accounted for in the governmental fund group. The City has four types of governmental funds; the General Fund, Special Revenue Funds, Debt Service Fund, and Capital Projects Funds.  General Fund 100 - The General Fund accounts for all financial activities funded by non- specially designated and defined revenues, such as property and room taxes, permits and fees, non-designated intergovernmental revenue, parking fees and fines and forfeitures. The General Fund accounts for expenses such as general government, public safety including police and emergency medical services, public works, parks, recreation and conservancy.  Special Revenue Funds This group of funds accounts for revenues and related disbursement activities having specific purposes, regulations and designations. The funds in this group include: o Tourism Fund 201 - Primarily financed by room tax collections. 70% of room taxes are credited to Fund 201 with the remaining 30% credited to the General Fund. o Community Development Authority Fund 203 – The Community Development Authority (CDA) is a component unit of the City of Middleton. The CDA is a legally separate organization from the rest of the government. o Library Trust Fund 204 – Gifts and other library restricted donations are accounted for in this fund. In addition a library endowment and related transactions are recorded in Fund 204. Uses of Fund 204 proceeds are governed by the Library Board. o Airport Fund 205 – The City of Middleton owns an airport located in the northwest section of the City. The operations of the Airport are performed by a private operator under the terms of a lease arrangement with the City. Revenues in Fund 205 include land lease rent, fuel fees, hangar fees and building lease. o Subdividers Fund 206 – Revenues and resulting expenses emanating from agreements between the City and developers are accounted for in this fund. Examples include street light deposits, engineering fees, street and traffic sign deposits, materials and compacting testing and development monitoring activities. o OPEB (Other Post-Employment Benefits) Fund 207 - Upon retirement an employee’s sick leave balance is converted to a monetary equivalent and accounted for in OPEB Special Revenue Fund 207. The retired employee may then use their retired balance to offset health related costs, such as health insurance premiums, until the balance is depleted. o Police Special Revenue and Activities Fund 208 – Revenues and related expenses from specially designated sources are accounted for in this fund. For example, Police grants, such as Shop with a Cop, Drug Training, Bullet Proof Vests are recorded in Fund 208. o EMS (Emergency Medical Service) Special Revenue and Activities Fund 209 – Revenues and related expenses from specially designated sources restricted to EMS activities are recorded in this fund. One example is a patient tracking scanner grant. o Public Lands Special Revenue and Activities Fund 210 - Revenues and related expenses from specially designated sources restricted to Public Lands activities are recorded in this fund. Examples include arbor day donations, memorial bench and tree donations, community garden revenue and dog park donations. 32 ---PAGE BREAK--- City of Middleton 2015 Budget Fund Structure (cont.) o Senior Center Special Revenue and Activities Fund 211 - Revenues and related expenses from specially designated sources restricted to Senior Center activities are recorded in this fund. Examples include Senior Center donations and the Dane County nutrition revenue. o Library Operations Fund 212 - Revenues and related expenses from specially designated sources restricted to Library Operations activities are recorded in this fund. Major sources include an annual transfer from the General Fund to Fund 212 as well as Dane County facility and operational reimbursements.  Debt Service Fund 300 – Financial transactions related to the City’s general obligation bonds and notes are recorded in Fund 300. Specifically these include principal and interest payments as well as paying agent service fees.  Capital Project Funds o Tax Increment Financing (District) # 3 Fund 401 – Tax Increment District # 3 was initially established in 1993.The property tax increment resulting from development activities is recorded in Fund 401. Tax increment is defined as the amount of new taxes above the property taxes generated prior to development. The property taxes generated prior to development is referred to as the base property tax amount. Expenditures in Fund 401 generally include payments to developers as incentives for new development activity in the Tax Increment District or TID and other related disbursements. The Greenway Center area development, the Discovery Springs development and the Downtown rehabilitation are major projects occurring in this District. o Public Works Capital Construction Fund 412 – The Department of Public Works is responsible for major capital construction in the City. This activity is segregated in Fund 412. Revenues have been from the annual sale of general obligation notes. Projects include road reconstruction and rejuvenation, sidewalk rehabilitation, traffic studies and other infrastructure activities. The proposed construction of a new Municipal Operation Center to replace the Public Works garage will be recorded in Fund 412. o Public Lands Capital Construction and Acquisition Fund 414 – The Department of Public Lands is responsible for major capital park, conservancy, recreation and forestry activities. Specific projects include Pheasant Branch stream bank stabilization and boardwalk construction, Pheasant Branch Conservancy South Fork Trail construction, Graber Pond restoration, Wetland Mitigation sites, Lakeview Park improvements, emerald ash tree removal and replacement, aquatic center improvements and boat launch improvements. Revenues have been from the annual sale of general obligation notes. o Other Capital Projects and Acquisition Fund 416 – This fund records capital financial transactions for other City departments. These include the Police Department vehicle replacements, the Emergency Medical Service defibrillator and monitor replacements, the Library radio frequency identification project, the Library self-checkout project and mike and pedestrian facility improvements. Revenues have been from the annual sale of general obligation notes. 33 ---PAGE BREAK--- City of Middleton 2015 Budget Fund Structure (cont.) o Tax Increment Financing (District) # 5 Fund 501 – Tax Increment Financing District # 5 was created in 2009. Development activity is just beginning in this District. Similar to Fund 401, property tax increment resulting from development activities will be recorded in Fund 501. Tax increment is defined as the amount of new taxes above the property taxes generated prior to development. The property taxes generated prior to development is referred to as the base property tax amount. Expenditures in Fund 501 generally include payments to developers as incentives for new development activity in the Tax Increment District and other related disbursements. Proprietary Funds Proprietary Funds are used to account for a government's ongoing organizations and activities that are similar to those often found in the private sector (enterprise funds). All assets, liabilities, equities, revenues, expenses and transfers relating to the government's business and quasi‐business activities ‐ where net income and capital maintenance are measured ‐ are accounted for through proprietary funds.  Enterprise Funds – Enterprise funds are governmental accounting funds in which the services provided are financed and operated similar to those of a private business. User fees are established and revised to ensure that revenues are adequate to meet all necessary expenditures. Revenues in Enterprise Funds are restricted to the funds within which they reside. o Water Fund 610 – The City operates a water utility with seven deep wells with a total delivering capacity of 5,840 gallons per minute. All financial activities related to the water utility are recorded in Fund 610. The rates charges to utility customers are regulated and approved by the Public Service Commission of Wisconsin. o Sewer Fund 620 – The City contracts with the Madison Metropolitan Sewerage District, which was created in 1930. In 2012 the District served 340,000 Dane County customers in five cities, seven villages and 28 town/sanitary districts. The City bills Middleton customers and in turn pays the District for treatment costs. The City is responsible for transmission lines and related pump stations within the City limits. o Golf Course Fund 650 - The City operates a 305 acre golf course, Pleasant View Golf Course overlooking the City, the City of Madison and Lake Mendota to the east. All revenues, such as greens fees, league and membership fees as well as related course expenses, such as food and beverage concessions and greens maintenance activities are recorded in Fund 650. Trust and Agency Fund The City of Middleton is the fiscal agent for the Middleton Fire District. Fire District Fund 800 - The Middleton Fire District provides comprehensive fire related services to the City of Middleton, the Town of Middleton, the Town of Westport and the Town of Springfield. Each entity contributes a pro rata population based contribution to the District. Over 100 volunteers provide the primary staffing resources to the District along with six full-time, paid staff. All financial transactions for the District are recorded in Fund 800. 34 ---PAGE BREAK--- City of Middleton 2015 Budget DEBT INFORMATION 35 ---PAGE BREAK--- City of Middleton 2015 Budget Legal Debt Limits Under Wisconsin statues, a municipality can only take out general obligation (GO) debt up to 5% of its equalized value. Below is the calculation for the City of Middleton: Equalized Valuation (2014) as certified by WI Dept of Revenue 2,837,344,300 Legal Debt Percentage Allowed 5% Legal Debt Limit 141,867,215 GO Debt outstanding as of December 31, 2014 * 50,955,000 Unused margin of indebtedness 90,912,215 Percent of Legal Debt incurred 36% Percentage of Legal debt available 64% * - Includes all known outstanding principal on debt issues from Sept 2, 2014 and prior 36 ---PAGE BREAK--- City of Middleton 2015 Budget Outstanding Debt Issuance Summary Golf December 27, 2006 Issued $1,200,000 for Golf (total issue of $3,530,000) in General Obligation Promissory Notes. December 30, 2008 Issued $1,700,000 in General Obligation Refunding Bonds for clubhouse construction. February 27, 2012 Issued $3,100,000 in General Obligation Refunding Bonds to replace May 15, 2002 issue. The original issue was for initial acquisition of the golf course. Source: Robert W. Baird & Co. Capital June 2, 2008 Issued $6,530,000 in General Obligation Promissory notes to fund the construction of a new fire station. Issued $2,000,000 in General Obligation Promissory notes to fund the annual capital program. December 30, 2008 Issued $2,750,000 in General Obligation Promissory notes to fund the annual capital program. April 15, 2010 Issued $2,010,000 in Taxable General Obligation Promissory Notes (Build America Bonds) to fund the annual capital program. Issued $10,110,000 in Taxable General Obligation Promissory Notes (Build America Bonds) to fund construction of a new police facility. May 9, 2011 Issued $2,500,000 in General Obligation Promissory notes to fund the annual capital program. June 5, 2012 Issued $2,015,000 in General Obligation Promissory notes to fund the annual capital program. December 28, 2012 Issued $3,000,000 General Obligation Promissory notes to fund the annual capital program for 2013 out of the $4,500,000 GO Promissory note. December 23, 2013 Issued $4,000,000 General Obligation Promissory notes to fund the annual 2014 capital program million) and $2 million for early construction costs related to the Municipal Operations Center. TAX INCREMENT FINANCING DISTRICTS #3 & #5 November 23, 2010 Issued $4,625,000 in General Obligation Refunding Bonds. Issued $6,580,000 in Taxable General Obligation Refunding Bonds. June 5, 2012 Issued $2,540,000 in Taxable General Obligation Promissory notes for TID #3 that was used to - payoff State Trust Fund Loans and for payments directly to developers for future development. December 28, 2012 $1.5million of the $4.5 million in General Obligation Promissory notes was designated for TID #3 projects. $5.11 million it Taxable General Obligation Refunding Bonds was used to pay off a Note Anticipation Note which was used for paying back interfund receivables in order to get TID #5 established. 37 ---PAGE BREAK--- City of Middleton 2015 Budget 2015 Debt Service Summary Issue Original Amt Maturity Year P & I in 2015 BAB Subsidy TID #5 TID #3 Golf Use of Impact Fees Use of Tax Levy Balance @ 12/31/15 2008A GO Refunding Bonds (Fire/EMS Building) 6,530,000 2027 721,150 - - - - 50,000 671,150 5,060,000 2008B GO Promissory Notes 2,000,000 2017 343,250 - - - - - 343,250 800,000 2008C GO Refunding Bonds 5,250,000 2021 73,250 - - - 73,250 - - 1,700,000 ( A ) 2008D GO Promissory Notes 2,750,000 2017 510,000 - - - - - 510,000 1,050,000 2010 Taxable GO Promissory Notes (BAB) 2,010,000 2017 431,080 10,095 - - - - 422,921 560,000 2010 Taxable GO Refunding Bonds (Police Building) 10,110,000 2029 912,928 140,615 - - - 100,000 699,284 8,340,000 2010 GO Refunding Bonds 4,625,000 2020 657,200 - - 657,200 - - - 2,955,000 2010 GO Taxable Refunding Bonds 6,580,000 2020 891,608 - - 891,608 - - - 4,020,000 2011 GO Promissory Notes 2,500,000 2019 549,325 - - - - - 549,325 1,865,000 2012 GO Refunding Bonds 3,100,000 2016 852,150 - - - 852,150 - - 945,000 2012 Taxable GO Promissory Notes - June 2,540,000 2019 377,447 - - 377,447 - - - 1,485,000 2012 GO Promissory Notes - June 2,015,000 2020 277,138 - - - - - 277,138 1,295,000 2012 GO Promissory Notes - Dec 4,500,000 2022 533,600 - - 179,550 - - 355,733 3,450,000 2012 Taxable GO Refunding Bonds - Dec 5,110,000 2032 139,735 - 139,735 - - - - 5,110,000 2013 GO Promissory Notes (Capital & MOC) 4,000,000 2023 367,650 - - - - - 367,650 3,475,000 2014 GO Bond/Notes (Muni Operation Center) -EST. 6,500,000 2034 - - - - - - 292,500 6,500,000 ( B ) 2014 GO Promissory Notes (Estimate) 2,030,000 2022 295,318 - - - - - 295,318 1,805,000 ( C ) 7,932,829 150,710 139,735 2,105,805 925,400 150,000 4,784,269 50,415,000 ( A ) - Remaining balance is all owed by the Golf Fund and principal is scheduled to be repaid from 2017 - 2021 ( B ) - Assumes interest only payment @ 4.50% ( C ) - Estimate on 2014 GO Promissory Note assumming $2.030 million is borrowed @ 3.5% & paid back over 8 years 38 ---PAGE BREAK--- City of Middleton 2015 Budget Breakdown of Future Year’s Debt Service on Existing Debt The “Muni Oper Center” column represents only a portion of the project costs and is only indicitavie of the debt that has been taken out as of September 1, 2014. It is anticipated additional debt service will be due in 2015 with an additional borrowing. TAX LEVY SUPPORTED DEBT SERVICE General Police/Court Fire/EMS Muni Oper Capital Golf TID #3 TID #5 Facility Facility Ctr. Est. Program Total 2013 772,300 4,427,175 94,341 768,078 532,550 - 2,575,431 3,876,059 2014 2,099,000 2,096,525 139,765 764,461 532,400 34,971 3,146,346 4,478,178 2015 925,400 2,105,804 139,765 761,403 721,150 34,971 2,828,929 4,346,453 2016 1,027,700 2,110,517 139,765 762,199 702,400 34,971 2,663,195 4,162,765 2017 366,875 2,104,576 409,765 761,689 682,400 34,971 2,485,303 3,964,363 2018 354,125 2,098,319 411,930 764,339 502,400 280,500 1,771,186 3,318,425 2019 439,250 2,092,231 413,355 765,111 498,800 348,750 1,414,121 3,026,782 2020 422,050 1,722,563 408,875 764,953 499,800 339,750 929,659 2,534,162 2021 306,675 176,900 408,695 763,658 500,200 375,075 653,523 2,292,456 2022 - 178,500 412,853 766,004 505,000 335,175 378,639 1,984,818 2023 - - 411,068 762,154 499,000 522,725 22,501 1,806,380 2024 - - 408,538 762,237 502,600 - 19,820 1,284,657 2025 - - 410,303 761,050 500,400 - 16,968 1,278,418 2026 - - 411,325 763,555 497,600 - 13,940 1,275,095 2027 - - 411,575 759,531 499,200 - 10,706 1,269,437 2028 - - 411,023 759,337 - - 7,314 766,651 2029 - - 409,638 757,731 - - 3,764 761,495 2030 - - 412,390 - - - - - 2031 - - 409,070 - - - - - 2032 - - 410,010 - - - - - 6,713,375 19,113,110 7,084,049 12,967,490 8,175,900 2,341,859 18,941,345 42,426,594 39 ---PAGE BREAK--- City of Middleton 2015 Budget Breakdown of Future Year’s Debt Service on Existing Debt & Annual $2 million Capital Borrowing Program Total Existing, new $6.5M MOC, & Annual $2M borrowing (from 2015 - 2035) General Fund Debt Service** Principal Interest BAB Subsidy Total 2013 2,938,333 1,105,496 (167,770) 3,876,059 2014 3,515,000 1,090,290 (127,112) 4,478,178 2015 3,656,667 1,394,088 (121,802) 4,928,953 2016 3,791,667 1,360,886 (114,988) 5,037,565 2017 3,933,333 1,307,358 (107,278) 5,133,413 2018 3,643,333 1,240,686 (100,694) 4,783,325 2019 3,685,000 1,193,731 (94,949) 4,783,782 2020 3,531,667 1,141,498 (88,828) 4,584,337 2021 3,623,333 1,090,445 (82,247) 4,631,531 2022 3,641,667 1,036,793 (75,117) 4,603,343 2023 3,520,000 972,410 (67,505) 4,424,905 2024 3,345,000 917,643 (59,461) 4,203,182 2025 3,380,000 854,348 (50,905) 4,183,443 2026 3,420,000 788,440 (41,820) 4,166,620 2027 3,460,000 719,580 (32,118) 4,147,462 2028 3,405,000 648,120 (21,944) 4,031,176 2029 3,430,000 575,730 (11,210) 3,994,520 2030 2,700,000 501,525 - 3,201,525 2031 2,800,000 470,025 - 3,270,025 2032 2,800,000 434,025 - 3,234,025 2033 2,800,000 398,025 - 3,198,025 2034 2,800,000 362,025 - 3,162,025 73,820,000 19,603,167 (1,365,748) 92,057,419 - Assumes the annual $2M borrowing from 2015 – 2029 is paid back over 8 years (level repayments) @ 3.5%. No application of impact fees that are collected are shown towards debt service payments. Assumes a $6.5 million dollar bond for the Municipal Operation Center with debt service beginning in 2015 @ 4.50% and first principal payment in 2024. 40 ---PAGE BREAK--- City of Middleton 2015 Budget Existing Debt Payments 41 ---PAGE BREAK--- City of Middleton 2015 Budget Principal repayment on General Fund Existing & $2.0 million Annual Capital Program 42 ---PAGE BREAK--- City of Middleton 2015 Budget DEPARTMENTAL OPERATING BUDGETS & PERFORMANCE PLANS 43 ---PAGE BREAK--- City of Middleton 2015 Budget GENERAL GOVERNMENT 44 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Common Council FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenue None - $ - $ - $ - $ - $ - $ - $ TOTAL - $ - $ - $ - $ - $ - $ - $ Expenses Wages 60,480 60,800 60,960 60,480 40,320 60,960 60,960 Personnel Benefits 5,647 5,491 5,671 5,743 3,828 5,772 5,772 Operating Expenses 1,079 900 204 650 144 204 204 TOTAL 67,206 $ 67,191 $ 66,835 $ 66,873 $ 44,292 $ 66,936 $ 66,936 $ NET TAX RATE SUPPORT 67,206 67,191 66,835 66,873 44,292 66,936 66,936 LEVY SUPPORT AS % OF EXPENSES 100% 100% 100% 100% 100% 100% 100% 45 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: City Administrator MISSION: Provide the residents of Middleton with the most responsive, transparent, effective and efficient city government possible using the resources available. MAJOR RESPONSIBILITIES: 1. Provide staff support for the Mayor & Council while serving as the liaison with the City’s departments 2. Supervise/Coordinate 12 Department Heads 3. Serve as Personnel Officer for the City 4. Act as Public Information Officer for the City 5. Work as Community/Economic Development Director coordinating initiatives with Planning and Tourism staff members as well as other community economic development organizations. 6. Coordinate use of City Attorney’s office for City services. 7. Oversee the work of the City’s online video program for Council and Plan Commission meetings. 8. Bargain collectively as the negotiator with the City’s four bargaining units. Mayor & Common Council City Administrator & Director of Community Development Department Heads, Assistant Director of Community Development and Human Resources Assistant (portion of City Clerk’s time) Admin. Intern 46 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: City Administrator 2015 GOALS: 1. Effectuate implementation of the City’s long-term financial strategy in order to ensure fiscal health. 2. Spur more major economic development projects to fruition within TIDs #3 and 3. Implement a health and wellness program with the help of a City employee Wellness Committee. 4. Cultivate a smooth transition and continued strong employee relations in the aftermath of Act 10. 5. Keep the City’s web site fresh and interactive. 6. Ensure that the City’s Sustainability program becomes further integrated into administrative processes. 7. Work to improve the City’s development oversight process. SIGNIFICANT ISSUES IN 2015: 1. Long-term financial strategy to ensure fiscal health, particularly for the Golf Fund. 2. Economic incentives for appropriate development and jobs in TIDs #3 and 3. Keeping Sustainability front and center in all City processes. 4. Expanded health and wellness program for employees. 5. Necessary road improvements and storm water maintenance. 6. Community park planning for Community of Bishop’s Bay area. 7. Transition to new Municipal Operations/Recycling Center. 8. Exploration of combined City Hall/Library building. 9. Promotion of Capital Brewery’s Bier Garten and entertainment center. 10. Succession planning for future of City Administration and departments. FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenue None - $ - $ - $ - $ - $ - $ - $ TOTAL - $ - $ - $ - $ - $ - $ - $ Expenses Wages 129,605 $ 128,120 $ 131,098 $ 130,683 $ 80,759 $ 134,603 $ 134,603 $ Personnel Benefits 33,658 33,549 33,930 35,395 24,464 36,108 36,108 Operating Expenses 21,303 15,500 4,414 15,000 3,561 4,195 10,000 TOTAL 184,566 $ 177,169 $ 169,442 $ 181,078 $ 108,784 $ 174,906 $ 180,711 $ NET TAX LEVY SUPPORT 184,566 $ 177,169 $ 169,442 $ 181,078 $ 108,784 $ 174,906 $ 180,711 $ LEVY SUPPORT AS % OF EXPENSES 100% 100% 100% 100% 100% 100% 100% 47 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: City Administrator 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Increase CITY ADMINISTRATOR TRAINING & DEVELOPMENT 100-5120-440 1,000 CITY ADMINISTRATOR EMPLOYEE PROGRAMS 100-5120-450 334 CITY ADMINISTRATOR OTHER OPERATING EXPENSES 100-5120-490 (6,000) Account line is insufficient for in-state conferences. Requesting more for annual ICMA conference Varies from year to year depending on Employee Assistance Program costs. Annual dues for Dane County Cities & Villages Association and League of Wisconsin Municipalities as well as fees for Mosquito treatments from Dane County Health have been transferred ($14,000) to Non-Department account. 48 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Finance MISSION: To be accountable to the citizens of the City of Middleton and others for the proper accounting of their tax and other remittances to the City government and through the Common Council to assist in maximizing the value and impact of each expenditure dollar entrusted to the City government. To provide responsive financial management support services to the Common Council, the City Administrator and all City departments and related organizations. These services include generating special financial reports, processing accounts payable and receivable transactions, payroll processing, official governmental recording keeping and election administration and processing. In addition providing property valuations for tax assessment purposes. Finance Director Comptroller/Asst. City Administrator City Clerk / HR Specialist City Assessor Accounting Manager/Treasurer Accounting Assistant Clerk FTE) 49 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Finance MAJOR RESPONSIBILITIES: 1. Managing the City’s general ledger, which includes a. Collecting and properly crediting all City revenues b. Administering the general billing process for the City, including occupancy room taxes and special assessments c. Total management of City’s payroll and fringe benefit programs, including timely preparation, disbursement and accounting activities and functions d. After Common Council approval, timely payment of all City invoices and other obligations 2. In joint collaboration with the City Administrator and department directors, annual preparation of the City’s budget development, preparation and monitoring endeavors, including developing financial projections and related projection scenarios 3. Investing idle City funds in the most prudent manner with security as the prime goal, followed by liquidity and then yield 4. Maintaining fixed records of all City fixed assets 5. Managing all City current and future debt obligation requirements, including prompt debt service payments, preparing and presenting City financial, management and other information to national rating agencies and working with bond counsels, financial advisors and others to facilitate debt issuance and reporting requirements 6. Manage all City cash flow requirements, including projecting cash flow needs 7. Work and interface with outside auditors in the preparation of the annual financial and management audit of the City’s financial records in compliance with all accounting regulations and requirements 8. Provide timely financial management information to the Common Council, the City Administrator, department directors and others on both regular and as requested bases 9. Provide staff support to Common Council Committees as assigned 10. To provide human resources support services to all facets of the City government 11. Perform new employee orientations and other related employee functions 12. Manage sick leave escrow records including funding current and projected obligations 13. To provide City Clerk services to all facets of the City government including serving as the official record keeper for the City and serving as the official recorder of Common Council meetings 14. To manage and administer City election processes 15. Perform all required filing requirements with Federal, State and local agencies 16. Perform licensing and permitting functions such as for the sales of alcohol beverages and dog licenses 17. Manage and staff Board of Review processes 50 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Finance 2015 GOALS: 1. Working with the City Administrator and department directors to continually evaluate and modify as needed the budget development processes for consideration by the Finance Committee and Common Council 2. In collaboration with the City Administrator and department directors develop a new chart of accounts to improve the City’s financial management functionality 3. Explore further enhancements to revenue collection methods including direct debit, City website payments and credit cards 4. Decentralize the accounts payables process including development of department electronic work flow approval and submittal process 5. Develop the following policies and review current ones: a. Emergency managed reserve for the General Fund b. Debt service c. Investments d. Budget development and monitoring e. Fixed assets f. Equipment replacement reserves 6. Continually update tax increment district (TID) projection models 7. To make further progress toward being ready to apply for the Certificate of Achievement for Excellence in Financial Reporting (CAFR) SIGNIFICANT ISSUES IN 2015: 1. Explore new investment opportunities while maintaining cash security 2. Continue to monitor Golf Course debt and recommend financing alternatives 3. Development of long range funding strategies for OPEB (Other Post Employee Benefits) accounts 4. Continue to explore new revenue options 5. Implement encumbrance accounting to departments on an as requested basis FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenue None - $ - $ - $ - $ - $ - $ - $ TOTAL - $ - $ - $ - $ - $ - $ - $ Expenses Wages 358,742 $ 389,480 $ 365,012 $ 395,802 $ 253,300 $ 394,392 $ 394,392 $ Personnel Benefits 105,532 108,525 101,248 116,668 79,007 122,479 122,479 Operating Expenses 76,278 73,674 64,684 73,575 43,878 55,303 64,303 TOTAL 540,552 $ 571,679 $ 530,944 $ 586,045 $ 376,185 $ 572,174 $ 581,174 $ NET TAX RATE SUPPORT 540,552 571,679 530,944 586,045 376,185 572,174 581,174 LEVY SUPPORT AS % OF EXPENSES 100% 100% 100% 100% 100% 100% 100% 51 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Finance 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Increase Finance COMPENSATION: Part-Time Non Perm. 100-5141-112 2% base wage & related retirement & FICA increase for .5 FTE 386 Retirement 100-5141-192 Clerk. This would be first base increase since hiring Clerk in 2010. 27 FICA 100-5141-193 30 TOTAL 443 Finance OPERATING LINE ITEMS: Postage 100-5141-250 2013 Actuals abnormally understated due to $5,000 prepaid 3,000 credit. Finance Advertising & Printing 100-5141-260 Additional legal ads & greater printing due to elections 500 Finance Training & Development 100-5141-440 Adjustment will allow City Clerk to attend Clerk Conference and 500 one other individual to attend a finance officer conference. Finance Data Processing 100-5141-480 2014 amount includes one-time Paychex credit. $5,000 returns to 5,000 regular data processing support. 52 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Elections FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenue None - $ - $ - $ - $ - $ - $ - $ TOTAL - $ - $ - $ - $ - $ - $ - $ Expenses Wages 58,076 $ 20,000 $ 13,281 $ 50,000 $ 11,230 $ 13,281 $ 20,000 $ Personnel Benefits - - - - - - - Operating Expenses 18,981 9,500 4,884 12,800 3,002 4,884 7,164 TOTAL 77,057 $ 29,500 $ 18,165 $ 62,800 $ 14,232 $ 18,165 $ 27,164 $ NET TAX LEVY SUPPORT 77,057 $ 29,500 $ 18,165 $ 62,800 $ 14,232 $ 18,165 $ 27,164 $ LEVY SUPPORT AS % OF EXPENSES n/a 100% 100% 100% 100% 100% 100% 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Increase Finance/Elections Election Workers 100-5143-116 6,719 Finance/Elections Supplies & Materials 100-5143-220 794 Finance/Elections Postage 100-5143-250 113 Finance/Elections Advertising & Printing 100-5143-260 141 Finance/Elections Training & Development 100-5143-440 Voter ID implementation will create additonal training of workers 386 Finance/Elections Other Operating Expenses 100-5143-490 846 Internal printing costs were previously being coded to Finance Dept. New code created for this purpose. This account number does not reflect a full 12 months of election costs, it was created mid-year. Voter ID implementation will create more training supplies and voter information With the anticipation of Voter ID coming back in November 2014, more staffing will be necessary on election day. Coding of two elections plus Annual Maintenance Fee for new machines 53 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Information Technology MISSION: Provide network connectivity, functionality and security for both public and staff purposes. MAJOR RESPONSIBILITIES: 1. LAN, WAN and Wireless Network Administration (Cisco) 2. Desktop/Help Desk Administration (Microsoft XP, Win7, MAC) 3. Install & Maintain Hardware/Software (Servers, Workstations, Network Equipment, Copiers, Phones, Cell Phones, HVAC systems, Internet 4. Web Site, Email, GIS Administration (Autodesk, Dreamweaver, Adobe, Exchange) 5. Research & Coordinate Purchasing/Budgeting (Clarity) 6. Administrative & Project Management Duties (Cisco, Solarwinds, Microsoft, Trackit, SQL) 7. Department Specific (Global CAD & Records, Tritech EMS Billing, MySeniorCenter, IBS LinkTime.) 8. Phone & Voice Mail Service Administration (Cisco Call Manager & Unity Voice Mail, Positron Viper 911) 9. Training Information Technology Director Assistant Information Technology Director Information Technology Technician 54 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Information Technology 2015 GOALS: 1. Expand use of Web Site for Public Information 2. Concentrate on Phone and Voicemail services 3. Educating users to maximize current available resources 4. Support all Departments with new initiatives SIGNIFICANT ISSUES IN 2015: 1. Expansion of fiber network 2. Virtualize servers and desktops 3. Expansion of Web Services MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 12 Mo. Est. 2014 As of 6/30 2015 Projected Number of Personnel 3 3 3 3 3 Workstations/Notebooks 200 0 0 200 200 Users 160 0 0 160 160 Buildings 7 7 7 8 8 Phones 150 150 150 150 150 Tablets 0 0 0 0 25 FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenue None - $ - $ - $ - $ - $ - $ - $ TOTAL - $ - $ - $ - $ - $ - $ - $ Expenses Wages 187,736 $ 192,092 $ 189,140 $ 205,724 $ 128,874 $ 211,756 $ 211,756 $ Personnel Benefits 73,308 73,048 72,104 77,746 53,401 80,160 80,160 Operating Expenses 378,631 385,044 383,350 383,426 307,937 373,731 375,370 TOTAL 639,675 $ 650,184 $ 644,594 $ 666,896 $ 490,212 $ 665,647 $ 667,286 $ NET TAX RATE SUPPORT 639,675 650,184 644,594 666,896 490,212 665,647 667,286 LEVY SUPPORT AS % OF EXPENSES 100% 100% 100% 100% 100% 100% 100% 55 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Information Technology Account Department Account Title Number Description / Justification Mandate Line Shift Information Technology OVERTIME 100-5151-110 Maintain Current Training Level (589) Information Technology MPSI EXPENDITURES 100-5151-270 PD/Kromery Fiber Maintenance 1,050 Information Technology TRAINING 100-5151-440 Maintain Current Training Level 589 2015 DECISION ITEMS - REQUESTED BUDGET 56 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Municipal Court FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget MUNICIPAL COURT 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenues Court Fees 73,759 85,000 70,556 75,000 58,484 75,000 75,000 TOTAL 73,759 85,000 70,556 75,000 58,484 75,000 75,000 Expenses Wages 70,268 76,715 73,800 79,976 46,033 66,902 66,902 Personnel Benefits 18,942 17,126 15,827 18,123 10,806 16,208 16,208 Operating Expenses 10,218 14,050 11,444 10,950 6,510 8,458 13,500 TOTAL 99,428 107,891 101,071 109,049 63,349 91,568 96,610 NET TAX RATE SUPPORT 25,669 22,891 30,515 34,049 4,865 16,568 21,610 LEVY SUPPORT AS % OF EXPENSES 26% 21% 30% 31% 8% 18% 22% 57 ---PAGE BREAK--- City of Middleton 2015 Budget PUBLIC SAFETY 58 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Police (Field Services) MISSION: Partner proactively, identify and solve problems, protect Constitutional Rights and personal freedoms of all citizens, maintain order, facilitate the safe movement of persons and vehicles, mediate and resolve conflicts, aid those in need, promote a sense of security, enforce laws and ordinances, investigate crimes, apprehend and assist in the prosecution of offenders, reduce victimization and opportunities for crime, provide emergency services and constantly evaluate our effectiveness in carrying out the mission of the Middleton Police Department. CURRENT POLICE OPERATIONS ORGANIZATION CHART Chief of Police 1st Shift Patrol Sergeant Shift Commander 1st shift Patrol Sergeant Assistant Shift Commander 1st Shift Patrol: 6 Officers 2nd Shift Patrol Sergeant Shift Commander 2nd Shift Patrol Sergeant Assistant Shift Commander 2nd Shift Patrol: 6 Officers 3rd Shift Patrol Sergeant Shift Commander 3rd Shift Patrol Sergeant Assistant Shift Commander 3rd Shift Patrol: 6 Officers Investigative Services Sergeant Investigative Services: 4 Detectives, 2 School Resource Officers and 1 Community Awareness Officer Operations Captain 59 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Police (Field Services) AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 Captain 1 1 1 1 1 Patrol Sergeant 6 6 6 6 6 Patrol Officer 19 19 19 19 19 Investigative Services Sergeant 1 1 1 1 1 Detective 4 4 4 4 4 School Resource Officers 2 2 2 2 2 Community Awareness Officer 1 1 1 1 1 MAJOR RESPONSIBILITIES: 1. Enforce the law. 2. Protect property. 3. Reduce civil disorder. 4. Work proactively with the community to prevent crime and improve the quality of life. 5. Provide in-service and specialized training to keep officers and supervisors up to date on the latest police and management trends. 2015 GOALS: 1. Identifying policing strategies to effectively deal with school safety, drug, alcohol, people in mental illness crisis, gang-related issues and the crimes associated with those concerns. 2. Maintaining a high level of effectiveness as the community becomes more diverse across ethnicity, race, age and/or socio-economic strata. 3. Ensuring the safe movement of traffic within and throughout the community. 4. Identifying strategies to address the continued plague of domestic abuse crimes in our community. 5. Maintain the level of quality service to our customers in the form of emergency response and proactive work that is equitable, consistent, and dependable in all parts of the city, and at all times of day. 6. Deployment of personnel resources to both match the workload and to enhance the officers sense of ownership over the geographic areas that they serve and the services that they provide. 7. Provide opportunities for proactive work while officers are not responding to calls for service that is targeted, measured, and enhances the Department’s ability to achieve its mission and accomplish specific public safety outcomes. 8. Improving the analysis of data, using automated methods when possible, aimed at anticipating or rapidly identifying trends, patterns, sequences, and relationships. 9. Engage in proactive information-based directed patrol (using intelligence-based strategies to pre- empt the dangerous people, alcohol and drug use, criminogenic situations, and frustrating relationships that precipitate calls to the police). 10. Adoption of a five year plan to increase sworn, dispatch and civilian staffing and succession planning. 60 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Police (Field Services) SIGNIFICANT ISSUES IN 2015: 1. Maintain Police Department Accreditation. 2. 2013 Staffing Study recommended having 24 patrol officers on staff by the end of fiscal year 2018, five above the current level. Recommendation was one per year for the next five years. This will increase self-initiated time to the national best practices level of 33% of shift from the current 25% (15 minutes to 20 minutes per shift). Allows officers time to be more effective problem solvers and meets the needs of the community. This will mitigate need for additional overtime increases. Meets national best practices level for response on Priority I, II and III calls. 3. Dealing with persistent crime issues: heroin use, alcohol offenses, mental illness and domestic abuse. 4. Identify community crimes, traffic concerns, areas of disorder and using methods to address those issues. 5. Continue community outreach. 6. School safety. 7. Succession planning and training. MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 As of 6/30 2014 Projected 2015 Projected Crime 493 380 150 380 400 Robbery 8 3 2 5 10 Assaults 58 31 19 40 50 Burglary 86 50 17 40 50 Larceny 330 287 108 250 275 Domestic Incidents 116 99 45 100 100 Calls for Service 18,281 18,803 8,322 19,000 20,000 Accidents 622 498 519 750 750 Citations 5,324 5,428 1,940 4,500 5,600 61 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Police Administration MISSION: To provide quality support services, enabling the Field Service Units and other entities to focus on the department’s core missions. AUTHORIZED POSITION LIST Chief of Police Administration Captain Court Officer Office Manager FT Clerical Staff PT Clerical Staff 2011 2012 2013 2014 2015 Chief of Police 1 1 1 1 1 Administration Captain 1 1 1 1 1 Office Manager 1 1 1 1 1 Court Officer 1 1 1 1 1 Full Time Clerical 2 2 2 2 2 Part Time Clerical 2 2 2 2 2 62 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Police Administration MAJOR RESPONSIBILITIES: 1. Process and properly disseminate call, incident, accident, arrest, citation and parking documents. 2. Prepare, intake and manage criminal cases with the District Attorney’s Office. 3. Manage evidence, property and digital media collected by sworn personnel and systems. 4. Perform public records, payroll, procurement, personnel, liaison, research, planning, licensing, and internal affairs functions. 2015 GOALS (TIED TO 2012 – 2015 Strategic Plan): 1. Complete integration of a new digital dictation system. 2. Manage and Coordinate the State Accreditation process. SIGNIFICANT ISSUES IN 2015: 1. Workload issues require the request for adding an Administrative Services Support Manager to be the Public Information Officer, Social Media Manager, Backup Court Officer, Dispatch Relief and to assist in evidence management and digital recording copying which will relieve the work load of the Court Officer, Detectives and Dispatchers. MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 As of 6/30 2014 Projected 2015 Projected Reports Processed 8,514 8,586 3,489 8,000 8,000 Evidence Intake 2,036 1,099 352 1,000 1,000 DA Case Intake 432 332 146 292 300 Criminal Arrests Processed 331 240 99 200 225 Citations Processed 5,249 5,432 1,902 4,000 5,000 Citizen Complaint Investigations 10 11 4 8 10 Vehicle Registration/Titles Processed 50 103 46 100 125 63 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Police (Communications Center) MISSION: The Communications Center is the first of the first responders. We contribute to the safety and quality of life in our community by linking the citizens of our community, our neighboring communities and our officers and associated public safety agencies with efficient, reliable, responsive and professional public safety communications services. AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 Administration Captain 1 1 1 1 1 Comm. Center Supervisor 1 1 1 1 1 Full Time Dispatchers 5 5 5 5 5 Part Time Dispatchers 2 2 2 2 2 MAJOR RESPONSIBILITIES: 1. Receive requests for emergency services, and initiate and coordinate public safety responses. 2. Harmonize, monitor, support, and document officer activity in the field and at the station. 3. Act in response to requests for service and information from citizens, officers, and others. 4. Enter, access and properly disseminate information from multiple confidential criminal justice databases. 64 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Police (Communications Center) 2015 GOALS: 1. Complete the Integration of the Police Department radio system into the County-Wide DaneCom Radio System. 2. Adopt Police Priority Dispatch procedures or move to another nationally recognized method for training Dispatchers on Best Practice methods. SIGNIFICANT ISSUES IN 2015: 1. Collaboration and coordination between communication centers regarding Cad to Cad, 911 phone transfers, non-emergency phone transfers and messaging. MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 As of 6/30 2014 Projected 2015 Projected Telephone Calls 34,755 33,427 16,731 33,500 33,700 911 Calls 3,049 3,207 1,484 3,400 3,600 Citizen Service Requests 11,079 11,235 5,514 11,400 11,600 Officer Service Requests 7,202 7,568 2,808 7,000 7,300 Total Service Calls 18,281 18,803 8,322 18,600 18,700 Total Incidents 8,513 8,553 3,470 8,500 8,550 Crime Notices Sent 52 25 5 70 50 Traffic Alerts Sent 80 24 15 50 50 Bike Registrations Processed 103 45 21 100 100 Vehicle Registration/Renewals 51 105 45 150 150 Website Hits 27,258 32,776 21,194 30,000 40,000 Face Book Followers 650 1,000 1,680 1,000 2,000 Twitter Messages Sent 445 1,200 1,591 1750 2,000 Mobile App Users/Hits 833/4,062 1,495/5121 948/3,755 1,800/5,600 2,000/7,000 Vacation Notices 113 125 51 150 150 Traffic Complaints submitted online 23 22 4 40 50 65 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Police (Emergency Preparedness) MISSION: Coordinate City-wide Emergency Preparedness efforts. MAJOR RESPONSIBILITIES: 1. Maintain and Update Emergency Preparedness Plan 2. Maintain Emergency Operations Center 3. Coordinate Emergency Operations efforts with various County, State and Federal Agencies 4. Assist City Departments with Emergency Preparedness efforts 5. Coordinate the upkeep and maintenance of the Emergency Warning System with Dane County Emergency Management 2015 GOALS: 1. Continue to Secure Operating Funds for the DANECOMM annual maintenance fees. 2. Work with the School District and various Public Safety Sector entities to facilitate and coordinate critical incident exercises. Mayor Emergency Preparedness Coordinator / Chief of Police Fire Chief EMS Director Public Works Director 66 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Police Admin, Field Services, & Communication Center FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenues MCP School District - Police 78,509 $ 86,000 $ 74,219 $ 75,000 $ 79,138 $ 75,000 $ 78,000 $ Fines and Forfeitures 169,547 190,000 173,536 190,000 116,201 190,000 180,000 Parkings Fines 37,207 40,000 47,204 45,000 26,285 45,000 35,000 Vehicle Registration Fees 468 1,000 1,050 1,000 644 1,000 850 Police Special Services 315 - 25 - 128 - - Police Department Fees 7,947 10,000 10,392 10,000 6,153 10,000 9,500 Interlocking Ignition Device 650 750 797 500 753 500 500 TOTAL 294,643 $ 327,750 $ 307,223 $ 321,500 $ 229,302 $ 321,500 $ 303,850 $ POLICE DEPARTMENT REVENUES 294,643 $ 327,750 $ 307,223 $ 321,500 $ 229,302 $ 321,500 $ 303,850 $ Expenses Wages Field Services 2,465,829 $ 2,503,770 $ 2,585,917 $ 2,653,006 $ 1,573,071 $ 2,667,252 $ 2,667,252 $ Police Administration 378,369 412,344 400,294 426,370 324,497 429,532 429,532 Communications Center 313,944 323,504 332,753 333,767 210,323 346,082 346,082 TOTAL 3,158,142 $ 3,239,618 $ 3,318,964 $ 3,413,143 $ 2,107,891 $ 3,442,866 $ 3,442,866 $ Personnel Benefits Field Services 883,399 $ 837,545 $ 859,951 $ 882,195 $ 543,460 $ 925,300 $ 925,300 $ Police Administration 145,179 142,837 143,401 148,100 105,689 123,169 123,169 Communications Center 135,960 105,405 107,251 112,175 76,946 128,866 128,866 TOTAL 1,164,538 $ 1,085,787 $ 1,110,603 $ 1,142,470 $ 726,095 $ 1,177,335 $ 1,177,335 $ Operating Expenses Field Services 193,059 $ 181,500 $ 214,646 $ 203,000 $ 112,324 $ 203,000 $ 214,300 $ Police Administration 159,773 155,024 156,514 155,000 100,075 151,276 159,200 Communications Center 22,817 39,002 36,257 43,000 24,147 36,136 38,266 TOTAL 375,649 $ 375,526 $ 407,417 $ 401,000 $ 236,546 $ 390,412 $ 411,766 $ POLICE DEPARTMENT EXPENSES 4,698,329 $ 4,700,931 $ 4,836,984 $ 4,956,613 $ 3,070,532 $ 5,010,613 $ 5,031,967 $ NET TAX LEVY SUPPORT 4,403,686 $ 4,373,181 $ 4,529,761 $ 4,635,113 $ 2,841,230 $ 4,689,113 $ 4,728,117 $ LEVY SUPPORT AS % OF EXPENSES 94% 93% 94% 94% 93% 94% 94% OTHER PUBLIC SAFETY Emergency Prepardness 20,930 $ 31,006 $ 16,475 $ 43,109 $ 16,968 $ 15,691 $ 71,520 $ School Crossing Guards 14,335 14,477 14,344 14,766 14,061 14,344 19,311 TOTAL 35,265 $ 45,483 $ 30,819 $ 57,875 $ 31,029 $ 30,035 $ 90,831 $ 67 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Police Admin, Field Services, & Communication Center 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Mandate Increase Line Shift Admin Services Support Manager Police Administration Wages 100-5211-110 New Admin Services Support Manager 50,000 $ Police Administration Retirement 100-5211-192 6.8% WRS Employer Contribution 3,400 $ Police Administration FICA 100-5211-193 7.65% Employer Contribution 3,825 $ Police Administration Health Insurance 100-5211-194 Family Plan 13,928 $ Police Administration Dental Insurance 100-5211-195 Family Plan 2,322 $ Admin Services Support Mngr. Total 73,475 $ Operating Police Administration Part-time Records 100-5211-112 Want to keep 2014 budget level 5,703 $ Police Administration Bldg/Grnd Maintenance 100-5211-340 Increase in contracts 3,724 $ Police Administration Utilities 100-5211-470 3% increase 4,200 $ 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Mandate Increase Line Shift Two Police Officers Police Field Services Wages 100-5212-110 New Police Officer Position 110,496 $ Police Field Services Shift Differential 100-5212-122 Premium Pay 4,880 $ Police Field Services Retirement 100-5212-192 9.63% WRS Employer Contribution 11,111 $ Police Field Services FICA [PHONE REDACTED] 7.65% Employer Contribution 8,826 $ Police Field Services Health Insurance 100-5212-194 Family Plan 27,856 $ Police Field Services Dental Insurance 100-5212-195 Family Plan 4,644 $ New Officer Total 167,813 $ Operating Police Field Services Overtime 100-5212-117 Addition to meet 3 year average 85,000 $ Police Field Services Vehicle Operation 100-5212-410 Expected increase in fuel prices 6,300 $ Police Field Services Training 100-5212-450 Ammo price increases 8,000 $ Police Field Services Computer Software 100-5212-490 Decrease in ScheduleSoft Fees (3,000) $ 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Mandate Increase Line Shift Police Communications Salaries Full Time 100-5256-110 Veteran Dispatchers should be paid the same 1,299 $ Police Communications Telephone 100-5256-270 Want to keep 2014 budget level 2,060 $ Police Communications Equip. Maintenance 100-5256-410 Want to keep 2014 budget level 70 $ 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Mandate Increase Line Shift Emergency Preparedness Equip. Maintenance 100-5250-410 Want to keep 2014 budget level 8,947 $ Emergency Preparedness Dane Comm Fee 100-5250-850 Community Fee Increase 46,882 $ 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Mandate Increase Line Shift School Patrol School Patrol Reimburse 100-5218-475 Request for an additional Crossing Guard 4,967 $ 68 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: EMS MISSION: The City of Middleton EMS will strive to enhance the quality of life in the communities it serves by providing the highest level of out-of-hospital emergency care possible, thereby reducing premature death and disability by improving the outcome of catastrophic illness and significant injury events. As public servants, our sense of purpose will be demonstrated through our medically sound, respectful, and compassionate delivery of emergency medical services by our staff of well trained, professional, and experienced paramedics. This mission will be accomplished by ensuring prompt, effective, and unimpeded service to all residents and visitors of the greater Middleton area through an integrated and cooperative network of Advanced Life Support providers within Dane County. AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 EMS DIRECTOR/CHIEF 1 1 1 1 1 FULL-TIME PARAMEDICS 12 12 12 12 12 PERMANENT PART-TIME PARAMEDICS 0 0 0 0 2 # LTE PARAMEDICS 9 9 10 10 8 EMS BILLING SPECIALIST 1 1 * 0 0 0 * The EMS Billing Specialist position was eliminated in July, 2012 after contracting with an outside billing service # Permanent Part-Time Paramedics will be added in July, 2015 as part of the transition to a 52-hour work week EMS Director (1 FTE) Full Time Paramedics (12 FTE) Part-Time Paramedics (8 LTE ≈ 1 FTE) Permanent FTE- Effective July 2015 69 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: EMS MAJOR RESPONSIBILITIES: 1. Respond to requests for service received from 911 callers and support other public safety responders 2. Prepare for and mitigate disaster and mass casualty type incidents 3. Provide standby coverage and public information and education at various community events 4. Ensure compliance with all local, state, and federal laws and regulations related to EMS operations 5. Maintain all equipment, facilities, and vehicles in a constant state of readiness 6. Document all care provided and maintain appropriate medical records in accordance with HIPAA 7. Conduct ongoing Quality Assurance programs in order to meet or exceed industry standards of care 8. Work with all EMS agencies within Dane County to develop a high performance regional EMS system 9. Obtain financial reimbursement for services rendered in concert with an outside billing vendor that is responsible for issuing invoices, filing insurance claims, and processing payments. 10. Complete regular training and continuing education programs to maintain professional competency 11. Work closely with the Medical Director on issues regarding patient care, paramedic performance, and medical policy and protocol 12. Participate on various county committees and subcommittees that involve public safety in order to develop important policies and procedures that affect the delivery of emergency services on a daily basis. 2015 GOALS: 1. Continue implementation of all operational aspects of the new DaneCom interoperable public safety radio system (the system is scheduled to “go live” in October 2014). 2. Work together with all Dane County EMS providers to improve the configuration and design of the Image Trend electronic patient care reporting system in order to enhance the system wide data collection and reporting. These revisions will allow for better data analysis which in turn will be used to drive the Quality improvement process as well as the paramedic continuing education curriculum. 3. Continue working with the Middleton Fire and Middleton Police Departments to improve interagency relationships through integrated training, development of SOGs, establishment of MABAS response matrices, and definition of common goals and incident management objectives. 4. Continue to monitor the performance of our contracted EMS Billing vendor in order to achieve the intended objectives of more timely billings and improved fee for service revenues. 5. Implement the latest revisions and updates to the Dane County ALS Medical Treatment Protocols 6. Revise and update the EMS service contracts between the City of Middleton and the Towns of Middleton and Springfield. 70 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: EMS SIGNIFICANT ISSUES IN 2015: 1. We continue to struggle with huge increases in the cost of pharmaceuticals due to nationwide supply shortages (we have experienced prices increases as high as 400% for some items in 2013). We must look for creative ways to meet the demands for emergency medical treatment of our patients by maintaining sufficient stock quantities of medical supplies and drugs as dictated by current medical protocols, while simultaneously controlling costs in order to stay within budget limitations. 2. We must work to strengthen our relationships with the Town of Middleton and Town of Springfield. 3. Our current electronic patient care reporting system will be going through a major software upgrade to the “Image Trend Elite” product in January 2015. This will require significant reconfiguration of the software data elements as well as retraining of all field personnel on the use of the new software. 4. Working in conjunction with our law enforcement partners will be investing considerable time and effort to improve our response to and management of “Active Shooter” incidents. MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 As of 6/30 2014 12 Month (Estimated) 2015 Projected ANNUAL NUMBER OF EMS RESPONSES 1,612 1,618 783 1,579 1,643 FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenues Ambulance Service 700,826 680,248 788,291 726,000 406,587 726,000 725,000 EMS Fixed Cost Abatement 195,687 196,068 196,068 197,000 - 197,000 197,000 TOTAL 896,513 876,316 984,359 923,000 406,587 923,000 922,000 Expenses Wages 865,210 905,833 877,148 944,325 581,372 971,748 971,748 Personnel Benefits 355,975 367,359 324,512 307,822 196,754 319,528 319,528 Operating Expenses 155,636 220,000 214,390 227,150 97,678 221,622 227,916 TOTAL 1,376,821 1,493,192 1,416,050 1,479,297 875,804 1,512,898 1,519,192 NET TAX LEVY SUPPORT 480,308 616,876 431,691 556,297 469,217 589,898 597,192 LEVY SUPPORT AS % OF EXPENSES 35% 41% 30% 38% 54% 39% 39% 71 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: EMS 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Increase Line Shift EMS UTILITIES 100-5230-470 2,000 EMS MOTOR FUEL & LUBE 100-5230-420 400 EMS VEHICLE & EQUIPMENT MAINTENANCE 100-5230-410 1,600 EMS OUTSIDE BILLING SERVICE FEES 100-5230-310 2,266 EMS COMPUTERS, SOFTWARE & SUPPORT 100-5230-240 (587) EMS UNIFORMS 100-5230-290 28 587 This line was purposely underspent in 2013 so the "lower of" base amount is artificially low (2013 uniform replacements were delayed) Based upon the 2013 Actual of $26,846 and YTD 2014 expenses, the "lower of" base amount of $24,000 is significantly underfunded Increase is needed to account for increased cost of fuel (based on anticipated per gallon cost provided by Finance Dept) Based upon the 2013 Actual of $22,763 and YTD 2014 expenses, the "lower of" base amount of $16,400 is significantly underfunded Increase is directly related to 2015 Revenue projections (as revenues go up, so do the commissions paid to the Billing Service) Further reduction was made to the "lower of" base amount in order to provide additional funds needed for uniforms. 72 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Fire District (Trust & Agency Fund) MISSION: The primary mission of the Middleton Fire District is to remain proactive versus reactive through its fire prevention and outreach services. When called upon to respond, the MIFD's sole mission is to protect lives, property and the environment within the 54 square mile District boundary. The MIFD's financial mission is to provide the highest level of care at a substantial cost savings to the nearly 30,000 constituents the department is entrusted to protect. The Middleton Fire District proudly carries out its mission through an intergovernmental agreement between the City of Middleton, Town of Middleton, Town of Springfield and Town of Westport. 73 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Fire District (Trust & Agency Fund) MAJOR RESPONSIBILITIES: 1. Fire Prevention and Community Education Services 2. Fire Suppression and Related Emergency Responses 3. Fleet/Grounds Maintenance 4. Fiscal Responsibility through Volunteer Staffing 5. Disaster Preparedness 2015 GOALS: 1. Implement MIFD 24/7/365 Core Based Proficiency Training 2. Implementation of Strategic Staffing Plan 3. Work to implement practices to allow the MIFD to achieve an ISO Level 2 rating for all City of Middleton residents. SIGNIFICANT ISSUES IN 2015: 1. Implement Rapid Response Vehicle Staffing Plan and Engine Company “Ready Status”. 2. Implement Core Based Proficiency Training to the 120 Associates of the MIFD MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 12 Mo. Est. 2014 As of 8/1 2015 Projected Building Inspections 2,389 2,402 2,402 2,059 2,450 Petroleum Inspections 138 144 144 144 142 Emergency Responses 611 621 635 362 645 Plan Reviews 90 82 185 97 185 Community Education 6,417 5,886 6,000 2,424 6,000 Strategic Staffing 31,712 33,457 34,000 17,170 34,000 74 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Fire District (Trust & Agency Fund) FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Municipality Operating Contributions City of Middleton Contribution 1,224,340 $ 753,619 $ 753,618 $ 782,044 $ 782,044 $ 782,044 $ 820,526 $ Town of Middleton Contribution 461,078 288,527 288,527 296,900 296,900 296,900 299,920 Town of Springfield Contribution 112,172 67,555 67,555 70,883 70,883 70,883 71,869 Town of Westport Contribution 113,863 71,335 71,334 76,524 76,524 76,524 77,456 1,911,453 $ 1,181,036 $ 1,181,034 $ 1,226,351 $ 1,226,351 $ 1,226,351 $ 1,269,771 $ Municipality Capital Contributions City of Middleton Contribution - $ 57,429 $ 425,417 $ - $ - $ 425,417 $ 190,629 $ Town of Middleton Contribution - 21,987 161,696 - - 161,696 69,679 Town of Springfield Contribution - 5,148 38,503 - - 38,503 16,697 Town of Westport Contribution - 5,436 41,445 - - 41,445 17,995 - $ 90,000 $ 667,061 $ - $ - $ 667,061 $ 295,000 $ Miscellaneous Miscellaneous 64,491 $ - $ 89,930 $ 27,120 $ 24,258 $ - $ 29,246 $ TOTAL FIRE DISTRICT REVENUES 1,975,944 $ 1,271,036 $ 1,938,025 $ 1,253,471 $ 1,250,609 $ 1,893,412 $ 1,594,017 $ FIRE DISTRICT EXPENSES Wages 290,242 $ 295,848 $ 211,167 $ 301,530 $ 160,878 $ 313,516 $ 313,516 $ Personnel Benefits 126,508 130,636 134,335 157,434 90,616 162,690 162,690 Volunteer Stipends 317,048 330,332 382,900 345,226 193,249 351,738 351,738 Operating Expenses 472,357 424,220 470,249 449,281 393,073 394,355 471,073 Capital Expenditures * 776,752 90,000 577,071 - 1,089 - 295,000 1,982,907 $ 1,271,036 $ 1,775,722 $ 1,253,471 $ 838,905 $ 1,222,299 $ 1,594,017 $ TOTAL FIRE DISTRICT EXPENSES 1,982,907 $ 1,271,036 $ 1,775,722 $ 1,253,471 $ 838,905 $ 1,222,299 $ 1,594,017 $ REVENUES LESS EXPENSES (6,963) $ - $ 162,303 $ - $ 411,704 $ 671,113 $ - $ * - 2010 capital recorded in City's capital budget CITY CONTRIBUTION FOR FIRE DISTRICT Revenues State & Federal Aid 88,941 $ 88,900 $ 89,261 $ 89,000 $ 103,343 $ 89,000 $ 103,000 $ Administration 2,600 2,600 2,600 2,600 - 2,600 2,600 TOTAL 91,541 $ 91,500 $ 91,861 $ 91,600 $ 103,343 $ 91,600 $ 105,600 $ Expenses Operating Expenses 783,389 $ 753,619 $ 753,618 $ 782,044 $ 782,044 $ 753,618 $ 820,526 $ Capital expenses - 57,429 425,417 - - - - TOTAL 783,389 $ 811,048 $ 1,179,035 $ 782,044 $ 782,044 $ 753,618 $ 820,526 $ NET TAX LEVY SUPPORT 691,848 $ 719,548 $ 1,087,174 $ 690,444 $ 678,701 $ 662,018 $ 714,926 $ LEVY SUPPORT AS % OF EXPENSES 88% 89% 92% 88% 87% 88% 87% 75 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Fire District (Trust & Agency Fund) 2015 DECISION ITEMS - REQUESTED BUDGET Account Revenue Chg. Line item Department Account Title Number Description / Justification Increase Mandate Increase Fire District 2% Dues Anticpated increase based of of 2014 actual. 20,347 $ Fire District Petrolium Tank Inspections 800-4693-000 Anticipated increase based off of 2013/2014. 1,370 Fire District Fitness Program 800-4694-000 Annual contract increase. 756 Fire District Office Supplies 800-5220-210 Projection of need based off of historical data (2014 Budget) 1,741 Fire District Supplies & Materials 800-5220-220 4% Personal Protective Equipment contract increase. 1,200 Fire District Computer Software & Support 800-5220-240 New line item. Request based off of current expenditures (2014 Budget). 4,000 Fire District Communications 800-5220-280 Current projection of need based off of historical data (2014 Budget). 2,892 Fire District Uniform & Equipment 800-5220-290 New line item. Request based off of current expenditures (2014 Budget). 4,500 Fire District Legal Services 800-5220-300 Projection based off of standing Fire Commission request (2014 Budget) 2,192 Fire District Building Materials 800-5220-340 Projection based off of 2013/2014 actual expenditures. 3,000 Fire District Station Two Rent 800-5220-350 Proposed Station 2 lease agreement. 5,280 Fire District Equipment Maintenance 800-5220-410 Projection of need based off of historical data (2014 Budget) 10,194 Fire District Motor Fuel & Lube 800-5220-420 Projection based off of 2013/2014 actual expenditures. 3,500 Fire District Memberships 800-5220-445 New line item. Request based off of current expenditures (2014 Budget). 4,250 Fire District Insurance 800-5220-460 Per Insurance Agent, expected 3% increase over 2014 premium 3,093 Fire District Utilities 800-5220-470 Projection based off of 2013/2014 actual expenditures. 7,873 Fire District Data Processing 800-5220-480 New line item. Request based off of current expenditures. 12,500 Fire District Meals 800-5220-485 New line item. Request based off of current expenditures (2014 Budget). 5,500 Fire District Other Expenses 800-5220-490 Projected increase based off of 2013/2014 actual expenditures. 5,000 76 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Building Inspection MISSION: Provide Middleton residents and business owners with quality plan review, permitting services, and inspections for new and existing construction projects. Facilitate an effective, user friendly system of permitting, inspections, and property maintenance enforcement. Help residents with problems, questions or concerns about building issues. Assist in negotiating conflict resolution between owners, tenants, builders, and the public. Assist City of Middleton Departments, County agencies and State agencies with support when needed. AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 Building Inspector 1 1 1 1 1 Electrical Inspector 1 1 1 .80 .80 Plumbing Inspector .75 .75 .75 .75 .75 Compliance Manager 1 1 1 1 1 Building Manager 0 0 0 1 1 MAJOR RESPONSIBILITIES: 1. Issue Building permits including plan review and verification of code and ordinance compliance. 2. Inspect permitted projects for code compliance. 3. Work with contractors to educate, and verify compliance after corrective orders have been issued. 4. Respond to public concerns about property maintenance, building health issues, code question and other building related issues 5. Help with Buildings and Grounds issues. 6. Mediate solutions for resolution during building, community and governmental conflicts. Building Inspector Electrical Inspector (.80) Plumbing Inspector (.75) Building Manager Code Compliance (.33) 77 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Building Inspection 2015 GOALS 1. Provide and improve on current City of Middleton permitting services. 2. Keep current with all code changes. Maximize training opportunities for best cost to education ratio. 3. Continue to follow up on projects that have not been closed out. 4. Manage the permitting system to maximize permit revenues. SIGNIFICANT ISSUES IN 2015: 1. Reconfigure the building permitting and inter departmental approval process for new commercial building projects. 2. Monitor community for work being done without necessary permits. MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 Est. 2014 As of 6/30 2015 Projected Building Permits Issued 859 697 800 275 800 Electrical Permits Issued 359 360 360 166 360 Plumbing Permits Issued 377 384 375 181 375 HVAC Permits Issued 309 328 350 139 300 Start Permits Issued 16 37 25 17 25 Other Permits Issued 100 118 75 66 75 Building Inspections 1034 1134 1050 466 1050 Plumbing Inspections 892 917 900 464 900 Electrical Inspection 787 773 800 364 800 HVAC Inspections 330 334 320 137 320 78 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Building Inspection FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 REVENUES Permits - Building 288,362 $ 160,000 $ 314,336 $ 160,000 $ 136,201 $ 160,000 $ 160,000 $ Permits - Electrical 58,501 35,000 76,157 35,000 27,458 35,000 35,000 Permits - Plumbing 64,131 35,000 81,665 35,000 29,635 35,000 35,000 Permits - Erosion Control 11,355 5,000 7,802 7,000 7,750 7,000 7,000 TOTAL 422,349 $ 235,000 $ 479,960 $ 237,000 $ 201,044 $ 237,000 $ 237,000 $ TOTAL REVENUES 422,349 $ 235,000 $ 479,960 $ 237,000 $ 201,044 $ 237,000 $ 237,000 $ EXPENSES Wages Building 78,745 $ 79,533 $ 79,533 $ 81,123 $ 50,040 $ 83,557 $ 83,557 $ Electrical 72,777 72,737 72,737 63,063 41,801 61,134 61,134 Plumbing 52,895 53,303 53,303 54,369 33,537 56,001 56,001 TOTAL 204,417 $ 205,573 $ 205,573 $ 198,555 $ 125,378 $ 200,692 $ 200,692 $ Personnel Benefits Building 27,020 $ 27,457 $ 26,872 $ 28,013 $ 19,171 $ 27,589 $ 27,589 $ Electrical 24,916 23,654 24,702 24,344 17,122 24,349 24,349 Plumbing 8,332 8,756 8,780 9,143 5,970 9,271 9,271 TOTAL 60,268 $ 59,867 $ 60,354 $ 61,500 $ 42,263 $ 61,209 $ 61,209 $ Operating Expenses Building 16,326 $ 6,950 $ 12,822 $ 13,450 $ 6,790 $ 11,416 $ 8,370 $ Electrical 1,421 4,275 2,587 13,902 5,437 2,522 15,596 Plumbing 3,594 4,430 3,962 7,166 2,573 3,842 4,562 Erosion Control 23,370 16,000 18,292 16,000 9,551 16,000 16,000 TOTAL 44,711 $ 31,655 $ 37,663 $ 50,518 $ 24,351 $ 33,780 $ 44,528 $ BUILDING INSPECTION EXPENSES 309,396 $ 297,095 $ 303,590 $ 310,573 $ 191,992 $ 295,681 $ 306,429 $ LEVY SUPPORT AS % OF EXPENSE -27% 26% -37% 31% 25% 29% NET TAX LEVY SUPPORT Building (166,271) $ (46,060) $ (195,109) $ (37,414) $ (60,200) $ (37,438) $ (40,484) $ Electrical 40,613 65,666 23,869 66,309 36,902 53,005 66,079 Plumbing 690 31,489 (15,620) 35,678 12,445 34,114 34,834 Erosion Control 12,015 11,000 10,490 9,000 1,801 9,000 9,000 TOTAL (112,953) $ 62,095 $ (176,370) $ 73,573 $ (9,052) $ 58,681 $ 69,429 $ LEVY SUPPORT AS % OF EXPENSES Building -136% -40% -164% -31% -79% -31% -34% Electrical 41% 65% 24% 65% 57% 60% 65% Plumbing 1% 47% -24% 50% 30% 49% 50% Erosion Control 51% 69% 57% 56% 19% 56% 56% 79 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Building Inspection 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Mandate Increase Building Inspections Supplies and Materials 100-5241-220 1,500 Building Inspections Training and Devel. 100-5241-440 Required to keep up with licencing 357 Building Inspections Mileage 3,000 Electrical Inspection Outside Services 100-5242-310 Required to cover for %80 Electrical inspection coverage 10,247 Plumbing Inspection Outside Services 100-5243-310 Required to cover for %80 Plumbing inspection coverage 720 Electrical Inspections Mileage 2,827 Purchase State UDC stamps at $35 each for every new 1 or 2 family dwelling. The permit holder is charged $50 for the stamp. Claim mileage instead of using City vehicles. This reflects what is currently done in practice Claim mileage instead of using City vehicles. This reflects what is currently done in practice 100-5241-450 & 100-5241- 410 & [PHONE REDACTED]-450 & 100-5241- 410 & 420 80 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Community Services MISSION: To provide a wide variety of services to the public directly and on behalf of and/or in support of other city departments, primarily the Police, Building Inspections and Planning & Zoning Departments, freeing those departments’ personnel from providing these services and allowing them to perform their specialized functions more efficiently. These services include a wide variety of community services (public fingerprinting, lockouts, animal issues, deployment of radar and message signs); the enforcement of ordinances related to parking, garbage, property maintenance, snow removal, zoning, signage and nuisances; and emergency support by providing additional personnel and additional and/or specialized equipment. NOTE: Approximately one third of the full-time equivalency (2,080 hours) is spent in support of the Police Department, one third in support of the Building Inspections Department and one third in support of the Planning Department. AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 Community Services Director 1 1 1 1 1 MAJOR RESPONSIBILITIES: 1. Community Services (School Crossing Liaison and Relief, Vehicle Lockout, Public Fingerprinting, Radar and Changeable Message Sign Deployment, Support of Public Events) 2. Code Enforcement (Animal Control, Parking, Garbage, Snow Removal, Property Maintenance, Project Verification, Erosion Control, Zoning, Lighting and Signs) 3. Emergency Support of city departments (Administration, Police, Fire, EMS, Lands, Streets and Utilities) as required and especially traffic control at emergency scenes. 4. Support of Building Inspection, Planning & Zoning and Police Departments’ activities as assigned 81 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Community Services 2015 GOALS: 1. Provide the community with a friendly face of municipal government able to respond quickly to their requests for information and assistance 2. Obtain and maintain compliance with local ordinances by notice, education and enforcement when necessary 3. Provide other city departments with professional assistance and material resources to help them do their jobs more safely and effectively and thereby better to serve the public 4. Remain flexible to respond to changes in requests for service SIGNIFICANT ISSUES IN 2015: 1. Regain and maintain current budget levels to allow response to requests, needs for supplies, equipment and the increasing maintenance of current equipment. 2. Complete the equipping of the new Community Services vehicle if it has not yet been completed. 3. Deal with continuing property maintenance issues of foreclosed properties and properties owned by persons with reduced means to care for them 4. Move to the new maintenance facility. MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 12 Mo. Est. 2014 As of 6/30 2015 Projected Erosion check Locations/Inspections/Hours 31/418/22 82/1027/56 100/900/150 56/535/96 100/900/150 Property Maintenance Complaints/Hours 19/47 12/95 6/60 3/33 6/60 Snow Removal Incidents/Hours 40/19 76/51 50/50 27/49 50/50 Zoning Incidents/Hours 14/24 9/58 10/40 1/20 10/40 Signage Incidents/Hours 28/11 5/3 6/4 11/13 15/10 Parking Incidents/Hours 212/84 260/232 220/200 110/96 220/200 Fingerprinting Hours 26 45 50 24 50 Crossing Guard Relief Incidents/Hours 2/1.5 4/8 4/2 3/14 4/2 Emergency Traffic Control Incidents 52 47 50 33 50 Assist Citizen/Motorist – Lockout, Jumpstart, Flat Tire Assistance Incidents/Hours 176/13 164/26 150/30 77/17 150/30 Deployment of Radar + CMS signs Incidents/Hours 15+28/8+42 10+23/6+35 10+20/6+30 3+9/2+14 10+20/6+30 Animal Control Incidents 28 24 50 28 50 Police Assistance Incidents/Hours 118/331 69/483 125/500 50/225 125/500 82 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Community Services FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenue None - $ - $ - $ - $ - $ - $ - $ TOTAL - $ - $ - $ - $ - $ - $ - $ Expenses Wages 47,747 $ 48,702 $ 48,701 $ 49,676 $ 31,843 $ 51,166 $ 51,166 $ Personnel Benefits 20,001 19,297 19,211 20,050 13,857 20,572 20,572 Operating Expenses 11,091 10,300 10,283 10,300 4,042 10,125 10,300 TOTAL 78,839 $ 78,299 $ 78,195 $ 80,026 $ 49,742 $ 81,863 $ 82,038 $ NET TAX RATE SUPPORT 78,839 78,299 78,195 80,026 49,742 81,863 82,038 LEVY SUPPORT AS % OF EXPENSES 100% 100% 100% 100% 100% 100% 100% 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Increase Inspections - Training & 100-5245-440 I did not take any training 164 Community Development in 2013 as I did not find Services any that was I stayed under budget in 2013 by not spending all of this budget line. Under the 2015 budget rules, this resulted in an automatic reduction of this line to $36. This is not enough for any training activity. I am requesting an additional $164 to restore this line to its original $200. Inspections - Motor Fuel & Lube 100-5245-420 I under spent this line in 11 Community 2013 by $11. I would like Services to add this $11 back to restore this line to $3800 for no other reason than to keep it at a round number. 83 ---PAGE BREAK--- City of Middleton 2015 Budget PUBLIC WORKS 84 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Public Works (Engineering/Operations) MISSION: DEPARTMENT: Provide basic public transportation, storm water management and utility infrastructure and services consistent with citizen expectations in an urban environment. DIVISION: Provide engineering, secretarial, custodial, street crew and mechanics support for public works activities, as well as support of several other departments. Public Works Director / City Engineer Asst. PW Director / Asst. City Engineer Engr. Tech II Engr. Tech III Operations Manager Vacant Fleet Mechanics Street Foreman Lead Crew Member Crew Members Utility Manager Asst. Utility Manager / Utility Foreman Lead Crew Member Crew Members Office Manager / Assoc. Operations Manager Utility Billing Manager Public Works Asst. Secretary 85 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Public Works (Engineering/Operations) AUTHORIZED POSITION LIST 2010 (29 pos.) 2011 (28 pos.) 2012-13 (27 pos.) 2014 (27 pos.) 2015 (27 pos.) Public Works Director / City Engineer 1 1 1 1 Public Works Director 1 City Engineer 1 Asst. PW Director / Asst. City Engineer 1 1 1 1 Asst. City Engineer 1 Engineering Technician 3 3 3 3 3 Operations Manager (Vacant) 1 1 1 1 1 Custodian 1 1 Mechanic 2 2 2 2 2 Street Foreman 1 1 1 1 1 Street Crewman 7 7 7 7 7 Utility Manager 1 1 1 1 1 Asst. Utility Manager / Utility Foreman 1 1 1 1 1 Utility Crewman 5 5 5 5 5 Office Manager / Assoc. Operations Manager 1 1 1 Office Manager 1 1 Utility Billing Manager 1 1 1 Utility Clerk 1 1 Public Works Assistant 1 1 Secretary (40 hour / 30 hour) 1 / 1 1 / 1 1 / 1 0 / 1 0 / 1 MAJOR RESPONSIBILITIES: 1. Provide engineering support for infrastructure projects and citizen inquiries related to public works 2. Patch, resurface, paint, sign, sweep, control snow/ice, etc. on City streets 3. Maintain traffic signals and street lights 4. Study and implement improvements for traffic control and calming 5. Manage storm sewer and ditch system 6. Collect brush, leaves, refuse and recyclable materials 7. Maintain fleet vehicles for Public Works, Public Lands, Police and EMS departments 8. Provide secretarial support for Public Works, Planning and Building Inspection depts. 9. Maintain the City Hall building 10. Provide emergency response support as needed 2015 GOALS: 1. Transition operations to new garage facility. 2. Install additional pedestrian countdown timers at signalized crosswalks, as funding allows and consistent with the MUTCD. 3. Update the City’s snow and ice control policy. 4. Work on creating a street sign policy to guide installations and removals to best use available funding to maintain required retroreflectivity of signs. 5. Pursue CVMIC risk management and training opportunities. 86 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Public Works (Engineering/Operations) SIGNIFICANT ISSUES IN 2015: 1. Growing population and resurgence of developments require more staff time and funding to provide historic levels of service. Continued vacancy of Operations Manager position has resulted in some delays in response to citizen calls for review of issues. 2. Citizen desire for decreased spending makes it difficult to meet citizen expectations of service levels. 3. Past deferred maintenance on roads continues to require more frequent and expensive repairs. 4. Weather conditions affect heating/cooling costs and snow/ice removal efforts, but are unknowable and difficult to accurately budget for. 5. Costs of natural gas, electricity, vehicle fuels and construction materials are subject to market fluctuations and are difficult to predict for accurate budgeting. 6. There is little forgiveness in the proposed operating budget for vehicle or other mechanical breakdowns, utility or fuel price increases, road or storm sewer failures or unfavorable weather. MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 12 Mo. Est. 2014 As of 6/30 2015 Projected Roadway miles to maintain (snow removal, utility mains, street lights, signs, sidewalk, pavement rehab.) 70.8 70.8 71.4 70.8 73.2 Number of homes in City (leaves, brush, refuse, etc.) Number shown is occupied addresses that are not multi-family. 4,711 4,795 4,850 4,825 4,880 Average pavement surface evaluation rating (Scale 1-10) 6.8* 6.36 6.50 6.4 6.65 Percentage of roads with PASER of 4 or less 10.85 10.73 10.73 10.60 * Note: PASER ratings are recorded only in odd-numbered years, generally in the fall. Figures shown are estimated and will be updated when information is available. 87 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Public Works (Water Resources) MISSION: The mission of the Water Resources Management Commission is to develop, guide, interpret and administer policy, technical standards and ordinances to protect, manage and enhance the water resources in the City of Middleton for the benefit of its citizens and communities within its watersheds. MAJOR RESPONSIBILITIES: 1. Staff the WRMC and coordinate with outside agencies to perform monitoring and conduct studies. 2. Manage contracts with consultants to develop plans and implement projects and best management practices to control storm water runoff and improve the quality of surface and ground water. 3. Implement procedures to inform the Common Council, City committees and outside agencies. 4. Respond to inquiries from the public regarding developments in water resources management. 5. Develop and recommend plans to bring City into compliance with applicable storm water standards. 6. Develop ordinances to allow enforcement of and compliance with applicable storm water standards. 7. Review development and storm water management plans submitted by developers in the City. 2015 GOALS: 1. Collect additional stream data as baseline for pollutant loadings originating outside the City. 2. Prepare to meet compliance for impending DNR mandated TMDL standards. 3. Fine tune Storm Water Runoff Control ordinance, as may be needed, to match changes in state and county laws and to eliminate minor inconsistencies. 4. Develop and implement a maintenance program on major City-owned storm water facilities. 5. Continue maintenance program of minor City-owned storm water repair facilities. 6. Continue program of inspections on existing private storm water controls to ensure compliance. 7. If approved, develop and implement a storm water utility as a means to fund major maintenance programs; and pursue available grants for additional funding. SIGNIFICANT ISSUES IN 2015: 1. Funding – particularly whether to implement a Storm Water Utility 2. Restoring major storm water controls to design configurations to ensure performance. 3. Communicating to the Common Council the budgetary impacts that likely will result from the impending TMDL standards. 4. Acquire land for future dewatering of Confluence Pond dredge materials. MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 12 Mo. Est. 2014 As of 6/30 2015 Projected Storm Water / Erosion Control Plan Reviews 104 31 42 23 60 WRMC Meetings 9 7 10 5 11 88 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Public Works FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenues Recycling Revenues State & Federal Aid - Recycling 55,308 $ 55,250 $ 55,379 $ 55,250 $ 55,325 $ 55,250 $ 55,250 $ TOTAL 55,308 $ 55,250 $ 55,379 $ 55,250 $ 55,325 $ 55,250 $ 55,250 $ Street Lighting Revenue County Aid - Signals 7,971 $ 8,200 $ 9,508 $ 9,500 $ - $ 9,500 $ 9,500 $ TOTAL 7,971 $ 8,200 $ 9,508 $ 9,500 $ - $ 9,500 $ 9,500 $ Landfill Administration 5,000 $ 5,000 $ 5,000 $ 5,000 $ - $ 5,000 $ 5,000 $ TOTAL 5,000 $ 5,000 $ 5,000 $ 5,000 $ - $ 5,000 $ 5,000 $ Other Public Works Revenue State Aids - Roads 1,164,746 $ 1,048,271 $ 1,048,272 $ 943,444 $ 707,583 $ 943,444 $ 943,444 $ Sidewalk & Curb Assessments 104,128 80,000 124,369 90,000 (4,064) 90,000 90,000 Zoning 3,400 2,000 3,010 1,500 1,500 1,500 1,500 Material Sales 10,547 8,000 1,913 2,000 2,250 2,000 2,000 Public Works Charges 6,887 10,000 93 1,000 - 1,000 - TOTAL 1,289,708 $ 1,148,271 $ 1,177,657 $ 1,037,944 $ 707,269 $ 1,037,944 $ 1,036,944 $ PUBLIC WORKS REVENUE 1,357,987 $ 1,216,721 $ 1,247,544 $ 1,107,694 $ 762,594 $ 1,107,694 $ 1,106,694 $ Expenses Wages Administration & Engineering 467,965 $ 473,857 $ 494,230 $ 470,808 $ 305,282 $ 513,993 $ 513,993 $ Fleet Maintenance 113,335 116,643 118,695 119,715 77,434 123,524 123,524 Street Crew 415,180 449,472 442,469 438,915 286,350 442,743 442,743 TOTAL 996,480 $ 1,039,972 $ 1,055,394 $ 1,029,438 $ 669,066 $ 1,080,260 $ 1,080,260 $ Personnel Benefits Administration & Engineering 183,581 $ 202,214 $ 173,657 $ 218,693 $ 125,183 $ 196,275 $ 196,275 $ Fleet Maintenance 54,477 40,378 29,923 42,219 22,407 43,082 43,082 Street Crew 199,231 178,110 188,220 180,851 140,166 166,924 166,924 TOTAL 437,289 $ 420,702 $ 391,800 $ 441,763 $ 287,756 $ 406,281 $ 406,281 $ Operating Expenses Administration & Engineering 37,589 $ 27,950 $ 23,556 $ 25,800 $ 15,890 $ 20,442 $ 34,605 $ Fleet Maintenance 152,477 155,000 177,203 172,000 176,895 170,121 174,550 Street Crew 47,648 33,450 33,567 45,675 18,730 33,567 41,000 City Garage 49,019 44,000 51,324 44,000 37,117 43,500 64,720 Street Cleaning 9,709 8,900 8,916 9,900 6,149 8,879 9,700 Snow & Ice Removal 69,770 66,450 69,114 73,950 69,253 67,303 92,000 Sidewalk Maintenance - 150,000 124,259 150,000 36,962 124,259 140,000 Traffic Signals, Signs, Markings & Maintenance 44,899 50,650 39,224 46,538 (2,524) 14,449 43,500 Street Lighting 109,112 125,000 136,174 122,006 66,821 116,106 128,700 Tree & Brush Control 1,467 2,000 1,857 2,000 756 1,857 1,857 Storm Sewers 18,556 47,900 54,108 10,000 11,424 7,348 50,000 Water Resources 30,097 30,459 20,144 30,459 20,378 20,144 30,624 Landfill 51,412 51,300 51,300 55,000 49,330 51,300 55,000 Recycling 232,136 245,700 243,799 257,700 148,812 243,799 277,000 Refuse Collection 520,487 542,000 536,921 560,000 323,299 537,229 577,000 TOTAL 1,374,378 $ 1,580,759 $ 1,571,466 $ 1,605,028 $ 979,292 $ 1,460,303 $ 1,720,256 $ PUBLIC WORKS EXPENSES 1,954,256 $ 3,041,433 $ 3,018,660 $ 3,076,229 $ 1,936,114 $ 2,946,844 $ 3,206,797 $ NET TAX LEVY SUPPORT 596,269 $ 1,824,712 $ 1,771,116 $ 1,968,535 $ 1,173,520 $ 1,839,150 $ 2,100,103 $ LEVY SUPPORT AS % OF EXPENSES 31% 60% 59% 64% 61% 62% 65% 89 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Public Works 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Mandate Increase General Govt. City Hall Maint. Supplies 100-5310-220 Supply costs decreased significantly following hiring outside custodial service in 2012. Rounded average cost of past two years is $3,100. $82 General Govt. City Hall Maint. Utilities 100-5310-310 Proposed annual deep cleaning of City Hall, including cleaning of carpeting, air louvers, windows, etc. $1,580 General Govt. City Hall Maint. Utilities 100-5310-470 Energy rates expected to rise approx. 5% from 2014. Projected cost is lower than historical actual costs through 2012, when temperature control policy was adopted. $1,768 General Govt. SUB-TOTALS $1,768 $1,662 Public Works Street Machinery Salaries 100-5311-110 Additional mechanic to help maintain vehicle fleet, which has continued to increase in both number and and age of vehicles. Newer vehicles have intensive maintenance schedules (due to emissions requirements, fluid changes, and added electronic systems). Decision item shown is for entry level mechanic with assumed family level health and dental benefits. $78,000 Public Works Street Dept. Labor Overtime 100-5359-117 Typical overtime budget of $17,000 for winter season. Requested increase of $16,200 for Saturday leaf collections per recommendation of PWC 1/13/14. $16,200 Public Works Engineering/Admin. Salaries 100-5329-110 Due to budget constraints, this position has been vacant for several years. While the duties of safety training, drug/alcohol and hearing testing, resolution of mechanic and street crew issues, and responses to numerous citizen inquiries of various operational practices have been adequately handled by several staff as time has allowed, there have been instances when staff time has simply not allowed attention to certain issues. As development has increased during the past year, it has been especially noticeable that the need to prioritize has resulted in some work not getting done in a timely manner. $80,000 Public Works Street Dept. Labor Salaries 100-5359-110 Additional street crew person to take care of streets and storm sewers in growing City. Last crew addition was in 2008. Hidden Oaks, Misty Valley and Bishops Bay subdivisions have developed since then. Potential retirement of mechanic may reduce a member of the snow plowing team. Decision item shown is for entry level crew person with assumed family level health and dental benefits. $68,000 Public Works Personnel SUB-TOTAL $242,200 Public Works Street Machinery Equip. Maint. 100-5311-410 Equipment Maintenance is difficult to predict, but range of costs in recent years indicate the request may be reasonable if no major breakdowns occur. ($20) Public Works Street Machinery Fuel 100-5311-422 Average use of past two full years, multiplied by assumed 2015 fuel costs ($3.75 gas, $4.00 diesel). $4,100 Public Works Street Machinery Training 100-5311-440 Training line item was new for mechanics in 2014. Request has been reduced due to perceived more limited need. $250 Public Works Street Machinery Other Expenses 100-5311-490 Mechanics participate in pool of required random drug & alcohol testing, and routine hearing protection testing. Limited historical tracking of these expenses since 2012 hasn't shown a trend yet. $99 Public Works City Garage Supplies 100-5312-220 Average of five year's costs (2009-13) is $13,770. Based on 2014 YTD expenses, the 2014 request seems optimistic. $1,000 Public Works City Garage Utilities 100-5312-470 Estimated 3 months at current facility and 9 months at new facility (with annual fuel cost of $48,000 estimated by architect on 2/15/2012). $15,000 90 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Public Works 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Mandate Increase Public Works City Garage Other Expenses 100-5312-490 Fleet Management Software annual licensing fee. Purchased as capital item in 2012, with initial three year license. $5,220 Public Works Protective Equip. Supplies 100-5314-220 Costs of safety equipment have shown a trend of a gradual increase over past few years. $500 Public Works Engineering/Admin. Office Supplies 100-5329-210 Average of five years (2009-13) is $1,090. Expenses in 2013 appear to be a low outlier. $126 Public Works Engineering/Admin. Postage 100-5329-250 Postage costs have fluctuated over past several years, with no apparent outliers in 2013. Requested amount is based on 2013 actual and forecast of 2014 YTD. $300 Public Works Engineering/Admin. Printing 100-5329-260 Historic trend of $2,000 to $2,500. Dramatic increases in 2013 and YTD 2014 appear due largely to advertisements of job openings. Removing job posting costs from 2013 and 2014 results in average of about $2,800. $550 Public Works Engineering/Admin. Communications 100-5329-280 Historic five year (2009-13) average is $4,150. $1,500 of this decision item is a proposal to provide cell phones to engineering technicians, for their use in managing projects. $1,675 Public Works Engineering/Admin. Outside Services 100-5329-310 Survey work to support continued development beyond the current City benchmark coverage. $2,000 Public Works Engineering/Admin. Equip. Maint. 100-5329-410 Average of five years (2009-13) is $7,800. Costs in the past couple of years have been lower than average. Proposal to move two former police cars (currently in Building Inspection) to general use by City staff, with assumed maintenance cost of $7,000. $7,709 Public Works Engineering/Admin. Fuel 100-5329-422 Average use of past two full years, multiplied by assumed 2015 fuel costs ($3.75 gas, $4.00 diesel). $293 Public Works Engineering/Admin. Training 100-5329-440 A state law enacted in mid-2012 requires professional engineers to document continuing education. The City has two professional engineers affected by this law. Due to frugal spending in the past couple of years, the amount proposed has been reduced from 2013 and 2014 budget allocations. $810 Public Works Engineering/Admin. Other Expenses 100-5329-490 Allowance for books, mileage, petty cash, etc. budgeted for separately in 2014. $200 Public Works Street Maint. Supplies 100-5331-220 Past deferred road maintenance, recent winters, and increased material costs have increased need for patching funds. This line item is typically depleted, or nearly so, each year. $6,710 Public Works Street Maint. Communications 100-5331-280 Past couple of years, wireless service charge for mobile laptop connection was inadvertently charged to supplies/materials account. This will be corrected again going forward. $500 Public Works Street Cleaning Supplies 100-5334-220 Average of past five years (2009-13) is $5,570. $805 Public Works Street Cleaning Utilities 100-5334-470 Typical water use for sweeper is 200 loads at 220 gal./load at a rate of $1.79 per 1,000 gal. $16 Public Works Snow/Ice Removal Supplies 100-5335-220 Contractually committed to purchase 1,600 tons of rock salt at unit price of $72.63/ton. Plan to purchase 400 tons of that amount in 2014. Request includes estimate of 35,000 gal. of salt brine at price of $0.25/gal., and $5,000 for plow blade replacements. $19,900 Public Works Snow/Ice Removal Reimbursement 100-5335-325 Estimate of rock salt sales to School District next winter. $4,283 Public Works Snow/Ice Removal Equip. Maint. 100-5335-410 History of this line item is limited to the past two years, with a wide range. This request hopes for a middle-ground. $514 Public Works Traffic Signals Supplies 100-5340-220 Average of past five years (2009-13) is $1,950. Need varies widely, based on malfunctions. $500 91 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Public Works 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Mandate Increase Public Works Traffic Signals Outside Services 100-5340-310 Need is based on number of calls for location of underground utilities. $512 Public Works Traffic Signals Reimbursement 100-5340-325 History limited to three years, with request hoped to be conservative. $25,543 Public Works Traffic Signals Utilities 100-5340-470 Electric rate expected to increase by $589 Public Works Traffic Signs/Marking Supplies 100-5341-220 Average of past five years (2009-13) is $27,100. Growth in City includes more signs and pavement markings to maintain. $1,862 Public Works Traffic Signs/Marking Reimbursement 100-5341-325 Reimbursement of knockdowns is infrequent, and difficult to budget for. $45 Public Works Street Lighting Supplies 100-5342-220 Limited history of tracking parts as a separate line item. Roughly average of actuals from 2012-13. $57 Public Works Street Lighting Outside Services 100-5342-310 Average of past five years (2009-13) is $8,950. Includes costs for MG&E repairs of City owned street lights and Digger's Hotline locate requests. $5,000 $1,848 Public Works Street Lighting Reimbursement 100-5342-325 Reimbursement of knockdowns is infrequent, and difficult to budget for. $109 Public Works Street Lighting Utilities 100-5342-470 Electric rates expected to increase $5,580 Public Works Sidewalk Outside Services 100-5344-310 Comprehensive repair program is needed in part to reduce City's liability. Amount of sidewalk in need of replacement, mud-jacking and sawcutting is variable. Project area is reviewed in spring to account for winter heaving and cracking. $15,741 Public Works Storm Sewers Supplies 100-5345-220 Storm sewer repair needs aren't entirely predictable, and can't safely be deferred. Requested amount is average of several years. $2,652 Public Works Storm Sewers Outside Services 100-5345-310 2014 budget moved maintenance expenses to capital budget. Request is based on $35,000 contracted repair work and $5,000 Digger's Hotline payment, similar to 2013. $5,000 $35,000 Public Works Street Dept. Labor Training 100-5359-440 Only two years of history for training, but need appears to be less than was budgeted for in 2014. $223 Public Works MRD Landfill Outside Services 100-5363-310 Apportioned City share of MRD operating costs not yet established. Estimate is based on past several years, and will be refined when MRD budget is set by board. $3,700 Public Works Recycling Salaries 100-5365-110 9 months salary (and benefits) for Saturday morning staffing of permanent recycling drop-off facility, in lieu of semi-annual Clean & Green events. $7,000 Public Works Recycling Outside Services 100-5365-310 Estimated increase of 40 carts, and contract increase of cart price. $24,201 Public Works Recycling Reimbursement 100-5365-325 Estimated revenue from fees for electronic recycling at new recycling center. ($10,000) Public Works Recycling Other Expenses 100-5365-490 Estimated costs of recycling electronics and batteries at new permanent recycling center. $12,000 Public Works Refuse Collection Outside Services 100-5562-310 Estimated increase of 40 carts, and contract increase of cart price. $39,771 Public Works Water Resources Outside Services 100-5618-310 Request includes five items as recommended by WRMC. $10,480 Public Works SUB-TOTALS $120,150 $139,803 92 ---PAGE BREAK--- City of Middleton 2015 Budget LEISURE 93 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Senior Center MISSION: The Middleton Senior Center enriches the lives of older adults. AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 Director 1 1 1 1 1 Program Coordinator 1 1 1 1 1 Volunteer Coordinator .5 .5 .5 .5 .5 Dining Center Coordinator .75 .75 .88 .88 .88 Case Manager 1.3 1.3 1.3 1.3 1.3 Administrative Assistant .5 .5 .5 .5 .5 Building Attendant - Vacant .2 .2 .2 .2 .2 MAJOR RESPONSIBILITIES: 1. Provide and coordinate programs and services for older adults, to maintain their independence and uphold their dignity. 2. Provide opportunities for volunteer service at the senior center and serving older adults throughout our community. 3. Provide information and referrals to older adults and their families. 4. Provide opportunities for older adults to influence policies, procedures and programs at the Middleton Senior Center. 5. Work cooperatively with other city departments to enhance the lives of older adults and all Middleton citizens. 6. Develop and maintain community ties that also enhance the lives of older adults. Senior Services Director Program Coordinator (1 ) Volunteer Coordinator ) 345 Volunteers Dining Center Coordinator (.88) Case Managers (1.3, 2 staff persons) Administrative Assistant Building Attendant Vacant Commission on Aging 94 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Senior Center 2015 GOALS: 1. Begin implementation of the Senior Center Action Plan for 2015 – 2017, using the national accreditation standards and working with the Commission on Aging. 2. Complete the re-accreditation process for state accreditation through the Wisconsin Association of Senior Centers (WASC). 3. Continue to enhance and increase volunteer involvement in the senior center and provide additional leadership positions for older adults. 4. Participate in grant opportunities that will open new avenues to serving the need of older adults in Middleton. 5. Monitor the budget of program s and activities, looking for ways to economize. 6. Strive every day, in every interaction with our participants, to enrich the lives of older adults in Middleton. SIGNIFICANT ISSUES IN 2015: 1. Maintaining our ability to serve the diverse need of older adults using the Senior Center. 2. Completing state and national senior center accreditation. 3. The Senior Center is starting to see major equipment, such as HVAC, need repairs. As The Senior Center is 14 years old a number of items have begun to fail. The building has 9 HVAC units in the Senior Center and 2 additional units in the rental space. We have also recently had issues with the refrigerator, toilets, the electric heaters, roof leaks, etc. MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 12 month est. 2014 as of 6/30 2015 Projected Daily participation average 165 195 195 195 195 Case Management contacts 4487 4297 4500 2260 4500 Meal on Wheels delivered 5855 5585 5500 2528 5500 Dining Center Meals served 5539 5952 6000 2791 6000 Volunteers on staff 260 342 375 345 375 Newsletter distributed 950 1200 1375 1325 1400 FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenue County Aid 50,953 $ 45,153 $ 45,153 $ 44,176 $ 29,451 $ 44,176 $ 44,176 $ Programs 21,784 15,500 28,995 15,500 23,247 15,500 14,500 TOTAL 72,737 $ 60,653 $ 74,148 $ 59,676 $ 52,698 $ 59,676 $ 58,676 $ Expenses Wages 255,883 $ 252,830 $ 254,696 $ 265,029 $ 167,373 $ 273,069 $ 273,069 $ Personnel Benefits 96,641 88,528 95,253 96,660 66,415 93,910 93,910 Operating Expenses 82,254 90,211 87,305 79,427 59,550 76,103 78,846 TOTAL 434,778 $ 431,569 $ 437,254 $ 441,116 $ 293,338 $ 443,082 $ 445,825 $ NET LEVY SUPPORT 362,041 370,916 363,106 381,440 240,640 383,406 387,149 LEVY SUPPORT AS % OF EXPENSES 83% 86% 83% 86% 82% 87% 87% 95 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Senior Center 2015 DECISION ITEMS -REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Increase Senior Center Printing 100-5516-260 2015 Base Insufficient 892 Senior Center Communications 100-5516-280 2015 Base Insufficient 218 Senior Center Volunteer Expenses 100-5516-335 2015 Base Insufficient 619 Senior Center Equipment Maintenance 100-5516-410 2015 Base Insufficient 1,014 96 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Recreation MISSION: The Recreation Division’s mission is to serve as a catalyst in the development, initiation, coordination, and the support for a variety of leisure time activities and facilities for residents of all ages. Public Lands Manager Asst. Dir. of Public Lands for Recreation Office Manager(.75) Aquatic Director (.25) Assistant Directors Lifeguards & Lesson Instructors (9.25) Concession Managers Concession Workers (1.6) Program Instructors (3.5) Referees Youth Center Director Youth Center Asst. Director AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 Asst. Dir. Of Public Lands for Recreation 0 0 1 1 1 Recreation Supervisor 1 1 0 0 0 Office Manager 0 0 0 0 1 Administrative Assistant - 1 1 1 0 Aquatic Director 1 1 1 1 1 Aquatic Assistant Director 2 2 2 2 3 Lifeguards/WSI Instructors 40 40 40 40 43 Concessions Managers 2 2 2 2 2 Concessions Workers 14 14 14 14 10 Program Instructors 40 40 40 40 42 Referees 6 6 6 6 8 Youth Center Director 1 1 1 1 1 Youth Center Assistant 1 1 1 1To 1 97 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Recreation MAJOR RESPONSIBILITIES: 1. Operate the Walter R. Bauman Aquatic Center 2. Provide competitive sports programming and leisure activities that are considered passive and non-competitive for all ages of City residents. 3. Supervisor administrative and seasonal employees of the department. 4. Assist in all aspects of administrative duties as needed. 5. Work with the School District and other organizations in an effort to make the best use of all existing facilities. 2015 GOALS: 1. Change Administrative Assistant position to Office Manager 2. Research funding sources for new staff position that would assist with recreation programming and administrative duties 3. Continue to provide a safe environment for swimmers at the Walter R. Bauman Aquatic Center. 4. Continue to offer City residents a wide variety of leisure time activities. Recognize the importance ofrecreation for City residents of all ages and abilities. 5. Continue to improve the Department’s communication to the City through the new program cancellationhotline, website, social media, programs guides, emails, etc. 6. Streamline field use schedules and rentals and incorporate vendor permits. 7. Continue to build programming and events at the Hubbard Art Center. 8. Building a foundation for program sponsorships to assist in the rising costs of program supplies, and afunding source to expand the scholarship program. 9. Continue to build attendance and programming at the Youth Center, which is housed at the Clark Street Community School. SIGNIFICANT ISSUES IN 2015: 1. Due to the growth of the department, a new position is needed to adequately serve the public duringnormal City Hal hours and as needed for recreation programming. This position is needed for assisting with program maintenance and administrative duties. 2. Have funding available to adequately maintain the Aquatic Center, so a safe and healthy environment can be provided. 3. Have the ability to expand enrollment in popular programs, so the demand can be met and adjustprogramming to coincide with demand trends. 4. Have funding available to adequately maintain the City park shelters and fields. 98 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Recreation MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2104 12 Mo. Estimate 2014 As of 7/31 2015 Projected Aquatic Center Daily Attendance 38,500 est. 37,000 est. 30,000 20,272 32,000 Aquatic Center Program Participation 1,570 1,213 1,230 1,230 1,250 Summer Recreation Program Participation 1,173 1,086 1,120 1,114 1,200 Fall, Winter, Spring Program Participation 568 569 700 140 700 Hubbard Art Center Program Participation n/a 300 800 365 800 Middleton Youth Resource Center 93 (unduplicated) 90 (unduplicated) 150 (unduplicated) 111 (unduplicated) 200 (unduplicated) Lakeview East Shelter Rentals 82 75 85 53 90 Lakeview West Shelter Rentals 75 68 75 45 85 Lakeview Kitchen Rentals 49 50 50 31 50 Lakeview Meeting Room Rentals 98 96 90 57 90 Lakeview Hall Gazebo Rentals 4 3 10 13 25 Lakeview Small Shelter N/A N/A 0 40 Bounce House/Tent N/A N/A 0 0 Firemen’s Park North Shelter Rentals 29 35 30 27 40 Firemen’s Park South Shelter Rentals 20 21 20 11 20 Firemen’s Park Small Shelter Rentals 12 19 12 6 12 Orchid Heights Park Shelter Rentals 13 16 18 17 30 Parisi Park Shelter Rentals 7 7 10 11 18 Notes: 1. The Lakeview Small Shelter and Bounce House/Tent reservations were new in August 2014. 2. 2014 summer weather was much cooler than 2012 & 2013,so daily pool attendance was lower. 99 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Recreation FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 RECREATION ADMINISTRATION Revenue None - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ Expenses Wages 70,282 $ 77,264 $ 78,305 $ 89,212 $ 57,015 $ 91,035 $ 91,035 $ Personnel Benefits 42,994 42,667 42,804 46,426 31,808 47,233 47,233 Operating Expenses 8,572 9,250 7,926 9,250 5,702 7,926 12,150 TOTAL 121,848 $ 129,181 $ 129,035 $ 144,888 $ 94,525 $ 146,194 $ 150,418 $ NET LEVY SUPPORT 121,848 129,181 129,035 144,888 94,525 146,194 150,418 LEVY SUPPORT AS % OF EXPENSES 100% 100% 100% 100% 100% 100% 100% Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 SUMMER RECREATION Revenue Program 57,209 $ 70,000 $ 63,166 $ 64,000 $ 50,836 $ 64,000 $ 64,000 $ TOTAL 57,209 $ 70,000 $ 63,166 $ 64,000 $ 50,836 $ 64,000 $ 64,000 $ Expenses Wages 35,654 $ 46,000 $ 40,955 $ 45,000 $ 26,078 $ 45,000 $ 45,000 $ Personnel Benefits 2,558 3,519 3,039 3,443 1,817 3,433 3,433 Operating Expenses 23,191 19,500 20,056 15,350 18,381 15,350 13,900 TOTAL 61,403 $ 69,019 $ 64,050 $ 63,793 $ 46,276 $ 63,783 $ 62,333 $ NET LEVY SUPPORT 4,194 (981) 884 (207) (4,560) (217) (1,667) LEVY SUPPORT AS % OF EXPENSES 7% 1% 0% -10% 0% Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 FALL-WINTER-SPRING REC Revenue Program 37,723 $ 44,000 $ 31,821 $ 38,000 $ 7,245 $ 38,000 $ 30,000 $ TOTAL 37,723 $ 44,000 $ 31,821 $ 38,000 $ 7,245 $ 38,000 $ 30,000 $ Expenses Wages 16,280 $ 40,250 $ 12,986 $ 16,000 $ 11,231 $ 16,480 $ 16,480 $ Personnel Benefits 1,239 3,079 945 1,224 859 1,260 1,260 Operating Expenses 9,313 13,325 8,365 12,000 5,447 8,365 14,344 TOTAL 26,832 $ 56,654 $ 22,296 $ 29,224 $ 17,537 $ 26,105 $ 32,084 $ NET LEVY SUPPORT (10,891) 12,654 (9,525) (8,776) 10,292 (11,895) 2,084 LEVY SUPPORT AS % OF EXPENSES -41% 22% -43% -30% 59% -46% 6% 100 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Recreation FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 AQUATIC CENTER Revenue Program 104,792 $ 71,000 $ 100,933 $ 83,000 $ 64,249 $ 83,000 $ 83,000 $ Daily Aquatic Admissions 88,118 85,000 82,184 72,000 76,321 72,000 72,000 Concession Stand 34,869 35,000 31,592 35,000 30,877 35,000 35,000 Pool Reservations 1,689 - 730 1,000 - 1,000 1,000 Memberships 50,827 50,000 41,942 44,000 40,268 44,000 44,000 Swimpool - - 384 - 87 - - TOTAL 280,295 $ 241,000 $ 257,765 $ 235,000 $ 211,802 $ 235,000 $ 235,000 $ Expenses Wages 180,445 $ 140,900 $ 182,847 $ 141,100 $ 160,230 $ 163,830 $ 163,830 $ Personnel Benefits 13,800 10,779 13,838 10,779 12,228 12,534 12,534 Operating Expenses 131,190 129,175 120,493 129,100 99,045 108,019 125,780 TOTAL 325,435 $ 280,854 $ 317,178 $ 280,979 $ 271,503 $ 284,383 $ 302,144 $ NET LEVY SUPPORT 45,140 39,854 59,413 45,979 59,701 49,383 67,144 LEVY SUPPORT AS % OF EXPENSES 14% 14% 19% 16% 22% 17% 22% Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 RECREATION SUMMARY Revenue Aquatic Center 280,295 $ 241,000 $ 257,765 $ 235,000 $ 211,802 $ 235,000 $ 235,000 $ Fall-Winter-Spring 37,723 44,000 31,821 38,000 7,245 38,000 30,000 Summer 57,209 70,000 63,166 64,000 50,836 64,000 64,000 TOTAL 375,227 $ 355,000 $ 352,752 $ 337,000 $ 269,883 $ 337,000 $ 329,000 $ Expenses Recreation Administration 121,848 $ 129,181 $ 129,035 $ 144,888 $ 94,525 $ 146,194 $ 150,418 $ Aquatic Center 325,435 280,854 317,178 280,979 271,503 284,383 302,144 Fall-Winter-Spring 26,832 56,654 22,296 29,224 17,537 26,105 32,084 Summer 61,403 69,019 64,050 63,793 46,276 63,783 62,333 TOTAL 535,518 $ 535,708 $ 532,559 $ 518,884 $ 429,841 $ 520,465 $ 546,979 $ NET LEVY SUPPORT 160,291 180,708 179,807 181,884 159,958 183,465 217,979 LEVY SUPPORT AS % OF EXPENSES 30% 34% 34% 35% 37% 35% 40% 101 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Recreation Actual Requested Actual Budget Actual Budget thru Lower of Budget HUBBARD ARTS CENTER 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenues Program - - 5,896 15,000 24,204 15,000 15,000 - - 5,896 15,000 24,204 15,000 15,000 Expenses Wages - - 618 10,000 1,341 4,000 4,000 Personnel Benefits - - 53 765 103 315 315 Operating Expenses - - 7,694 8,000 19,354 7,694 24,500 - - 8,365 18,765 20,798 12,009 28,815 NET TAX RATE SUPPORT - - 2,469 3,765 (3,406) (2,991) 13,815 LEVY SUPPORT AS % OF EXPENSES 0% 0% 30% 20% -16% -25% 48% Actual Requested Actual Budget Actual Budget thru Lower of Budget YOUTH CENTER 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenues County Aid 9,150 8,736 4,150 8,700 4,325 8,700 8,700 Donations 728 - 4,592 14,000 17,124 14,000 14,000 9,878 8,736 8,742 22,700 21,449 22,700 22,700 Expenses Wages 22,914 19,926 - 28,180 16,646 29,025 29,025 Personnel Benefits 3,619 3,449 - 3,545 2,226 4,489 4,489 Operating Expenses 3,111 3,692 - 8,975 5,573 - 12,304 29,644 27,067 - 40,700 24,445 33,514 45,818 NET TAX RATE SUPPORT 19,766 18,331 (8,742) 18,000 2,996 10,814 23,118 LEVY SUPPORT AS % OF EXPENSES 67% 68% 0% 44% 12% 32% 50% 102 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Recreation 2015 DECISION ITEMS - REQUESTED BUDGET Account Revenue Change Line item Department Account Title Number Description / Justification Increase Decrease Mandate Increase Line Shift 100-4674-05 Increase in revenue due to addition of programs 8,000 5,694 FWS Rec-REVENUE FWS Rec-REVENUE 100-4674-02 4,000 Increase in revenue due to increased shelter reservation fees 6,000 Rec Admin Salaries-Full Time 100-5530-xxx 5,694 Rec Admin Office Supplies 100-5530-210 Funds necessary to purchase items for the office 674 Rec Admin Advertising & Printing 100-5530-260 650 Rec Admin Advertising & Printing 100-5530-260 2,900 Summer Rec Supplies & Materials 100-5531-220 Transfer $1,450 to Advertising & Printing for annual Recdesk fee (1,450) Aquatic Center Supplies & Materials 100-5542-220 Transfer $1,450 to Advertising & Printing for annual Recdesk fee (1,450) Summer Rec Supplies & Materials 100-5531-220 (5,000) Summer Rec Outside Services 100-5531-310 5,000 FWS Rec Outside Services 100-5532-310 Additional funds needed for contracted programs 4,000 FWS Rec School Facility Rentals 100-5532-480 Additional funds are needed for facilty rentals 1,979 Aquatic Center Office Supplies 100-5542-210 2,000 Aquatic Center Supplies & Materials 100-5542-410 1,677 Aquatic Center Repair & Maintenance 100-5542-220 2,158 Aquatic Center Utilities 100-5542-470 Annual increase in rising utility costs 1,926 Aquatic Center Outside Services 100-5542-310 10,000 Hubbard Art Center Wages 100-5533-120 (6,000) Hubbard Art Center FICA 100-5533-193 (450) Hubbard Art Center Supplies & Materials 100-5533-220 (5,694) Hubbard Art Center Outside Services 100-5533-310 12,144 Hubbard Art Center Outside Services 100-5533-310 10,356 Youth Center Wages 100-5114-xxx 7,814 Youth Center Supplies & Materials 100-5114-220 $7,975 funds needed for program supplies based on 2014 activity 7,975 Youth Center Trips 100-5114-310 $1,000 funds needed for program trips based on 2014 activity 1,000 Youth Center Training & Development 100-5114-440 Afterschool Youth Development Credential 3,329 Increase in hours and pay requested by the Commission on Youth (includes benefits) Conservation & Development- Conservation & Development-REVENUE Additional funds are needed to cover printing of Guide & increased advertising Decrease in revenue to more accurately reflect trend in programming revenue Transfer $5,000 to Outside Services (Outside Services are contracted programs) To fund existing contracts for chemicals, lawn care, and facilities Transfer $6,000 to Contracted Services to cover costs of new contracted programs & facility cleaning Transfer $450 to Contracted Services to cover costs of new contracted programs & facility cleaning Transfer $5,694 to Contracted Services to cover costs of new contracted programs & facility cleaning $ 12,144 from Wages, FICA, Supplies & Materials for new contracted programs & facility cleaning Additional funds needed to cover contracted programming and cleaning (included in revenue request) Increase in salary due to position change from Administrative Assistant to Office Manager (included in revenue request) (includes b fi ) $2,900 from Summer Rec & Aquatic Center for annual Recdesk fee (online reservations & registrations) $5,000 from Summer Rec: Supplies & Materials for the new contracted programs we offer Additional funds needed to cover changes with the mandatory American Red Cross swimming lesson fees and certifications Besides cleaning, restroom, and first aid supplies, additional funds needed to replace broken decks chairs, lesson supplies,guard stand b ll i i bl Besides routine maintenance, additional funds needed for mudjacking, and increased needs fopr plumbing, mechanical and i i d f f ili Hubbard Art Center- REVENUE Hubbard Art Center- REVENUE 103 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Library (Special Revenue Fund) Mission: Make a positive difference in the quality of life in our community. AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 DIRECTOR 1 1 1 1 1 HEAD OF ADULT SERVICES 1 1 1 1 1 HEAD OF TECHNICAL SERVICES 1 1 1 1 HEAD OF INFORMATION TECH. 1 1 1 1 1 HEAD OF YOUNG ADULT SERV. 1 1 1 1 1 HEAD OF YOUTH SERVICES 1 1 1 1 HEAD OF CHILDREN’S SERVICES 1 1 1 1 1 HEAD OF CIRCULATION SERVICES 1 1 1 1 1 Library Board of Trustees Library Director Head of Adult Services Head of Tech Services Head of IT Head of YA Services Head of Youth Services Head of Children's Services Head of Circulation Services 104 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Library (Special Revenue Fund) REFERENCE DESK AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 DIRECTOR 1 1 1 1 1 HEAD OF ADULT SERVICES 1 1 1 1 1 HEAD OF TECHNICAL SERVICES 1 1 1 1 1 HEAD OF INFORMATION TECH. 1 1 1 1 1 LA III – ACQUISITIONS & SERIALS 1 1 1 1 1 LA II – ADULT SERVICES 2.15 2.15 2.15 2.15 2.15 PAGE II – SUBS – REFERENCE DESK 0 0.1 0.1 0.1 0.1 PAGE II – TECHNICAL SERVICES 0.25 0.25 0.25 0.25 0.25 PAGE I – TECHNICAL SERVICES 0.35 0.35 0.35 0.35 0.35 Library Board of Trustees Library Director Head of IT Head of Tech Services LA III Acquisitions & Serials Page II Tech Services (.25) Page I Tech Services (.35) Head of Adult Services LA II Adult Services (1.15) Page II - Subs - Reference Desk 105 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Library (Special Revenue Fund) MAIN LEVEL HELP DESK AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 DIRECTOR 1 1 1 1 1 HEAD OF YOUNG ADULT SERVICES 1 1 1 1 1 HEAD OF YOUTH SERVICES 1 1 1 1 1 HEAD OF CHILDREN’S SERVICES 1 1 1 1 1 LA II – YOUTH SERVICES 2.15 2.15 2.15 2.15 2.15 PAGE II –SUBS & PAGE I SEASONAL 0.03 0.03 0.13 0.13 0.13 Library Board of Trustees Library Director Head of YA Services LA II YA Services Head of Youth Services Page II - Subs - Youth Services Head of Children's Services LA II Youth Services Summer Pages - Youth Services (.03) 106 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Library (Special Revenue Fund) CIRCULATION DESK AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 DIRECTOR 1 1 1 1 1 HEAD of Circulation Services 1 1 1 1 1 LIBRARY ASSISTANT III 0 1 1 1 1 LIBRARY ASSISTANT II 3 3 2 3 3 LIBRARY ASSISTANT I 4 5 5 3 3 PAGE II 4 4 4 4 4 PAGE I 20 19 16 16 16 PAGE I & II-SUBS 8 8 10 10 10 MAJOR RESPONSIBILITIES: 1. Opportunities for individual and group lifelong learning: proctoring, idea sharing, cultural experiences and innovation - programs, events, partnerships and outreach 2. Community building – welcoming & safe facility & community rooms and study areas, art displays & exhibits, gardens 3. Collections & literacy tools – print (magazines, books, newspapers), audio (recorded books, music), film, ebooks, book-kits 4. Access to information – internet, reference services, online databases consumer reports, job skill testing & career preparation), readers’ advisory and instruction 5. Equipment & research tools – copiers, printers, scanners, fax, microfilm reader Library Board of Trustees Library Director LA I Gardener Head of Circulation Services LA III Circulation Page I & Subs LA II Circulation (1.75) LA I Circulation Page II Circulation 107 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Library (Special Revenue Fund) 2015 GOALS: 1. Analyze the current library building structure and gather community input to create a planning document for future library facility/ies use expansion and/or branch 2. Literacy programs: “read together middleton” – a one book, one community program; series of writing & author workshops; 1000 books before kindergarten; author fair for self-published authors 3. Technology: work with local experts to design & present a media maker lab, topic-related public instruction courses, online tutoring, access to more electronic resources through mobile devices and community photo archive scan day 4. Increase community awareness through partnerships, collaborations and cross-promote with: other dane county libraries (beyond the page), dementia friendly community taskforce & friends of the library. For example: second annual community canvases project, interactive creation workshops, music & drama performances 5. Optimize resources through lean business processes and operations SIGNIFICANT ISSUES IN 2015: 1. Twentieth century library building, with twenty-first century library space needs to update and reconfiguration for new library services and use of the building and to maintain a secure and safe environment 2. Rising costs of materials, supplies, technology maintenance & annual fees MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 As of 6/30 2014 Projected 2015 Projected Annual Circulation 776,132 769,485 - 700,900 700,500 Registered Borrowers 20,752 18,041 NA 18,000 18,000 Interlibrary loans provided to 217,573 240,273 NA 240,000 240,000 Interlibrary loans received from 217,953 228,858 NA 229,000 230,000 Books owned 91,702 86,778 NA 88,000 88,000 Audiovisual owned 24,795 26,518 NA 26,500 26,500 Overdrive use: eBooks, audio, video 12,727 25,086 NA 50,000 60,000 Programs and events 598 675 - 680 685 Number of participants at events 19,642 20,348 - 20,500 20,600 Annual visitor count 377,218 361,994 167,031 334,062 334,500 Annual hours of operation 3,520 3,520 NA 3,520 3,520 Public computers 51 51 51 51 51 Public Internet use sessions 113,789 107,783 106,624 53,312 107,000 108 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Library (Special Revenue Fund) FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenue County Aid 766,589 $ 779,524 $ 779,524 $ 783,000 $ 783,629 $ 783,629 $ 783,629 $ General Fund Support 1,018,315 1,007,346 1,007,346 1,068,395 1,068,395 1,007,346 1,144,792 Other Revenue 28,772 21,000 29,984 30,000 22,507 31,042 10,000 TOTAL 1,813,676 $ 1,807,870 $ 1,816,854 $ 1,881,395 $ 1,874,531 $ 1,822,017 $ 1,938,421 $ Expenses Wages 956,719 $ 973,765 $ 981,085 $ 1,012,003 $ 649,162 $ 1,044,700 $ 1,044,700 $ Personnel Benefits 270,234 256,814 263,742 281,504 195,520 299,100 299,100 Operating Expenses 588,790 577,291 554,611 587,888 445,976 543,924 594,621 TOTAL 1,815,743 $ 1,807,870 $ 1,799,438 $ 1,881,395 $ 1,290,658 $ 1,887,724 $ 1,938,421 $ NET LEVY SUPPORT 1,018,315 1,007,346 1,007,346 1,068,395 1,068,395 1,007,346 1,144,792 LEVY SUPPORT AS % OF EXPENSE 56% 56% 56% 57% 83% 53% 59% 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Mandate Increase Public Library Books 212-5511-230 Maintain collection goals and book cost increase 10,000 Public Library Periodicals 212-5511-232 Dane County Standard Level of Library Service requirement 435 Public Library Audio 212-5511-233 Maintain collection goals 20,000 Public Library Enectronic Resources 212-5511-330 Additional titles through Statewide Media Buying Pool 10,000 Public Library Equipment Maintenance 212-5511-410 Public technology device updates 10,000 Public Library Utilities 212-5511-470 Electricity rate increase 262 109 ---PAGE BREAK--- City of Middleton 2015 Budget CONSERVATION & DEVELOPMENT 110 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Planning MISSION: To ensure that the City of Middleton community thrives in a measured and balanced manner while protecting its natural resources and the needs of all current and future citizens. AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 Planning Director / Zoning Administrator 1 1 1 1 1 Assistant Planning Director / Zoning Administrator 1 1 1 1 1 Assistant Director of Community Development / Zoning Administrator 1 1 1 1 1 Community Services Director 1/3 1/3 1/3 1/3 1/3 MAJOR RESPONSIBILITIES: 1. Staffing of Committees: Plan Commission; Community Development Authority; Zoning Board of Appeals; Airport Commission; Ped, Bike, Transit Committee, Sustainability Committee; Arts Committee; Landmarks Commission, Middleton/Westport Joint Zoning Committee; and Work Force Housing Committee; 2. Preparation of City Plans, including the Comprehensive Plan, BUILD, and Bicycle Pedestrian Plan 3. Administration of Ordinances, including: Zoning; Subdivision; Wetland; Floodplain; Outdoor Lighting; Sign; Off-Street Parking and Landscape Specifications; Public Arts. 4. Assistance with TID #3 and TID #5 Administration and Redevelopment District 5. Assistance with economic and community development issues. 6. Research and reports on issues affecting the City such as: transportation; housing; environmental; floodplain; parking; and housing. Planning Director/Zoning Administrator Asst. Planning Director/Asst. Zoning Administrator Asst. Director of Community Development Community Services Director (1/3 time) 111 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Planning 2015 GOALS: 1. Complete updates to the Zoning Ordinance and Subdivision Ordinance. 2. Complete work on the Comprehensive Plan update. 3. Implementation of additional TIF projects. SIGNIFICANT ISSUES IN 2015: 1. Tax Incremental Financing districts #3 and #5 administration. 2. Project coordination for The Community of Bishops Bay, Tribeca, Meriter, Parmenter corridor redevelopment projects, Kraemer project, and other private development prospects. 3. Continue providing support to the 10 Committees and Commissions that the Planning Department staffs. MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 12 Mo. Est. 2014 As of 6/30 2015 Projected Design Review 36 30 18 18 30 Ordinance Amendments 7 6 12 6 12 SIP’s and Modifications 48 52 40 22 40 Misc. (TIF, plans, agreements, etc.) 76 85 76 36 76 Cond. Use Permits 4 6 4 1 4 Subdivisions and CSM’s 4 11 8 8 8 Zoning Permits 130 136 130 56 130 FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenue Zoning Permit Fees 18,850 $ 10,000 $ 27,090 $ 13,000 $ 13,275 $ 13,000 $ 13,000 $ Plan Commission Charges 25,785 15,000 17,158 15,000 13,755 15,000 15,000 TOTAL 44,635 $ 25,000 $ 44,248 $ 28,000 $ 27,030 $ 28,000 $ 28,000 $ Expenses Wages 229,745 $ 225,074 $ 225,044 $ 230,712 $ 145,952 $ 237,447 $ 237,454 $ Personnel Benefits 78,412 77,366 76,563 80,985 55,195 81,586 81,586 Operating Expenses 6,920 13,250 7,284 13,250 3,429 7,284 13,250 TOTAL 315,077 $ 315,690 $ 308,891 $ 324,947 $ 204,576 $ 326,317 $ 332,290 $ NET LEVY SUPPORT 270,442 $ 290,690 $ 264,643 $ 296,947 $ 177,546 $ 298,317 $ 304,290 $ LEVY SUPPORT AS % OF EXPENSES 86% 92% 86% 91% 87% 91% 92% 112 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Planning 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Increase Planning Office Supplies 100-5631-210 Our office supply needs vary from year-to-year and while we often need the full amount, we do not spend the funds unless absolutely necessary. We would like to maintain the 2014 budgeted amount for office supplies. 824 Planning Advertising & Printing 100-5631-260 This line item is used for publication of required public hearing notices, the number of which varies from year-to-year. In addition, this line item is used for paper and printing. We do not spend the funds unless absolutely necessary. We would like to maintain the 2014 budgeted amount for advertising & printing. 706 Planning Outside Services 100-5631-310 Our outside services needs vary from year-to-year and while we often need the full amount, we do not spend the funds unless absolutely necessary. We would like to maintain the 2014 budgeted amount for outside services. 1,965 Planning Professional Services 100-5631-320 Our professional services needs vary from year-to-year and while we often need the full amount, we do not spend the funds unless absolutely necessary. We would like to maintain the 2014 budgeted amount for professional services. 500 Planning Training 100-5631-440 Our training requirement costs vary from year-to-year and while we often need the full amount, we do not spend the funds unless absolutely necessary. We would like to maintain the 2014 budgeted amount for training. 1,827 Planning Other Operating Expenses 100-5631-490 Our other operating expense needs vary from year-to-year and while we often need the full amount, we do not spend the funds unless absolutely necessary. We would like to maintain the 2014 budgeted amount for operating expenses. 144 Planning Sustainability Committee 100-5116-990 This increase would be to purchase cages to house the MedDrop drugs while they are stored in the evidence room at the Police Department. During a recent PD accreditation process, the current drug storage arrangements were pointed out as a weakness or potential vulnerability and the accrediters recommended locked cages to store the drugs. 4,250 Planning Sustainability Committee 100-5116-990 In the 2014 budget development process, there was an error that somehow led to a reduction in operating budget for the Sustainability Committee of $1,000. The 2013 operating budget for the Sustainability Committee was $8,000 and they requested an increase of $1,000 for a total of $9,000. Although there is not Finance Committee action to indicate that the budget was reduced by $1,000, there was a reduction. This request from the Sustainability Committee would increase the operating budget to $9,000. 2,000 Planning Art Committee Expenses 100-5113-992 Arts Committee expenses vary each year depending on the annual projects. The year 2013 was a lighter year because the committee was focusing their attention on the WARNING: Signs project and fundraising for the Parmenter roundabout sculpture rather than soliciting designs for site-specific projects. The Arts Committee budget has consistently been $3,000 annually since 2008 and the committee is able to have a huge positive impact on the City with a relatively small budget. The committee is requesting an increase of $2,000 to their previous year operating budget in order to continue to do a Community Canvases project at the library annually and do other community art projects. 2,829 113 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Conservancy Lands MISSION: The City of Middleton seeks to preserve and protect the City’s open space, water, historical, and natural resources to both foster and restore native habitats with the addition benefit of enhancing the City’s quality of life. AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 Conservancy Lands Lead Crew 1 1 1 1 1 Conservancy Lands LTE's 2 2 2 2 4 MAJOR RESPONSIBILITIES: 1. Plan & implement programs designed to restore & develop Middleton’s Conservancy Lands Areas to provide native habitats as well as opportunities for outdoor education & passive outdoor recreation for all. 2. Protect, Restore & Enhance the water quality of all lakes, creeks, & kettle ponds within Middleton’s Conservancy Lands System by ecological restoration of shore land buffer zones, aquatic & emergent zones, stabilizing stream banks, wetlands & ponds. 3. Protect, Restore & enhance the native flora & fauna within Conservancy Lands Areas. 4. Protect Restore & Enhance wildlife habitat & corridors that connect fragmented habitat parcels. 5. Control exotic & invasive species. 6. Develop policies & standards related to trails, kiosks, shelters, benches, & diverse uses of conservancy lands areas, including such use as trails, water trails & canoe access, wetland detention & sediment basins, wildlife & fisheries enhancements. 7. Consult with similar agencies from neighboring cities, towns, and counties to develop a regional response to issues concerning land conservation & management. Public Lands Manager Public Lands Lead Supervisor Conservancy Lands Lead Crewperson Conservancy Lands LTEs 5DOCC Crew Volunteers 114 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Conservancy Lands 2015 GOALS: 1. Protect, Restore & Enhance native landscapes and designated conservancy lands to maintain or improve the natural habitat, scenic beauty, outdoor recreation & outdoor environmental education. 2. Expand partnerships for maintenance of conservancy lands and hands on restoration and learning opportunities for the residents of Middleton. 3. Protect , Restore & Enhance native landscapes in the City of Middleton through land acquisition, ecological restoration, routine maintenance efforts, & provide volunteers or residents with hands-on ecological restoration learning opportunities. 4. Protect, Restore & enhance the natural vegetative communities within the City of Middleton, including but not limited to upland prairies, lowland forests, wetland/sedge meadow, shore land, open marsh & ponds, oak woods & oak savanna areas. 5. Improve water quality & fisheries areas within conservancy lands areas. 6. Increase connections between Middleton’s conservancy lands areas and other adjacent or regional conservation areas including trails, corridors/linkages with other government agencies and regional land management plans. 7. Provide adequate management & staffing to oversee the management and or maintenance of all conservancy lands areas. SIGNIFICANT ISSUES IN 2015: 1. Additional trails developed for public use require increased staffing & maintenance responsibilities for all new trails. 2. Deferred ecological maintenance for conservancy lands areas with approved management plans on file and/or in progress, result in higher capital & operational costs over the long term to complete the desired results. Impact is reduced bio diversity of species, increased invasive species, increased public complaints, and less cooperation or lost partnership opportunities w/ Friends Groups, neighborhood associations or residents ready to help with these managed areas. CLC reduced the capital budget for invasive species work from $112,000 annually to $45,000 and redirected those funds to the Operating Budget in 2014. 3. Negative impact on the aesthetic, recreational & scenic beauty of the Conservancy Lands Areas due to the reduction of LTE staff & maintenance funds reflected in customer surveys and open space plan comments from the residents. 4. Emergence of new invasive species like Southern Cattail & Purple Loosestrife create additional drain on reduced operating funds for weed eradication. Lack of funding for proper weed control measures & staffing continue to have negative impact on these sensitive areas. 5. Ever changing weather conditions with more frequent storm events and increased storm cleanup costs are not taken into account with decreased budgets. Deters further ecological restoration efforts and proper maintenance of water resource areas. 6. Reduced budgets continue to impact the future regional trail development planning & construction projects and deters needed progress for all trail users. 7. GNT Trail Plan & development work requires additional staff time and budget resources to ensure successful linkages with other communities to the West. 115 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Conservancy Lands MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2011 Actual 2012 Actual 2013 Actual 2014 Actual 2015 Projected CLC Acreage 820 820 820 820 850 Miles of maintained trails 17 21 22.5 28 30 CLC areas maintained 20 22 24 25 28 Grants $772,747 $500,000 $674,000 $87,000 $150,000 Donations $10,000 $10,000 $11,800 $197,946 $20,000 FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenue None - $ - $ - $ - $ - $ - $ - $ TOTAL - $ - $ - $ - $ - $ - $ - $ Expenses Wages 13,830 $ 12,400 $ 24,299 $ 12,400 $ 13,309 $ 12,400 $ 24,800 $ Personnel Benefits 1,058 950 1,996 1,898 1,213 1,898 1,897 Operating Expenses 24,608 61,900 91,702 109,670 86,528 35,536 142,440 TOTAL 39,496 $ 75,250 $ 117,997 $ 123,968 $ 101,050 $ 49,834 $ 169,137 $ NET LEVY SUPPORT 39,496 $ 75,250 $ 117,997 $ 123,968 $ 101,050 $ 49,834 $ 169,137 $ LEVY SUPPORT AS % OF EXPENSES 100% 100% 100% 100% 100% 100% 100% 116 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Conservancy Lands 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Increase Conservancy Lands LTE's 100-5620-120 Current staffing is insufficient to maintain over 800 acres of CLC Lands and 27 + miles of trails with one FTE crewman. The 2 LTE work 620 hours per season and have a base wage rate of $10. Need to increase base wage rate from $10 to $12 per hour to be in parity w/ other park agencies and local employers for seasonal workers (total $2,480). Seek to restore 2 LTE positions, for 620 hours each, @ $12 hour, that were cut in the 2009 budget process and prevented layoffs of FTE Staff in many other depts. (total $14,880). 17,360 Conservancy Lands Pond Expenses 100-5620-220 Tiedeman & Stricker pond water level management and conservancy lands management. Budget has flexed in expenditures with less funds being spent in drought years to manage these areas rather than in flood years. Staffing oversight and maintenance activities are key to maintaining a flood free zone for residents. Seek to restore budget to manage the areas as intended and protect resdidents from flood waters and property damage. 5,699 Conservancy Lands Creek Maintenance 100-5620-221 PB creek maintenance is an annual expense that helps maintain the storm water conveyance system in place and prevent catastrophic failures along the PB Creek Corridor. Annual costs to remove trees & debris have been consistent over time except when grants awarded helped offset regular operating costs and/or drought years did not require the same level of tree & debris removal expenditures. Failure to maintain clear waterways and storm water conveyance systems can lead to catastrophic events. Seek annual maintenance funds to maintain proper channel flow by eliminating tree & debris build-up. 7,071 Conservancy Lands Grant Match 100-5620-224 Grant match funds are used annually to pay for consultants or engineering assistance to obtain grants. The funds provide for coverage or application costs and/or professional fee for service costs for others to assist with these applications for public lands capital projects. The awarded grants help offset public lands operating costs, DOCC Crew costs, and Capital costs with match funds per Finance & Council approvals. All public lands and faciltities directly benefit from these match funds and tax dollars are saved 50% or more. Many of the grant application fees are recouped during the grant close out process whereby they are reimbursable expenses and not reflected in the operating budget. In 2014, we received over $115,000 in donated funds and over $110,000 in grant match funds. This line item therefore pays for itself through grant reimbursements annually. 937 Conservancy Lands Invasive Species Control 100-5620-480 This was moved from capital budget to the operating budget in 2014. Purpose is for weed control in 27 conservancy areas tand for over 800 acres in Middleton. This budget line was at $115,000 in 2011, reduced to $60,000 in 2012 and further cut in 2014 to $45,000. The funds are used for fire control, herbcide applications & weed control mowing/cutting for mananged CLC Areas and storm water detention areas to maintain compliance w/ local ordinances and state requirements for storm water basins and public lands. 65,000 Conservancy Lands Other Expenses 100-5620-490 The DOCC Oakhill Inmate crew wages typically come from this primary line item but oten are offset w/ grants or other capital project funding. The DOCC Crew cost for a 40 hour work week for 5-8 inmates is approximately $3500 bi weekly. This line item also includes interpretive signs & replacements and native plantings or other conservancy lands items needed. 28,197 117 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Forestry MISSION: To maintain the long term health and stability of the Middleton street & park tree population and to provide a source of information for residents regarding tree issues. AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 Forester/Horticulturist 1 1 1 1 1 MAJOR RESPONSIBILITIES: 1. Maintain public safety along all city streets and parklands regarding publicly owned trees. 2. Monitor and maintain, to the best of my abilities, the health of all publicly owned trees. 3. Review subdivision plans to protect existing trees and to approve new plantings. 4. Public education regarding tree pests, diseases, and new urban forestry programs. 5. Staff reports to PRFC and City Council for capital and operation budgets and issues for all public lands. 2015 GOALS: 1. Continuation of City EAB ash removal and replacement program. 2. Shift operating budget emphasis to pruning/maintenance from planting/expanding. 3. Highlight urban wood reuse. 4. Continued public education regarding all pertinent urban forestry concerns/needs. SIGNIFICANT ISSUES IN 2015: 1. EAB found in Middleton in 2014. Continuation of City EAB ash reduction plan in light of fiscal constraints 2. Begin to address the backlog of pruning needs of street trees. 3. Reduction of planting due to pruning needs throughout city. Public Lands Manager Forester / Horticulturalist 118 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Forestry TOTAL ANNUAL BENEFITS, NET BENEFITS, AND COSTS FOR PUBLIC STREET TREES Benefits Total $/tree $/capita CO2 338,095 $ 41.69 $ 18.89 $ Energy 31,762 3.92 1.77 Air Quality 38,195 4.71 2.13 Stormwater 228,713 28.20 12.78 Aesthetic/Other 470,393 58.01 26.28 1,107,158 $ 136.53 $ 61.85 $ Costs Total $/tree $/capita Planting 15,000 $ 1.85 $ 0.84 $ Contract Pruning 7,500 0.92 0.42 Irrigation 6,000 0.74 0.34 Removal 15,000 1.85 0.84 Administration 69,940 8.62 3.91 Litter Clean‑up 5,000 0.62 0.28 118,440 $ 14.60 $ 6.63 $ Net Benefits 988,718 $ 121.93 $ 55.22 $ Benefit - Cost Ratio 9.35 $ FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenue None - $ - $ - $ - $ - $ - $ - $ TOTAL - $ - $ - $ - $ - $ - $ - $ Expenses Wages 60,292 $ 61,504 $ 62,318 $ 62,734 $ 40,612 $ 64,603 $ 64,603 $ Personnel Benefits 15,039 23,063 22,530 24,249 17,689 25,908 25,908 Operating Expenses 49,182 48,500 47,077 48,500 10,366 36,327 72,102 TOTAL 124,513 $ 133,067 $ 131,925 $ 135,483 $ 68,667 $ 126,838 $ 162,613 $ NET LEVY SUPPORT 124,513 $ 133,067 $ 131,925 $ 135,483 $ 68,667 $ 126,838 $ 162,613 $ LEVY SUPPORT AS % OF EXPENSE 100% 100% 100% 100% 100% 100% 100% 119 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Forestry 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Mandate Increase Forestry Supplies & Materials 100-5611-220 Purchase of 75 street trees. Street trees have traditionally been purchased through operating budgets. However this request is also sought in the capital budget as it fits the definition of a capital purchase (lasting over 10 years). Therefore this request could be denied if approved in the capital budget. 9,375 Forestry Outside Services 100-5611-310 Current voilation of City ordinance 20.05 (trimming standards). Over the past 10 years, city staff have pruned on average 570 trees per year. As of July 2015, there are 8,902 street trees. At this current rate, it would take 16 years to prune every street tree in the city once. This has resulted in trees with branches below ordinance dictated height, and deadwood which poses safety hazards. Public requests and complaints regarding pruning have increased again this year. 21,400 21,400 Structural pruning of young trees also continues to fall behind. This problem will only get worse with ash tree replacement and the addition of new trees in Hidden Oaks, Misty Valley, and Bishops Bay. Structural pruning eliminates future issues and will reduce future pruning maintenance. In 2014 I requested an additional $42,000 be added to the 2014 operating budget for street tree pruning. This was denied. I then shifted existing funds to attain the necessary $42,000. This shifting resulted in elimination of public events, additional tree planting, and equipment maintenance and purchases. For 2015 I am seeking $21,400 to maintain this shift. This will allow for approximately 1,400 trees to be pruned in the city. This rate of pruning will result in a 6 year pruning rotation, decreasing hazards and clearance problems significantly. Forestry Other Operating Expenses 100-5611-490 Would provide funding for Arbor Day activities and Forestry Field Day event. 5,000 120 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Parks MISSION: The City of Middleton seeks to provide a park and recreation system that will meet the needs of our current residents and future generations and provide a park and recreation program that is designed to enhance the City’s quality of life. AUTHORIZED POSITION LIST * 2011 2012 2013 2014 2015 Public Lands Manager 1 1 1 1 1 Public Lands Lead Supervisor 1 1 1 1 1 Parks Lead Crewperson 1 1 1 1 1 Parks Crewpersons 3 3 3 3 3 Parks LTEs 1.75 1.75 1.75 1.75 3 MAJOR RESPONSIBILITIES: 1. Maintain 27 active parks with over 558 acres for active &passive outdoor recreation and park facilities to meet current & future demands. 2. Ensure that parks, recreation lands, facilities & programs are barrier free and designed to meet the special needs of all residents, especially the elderly and disabled. 3. Coordinate subdivision review with all departments responsible for providing or maintaining adequate park lands & facilities and ensure that only land that is suitable for outdoor recreation is dedicated as parkland. 4. Coordinate development efforts, routine use & maintenance of recreational lands & facilities with the City of Middleton, MCPASD and other appropriate public outdoor recreation agencies. 5. Public Lands, Recreation & Forestry Staff report to PRFC, Finance Committee, and the Common Council for approval of Capital & Operational Budgets. Public Lands Manager Public Lands Lead Supervisor Parks Lead Crewperson Park Crewperson Parks LTEs (1.75 FTE) Volunteers 121 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Parks 2015 GOALS 1. Ensure that the City’s existing open space, outdoor recreational facilities and programs are designed to meet the special needs of all residents and visitors regardless of age, gender, or ability. 2. Meet or exceed the National Association of Parks & Recreation (NRPA) standards for active and passive recreational land, to address current and future recreational needs. 3. Use all available resources to further enhance the quality of the City’s Park System. 4. Recognize the importance of an adequate park budget which can financially address existing park health and safety hazards and allow for future parkland acquisition and/or facility development. 5. Coordinate subdivision review with all departments responsible for providing or maintaining adequate park facilities. 6. Coordinate development efforts, the use and maintenance of outdoor recreational facilities between the City of Middleton, MCPASD, and sporting organizations. 7. Provide a wide range of park facilities to address the needs of existing and changing demographics and to meet the standards set forth by the NRPA. 8. Provide residents with safe & reliable recreation equipment throughout the City Park System. 9. Inventory, improve and expand bike & pedestrian network. 10. Better integrate outdoor recreational programming and facilities development to correspond to outdoor pursuits on a seasonal basis. 11. Provide adequate management and staffing levels to oversee the maintenance of park and open space facilities. 12. Ensure that appropriate native landscape plant materials are incorporated into all new and existing park and open space lands. 13. Obtain program accreditation from NRPA within five years from plan adoption. SIGNIFICANT ISSUES IN 2015: 1. Decreased PRFC Capital & Operating Budgets have created user conflicts and/or complaints from residents that have high expectations for highly maintained park & open space areas, play equipment, park paths, and parking lots. 2. Weather based seasonal operations and maintenance requirements are not taken into consideration when operating budgets are cut leading to dramatic cuts to service areas and increase hazards to the public in these park & open space areas. 3. Decreased staffing levels are not in line w/ increased park use, increased maintenance demands from that public use and the additional sports facility maintenance requirements. Loss of Parks LTE’s in 2009 has impacted the quality of maintenance at designated sports & athletic field areas citywide and the level of services offered to joint use agreement groups for these areas. FTE staff continues to perform required routine maintenance duties without the needed LTE staff for seasonal assistance. FTE staff are expected to perform routine work and with added parks, sports fields and new program areas with same standards. 4. Unstable weather conditions in winter and summer create storm damage in park areas with hidden cleanup costs to already depleted budgets. 5. 2012 ADA Report states that 1200 + deficits will need to be corrected by 2016 per Title II ADA & AADAG Law. PRFC Capital & Operating budgets will need to be increased to meet mandated compliance measures noted. 122 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Parks SIGNIFICANT ISSUES IN 2015 (continued): 6. The PRFC Open Space Plan was revised in 2014 and provides documentation of the back logged park maintenance needs, ADA deficits, sports field needs, and other recreational program needs. The report also documents the staffing issues and needs for adequate personnel to carry out the required maintenance standards for all park areas. PRFC Capital & Operating Budgets must be increased to comply with the mandated requirements and provide safe park facilities for all to enjoy. PARK FACILITIES: Acres Picnic Area Open Shelter Grills Drinking Water Restrooms Playground Equipment Fishing Trails/Hiking Ball Diamond Basketball Court Sand Volleyball Court Multi-Purpose Area Water Features Skate Park Pet Exercise Area Ice Skating Community Parks Lakeview Park 80 Fireman's Park 5.9 Community Dog Park 146 ● ● ● ● Orchid Heights Park 14 Quisling North Park 30 Firefighters Park 15 ● Neighborhood Parks Parisi Park 5.7 ● Middleton Hills Park- North 5 ● ● Middleton Hills Park- South 4.6 ● ● Woodside Heights Park 10 ● ● ● Stricker Park 10 ● ● ● ● Quarry Skate Park 0.1 ● ● Mini Parks Stonefield Park 2 ● Parkside Heights Park 1.6 ● ● ● ● Meadows Park 1.9 ● Boundary Road Park 3.5 ● ● Hillcrest Park 0.5 ● ● ● ● Baskerville Park 0.5 ● Pheasant Branch Ridge Park 2 ● ● ● Hawkrigde Park 1.5 ● ● 123 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Parks PARK FACILITIES (Continued): FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Revenue Other Fees - $ - $ - $ - $ - $ - $ - $ State & Federal Aid - - - - - - - Park Reservations 23,893 20,000 26,662 20,000 27,258 20,000 23,000 TOTAL 23,893 $ 20,000 $ 26,662 $ 20,000 $ 27,258 $ 20,000 $ 23,000 $ Expenses Wages 451,922 $ 469,326 $ 456,689 $ 477,721 $ 304,715 $ 487,691 $ 522,491 $ Personnel Benefits 174,114 159,512 144,332 168,747 103,738 175,157 175,157 Operating Expenses 168,936 190,895 200,088 178,196 94,676 166,593 204,084 TOTAL 794,972 $ 819,733 $ 801,109 $ 824,664 $ 503,129 $ 829,441 $ 901,732 $ NET LEVY SUPPORT 771,079 $ 799,733 $ 774,447 $ 804,664 $ 475,871 $ 809,441 $ 878,732 $ LEVY SUPPORT AS % OF EXPENSE 97% 98% 97% 98% 95% 98% 97% Acres Picnic Area Open Shelter Grills Drinking Water Restrooms Playground Equipment Fishing Trails/Hiking Ball Diamond Basketball Court Sand Volleyball Court Multi-Purpose Area Water Features Skate Park Pet Exercise Area Ice Skating Conservancy Lands Pheasant Branch Conservancy 353 ● ● Stricker Pond 30 ● ● Tiedeman Pond ● ● ● ● Graber Pond 27 ● ● ● Esser Pond 15 ● ● ● Middleton Hills Pond & Conservancy 3.2 ● ● Elm Lawn/ Tiedeman Conservancy 5 ● ● Middleton Hills Oak Savanna 5 ● ● Special Use Area Pleasant View Golf Course Lake Street Boat Launch ● 124 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Parks 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Mandate Increase Parks LTE Staffing 100-5520-120 Increase current PARKS LTE Staff level from 6 to 10 total and restore staffing level to pre 2009 levels. LTE staff were cut in the 2009 budget process versus FTE layoffs for several departments. Restore the 4 LTE Staff at 600 hours per season, at $12 per hour base wage rate, $7,200 each per season. Current LTE staffing levels are not able to keep up with additional maintenance duties for parks, facilities, sports fields and boulevard maintenance. Deferred or incomplete maintenance tasks create risk, safety & liability issues w/in parks that are not aceptable and not in compliance w/ the PRFC OPEN SPACE PLAN, GOAL 1.2.11, 1.2.4, 1.2.11 & 1.2.8. 28,800 Parks LTE Wage Rate Increase 100-5520-120 Increase Current LTE Base Wage Rate from $10 per hour to $12 per hour, to be in parity w/ other parks agencies and local job market wage rates for entry level seasonal employment. 7,440 Parks Supplies & Materials 100-5520-220 Incerase supply costs for sports field maintenance. FFMP & Quisling Parks supply costs have not been covered by MBSC or MCPASD and additional operating funds are needed to maintain these areas in compliance w/ the PRFC Open Space Plan 1.2.6 & 1.2.7 5,000 Parks Communications 100-5520-280 Parks staff rely heavily on office staff to provide office supplies, copying for posted notices, laminating items, and other parks communications materials. Admininstrative staff utlize this line for all master plans, open space plans, notices & flyers, and other document manangement needs completed by Admin Assistant. 424 Parks Equipment Maintenance 100-5520-410 Mandatory sports field maintenance requirements and work load have increased at all Community Parks along w/ related equipment maintenance costs. City Mechanics rates and costs are fixed for Public Lands Department equipment maintenance. Foreman retirement may lead to increased costs for small hand & power equipment maintenance due to loss of expertise. 2,366 Parks Motor Lube & Fuel 100-5520-420 $4/gallon @ 8,730 gallons of fuel used per year, based on 2008-2012 average annual fuel use costs. 3,580 Parks Training 100-5520-440 Expect increased training costs for new foreman for fire control burn boss certification ($500), DATCP Herbicide & Pesticide Applicators Certification ($100) and NRPA Playground Safety Inspection Certification ($500). 1,100 Parks Utilities 100-5520-470 5% manadated increase used for utilities. Parks facilities, lighting and demand have increased. 5,269 Parks Other Operating Expenses 100-5520-490 For DOCC crew ( 5-8 persons) ave cost $3500 per 2 week payperiod @ 12 weeks. Increased portable restroom costs to meet ADA requirement and high demand for longer seasonal use by public. Other increased operating expenses related to planting & materials for adopt-a-park and adopt-a-boulevard improvements and transitioning turf boulevards to no mow native plantings. 12,378 Parks Janitorial Expenses 100-5520-491 Janitorial contract costs for all park facility cleaning from May- September has increased. Competitive request for quote process is utilized for janitorial services contracts renewed annually but costs to clean parks restrooms and faciltiies continues to increase locally. Increased sports field use agreements at community parks increase facility maintenance & janitorial needs seasonally as well. Additional cleaning services were required at Lakeivew Park Shelters due to high splash pad use and lack of other restroom facilities for day visitors. 1,500 Parks Water Services 100-5520-492 Mandatory 15% water rate incerease. Plus increased costs at Quisling sports fields for MCPASD four fields watering and new iriigated fields. 5,600 Parks Capital Outlay 100-5520-800 Cover costs for hand held power equipment such as blowers, trimmers and push mowers which must be maintained and safe for use by LTE workers. This line is for replacement equipment only. Items not serviced or in poor working order would be tagged out. 274 125 ---PAGE BREAK--- City of Middleton 2015 Budget OTHER BUDGETS 126 ---PAGE BREAK--- City of Middleton 2015 Budget Operating Budgets & Performance Plans: Other Budgets Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 Contingencies Vehicle Damages - $ 24,000 $ 1,856 $ 12,000 $ 1,856 $ 3,364 $ 12,000 $ City Liability - 50,000 6,794 25,000 217 6,794 25,000 General - 265,140 - 80,244 - - 225,000 TOTAL - $ 339,140 $ 8,650 $ 117,244 $ 2,073 $ 10,158 $ 262,000 $ Other Services Legal Counsel 243,554 $ 203,400 $ 231,687 $ 215,000 $ 125,326 $ 207,748 $ 212,060 $ Commissions/Committees 12,823 20,238 11,105 15,498 10,453 9,736 23,600 General Personnel Benefits 16,038 48,000 24,833 60,700 21,741 25,705 60,000 Property, Liability & Worker Comp Insurance 369,183 394,000 356,613 414,966 369,117 356,613 380,000 Non-Departmental 57,502 164,124 113,695 27,100 15,223 12,383 27,555 Miscellaneous Expenses 78,605 58,500 65,198 67,400 96,380 61,270 65,860 TOTAL 777,705 $ 888,262 $ 803,131 $ 800,664 $ 638,240 $ 673,455 $ 769,075 $ NET LEVY SUPPORT 777,705 $ 1,227,402 $ 811,781 $ 917,908 $ 640,313 $ 683,613 $ 1,031,075 $ LEVY SUPPORT AS % OF EXPENSES 100% 100% 100% 100% 100% 100% 100% 127 ---PAGE BREAK--- City of Middleton 2015 Budget SPECIAL REVENUE FUND BUDGETS 128 ---PAGE BREAK--- City of Middleton 2015 Budget Special Revenue Fund Budgets & Performance Plans: Tourism MISSION: Middleton Tourism Commission’s Mission Statement is to provide the best information possible to ensure a pleasurable experience for Middleton's visitors. In order to accomplish our mission we are committed to the following core objectives:  To develop the convention & visitors industry as a substantial element of the City of Middleton's economy.  To market the City of Middleton in a way that maximizes the visitor's experience while respecting the quality of life and environment of those who live and work here.  To compete successfully with destinations throughout the region in attracting first time & repeat visitors.  To be a regional destination source that stresses partnership, productivity and return on investments.  To share expertise on industry issues, trends and product development.  To market to convention & event planners, tour & group operators, as well as individuals.  To offer exceptional customer service. AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 Director Tourism Dept 1 1 1 1 1 Tourism Visitor Info. Manager 1 1 1 1 1 Event Coordinator Liaison (PT) 0 0 1 1 1 Mobile Visitor Center Coordinator and Advertising Sales Representative (PT) 0 0 0 1 1 Tourism Director Tourism Visitor Info. Mgr. Mobile Visitor Ctr. Coordinator & Advertising Sales Rep (.75) Event Coordinator Liaison PT 129 ---PAGE BREAK--- City of Middleton 2015 Budget Special Revenue Fund Budgets & Performance Plans: Tourism MAJOR RESPONSIBILITIES: WI Act 135 establishes a definition of “Tourism Promotion & Development” to clarify how the amount of Room Tax revenue designated for this purpose by state law can be used. The definition:  Provides a natural connection between overnight stays, which is what is taxed and is the source of the revenue, and the expenditure of the revenue to ensure room tax revenue is sustainable and can grow;  Ensures that if multiple lodging properties are collecting and submitting room tax revenue, the promotion and development projects do not just benefit one property;  Provides examples of marketing projects that promote tourism to help guide decision-makers without experience in the tourism industry;  Provides a broad range of opportunities for local decision-makers to select what investments in Tourism Promotion and Development will work best in their community and budget print or electronic promotional brochures, advertising, a tourist information center, efforts to recruit conventions, etc). 2015 GOALS: 1. Continued – cultivate the collaboration of our hotel properties & association partnerships to market & sell to groups as a cohesive partnership. 2. Continued – collaboration with our hotel entities to grow the three niches; transient visitors, motorcoach/groups and small/medium market meetings/conferences. Specifically in the group tour market – as the 2012 -14 goals have already been met & exceeded we continue to maintain our current industry recognition and continue to explore and cultivate new group markets particularly, due to new more favorable regulations, Agri-tourism. (Assisted by our self funded grant programs) 3. Continued – provide [potential] visitors with coordinated, attractive, comprehensive print, web and social media products that provide incentive to visit as well as patronize. 4. Continued – fortify brand recognition of Middleton‘s logo/name and ― “known for” elements, as well as fresh visual definition separate from Madison all the while embracing the entire geographic area. 5. Continued – Evolve the new Event Coordinator Liaison to best reflect the City‘s needs & requirements while presenting a warm, comprehensive touch stone for events planners. 6. Fully immerse the new mobile visitor center in the area events involving our grants, guest room blocks and in some cases popular recurring local/regional events to effect more direction on the visitor’s activities selections while in the area. 7. Continue to monitor the feedback and effects of the relatively fledgling tourism trolley program as well as the onboard advertising usefulness and evolve on the fly based on continuous monitoring to gauge the value of the program. SIGNIFICANT ISSUES IN 2015: 1. Constant changes & trends in mobile technology / social media / Internet / SEO (search engine optimization) inclusiveness. 2. Potentially – weather/gas & fuel prices 3. Political climates 130 ---PAGE BREAK--- City of Middleton 2015 Budget Special Revenue Fund Budgets & Performance Plans: Tourism FINANCIAL INFORMATION: Requested Actual Actual Budget Actual Budget Actual Budget 2010 2011 2012 2012 2013 Jul 31, 2013 2014 Revenue Room Tax 876,791 $ 1,012,432 $ 825,000 $ 1,080,740 $ 900,000 $ 528,042 $ 950,000 $ Other 560 - - - - - - 877,351 $ 1,012,432 $ 825,000 $ 1,080,740 $ 900,000 $ 528,042 $ 950,000 $ Expenses Wages 69,742 $ 83,603 $ 98,435 $ 101,946 $ 122,863 $ 58,118 $ 125,523 $ Personnel Benefits 44,897 45,930 42,902 44,038 56,226 25,025 48,191 Operating Expenses 589,024 568,338 668,850 629,938 1,089,400 315,591 911,100 703,663 $ 697,871 $ 810,187 $ 775,922 $ 1,268,489 $ 398,734 $ 1,084,814 $ Revenue less Expenses 173,688 $ 314,561 $ 14,813 $ 304,818 $ (368,489) $ 129,308 $ (134,814) $ UNRESTRICTED CASH AVAILABLE 264,939 $ 556,570 $ - $ 1,008,467 $ - $ 1,204,665 $ - $ 2015 DECISION ITEMS - REQUESTED BUDGET Account Rev.Chg. Line item Department Account Title Number Description / Justification Increase Increase Tourism ROOM TAX 201-4121-00 More closely reflect the historical amounts 50,000 50,000 Tourism Salary Full Time 201-5545-110 new mobile visitor center staff position - all in mobile visitor center line currently Tourism FICA 201-5545-193 " " " " Tourism Tourism Grants 201-5531-990 more acurately reflects the amount likely to be needed (11,847) Tourism MASC Sports Grants 201-5531-991 reflects the contracted amount 1,500 Tourism Trade Show Grants 201-5531-993 reflects the actual granted amount 8,225 Tourism Destination Partnership 201-5531-995 This is an unknown from year to year but this is an amout with feel we can live with 15,000 Tourism Street Banners 201-5538-990 to replace snowflake banners and or add lighted decorations 69,660 Tourism Brochure Expense 201-5539-265 relecting additional pages and increase printing costs 4,850 Tourism Promotions 201-5540-990 11,654 Tourism Payments 201-5541-990 based on contracted percentage 30,792 Tourism Building Maintenance Proje201-5544-350 No "major" plans this amount is more realistic/probable (8,000) Tourism Meals 201-5545-205 2,000 Tourism Supplies & Materials 201-5545-220 With 3 on staff nowMay need a few more items 100 Tourism Promotion Expenses 201-5545-225 2,000 Tourism Postage 201-5545-250 Dependant on advertising response… differences can be substantial 6,445 Tourism Printing 201-5545-260 With trolley and mobile visitor ceneter increase is likely (actual to date is $634) 675 Tourism Internet & Web 201-5545-270 Build outs as a result of trolley and mobile visitor ceneter 5,000 Tourism Communications 201-5545-280 With tablets (mobile visitor center) & asssociated plans, etc., 9,573 Tourism Building Grounds & Mainte 201-5545-340 This is an old building we just prefer to stick with the $10K to be safe 3,684 Tourism Training 201-5545-440 1,472 Tourism Utilities 201-5545-470 Has been running pretty close to $4K - fuel costs vary 407 Tourism Other Expenses 201-5545-490 As meals are no longer in this line 1,000 Tourism Sports Commission 201-5549-990 based on contracted percentage 3,500 Tourism Other Expenses (trolley) 201-5552-490 based on most current quote for desired service 102,000 Tourism Mobile Visito Center 201-xxxx-xxx represented in whole - including wages, fuel, insurance, etc. 33,000 Tourism Public Relations 201-5550-990 more exposure due to mobile visitors center 2,200 Tourism Reserve for Contingency 201-5554-990 Same as 2014 Budget-Unforseen expenses 25,000 though still an unknown - probably more realistic than the $9,000 inserted in 2014 by finance 3 of us now attend the spring Governors Conference on Tourism and hotel & conference costs are up for both. An unknown year to year dependant on how much the attractions/outlets will participate Increase reflects mobile visitor center needs (will be broken out futher in later version) 131 ---PAGE BREAK--- City of Middleton 2015 Budget Special Revenue Fund Budgets & Performance Plans: Airport FINANCIAL INFORMATION: To be provided at a later date 132 ---PAGE BREAK--- City of Middleton 2015 Budget ENTERPRISE BUDGETS 133 ---PAGE BREAK--- City of Middleton 2015 Budget Enterprise Budgets & Performance Plans: Pleasant View Golf Course MISSION: Ensure that all golfers and guests enjoy their experience, and feel welcome at Pleasant View Golf Course. To provide a well maintained, manicured golf course that meets and exceeds player expectations. General Manager Course Superintendent Mechanic Assistant Superintendent Crewman Seasonal Staff (Full Season) Seasonal Staff (12- 23 Weeks) Head Golf Professional Assistant Golf Professional Sales Starter Ranger Part-Time Equipment Assistant Food & Beverage Manager Night Manager Bartender Cook Part-Time Beverage Assistant 134 ---PAGE BREAK--- City of Middleton 2015 Budget Enterprise Budgets & Performance Plans: Pleasant View Golf Course AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 General Manager 0 0 0 1 1 Director of Golf 1 1 1 0 0 Head Golf Professional 0 0 1 1 1 Assistant Golf Professional 0 0 0 1 2 Sales 12 12 12 9 8 Starter 6 6 6 6 6 Ranger 2 2 2 2 2 Part-Time Equipment Assistant 2 2 2 4 4 Food & Beverage Manager 1 1 1 1 1 Assistant Food & Beverage Manager 1 1 1 0 0 Night Manager (Shift Supervisor) 0 0 0 3 3 Bartender 8 8 8 2 2 Cook 3 3 3 1 1 Part-Time Beverage Assistant 7 7 7 14 14 Course Superintendent 1 1 1 1 1 Assistant Superintendent 1 1 1 1 1 Mechanic 1 1 1 1 1 Crewman 1 1 1 2 2 Seasonal (Full Season) 2 2 2 4 4 Seasonal (12-23 Weeks) 3 3 3 14 14 MAJOR RESPONSIBILITIES: 1. Daily transaction with customers 2. Ensuring golfers start at their scheduled tee times 3. Monitoring the pace of play 4. Cleaning and parking the golf carts, picking the golf range 5. Serve drinks and food 6. Provide a friendly environment 7. Service restroom area 8. Clean establishment at day’s end 9. Daily preparation of course such as mowing greens, tees, fairways, rough, raking traps etc. 10. Weekly projects such as trap edging, tree planting, pesticide applications, weed eating, top dressing, etc. 11. Irrigation – watering turf when conditions require us to do so 12. Long term planning – course modifications, clubhouse maintenance, marketing, etc. 13. Budgeting 135 ---PAGE BREAK--- City of Middleton 2015 Budget Enterprise Budgets & Performance Plans: Pleasant View Golf Course 2015 GOALS: 1. Increase the number of golf rounds played 2. Increase the average dollar per round obtained 3. Continue to improve customer service 4. Increase overall food and beverage sales by utilizing non golf outings 5. Manage food and beverage costs effectively 6. Manage labor costs more efficiently in all departments 7. Continue to develop a proper method to improve green conditions as demanded and expected by our clientele 8. Implement an effective marketing plan to ensure the future for Pleasant View is bright 9. Improve the layout of the golf course and clubhouse SIGNIFICANT ISSUES IN 2015: 1. Weather 2. Staff 3. Competition 4. Course condition – Greens are a major factor MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 12 Mo. Est. 2014 As of 6/30 2015 Projected Acres Maintained 312 312 312 312 312 Holes on Course 36 36 36 36 36 Acres of Greens 7.5 7.5 7.5 7.5 7.5 Acres of Tees 11.5 11.5 11.5 11.5 11.5 Acres of Fairways 65 65 65 65 65 136 ---PAGE BREAK--- City of Middleton 2015 Budget Enterprise Budgets & Performance Plans: Pleasant View Golf Course FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 GOLF REVENUE Golf Course Fees 1,501,380 1,496,000 1,381,684 1,450,471 1,142,789 1,359,911 1,462,812 Food & Beverage Sales 376,976 367,000 447,074 453,650 405,251 428,349 501,759 Miscellaneous Sales 33,425 400 3,850 3,000 2,315 3,000 6,165 Reimbursable Sales - - - (2,094) - - 1,911,781 1,863,400 1,832,606 1,907,121 1,548,261 1,791,260 1,970,736 TOTAL GOLF REVENUES 1,911,781 1,863,400 1,832,606 1,907,121 1,548,261 1,791,260 1,970,736 GOLF EXPENSES FOOD & BEVERAGE Cost of Goods 128,421 121,500 132,875 141,000 120,461 128,791 142,490 Wages 96,178 110,092 101,364 117,773 71,726 106,176 106,176 Personnel Benefits 16,580 26,389 24,674 27,716 18,657 28,397 28,397 Operating Expenses 11,153 13,000 8,876 13,000 12,305 - 9,576 252,332 270,981 267,789 299,489 223,149 263,364 286,639 PRO SHOP & CLUBHOUSE Wages 190,862 217,233 214,543 223,606 135,554 228,244 228,244 Personnel Benefits 94,271 36,682 62,335 37,730 22,685 34,145 34,145 Operating Expenses 150,999 149,625 136,231 168,040 87,261 93,886 156,767 436,132 403,540 413,109 429,376 245,500 356,275 419,156 GROUNDS Wages 335,533 348,827 330,401 345,763 200,937 349,230 349,230 Personnel Benefits 93,621 93,305 90,407 86,289 55,241 94,190 94,190 Operating Expenses 200,753 280,008 180,321 338,508 165,122 180,321 279,757 629,907 722,140 601,129 770,560 421,300 623,741 723,177 ADMINISTRATION Operating Expenses 225,785 29,800 145,127 163,092 113,696 143,538 147,665 Principal 495,000 595,000 595,000 735,000 735,000 595,000 825,000 Interest 181,437 177,300 162,380 164,000 140,000 162,380 100,400 902,222 802,100 902,507 1,062,092 988,696 900,918 1,073,065 TOTAL GOLF EXPENSES 2,220,593 2,198,761 2,184,534 2,561,517 1,878,645 2,144,298 2,502,037 REVENUES LESS EXPENSES (308,812) (335,361) (351,928) (654,396) (330,384) (353,038) (531,301) 137 ---PAGE BREAK--- City of Middleton 2015 Budget Enterprise Budgets & Performance Plans: Pleasant View Golf Course 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Increase Line Shift Food & Beverage Outside Services 650-5545-310 Buy Right Purchasing fee helps negotiate lower food costs 1,000 Food & Beverage Food Cost 650-5541-221 Revenue budget increased therefore this number is reflecting off of the new revenue number 4,741 Food & Beverage Liquor Cost 650-5541-223 Revenue budget increased therefore this number is reflecting off of the new revenue number 1,156 Food & Beverage Beer Cost 650-5541-224 Revenue budget increased therefore this number is reflecting off of the new revenue number 5,802 Food & Beverage Soda Cost 650-5541-225 Revenue budget increased therefore this number is reflecting off of the new revenue number 2,000 Pro Shop and Clubhouse Part Time Wages 650-5543-120 Hire another LTE at $15 X 36 weeks at 40 hours 21,600 Pro Shop and Clubhouse Gas and Oil 650-5543-420 Transfer 15k from Grounds Gas and Oil 15,000 Pro Shop and Clubhouse Misc Expense 650-5543-490 We use this for random items such as signs, etc. So far we have used $921 in 2014 1,871 Pro Shop and Clubhouse Cart Rental 650-5543-492 We are using 320 cars times the $38 charge and we are shifting 7910 from Golf Outing Expense 4,250 7,910 Pro Shop and Clubhouse Janitorial Services 650-5544-130 Annual carpet cleaning that was recorded incorrectly in the past 1,458 Pro Shop and Clubhouse Clubhouse Maintenance 650-5544-412 1,000 Grounds Dirt 650-5546-224 6,099 Grounds Greens and Tees Supply 650-5546-274 Need to purchase new flagsticks at $80 per times 36 2,880 Grounds Trees 650-5546-278 We spent this in 2014 season rather than 2013….2014 will be over budget 928 Grounds Deep Aerification Services 650-5546-372 We try and complete this every 8 years or so. We hope to complete this in 2015 2,000 Grounds Irrigation Contract 650-5546-375 Our contract is $1608 billed twice per year at $804 804 Grounds Training and Development 650-5546-440 We have just started implementing this and wish to keep it rather than eliminate it 1,382 Grounds Uniforms This is a line item we are hoping to add and make the grounds look more appropriate 1,000 Administration Advertising 650-5547-522 Do not wish to cut this as we hope to push more electronic marketing 1785 We plan to topdress more and rebuild more bunkers. Greens are a priority = more topdressing = more sand Would like to rename this Building Maintenance and consolidate shop and clubhouse maint into one 138 ---PAGE BREAK--- City of Middleton 2015 Budget Enterprise Budgets & Performance Plans: Water & Sewer Utilities MISSION: Provide Quality Water and Wastewater service to the residents of the City. AUTHORIZED POSITION LIST 2011 2012 2013 2014 2015 Utility Manager 1 1 1 1 1 Utility Billing Manager 0 1 1 1 1 Asst. Utility Manager / Utility Foreman 1 1 1 1 1 Lead Crew Member 1 1 1 1 1 Utility Crewman 4 4 4 4 4 Utility Clerk 1 0 0 0 0 MAJOR RESPONSIBILITIES: 1. Provide Operation and Maintenance of Pumping Stations 2. Provide Operation and Maintenance of Transmission and Distribution System 3. Provide Maintenance and Reading of Meters 4. Provide Operation and Maintenance of Sewer collection and pumping facilities 5. Provide emergency response as needed 2015 GOALS: 1. Implementation of Water Conservation Initiatives 2. Upgrading SCADA system to be installed with new Public Works Garage 3. Install water mixing system and Cathodic protection system in Tower #2 for improved water quality Public Works Director / City Engineer Utility Manager Asst. Utility Manager / Utility Foreman Lead Crew Member Utility Crewman Utility Billing Manager 139 ---PAGE BREAK--- City of Middleton 2015 Budget Enterprise Budgets & Performance Plans: Water & Sewer Utilities SIGNIFICANT ISSUES IN 2015: 1. Relocating of the Public Works Garage MAJOR WORKLOAD STATISTICS: WORKLOAD ACTIVITIES 2012 Actual 2013 Actual 2014 12 Mo. Est. 2014 As of 6/30 2015 Projected Water pumping stations to maintain 8 8 8 8 8 Wastewater pumping stations to maintain 9 9 9 9 9 Miles of Water Mains to maintain 89 88.59 90.5 92 93 Miles of Sewer Main to maintain 78 78.01 81 81.5 82.5 Number of Water Meters 5,450 5,771 6,100 6,139 6,250 FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 WATER OPERATIONS Revenue Sales to Customers 2,154,908 $ 1,924,329 $ 2,063,958 $ 1,979,391 $ 880,899 $ 1,979,391 $ 1,979,391 $ Other Revenue 163,767 142,000 168,069 144,000 90,938 141,000 141,000 TOTAL 2,318,675 $ 2,066,329 $ 2,232,027 $ 2,123,391 $ 971,837 $ 2,120,391 $ 2,120,391 $ Expenses Wages 311,765 $ 314,001 $ 301,117 $ 296,951 $ 214,790 $ 299,659 $ 299,659 $ Personnel Benefits 197,266 151,097 128,348 117,802 95,223 111,094 111,094 Operating Expenses 672,953 478,500 590,448 544,500 327,893 467,724 567,918 Interest Expense 2,295 - - - - - - Payment in Lieu of Taxes 398,022 380,000 415,355 400,000 - 400,000 400,000 TOTAL 1,582,301 $ 1,323,598 $ 1,435,268 $ 1,359,253 $ 637,906 $ 1,278,477 $ 1,378,671 $ Revenue less Expenses * 736,374 $ 742,731 $ 796,759 $ 764,138 $ 333,931 $ 841,914 $ 741,720 $ * - Expenses do not include capital projects or principal payments on outstanding debt OTHER FINANCIAL ACTIVITY Non-cash revenue 158,538 $ 39,866 $ 1,353,809 $ - $ - $ - $ - $ Depreciation Expense 472,008 458,000 502,018 458,000 - 458,000 458,000 TOTAL 630,546 $ 497,866 $ 1,855,827 $ 458,000 $ - $ 458,000 $ 458,000 $ 140 ---PAGE BREAK--- City of Middleton 2015 Budget Enterprise Budgets & Performance Plans: Water & Sewer Utilities Actual Requested Actual Budget Actual Budget thru Lower of Budget 2012 2013 2013 2014 Aug 31, 2014 Calculation 2015 SEWER OPERATIONS Revenue Sales to Customers 1,885,048 $ 1,733,000 $ 1,966,351 $ 1,918,000 $ 959,016 $ 1,917,930 $ 1,914,668 $ Other Revenue 9,621 17,400 15,723 18,500 6,336 15,723 15,723 TOTAL 1,894,669 $ 1,750,400 $ 1,982,074 $ 1,936,500 $ 965,352 $ 1,933,653 $ 1,930,391 $ Expenses Wages 148,075 $ 166,241 $ 190,531 $ 163,397 $ 97,963 $ 166,232 $ 166,232 $ Personnel Benefits 66,351 64,416 47,158 65,421 26,526 74,866 74,866 Operating Expenses 1,399,676 1,205,000 1,704,768 1,266,000 826,936 1,247,375 1,816,900 Interest Expense 1,215 - - - - - - ' TOTAL 1,615,317 $ 1,435,657 $ 1,942,457 $ 1,494,818 $ 951,425 $ 1,488,473 $ 2,057,998 $ Revenue less Expenses * 279,352 $ 314,743 $ 39,617 $ 441,682 $ 13,927 $ 445,180 $ (127,607) $ * - Expenses do not include capital projects or principal payments on outstanding debt OTHER FINANCIAL ACTIVITY Non-cash revenue 60,515 $ - $ 604,184 $ - $ - $ - $ - $ Depreciation Expense 283,256 275,000 287,816 275,000 - 275,000 275,000 ' TOTAL 343,771 $ 275,000 $ 892,000 $ 275,000 $ - $ 275,000 $ 275,000 $ 2015 DECISION ITEMS - REQUESTED BUDGET Account Line item Department Account Title Number Description / Justification Mandate Increase Water Utility Prop. Insurance 610-6192-222 Insurance coverage $10,000 Water Utility Outside services 610-6192-310 Cross connection Inspection $20,669 Water Utility Gen Fund Cost Recovery 610-6192-990 Cost of recovery paid to Gen. Fund $69,525 SUB-TOTALS $10,000 $90,194 Sewer Utility Supplies & Expenses 620-6282-220 Increases in MMSD Fees $500,000 Sewer Utility Gen Fund Cost Recovery 620-6285-990 Cost of recovery paid to Gen. Fund $69,525 SUB-TOTALS $500,000 $69,525 141 ---PAGE BREAK--- City of Middleton 2015 Budget CAPITAL BUDGETS 142 ---PAGE BREAK--- City of Middleton 2015 Budget City of Middleton, Wisconsin Capital Improvement Plan - SUMMARY 2015 thru 2019 PROJECTS & FUNDING SOURCES TOTALS BY DEPARTMENT Department Project# Priority 2015 2016 2017 2018 2019 Total Administration Vehicle Acquisition A-15-01 3 33,000 33,000 Administration Total 33,000 33,000 Capital Budget 33,000 33,000 Administration Total 33,000 33,000 Building Inspection Server Room Air Conditioner City Hall Fire Panel and Building Access City Hall Carpet Replacement and Tile Additions BI-15-01 BI-15-02 BI-15-03 2 6,200 2 21,301 3 45,000 6,200 21,301 45,000 Building Inspection Total 72,501 72,501 Capital Budget 72,501 72,501 Building Inspection Total 72,501 72,501 Conservancy Lands City Trail Network Development and Enhancements CL-15-01 1 174,000 174,000 Capital Equipment CL-15-02 2 9,000 9,000 Trail Marking & Delineation CL-15-03 1 12,500 12,500 DNR AIS Grant- Southern Cattail Removal CL-15-04 2 7,500 7,500 Bock Community Forest - Restoration Management CL-15-05 2 30,000 30,000 Middleton Hills Boardwalk Improvements CL-15-06 1 102,000 102,000 Middleton Beach Road Trails / Habitat Enhancement CL-15-07 2 22,200 22,200 Stricker Pond Forebay Construction CL-15-08 2 27,800 27,800 PBC Creek Corridor Ecological Assessment & Plan CL-16-01 2 15,000 15,000 PBC Streambank Stabilization - Deming to Parm CL-16-02 2 25,000 25,000 Blandings Turtle Survey CL-16-03 3 10,000 10,000 Tiedeman Pond Conservation Area - Phase II CL-16-04 2 13,000 13,000 Pheasant Branch Harbor N. Pike Habitat Project CL-16-05 2 23,000 23,000 Graber Pond Master Plan Implementation CL-16-06 2 17,500 17,500 Gerhartz Property Land Acquisition CL-18-01 2 425,000 425,000 Boundary Road Management Plan CL-18-02 2 5,000 5,000 143 ---PAGE BREAK--- City of Middleton 2015 Budget Department Project# Priority 2015 2016 2017 2018 2019 Total Conservancy Lands Total 385,000 103,500 430,000 918,500 Capital Budget DNR Grant FOPB Grant Grant 319,000 87,500 111,250 16,000 318,750 15,000 51,000 517,750 334,750 15,000 51,000 Conservancy Lands Total 385,000 103,500 430,000 918,500 EMS EMS Apparatus Bay Floor Repair and Resurfacing EMS Storage Cabinet &Training Rm Window Sys Auto-Pulse Systems E-15-01 E-15-02 E-18-01 2 15,000 2 12,000 4 36,000 15,000 12,000 36,000 EMS Total 27,000 36,000 63,000 Capital Budget 27,000 36,000 63,000 EMS Total 27,000 36,000 63,000 Fire Capital Replacement Fund F-15-01 2 190,650 190,650 190,950 190,950 190,950 954,150 ATV 1 Replacement F-15-02 2 11,632 11,632 Pickup 1 F-15-03 2 29,079 29,079 Rapid Response Vehicle Narrative F-15-04 2 195,000 195,000 Self Contained Breathing Apparatus Replacement F-16-01 1 286,965 286,965 Staff Vehicle Replacement F-17-01 2 60,000 60,000 Fire Total 426,361 477,615 250,950 190,950 190,950 1,536,826 Capital Budget Middleton Fire District Reserve Fund 195,000 195,000 Fire Total 426,361 477,915 250,950 190,950 190,950 1,537,126 Golf Course Greens Mower GC-15-01 2 36,000 36,000 36,000 108,000 Irrigation Software GC-15-02 2 10,000 10,000 Insulation Maintenance GC-15-03 3 2,200 2,200 Trap Rake GC-15-04 3 15,000 15,000 30,000 Patio Upgrade GC-15-05 3 15,000 10,000 25,000 Range Dispenser GC-15-06 3 7,765 7,765 Fairway Mower GC-15-07 6 40,000 40,000 40,000 120,000 Golf Course Total 125,965 10,000 91,000 76,000 302,965 144 ---PAGE BREAK--- City of Middleton 2015 Budget Department Project# Priority 2015 2016 2017 2018 2019 Total Golf Course Fund 125,965 10,000 91,000 76,000 302,965 Golf Course Total 125,965 10,000 91,000 76,000 302,965 Informational Technology City Wide Fiber Network Pictometry GIS Interface/Software Second Flyover IS-15-01 IS-16-01 2 152,000 3 30,000 152,000 30,000 Informational Technology Total 152,000 30,000 182,000 Capital Budget 152,000 30,000 182,000 Informational Technology Total 152,000 30,000 182,000 Library Library Carpet Replacement Update Library Archer Rooms Update Staff Entrance to Library Self-checkout and modified Circulation Desk Technology Commons Outdoor Library Learning Space Replace Library Utility Fence Initiate Library Store Replace Library Roof with Green Roof Design L-15-01 L-15-02 L-15-03 L-15-04 L-16-01 L-16-02 L-16-03 L-17-01 L-17-02 1 130,000 1 30,000 1 20,000 2 20,000 2 3 3 3 3 35,000 15,000 10,000 15,000 250,000 130,000 30,000 20,000 20,000 35,000 15,000 10,000 15,000 250,000 Library Total 200,000 60,000 265,000 525,000 Capital Budget 200,000 55,000 265,000 520,000 Katie's Kids 5,000 5,000 Library Total 200,000 60,000 265,000 525,000 General City-Wide Playground Equipment Upgrades PR-15-01 1 35,000 35,000 35,000 35,000 35,000 175,000 General City-Wide Fall Zone Improvements PR-15-02 1 25,000 25,000 25,000 25,000 25,000 125,000 Aquatic Center Improvements PR-15-03 1 40,000 40,000 40,000 40,000 40,000 200,000 Parks - Capital Equipment PR-15-04 1 77,000 77,000 Emerald Ash Borer - Tree Removal/Replacement PR-15-05 2 161,630 161,630 VFW Shelter at Lakeview Park PR-15-06 n/a 517,920 517,920 Orchid Heights Pond Restoration & Soccer Field Dev PR-15-07 1 165,270 165,270 Quisling Park Soccer Field Improvements PR-15-08 2 75,000 75,000 MRD Porous Parking Lot PR-15-09 2 125,000 125,000 Resurface Basketball Court – Woodside Heights PR-15-10 1 8,500 8,500 Woodside Heights Path Resurfacing and Rain Gardens PR-15-11 1 46,500 46,500 Harvey John and Lucille Taylor Park PR-15-12 1 103,906 103,906 145 ---PAGE BREAK--- City of Middleton 2015 Budget Department Project# Priority 2015 2016 2017 2018 2019 Total Parks, Rec, and Forestry Total 1,380,726 100,000 100,000 100,000 100,000 1,780,726 Capital Budget DNR Grant Donation Grant 893,591 100,000 100,000 100,000 100,000 62,500 300,000 82,635 1,293,591 62,500 300,000 82,635 Parks, Rec, and Forestry Total 1,338,726 100,000 100,000 100,000 100,000 1,738,726 Planning Relocation of Public Works Garage Housing Master Plan Pheasant Branch Biofilter & Water Quality Imp. Lakeview Park Ecological Restoration Sites/Trails Bike / Ped Facility Improvements N. Parm. Area Century Traffic Mgmt Pheasant Branch Stormwater Quality Vegetation Mgmt Parm. Area Interior Realignment of Roadways Parm Area Stormwater Mgmt Century/Allen Roundabout Maywood Traffic Signals Pheasant Branch Regional Offline Pond N. Parm. Area Belle Fontaine Improvements N. Parm. Area Road Improvements N. Parm Area Stormwater Enhancements Graber Pond PW/Util. Equipment to Support New Infrastructure Traffic Signals at Nursery Drive and Airport Road Tribeca Parking Structure PL-15-01 PL-15-02 PL-15-03 PL-15-04 PL-15-05 PL-15-06 PL-15-07 PL-15-08 PL-15-09 PL-15-10 PL-15-11 PL-15-12 PL-15-13 PL-15-14 PL-15-15 PL-15-16 PL-15-17 PL-17-01 3 n/a 2 n/a 2 4 3 4 5 n/a n/a n/a 2 2 3 3 n/a 2 650,000 75,000 250,000 250,000 50,000 270,000 800,000 495,000 146,000 1,788,000 1,788,000 250,000 250,000 250,000 1,500,000 2,500,000 450,000 761,000 140,000 1,385,000 500,000 300,000 1,008,000 2,047,000 331,000 39,000 39,000 500,000 500,000 500,000 281,900 9,000,000 650,000 75,000 500,000 50,000 1,711,000 3,576,000 750,000 4,000,000 450,000 761,000 140,000 1,385,000 800,000 3,055,000 409,000 1,500,000 281,900 9,000,000 Planning Total 10,189,900 8,474,000 10,284,000 146,000 29,093,900 Capital Budget TIF 3 TIF 5 170,000 800,000 495,000 146,000 381,900 9,638,000 7,674,000 9,789,000 1,611,000 381,900 27,101,000 Planning Total 10,189,900 8,474,000 10,284,000 146,000 29,093,900 Police Squad Video Replacement PD-15-02 2 82,880 82,880 Taser Replacements PD-15-03 2 27,838 30,000 57,838 Squad Car Replacement PD-15-04 2 100,500 105,000 110,000 115,000 120,000 550,500 Next Generation 911 Upgrade PD-16-01 2 150,000 150,000 Emergency Red/Blue Lights - LED PD-16-02 3 17,688 17,688 Traffic Safety Radar / Laser Replacement PD-16-03 3 32,010 32,010 146 ---PAGE BREAK--- City of Middleton 2015 Budget Department Project# Priority 2015 2016 2017 2018 2019 Total Bulletproof Vest Replacement PD-16-04 1 17,500 17,500 Police Total 211,218 352,198 110,000 115,000 120,000 908,416 Capital Budget 211,218 352,198 110,000 115,000 120,000 908,416 Police Total 211,218 352,198 110,000 115,000 120,000 908,416 Public Works Valley Ridge Rd. Reconstruction Allen Blvd. Reconstruction Chip Seal & Crack Filling - Road Maintenance Park St. Resurfacing High Rd. Resurfacing Deming Way - Resurfacing Asphalt Roller Replacement Pickup Truck Replacement Vehicle Diagnostic Scan Tool Brush Truck Replacement Street Sweeper Rail Spur Maintenance Brush Chipper Plow and Salter Vehicle Engine Coolant Fluid Exchanger Brake Fluid Exchanger Small Equipment Lift Table Pedestrian Signal Countdown Timers Trommel screen Leaf Vacuum New Plow Truck Pickup Truck File Cabinets Chairs for Conference Room F, Work Stations Survey Services Scanning Service for Plan Archive Retaining Wall Repair Resurface Public Alley Mendota Ave. Reconstruction Equipment Replacements / Acquisitions PW-15-01 PW-15-02 PW-15-03 PW-15-04 PW-15-05 PW-15-06 PW-15-07 PW-15-08 PW-15-09 PW-15-10 PW-15-11 PW-15-12 PW-15-13 PW-15-14 PW-15-15 PW-15-16 PW-15-17 PW-15-18 PW-15-19 PW-15-20 PW-15-21 PW-15-22 PW-15-23 PW-15-24 PW-15-25 PW-15-26 PW-15-27 PW-15-28 PW-16-01 PW-16-02 2 1 2 3 3 2 3 4 3 4 3 3 4 4 4 3 n/a 3 5 5 4 5 4 5 3 5 4 5 2 6 680,000 250,000 300,000 300,000 300,000 300,000 300,000 53,000 420,000 46,000 370,000 15,000 20,000 35,500 7,500 120,000 200,000 45,000 60,000 12,000 3,700 3,300 3,400 20,000 30,000 60,000 180,000 40,000 2,000 3,500 11,200 5,000 15,000 15,000 15,000 15,000 15,000 25,000 705,000 220,000 240,000 250,000 250,000 680,000 250,000 1,500,000 473,000 416,000 15,000 20,000 35,500 7,500 120,000 200,000 45,000 60,000 12,000 3,700 3,300 3,400 20,000 30,000 60,000 180,000 40,000 2,000 3,500 11,200 5,000 75,000 25,000 705,000 960,000 Public Works Total 2,246,100 2,030,000 555,000 565,000 565,000 5,961,100 Capital Budget 2,246,100 2,030,000 555,000 565,000 565,000 5,961,100 Public Works Total 2,246,100 2,030,000 555,000 565,000 565,000 5,961,100 147 ---PAGE BREAK--- City of Middleton 2015 Budget Department Project# Priority 2015 2016 2017 2018 2019 Total Sewer Utility Sanitary Sewer Force Main Replacement SU-15-01 2 750,000 750,000 Sewer Main Replacement SU-15-02 2 162,000 162,000 162,000 162,000 162,000 810,000 Sewer Utility Total 912,000 162,000 162,000 162,000 162,000 1,560,000 Sewer Utility 912,000 162,000 162,000 162,000 162,000 1,560,000 Sewer Utility Total 912,000 162,000 162,000 162,000 162,000 1,560,000 Water Resources Yahara Basin Adaptive Management Pilot Study Year3 Pheasant Branch Parm to Park Bank Stabilization Pheasant Branch Deming to Parm Bank Stabilization Middleton Hills Detention Ponds - Dredging, etc. West Metro Business Park Detention Pond - Dredging Esser Pond Forebays - Dredging WR-15-01 WR-15-02 WR-16-01 WR-17-03 WR-18-01 WR-18-02 1 24,000 2 294,000 3 3 3 3 157,500 44,625 89,775 47,775 24,000 294,000 157,500 44,625 89,775 47,775 Water Resources Total 318,000 157,500 44,625 137,550 657,675 Cap. Budg. OR SW Util. 318,000 157,500 44,625 137,550 657,675 Water Resources Total 318,000 157,500 44,625 137,550 657,675 Water Utility Well #6 Rehab Water Utility Equipment Water Main Replacement Water Thawing Equipment Tower #2 Cathodic Protection SCADA Controls WU-15-01 WU-15-02 WU-15-03 WU-15-04 WU-15-05 WU-15-06 3 2 2 n/a 3 2 216,000 216,000 216,000 81,000 97,200 43,200 54,000 43,200 81,000 378,000 54,000 330,000 330,000 43,200 54,000 125,000 648,000 318,600 1,173,000 43,200 54,000 125,000 Water Utility Total 600,200 475,200 313,200 384,000 589,200 2,361,800 Water Utility 600,200 475,200 313,200 384,000 589,200 2,361,800 Water Utility Total 600,200 475,200 313,200 384,000 589,200 2,361,800 Grand Total 17,279,971 12,432,013 12,175,775 2,266,500 1,803,150 45,957,409 148 ---PAGE BREAK--- City of Middleton 2015 Budget City of Middleton, Wisconsin Capital Improvement Plan - SUMMARY 2015 thru 2019 PROJECTS & FUNDING SOURCES TOTALS BY PROJECT & WITHIN DEPARTMENTS Department Project# Priority Administration 2015 2016 2017 2018 2019 Total Vehicle Acquisition A-15-01 3 33,000 33,000 Capital Budget 33,000 33,000 Administration Total 33,000 33,000 Building Inspection Server Room Air Conditioner BI-15-01 2 6,200 6,200 Capital Budget 6,200 6,200 City Hall Fire Panel and Building Access BI-15-02 2 21,301 21,301 Capital Budget 21,301 21,301 City Hall Carpet Replacement and Tile Additions BI-15-03 3 45,000 45,000 Capital Budget 45,000 45,000 Building Inspection Total 72,501 72,501 Conservancy Lands City Trail Network Development and Enhancements CL-15-01 1 174,000 174,000 Capital Budget 174,000 174,000 Capital Equipment CL-15-02 2 9,000 9,000 Capital Budget 9,000 9,000 Trail Marking & Delineation CL-15-03 1 12,500 12,500 Capital Budget 12,500 12,500 DNR AIS Grant- Southern Cattail Removal CL-15-04 2 7,500 7,500 Capital Budget 7,500 7,500 Bock Community Forest - Restoration Management CL-15-05 2 30,000 30,000 Capital Budget 15,000 15,000 FOPB Grant 15,000 15,000 Middleton Hills Boardwalk Improvements CL-15-06 1 102,000 102,000 Capital Budget 51,000 51,000 Grant 51,000 51,000 Middleton Beach Road Trails / Habitat Enhancement CL-15-07 2 22,200 22,200 Capital Budget 22,200 22,200 Stricker Pond Forebay Construction CL-15-08 2 27,800 27,800 Capital Budget 27,800 27,800 PBC Creek Corridor Ecological Assessment & Plan CL-16-01 2 15,000 15,000 Capital Budget 15,000 15,000 PBC Streambank Stabilization - Deming to Parm CL-16-02 2 25,000 25,000 Capital Budget 25,000 25,000 Blandings Turtle Survey CL-16-03 3 10,000 10,000 Capital Budget 10,000 10,000 149 ---PAGE BREAK--- City of Middleton 2015 Budget Department Project# Priority 2015 2016 2017 2018 2019 Total Tiedeman Pond Conservation Area - Phase II CL-16-04 2 13,000 13,000 Capital Budget 13,000 13,000 Pheasant Branch Harbor N. Pike Habitat Project CL-16-05 2 23,000 23,000 Capital Budget 7,000 7,000 DNR Grant 16,000 16,000 Graber Pond Master Plan Implementation CL-16-06 2 17,500 17,500 Capital Budget 17,500 17,500 Gerhartz Property Land Acquisition CL-18-01 2 425,000 425,000 Capital Budget 106,250 106,250 DNR Grant 318,750 318,750 Boundary Road Management Plan CL-18-02 2 5,000 5,000 Capital Budget 5,000 5,000 Conservancy Lands Total 385,000 103,500 430,000 918,500 EMS EMS Apparatus Bay Floor Repair and Resurfacing E-15-01 2 15,000 15,000 Capital Budget 15,000 15,000 EMS Storage Cabinet &Training Rm Window Sys E-15-02 2 12,000 12,000 Capital Budget 12,000 12,000 Auto-Pulse Systems E-18-01 4 36,000 36,000 Capital Budget 36,000 36,000 EMS Total 27,000 36,000 63,000 Fire Capital Replacement Fund F-15-01 2 190,650 190,650 190,950 190,950 190,950 954,150 Capital Budget 190,650 190,950 190,950 190,950 190,950 954,450 ATV 1 Replacement F-15-02 2 11,632 11,632 Capital Budget 11,632 11,632 Pickup 1 F-15-03 2 29,079 29,079 Capital Budget 29,079 29,079 Rapid Response Vehicle Narrative F-15-04 2 195,000 195,000 Middleton Fire District Reserve Fund 195,000 195,000 Self Contained Breathing Apparatus Replacement F-16-01 1 286,965 286,965 Capital Budget 286,965 286,965 Staff Vehicle Replacement F-17-01 2 60,000 60,000 Capital Budget 60,000 60,000 Fire Total 426,361 477,615 250,950 190,950 190,950 1,536,826 Golf Course Greens Mower GC-15-01 2 36,000 36,000 36,000 108,000 Golf Course Fund 36,000 36,000 36,000 108,000 Irrigation Software GC-15-02 2 10,000 10,000 Golf Course Fund 10,000 10,000 Insulation Maintenance GC-15-03 3 2,200 2,200 Golf Course Fund 2,200 2,200 Trap Rake GC-15-04 3 15,000 15,000 30,000 Golf Course Fund 15,000 15,000 30,000 150 ---PAGE BREAK--- City of Middleton 2015 Budget Department Project# Priority 2015 2016 2017 2018 2019 Total Patio Upgrade GC-15-05 3 15,000 10,000 25,000 Golf Course Fund 15,000 10,000 25,000 Range Dispenser GC-15-06 3 7,765 7,765 Golf Course Fund 7,765 7,765 Fairway Mower GC-15-07 6 40,000 40,000 40,000 120,000 Golf Course Fund 40,000 40,000 40,000 120,000 Golf Course Total 125,965 10,000 91,000 76,000 302,965 Informational Services City Wide Fiber Network IS-15-01 2 152,000 152,000 Capital Budget 152,000 152,000 Pictometry GIS Interface/Software Second Flyover IS-16-01 3 30,000 30,000 Capital Budget 30,000 30,000 Informational Services Total 152,000 30,000 182,000 Library Library Carpet Replacement L-15-01 1 130,000 130,000 Capital Budget 130,000 130,000 Update Library Archer Rooms L-15-02 1 30,000 30,000 Capital Budget 30,000 30,000 Update Staff Entrance to Library L-15-03 1 20,000 20,000 Capital Budget 20,000 20,000 Self-checkout and modified Circulation Desk L-15-04 2 20,000 20,000 Capital Budget 20,000 20,000 Technology Commons L-16-01 2 35,000 35,000 Capital Budget 35,000 35,000 Outdoor Library Learning Space L-16-02 3 15,000 15,000 Capital Budget 10,000 10,000 Katie's Kids 5,000 5,000 Replace Library Utility Fence L-16-03 3 10,000 10,000 Capital Budget 10,000 10,000 Initiate Library Store L-17-01 3 15,000 15,000 Capital Budget 15,000 15,000 Replace Library Roof with Green Roof Design L-17-02 3 250,000 250,000 Capital Budget 250,000 250,000 Library Total 200,000 60,000 265,000 525,000 Parks, Rec, and Forestry General City-Wide Playground Equipment Upgrades PR-15-01 1 35,000 35,000 35,000 35,000 35,000 175,000 Capital Budget 35,000 35,000 35,000 35,000 35,000 175,000 General City-Wide Fall Zone Improvements PR-15-02 1 25,000 25,000 25,000 25,000 25,000 125,000 Capital Budget 25,000 25,000 25,000 25,000 25,000 125,000 Aquatic Center Improvements PR-15-03 1 40,000 40,000 40,000 40,000 40,000 200,000 Capital Budget 40,000 40,000 40,000 40,000 40,000 200,000 Parks - Capital Equipment PR-15-04 1 77,000 77,000 Capital Budget 35,000 35,000 Emerald Ash Borer - Tree Removal/Replacement PR-15-05 2 161,630 161,630 151 ---PAGE BREAK--- City of Middleton 2015 Budget Department Project# Priority 2015 2016 2017 2018 2019 Total Capital Budget 161,630 161,630 VFW Shelter at Lakeview Park PR-15-06 n/a 517,920 517,920 Capital Budget 217,920 217,920 Donation 300,000 300,000 Orchid Heights Pond Restoration & Soccer Field Dev PR-15-07 1 165,270 165,270 Capital Budget 82,635 82,635 Grant 82,635 82,635 Quisling Park Soccer Field Improvements PR-15-08 2 75,000 75,000 Capital Budget 75,000 75,000 MRD Porous Parking Lot PR-15-09 2 125,000 125,000 Capital Budget 62,500 62,500 DNR Grant 62,500 62,500 Resurface Basketball Court – Woodside Heights PR-15-10 1 8,500 8,500 Capital Budget 8,500 8,500 Woodside Heights Path Resurfacing and Rain Gardens PR-15-11 1 46,500 46,500 Capital Budget 46,500 46,500 Harvey John and Lucille Taylor Park PR-15-12 1 103,906 103,906 Capital Budget 103,906 103,906 Parks, Rec, and Forestry Total 1,380,726 100,000 100,000 100,000 100,000 1,780,726 Planning Relocation of Public Works Garage PL-15-01 3 650,000 650,000 TIF 5 650,000 650,000 Housing Master Plan PL-15-02 n/a 75,000 75,000 TIF 5 75,000 75,000 Pheasant Branch Biofilter & Water Quality Imp. PL-15-03 2 250,000 250,000 500,000 TIF 5 250,000 250,000 500,000 Lakeview Park Ecological Restoration Sites/Trails PL-15-04 n/a 50,000 50,000 TIF 5 50,000 50,000 Bike / Ped Facility Improvements PL-15-05 2 270,000 800,000 495,000 146,000 1,711,000 Capital Budget 170,000 800,000 495,000 146,000 1,611,000 TIF 3 100,000 100,000 N. Parm. Area Century Traffic Mgmt PL-15-06 4 1,788,000 1,788,000 3,576,000 TIF 5 1,788,000 1,788,000 3,576,000 Pheasant Branch Stormwater Quality Vegetation Mgmt PL-15-07 3 250,000 250,000 250,000 750,000 TIF 5 250,000 250,000 250,000 750,000 Parm. Area Interior Realignment of Roadways PL-15-08 4 1,500,000 2,500,000 4,000,000 TIF 5 1,500,000 2,500,000 4,000,000 Parm Area Stormwater Mgmt PL-15-09 5 450,000 450,000 TIF 5 450,000 450,000 Century/Allen Roundabout PL-15-10 n/a 761,000 761,000 TIF 5 761,000 761,000 Maywood Traffic Signals PL-15-11 n/a 140,000 140,000 TIF 5 140,000 140,000 Pheasant Branch Regional Offline Pond PL-15-12 n/a 1,385,000 1,385,000 TIF 5 1,385,000 1,385,000 N. Parm. Area Belle Fontaine Improvements PL-15-13 2 500,000 300,000 800,000 TIF 5 500,000 300,000 800,000 152 ---PAGE BREAK--- City of Middleton 2015 Budget Department Project# Priority 2015 2016 2017 2018 2019 Total N. Parm. Area Road Improvements PL-15-14 2 1,008,000 2,047,000 3,055,000 TIF 5 1,008,000 2,047,000 3,055,000 N. Parm Area Stormwater Enhancements Graber Pond PL-15-15 3 331,000 39,000 39,000 409,000 TIF 5 331,000 39,000 39,000 409,000 PW/Util. Equipment to Support New Infrastructure PL-15-16 3 500,000 500,000 500,000 1,500,000 TIF 5 500,000 500,000 500,000 1,500,000 Traffic Signals at Nursery Drive and Airport Road PL-15-17 n/a 281,900 281,900 TIF 3 281,900 281,900 Tribeca Parking Structure PL-17-01 2 9,000,000 9,000,000 TIF 5 9,000,000 9,000,000 Planning Total 10,189,900 8,474,000 10,284,000 146,000 29,093,900 Police Squad Video Replacement PD-15-02 2 82,880 82,880 Capital Budget 82,880 82,880 Taser Replacements PD-15-03 2 27,838 30,000 57,838 Capital Budget 27,838 30,000 57,838 Squad Car Replacement PD-15-04 2 100,500 105,000 110,000 115,000 120,000 550,500 Capital Budget 100,500 105,000 110,000 115,000 120,000 550,500 Next Generation 911 Upgrade PD-16-01 2 150,000 150,000 Capital Budget 150,000 150,000 Emergency Red/Blue Lights - LED PD-16-02 3 17,688 17,688 Capital Budget 17,688 17,688 Traffic Safety Radar / Laser Replacement PD-16-03 3 32,010 32,010 Capital Budget 32,010 32,010 Bulletproof Vest Replacement PD-16-04 1 17,500 17,500 Capital Budget 17,500 17,500 Police Total 211,218 352,198 110,000 115,000 120,000 908,416 Public Works Valley Ridge Rd. Reconstruction PW-15-01 2 680,000 680,000 Capital Budget 680,000 680,000 Allen Blvd. Reconstruction PW-15-02 1 250,000 250,000 Capital Budget 250,000 250,000 Chip Seal & Crack Filling - Road Maintenance PW-15-03 2 300,000 300,000 300,000 300,000 300,000 1,500,000 Capital Budget 300,000 300,000 300,000 300,000 300,000 1,500,000 Park St. Resurfacing PW-15-04 3 53,000 420,000 473,000 Capital Budget 53,000 420,000 473,000 High Rd. Resurfacing PW-15-05 3 46,000 370,000 416,000 Capital Budget 46,000 370,000 416,000 Deming Way - Resurfacing PW-15-06 2 15,000 15,000 Capital Budget 15,000 15,000 Asphalt Roller Replacement PW-15-07 3 20,000 20,000 Capital Budget 20,000 20,000 Pickup Truck Replacement PW-15-08 4 35,500 35,500 Capital Budget 35,500 35,500 Vehicle Diagnostic Scan Tool PW-15-09 3 7,500 7,500 153 ---PAGE BREAK--- City of Middleton 2015 Budget Capital Budget 7,500 7,500 Brush Truck Replacement PW-15-10 4 120,000 120,000 Capital Budget 120,000 120,000 Street Sweeper PW-15-11 3 200,000 200,000 Capital Budget 200,000 200,000 Rail Spur Maintenance PW-15-12 3 45,000 45,000 Capital Budget 45,000 45,000 Brush Chipper PW-15-13 4 60,000 60,000 Capital Budget 60,000 60,000 Plow and Salter PW-15-14 4 12,000 12,000 Capital Budget 12,000 12,000 Vehicle Engine Coolant Fluid Exchanger PW-15-15 4 3,700 3,700 Capital Budget 3,700 3,700 Brake Fluid Exchanger PW-15-16 3 3,300 3,300 Capital Budget 3,300 3,300 Small Equipment Lift Table PW-15-17 n/a 3,400 3,400 Capital Budget 3,400 3,400 Pedestrian Signal Countdown Timers PW-15-18 3 20,000 20,000 Capital Budget 20,000 20,000 Trommel screen PW-15-19 5 30,000 30,000 Capital Budget 30,000 30,000 Leaf Vacuum PW-15-20 5 60,000 60,000 Capital Budget 60,000 60,000 New Plow Truck PW-15-21 4 180,000 180,000 Capital Budget 180,000 180,000 Pickup Truck PW-15-22 5 40,000 40,000 Capital Budget 40,000 40,000 File Cabinets PW-15-23 4 2,000 2,000 Capital Budget 2,000 2,000 Chairs for Conference Room F, Work Stations PW-15-24 5 3,500 3,500 Capital Budget 3,500 3,500 Survey Services PW-15-25 3 11,200 11,200 Capital Budget 11,200 11,200 Scanning Service for Plan Archive PW-15-26 5 5,000 5,000 Capital Budget 5,000 5,000 Retaining Wall Repair PW-15-27 4 15,000 15,000 15,000 15,000 15,000 75,000 Capital Budget 15,000 15,000 15,000 15,000 15,000 75,000 Resurface Public Alley PW-15-28 5 25,000 25,000 Capital Budget 25,000 25,000 Mendota Ave. Reconstruction PW-16-01 2 705,000 705,000 Capital Budget 705,000 705,000 Equipment Replacements / Acquisitions PW-16-02 6 220,000 240,000 250,000 250,000 960,000 Capital Budget 220,000 240,000 250,000 250,000 960,000 Public Works Total 2,246,100 2,030,000 555,000 565,000 565,000 5,961,100 Sewer Utility Sanitary Sewer Force Main Replacement SU-15-01 2 750,000 750,000 Sewer Utility 750,000 750,000 154 ---PAGE BREAK--- City of Middleton 2015 Budget Department Project# Priority 2015 2016 2017 2018 2019 Total Sewer Main Replacement SU-15-02 2 162,000 162,000 162,000 162,000 162,000 810,000 Sewer Utility 162,000 162,000 162,000 162,000 162,000 810,000 Sewer Utility Total 912,000 162,000 162,000 162,000 162,000 1,560,000 Water Resources Yahara Basin Adaptive Management Pilot Study Year3 WR-15-01 1 24,000 24,000 Cap. Budg. OR SW Util. 24,000 24,000 Pheasant Branch Parm to Park Bank Stabilization WR-15-02 2 294,000 294,000 Cap. Budg. OR SW Util. 294,000 294,000 Pheasant Branch Deming to Parm Bank Stabilization WR-16-01 3 157,500 157,500 Cap. Budg. OR SW Util. 157,500 157,500 Middleton Hills Detention Ponds - Dredging, etc. WR-17-03 3 44,625 44,625 Cap. Budg. OR SW Util. 44,625 44,625 West Metro Business Park Detention Pond - Dredging WR-18-01 3 89,775 89,775 Cap. Budg. OR SW Util. 89,775 89,775 Esser Pond Forebays - Dredging WR-18-02 3 47,775 47,775 Cap. Budg. OR SW Util. 47,775 47,775 Water Resources Total 318,000 157,500 44,625 137,550 657,675 Water Utility Well #6 Rehab WU-15-01 3 216,000 216,000 216,000 648,000 Water Utility 216,000 216,000 216,000 648,000 Water Utility Equipment WU-15-02 2 81,000 97,200 43,200 54,000 43,200 318,600 Water Utility 81,000 97,200 43,200 54,000 43,200 318,600 Water Main Replacement WU-15-03 2 81,000 378,000 54,000 330,000 330,000 1,173,000 Water Utility 81,000 378,000 54,000 330,000 330,000 1,173,000 Water Thawing Equipment WU-15-04 n/a 43,200 43,200 Water Utility 43,200 43,200 Tower #2 Cathodic Protection WU-15-05 3 54,000 54,000 Water Utility 54,000 54,000 SCADA Controls WU-15-06 2 125,000 125,000 Water Utility 125,000 125,000 Water Utility Total 600,200 475,200 313,200 384,000 589,200 2,361,800 GRAND TOTAL 17,279,971 12,432,013 12,175,775 2,266,500 1,803,150 45,957,409 155 ---PAGE BREAK--- City of Middleton 2015 Budget City of Middleton, Wisconsin Capital Improvement Plan - SUMMARY 2015 thru 2019 ENTERPRISE FUNDS ONLY PROJECTS & FUNDING SOURCES TOTALS BY DEPARTMENT Department Project# Priority 2015 2016 2017 2018 2019 Total Golf Course Greens Mower GC-15-01 2 36,000 36,000 36,000 108,000 Irrigation Software GC-15-02 2 10,000 10,000 Insulation Maintenance GC-15-03 3 2,200 2,200 Trap Rake GC-15-04 3 15,000 15,000 30,000 Patio Upgrade GC-15-05 3 15,000 10,000 25,000 Range Dispenser GC-15-06 3 7,765 7,765 Fairway Mower GC-15-07 6 40,000 40,000 40,000 120,000 Golf Course Total 125,965 10,000 91,000 76,000 302,965 Golf Course Fund 125,965 10,000 91,000 76,000 302,965 Golf Course Total 125,965 10,000 91,000 76,000 302,965 Sewer Utility Sanitary Sewer Force Main Replacement SU-15-01 2 750,000 750,000 Sewer Main Replacement SU-15-02 2 162,000 162,000 162,000 162,000 162,000 810,000 Sewer Utility Total 912,000 162,000 162,000 162,000 162,000 1,560,000 Sewer Utility 912,000 162,000 162,000 162,000 162,000 1,560,000 Sewer Utility Total 912,000 162,000 162,000 162,000 162,000 1,560,000 Water Utility Well #6 Rehab Water Utility Equipment Water Main Replacement Water Thawing Equipment Tower #2 Cathodic Protection SCADA Controls WU-15-01 WU-15-02 WU-15-03 WU-15-04 WU-15-05 WU-15-06 3 2 2 n/a 3 2 216,000 216,000 216,000 81,000 97,200 43,200 54,000 43,200 81,000 378,000 54,000 330,000 330,000 43,200 54,000 125,000 648,000 318,600 1,173,000 43,200 54,000 125,000 Water Utility Total 600,200 475,200 313,200 384,000 589,200 2,361,800 Water Utility 600,200 475,200 313,200 384,000 589,200 2,361,800 Water Utility Total 600,200 475,200 313,200 384,000 589,200 2,361,800 156 ---PAGE BREAK--- City of Middleton 2015 Budget City of Middleton, Wisconsin Capital Improvement Plan - SUMMARY 2015 thru 2019 TAX INCREMENT FINANCED PROJECTS ONLY PROJECTS & FUNDING SOURCES Department Project# Priority 2015 2016 2017 2018 2019 Total Tax Increment Financed Projects Relocation of Public Works Garage- TIF 5 Housing Master Plan – TIF 5 Pheasant Brch Biofilter & Wtr Quality Imp. – TIF 5 Lakeview Pk Ecological Restoration Sites/Trails – TIF 5 Bike / Ped Facility Improvements – TIF 3 & Capital N. Parm. Area Century Traffic Mgmt – TIF 5 Pheasant Branch Quality Veg. Mgmt – TIF 5 Parm. Area Interior Realign Roadways – TIF 5 Parm Area Stormwater Mgmt - TIF 5 Century/Allen Roundabout – TIF 5 Maywood Traffic Signals – TIF 5 Pheasant Branch Regional Offline Pond – TIF 5 N. Parm. Area Belle Fontaine Improve – TIF 5 N. Parm. Area Road Improvements – TIF 5 N. Parm Area Enhances Graber Pond – TIF 5 PW/Util. Equipmt Support New Infrastructure – TIF 5 Traffic Signals at Nursery Drive and Airport Rd – TIF 3 Tribeca Parking Structure – TIF 5 PL-15-01 PL-15-02 PL-15-03 PL-15-04 PL-15-05 PL-15-06 PL-15-07 PL-15-08 PL-15-09 PL-15-10 PL-15-11 PL-15-12 PL-15-13 PL-15-14 PL-15-15 PL-15-16 PL-15-17 PL-17-01 3 n/a 2 n/a 2 4 3 4 5 n/a n/a n/a 2 2 3 3 n/a 2 650,000 75,000 250,000 250,000 50,000 270,000 800,000 495,000 146,000 1,788,000 1,788,000 250,000 250,000 250,000 1,500,000 2,500,000 450,000 761,000 140,000 1,385,000 500,000 300,000 1,008,000 2,047,000 331,000 39,000 39,000 500,000 500,000 500,000 281,900 9,000,000 650,000 75,000 500,000 50,000 1,711,000 3,576,000 750,000 4,000,000 450,000 761,000 140,000 1,385,000 800,000 3,055,000 409,000 1,500,000 281,900 9,000,000 Tax Increment Projects Total 10,189,900 8,474,000 10,284,000 146,000 29,093,900 Capital Budget (Bike/Ped Improvements) TIF 3 TIF 5 170,000 800,000 495,000 146,000 381,900 9,638,000 7,674,000 9,789,000 1,611,000 381,900 27,101,000 Tax Increment Projects Total 10,189,900 8,474,000 10,284,000 146,000 29,093,900 157 ---PAGE BREAK--- City of Middleton 2015 Budget 2015 Capital Budget Requests & Related Funding Sources Annual Other Funding Priority 2015 Capital Sources Department and Project No. Request Program Grant Other Administration Vehicle Purchase 3 33,000 33,000 - - TOTAL 33,000 33,000 - - Building Inspection Server Room Air Conditioner 2 6,200 6,200 City Hall Fire Panel and Building Access 2 21,301 21,301 City Hall Carpet Replacement 3 45,000 45,000 - - TOTAL 72,501 72,501 - - Conservancy Lands City Trail Network Development and Enhancements 1 174,000 174,000 Capital Equipment 2 9,000 9,000 Trail Marking & Delineation 1 12,500 12,500 DNR AIS Grant- Southern Cattail Removal 2 7,500 7,500 Bock Community Forest - Restoration Management 2 30,000 15,000 15,000 Middleton Hills Boardwalk Improvements 1 102,000 51,000 51,000 Middleton Beach Road Trails / Habitat Enhancement 2 22,200 22,200 Stricker Pond Forebay Construction 2 27,800 27,800 - - TOTAL 385,000 319,000 66,000 - EMS EMS Apparatus Bay Floor Repair and Resurfacing 2 15,000 15,000 - EMS Storage Cabinet &Training Rm Window Sys 2 12,000 12,000 - - TOTAL 27,000 27,000 - - Forestry Emerald Ash Borer - Tree Removal/Replacement 2 161,630 161,630 - - TOTAL 161,630 161,630 - - Informational Technology City Wide Fiber Network 2 152,000 152,000 - - TOTAL 152,000 152,000 - - Library Library Carpet Replacement 1 130,000 130,000 Update Library Archer Rooms 1 30,000 30,000 Update Staff Entrance to Library 1 20,000 20,000 Self-checkout and modified Circulation Desk 2 20,000 20,000 - - TOTAL 200,000 200,000 - - 158 ---PAGE BREAK--- City of Middleton 2015 Budget 2015 Capital Budget Requests & Related Funding Sources Annual Other Funding Priority 2015 Capital Sources Department and Project No. Request Program Grant Other Parks & Recreation General City-Wide Playground Equipment Upgrades 1 35,000 35,000 General City-Wide Fall Zone Improvements 1 25,000 25,000 Aquatic Center Improvements 1 40,000 40,000 Parks - Capital Equipment 1 77,000 77,000 VFW Shelter at Lakeview Park N/A 517,920 217,920 300,000 Orchid Heights Pond Restoration & Soccer Field Dev 1 165,270 82,635 82,635 Quisling Park Soccer Field Improvements 2 75,000 75,000 MRD Porous Parking Lot 2 125,000 62,500 62,500 Resurface Basketball Court – Woodside Heights 1 8,500 8,500 Woodside Heights Path Resurfacing and Rain Gardens 1 46,500 46,500 Harvey John and Lucille Taylor Park 1 103,906 103,906 - - TOTAL 1,219,096 773,961 145,135 300,000 Police Squad Video Replacement 2 82,880 82,880 Taser Replacements 2 27,838 27,838 Squad Car Replacement 2 100,500 100,500 - - TOTAL 211,218 211,218 - - Public Works Valley Ridge Rd. Reconstruction 2 680,000 680,000 Allen Blvd. Reconstruction 1 250,000 250,000 Chip Seal & Crack Filling - Road Maintenance 2 300,000 300,000 Park St. Resurfacing 3 53,000 53,000 High Rd. Resurfacing 3 46,000 46,000 Deming Way - Resurfacing 2 15,000 15,000 Asphalt Roller Replacement 3 20,000 20,000 Pickup Truck Replacement 4 35,500 35,500 Vehicle Diagnostic Scan Tool 3 7,500 7,500 Brush Truck Replacement 4 120,000 120,000 Street Sweeper 3 200,000 200,000 Rail Spur Maintenance 3 45,000 45,000 Brush Chipper 4 60,000 60,000 Plow and Salter 4 12,000 12,000 Vehicle Engine Coolant Fluid Exchanger 4 3,700 3,700 Brake Fluid Exchanger 3 3,300 3,300 159 ---PAGE BREAK--- City of Middleton 2015 Budget 2015 Capital Budget Requests & Related Funding Sources Annual Other Funding Priority 2015 Capital Sources Department and Project No. Request Program Grant Other Public Works (continued) Small Equipment Lift Table N/A 3,400 3,400 Pedestrian Signal Countdown Timers 3 20,000 20,000 Trommel screen 5 30,000 30,000 Leaf Vacuum 5 60,000 60,000 New Plow Truck 4 180,000 180,000 Pickup Truck 5 40,000 40,000 File Cabinets 4 2,000 2,000 Chairs for Conference Room F, Work Stations 5 3,500 3,500 Survey Services 3 11,200 11,200 Scanning Service for Plan Archive 5 5,000 5,000 Retaining Wall Repair 4 15,000 15,000 Resurface Public Alley 5 25,000 25,000 - - TOTAL 2,246,100 2,246,100 - - Water Resources Yahara Basin Adaptive Management Pilot Study Year 3 1 24,000 24,000 - - Pheasant Branch Parm to Park Bank Stabilization 2 294,000 294,000 - - TOTAL 318,000 318,000 - - Planning Bicycle and Pedestrian Facility Improvements 2 170,000 170,000 - - TOTAL 170,000 170,000 - - Fire District Rapid Response Vehicle - Source: 2 195,000 - - 195,000 Fire Capital Replacement Reserve (Fund 800 Balance) Annual Allotment to GF Fire Replacement Reserve 190,650 190,650 ATV 1 Replacement (G.F. Fire Repl. Res. To Fund 800) 11,632 11,632 Pickup 1 (G.F. Fire Repl. Res. To Fund 800) 29,079 - - 29,079 TOTAL 426,361 - - 426,361 GRAND TOTAL 5,621,906 4,684,410 211,135 726,361 160 ---PAGE BREAK--- City of Middleton 2015 Budget Tax Incremental District #3 (TID FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Budget 2012 2013 2013 2014 Aug 31, 2014 2015 Revenue Tax Increment 5,525,247 $ 8,139,498 $ 8,611,683 $ 7,823,747 $ 7,823,746 $ 7,939,438 $ Assessments 774,794 649,008 655,939 679,008 572,776 655,000 Interest income 82,045 60,500 105,844 110,000 92,614 75,000 Other income 115,546 - 209,209 5,000 268,665 150,000 New Debt 2,312,045 - - - - - 8,809,677 $ 8,849,006 $ 9,582,675 $ 8,617,755 $ 8,757,801 $ 8,819,438 $ Expenses Administrative 1,405,963 $ 1,776,530 $ 1,776,774 $ 1,776,530 $ 29,946 $ 1,676,530 $ Planning 252,185 175,000 278,274 250,000 102,299 250,000 Developer payments 309,122 340,000 336,497 458,208 477,752 458,208 Capital Projects 1,278,588 2,520,000 569,428 5,640,284 1,387,492 3,500,000 Debt Service 6,752,405 4,569,978 4,381,022 2,096,508 2,096,508 2,105,804 9,998,263 $ 9,381,508 $ 7,341,995 $ 10,221,530 $ 4,093,997 $ 7,990,542 $ Revenue less Expenses (1,188,586) $ (532,502) $ 2,240,680 $ (1,603,775) $ 4,663,804 $ 828,896 $ FUND BALANCE Reserved for: Loans - $ - $ - $ - $ - $ - $ Advances to other funds TID #5 - - - - - - Golf 433,150 - 360,030 - - 400,000 Debt Service - 1,589,129 - - - - 433,150 1,589,129 360,030 - - 400,000 Unreserved for TID #3 purposes 2,658,241 $ 2,330,568 $ 2,731,361 $ - $ - $ 428,896 $ 161 ---PAGE BREAK--- City of Middleton 2015 Budget Tax Incremental District #5 (TID FINANCIAL INFORMATION: Actual Requested Actual Budget Actual Budget thru Budget 2012 2013 2013 2014 Aug 31, 2014 2015 Revenue Tax Increment - $ - $ - $ - $ - $ 310,880 $ Interest income 483 - 483 - - - Other income 36,071 (25,000) 36,071 (25,000) 30,602 30,000 New Debt 5,000,000 - - - - - 5,036,554 $ (25,000) $ 36,554 $ (25,000) $ 30,602 $ 340,880 $ Expenses Administrative 3,756 $ - $ 3,339 $ 10,000 $ 15,652 $ 10,000 $ Planning 60,914 100,000 7,633 100,000 7,091 10,000 Developer payments 1,238,645 - 464,634 - - - Capital Projects - - 387,067 389,970 38,783 200,000 Debt Service - 200,000 94,321 139,765 139,735 139,735 1,303,315 $ 300,000 $ 956,994 $ 639,735 $ 201,261 $ 359,735 $ Revenue less Expenses 3,733,239 $ (325,000) $ (920,440) $ (664,735) $ (170,659) $ (18,855) $ FUND BALANCE Unreserved for TID #5 purposes 1,486,659 $ - $ 566,219 $ - $ 495,560 $ 476,705 $ The fund balance listed under Actual 2013, is an estimate of 2013 expenses 162 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDICES 163 ---PAGE BREAK--- City of Middleton 2015 Budget Appendix A: Glossary The following is a list of the specialized governmental budgeting and accounting terms that may be found in this budget: ACCRUAL ACCOUNTING ‐ Accounting transactions that are recognized in the period they occur. Revenues are recognized in the accounting period in which they are earned and expenses are recognized in the period incurred. AD VALOREM TAXES ‐ Commonly referred to as property taxes, are levied on both real and personal property according to the property's valuation multiplied by the mill or tax rate. ANNUAL BUDGET – A financial plan of City expenditures and estimated revenues for a one-year period and including a plan of anticipated goals and accomplishments for that one-year period. APPROPRIATION ‐ A fiscal authorization that is approved by the Common Council permitting monetary obligations and annual expenditures against estimated revenues. ASSESSED VALUATION ‐ A valuation set upon real estate and certain personal property by the City’s assessor for a basis for levying property taxes. ASSETS – Property owned by a government which has a monetary value. BALANCED BUDGET ‐ A calculation in which total budgeted disbursements are equal to total estimated resources. Total estimated resources are estimated revenues plus the beginning cash carried over from the prior fiscal year. BOND (Debt Instrument)‐ A written promise to pay a specified sum of money (called the principal amount or face value) at a specified future due date (called the maturity date) along with periodic interest paid at a specified percentage of the principal (called the interest rate). Bonds are typically used for long- term debt to finance expenditures with a useful life in excess of one year. BUDGET AMENDMENT – Common Council authorization to revise a budget appropriation. An affirmative vote of at least two thirds of Common Council members is required for approval. BUDGET CALENDAR ‐ A schedule of key dates for the preparation and adoption of the budget. CAPITAL ASSETS – Assets that have a purchase cost of at least $5,000 or more and have a useful life of greater than one year. See also Fixed Assets. CAPITAL EXPENDITURES – Expenditures for the acquisition of fixed assets. CAPITAL IMPROVEMENT PLAN (CIP) – A five year projection of all planned capital replacements and acquisitions of additional City facilities, streets, sidewalk, trails, and vehicle purchases. CAPITAL PROJECT FUND – A fund used to account for the acquisition or construction of major capital expenditures other than those financed by proprietary funds. The City of Middleton capital project funds are: Public Works Construction and Acquisition, Public Lands Construction and Acquisition and Other Capital Projects and Acquisition. CONTINGENCY – Funds set aside in a fund for transfer to specific budget line items as a supplemental appropriation as approved by a majority of two thirds vote of Common Council members. 164 ---PAGE BREAK--- City of Middleton 2015 Budget Appendix A: Glossary (Continued) DEPARTMENT – A major organizational unit in the City which provides programs and services in a specific area of responsibility. Within a department there may be subordinate organizational units referred to as Cost Centers or Divisions. For example, within the Police Department, there are three major Cost Centers or Divisions; Administration, Field Services and Dispatch. DEBT ‐ An obligation resulting from the borrowing of money to be repaid with interest over a period of time. Debt instruments include bonds, notes, capital leases and land contracts. DEBT SERVICE ‐ Payment of principal and interest to lenders or creditors on outstanding debt. DEBT SERVICE FUND ‐ A fund used to account for the payment of principal and interest on various types of general obligation debt other than those payable from proprietary funds. DEPRECIATION ‐ Expiration of the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. ENTERPRISE FUND ‐ A fund used to account for operations that provide goods or services to the general public and are financed primarily through specific and unique user charges. Enterprise funds can only be credited to their respective fund and used solely for expenditures in those funds. The City of Middleton enterprise funds are: Water, Sewer and Golf Course. EQUALIZED VALUE - The State’s estimate of the full value of property; used to apportion property tax levies of counties, school districts and municipalities among tax districts. EXPENDITURES ‐ These are any outflow of dollars from a fund and include current operating expenses, debt service, and capital outlay payments. FISCAL YEAR (FY) ‐ The annual 12 month accounting period that begins on January 1 and ends on December 31. FIXED ASSETS – Assets of long-term character which are intended to continue to be held or used such as buildings, land, machinery, furniture and equipment. FRINGE BENEFITS – Contributions made by the City including those related to salaries and those related to the welfare of City employees, such as health and dental benefits. Specifically these include the City’s cost of retirement, workers compensation and unemployment compensation. FTE – Full‐time equivalent position. One FTE equals 2,080 annual hours or 40 hours per week, with the exception of Police Officer positions. One FTE for these positions equals 1,950 annual hours. FUND ‐ An accounting entity with a self-balancing set of accounts containing its own assets, liabilities and fund balance. A fund is established for the purpose of carrying out specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. FUND BALANCE ‐ The difference between assets and liabilities of a governmental fund. GENERAL FUND ‐ A fund used to account for general purpose revenues without specific definition or designated purpose that finance basic governmental activities such as general government, public safety, public works, health and human services, leisure and development related activities. 165 ---PAGE BREAK--- City of Middleton 2015 Budget Appendix A: Glossary (Continued) GENERAL OBLIGATION (GO) BONDS – Bonds that are backed by the full faith and credit of the City. GO bonds constitute a pledge by the City to levy a tax if necessary to generate revenue to repay the bonds. GENERALLY ACCEPTED ACCOUNTING PRINCIPLES (GAAP) ‐ Uniform minimum, standards used by state and local governments for financial accounting, recording and reporting, encompassing the conventions, rules and procedures that define accepted accounting principles; established by the Governmental Accounting Standards Board (GASB). GOVERNMENTAL ACCOUNTING STANDARDS BOARD (GASB) – An organization that sets accounting standards specifically for governmental entities at the state and local level. GRANTS – A financial gift, donation or award that is made from a funding source, usually a governmental unity, to the City for the acquisition of goods, services or land. The grant award agreement defines the City’s responsibilities and duties to be exchanged for the grant. Grants are usually designated for a specific purpose of program. INTERGOVERNMENTAL REVENUE - Revenue received from another government such as in the form of grants and shared revenues. Typically, these contributions are made to local governments from the State and Federal governments and are made for specified purposes. LEVY ‐ The total amount to be raised by general property taxes, for general purposes stated in the budget to support general City activities. LINE‐ITEM BUDGET – A budget format focusing on single, individual expense items. For example, a line item would be office supplies, or fuel, or contractual services, or telephone expenses. LONG‐TERM DEBT ‐ Debt with a maturity of more than one year after the date of issuance. MILL - A monetary unit used only in calculations, worth one thousandth of a dollar. Typically the tax rate is referred to as the mill rate. MODIFIED ACCRUAL BASIS OF ACCOUNTING – Under this basis of accounting, revenues are recorded when susceptible to accrual when they become both measurable and available. “Measurable” means the amount of the transaction can be determined and “available” means collectible within the incurred period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recorded when the related fund liability is incurred. Principal and interest on general long-term debt are recorded as liabilities when due. OPEB – Other Post‐Employment benefits. Upon retirement an employee’s sick leave balance is converted to a monetary equivalent and accounted for in OPEB Special Revenue Fund 207. The retired employee may then use their retired balance to offset health related costs, such as health insurance premiums, until the balance is depleted. OPERATING TRANSFER – One-time or recurring monetary transfer between funds. PAYMENT IN LIEU OF TAXES – A payment that a property owner not subject to taxation makes to a government to compensate it for services that the property owner receives that normally are financed through property taxes. 166 ---PAGE BREAK--- City of Middleton 2015 Budget Appendix A: Glossary (Continued) PROPRIETARY FUND ‐ Used to account for a government's ongoing organizations and activities that are similar to those often found in the private sector (enterprise funds). All assets, liabilities, equities, revenues, expenses and transfers relating to the government's business and quasi‐business activities ‐ where net income and capital maintenance are measured ‐ are accounted for through proprietary funds. REVENUES ‐ All monetary amounts that the government receives as income or funds to finance governmental disbursements. It includes but not limited to such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. SHARED REVENUES - Revenues levied by one government but shared on a predetermined basis, often in proportion to the amount collected at the local level, with another government or class of government. SPECIAL ASSESSMENT - A charge made against certain properties to defray all or part of the cost of a specific capital improvement that benefits primarily those properties. SPECIAL REVENUE FUND - A fund used to account for the revenues from specific sources with specific definitions or requirements about their use. They are usually required by statute, ordinance, or administrative action to finance specific activities of government. TAX INCREMENT FINANCING (TIF) – This is a public financing method that is used as an incentive for development in a tax increment district. Tax increment is defined as the amount of property taxes generated from a development less the amount of taxes generated prior to the development or referred to as the base tax amount. TAX INCREMENT DISTRICT (TID) – A geographical area designated for development. The City financially contributes to the cost of the development by flowing tax increment dollars to a developer. The legal test for creating the district is referred to as the BUT FOR test; the development would not have occurred but for the generation of new property taxes and the related development. TAXES ‐ Compulsory charges levied by a government for the purpose of financing services performed for a common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. 167 ---PAGE BREAK--- City of Middleton 2015 Budget Appendix B: Acronyms & Abbreviations APA – American Planning Association APWA – American Public Works Association BOCA – Building Officials & Code Association CDBG – Community Development Block Grant CIP – Capital Improvement Plan DNR – Wisconsin Department of Natural Resources DOR – Wisconsin Department of Revenue FEMA – Federal Emergency Management Association GASB – Governmental Accounting Standards Board GFOA – Government Finance Officers Association of the U.S. & Canada GIS – Geographic Information System IACP – International Association of Chiefs of Police ICMA – International City/County Management Association LWM – League of Wisconsin Municipalities NLC – National League of Cities NRPA – National Recreation & Park Association PRIMA – Public Risk Insurance Management Association TID – Tax Increment District TIF – Tax Increment Financing 168 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 1: Did you respond to the 2012 or 2013 Citizen Satisfaction Survey? Answer Options Response Percent Response Count Yes 52.9% 173 No 47.1% 154 Yes 53% No 47% 169 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 2: Do you believe that City services have improved, worsened, or stayed the same in the past 12 months? Answer Options Response Percent Response Count Improved 15.3% 50 Worsened 17.4% 57 Stayed the same 67.3% 220 Improved 15% Worsened 18% Stayed the same 67% 170 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 3: Given that street maintenance was the top short term spending priority in last year’s survey, the City continued to increase the amount invested- from $905,000 in 2013 to $1,109,700 in 2014. Do you believe that the City should spend more, less, or the same amount on street maintenance and reconstruction in 2015? Answer Options Response Percent Response Count Less 5.8% 19 More 48.3% 158 The same amount 45.9% 150 Less, 5.8% More, 48.3% The same amount, 45.9% 171 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 4: Please rate your level of satisfaction with City services by program area 66 31 18 25 28 14 3 27 5 9 37 5 84 8 27 159 162 154 133 155 47 123 40 153 104 General Government Public Safety Public Works Leisure Conservation Satisfaction by Program Area N/A Very Dissatisfied Dissatisfied Satisfied Very Satisfied Answer Options N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied General Government (City Administrator, Community Development, Economic Development, Finance) 66 14 37 159 47 Public Safety (Police, EMS, Building Inspection) 31 3 5 162 123 Public Works (Engineering, Streets, Water Resources) 18 27 84 154 40 Leisure (Library, Recreation, Senior Center) 25 5 8 133 153 Conservation & Development (Planning, Forestry, Public Lands) 28 9 27 155 104 172 ---PAGE BREAK--- City of Middleton 2015 Budget 61 30 3 7 18 35 148 173 80 67 Quality of Customer Service received from City Effectiveness of City Communication with the Public Satisfaction with Service Delivery and Communication N/A Very Dissatisfied Dissatisfied Satisfied Very Satisfied APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 5: Please rate your level of satisfaction with City staff service delivery and communication Answer Options N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied Quality of customer service received from City employees 61 3 18 148 80 Effectiveness of City communication with the public 30 7 35 173 67 173 ---PAGE BREAK--- City of Middleton 2015 Budget 51 46 156 127 2 7 0 2 7 25 2 9 184 178 90 109 70 57 65 67 City efforts to prevent crime Enforcement of local traffic laws How quickly Police respond to emergencies Response of police to specific problems in your neighborhood or in the community Satisfaction with Police Services N/A Very Dissatisfied Dissatisfied Satisfied Very Satisfied APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Answer Options N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied City efforts to prevent crime 51 2 7 184 70 Enforcement of local traffic laws 46 7 25 178 57 How quickly Police respond to emergencies 156 0 2 90 65 Response of Police to specific problems in your neighborhood or in the community 127 2 9 109 67 174 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 7: Please rate your level of satisfaction with the Middleton Fire District N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 122 4 4 106 75 122 4 4 106 75 Middleton Fire District Satisfaction with the Middleton Fire District N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 175 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 8: Approximately how many times did you or other members of your household utilize Parks and Conservancy Lands, Recreation Programs, Aquatics, Athletics, Splashpad, Summer Programs, Youth Center, and/ or Trails, etc. during the past year? None 7.1% 22 5 times or fewer 18.6% 58 6-10 times 16.4% 51 11-20 times 10.3% 32 20+ 47.6% 148 None, 7.1% 5 times or fewer, 18.6% 6-10 times, 16.4% 11-20 times, 10.3% 20+ times, 47.6% 176 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 9: Please rate your level of satisfaction with Public Lands and Forestry N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 17 4 12 166 112 17 4 12 166 112 Public Lands and Forestry Services Satisfaction with Public Lands and Forestry Department N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 177 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 10: Please rate your level of satisfaction with Recreation Programs N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 143 2 19 109 38 143 2 19 109 38 Recreation Programs Satisfaction with Recreation Programs N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 178 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 11: Please rate your level of satisfaction with the following Senior Center services Answer Options N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied Social events (parties, music, cards) 267 1 3 24 14 Education classes and programs, video lecture series, MATC classes 262 0 6 20 19 Health education, screenings and support groups 272 0 1 22 14 Case management services 280 0 1 20 9 Dining Center and Meals on Wheels 278 2 1 13 13 Volunteer Opportunities 262 0 3 28 16 267 262 272 280 278 262 1 0 0 0 2 0 3 6 1 1 1 3 24 20 22 20 13 28 14 19 14 9 13 16 Social Events (parties, music, cards) Education classes and programs, video lecture series, MATC classes Health education, screenings and support groups Case management services Dining Center and Meals on Wheels Volunteer Opportunities Satisfaction with Senior Center Services N/A Very Dissatisfied Dissatisfied Satisfied Very Satisfied 179 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 12: Approximately how many times did you or other members of your household visit the Middleton Public Library during the past year? None 9.7% 30 5 times or fewer 23.1% 71 6-10 times 14.0% 43 11-20 times 13.3% 41 20+ 39.9% 123 None, 9.7% 5 times or fewer, 23.1% 6-10 times, 14.0% 11-20 times, 13.3% 20+ times 39.9% 180 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 13: Please rate your level of satisfaction with the Library N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 30 3 10 89 176 30 3 10 89 176 Public Library Satisfaction with Library N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 181 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 14: Please rate your level of satisfaction with each of the following items Answer Options N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied Trash collection 31 3 12 150 112 Curbside recycling 37 4 16 145 104 Leaf & brush collection 52 18 56 134 45 Street sweeping 34 9 24 197 44 Snow removal 15 18 43 171 61 Water & Sewer service 27 9 12 187 71 31 37 52 34 15 27 3 4 18 9 18 9 12 16 56 24 43 12 150 145 134 197 171 187 112 104 45 44 61 71 Trash Collection Curbside recycling Leaf and Brush Collection Street Sweeping Snow Removal Water and Sewer Service Satisfaction with Public Works/ Utilities N/A Very Dissatisfied Dissatisfied Satisfied Very Satisfied 182 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 15: Please rate your level of satisfaction with each of the following items Answer Options N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied Condition of major City streets 5 50 103 130 19 Condition of streets in your neighborhood 5 55 83 130 35 Condition of street signs and traffic signals 4 2 15 225 61 Condition of sidewalks 5 5 29 220 46 Attractiveness of streetscapes and medians 8 15 53 187 43 Adequacy of street lighting 5 9 30 217 45 Cleanliness of City streets 3 8 20 213 60 5 5 4 5 8 5 3 50 55 2 5 15 9 8 103 83 15 29 53 30 20 130 130 225 220 187 217 213 19 35 61 46 43 45 60 Condition of Major City Streets Condition of streets in your neighborhood Condition of street signs and traffic signals Condition of sidewalks Attractiveness of streetscapes and medians Adequacy of street lighting Cleanliness of City streets Satisfaction with Street, Sidewalk & Sign Maintenance N/A Very Dissatisfied Dissatisfied Satisfied Very Satisfied 183 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 16: Please rate your level of satisfaction with the City’s efforts to provide safe bicycle and pedestrian facilities N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 27 8 41 161 63 27 8 41 161 63 Bicycle and Pedestrian Infrastructure Satisfaction with Bicycle and Pedestrian Infrastructure N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 184 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 17: Please rate your level of satisfaction with the Sustainability programs initiated by the City of Middleton N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 92 4 9 128 73 92 4 9 128 73 Sustainability Programs Satisfaction with Sustainability Programs N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 185 ---PAGE BREAK--- City of Middleton 2015 Budget 233 201 71 132 157 108 52 9 9 City Website Notify Me Social Media Utility Bill Middleton Times-Tribune Regional newspaper Online news sources Other internet sites Other APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 18: Which of the following do you use to get information about the City of Middleton? Answer Options Response Percent Response Count City website 76.6% 233 Notify Me (City email notification system - sign up at: http://www.ci.middleton.wi.us/list.aspx) 66.1% 201 Social media (e.g. Facebook, Twitter, etc) 23.4% 71 Utility bill 43.4% 132 Middleton Times-Tribune 51.6% 157 Regional newspaper (e.g. Wisconsin State Journal, Capital Times, Isthmus) 35.5% 108 Online news sources 17.1% 52 Other Internet sites 3.0% 9 Other (please specify) 9 186 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 19: Please rate your level of satisfaction with Community Information N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 10 5 33 198 58 10 5 33 198 58 Level of Satisfaction Satisfaction with Community Information N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied Community Information 187 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 20: Please rate your level of satisfaction with the City’s fiscal performance N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 63 25 46 147 21 63 25 46 147 21 Level of Satisfaction Satisfaction with the City's Fiscal Performance N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied City’s Fiscal Performance 188 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 21: Please rate your level of satisfaction with the value you receive from your taxes regarding overall City services and programs N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied 23 20 50 175 34 23 20 50 175 34 Level of Satisfaction Satisfaction with Value received from Taxes N/A or No Basis for Rating Very Dissatisfied Dissatisfied Satisfied Very Satisfied Value Received from Taxes 189 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 22: Please rank the following services/ departments in order of those that should receive more staff attention and funding focus short term (in the next two years) Ranking Results Priority Ranking Department/Service Average Ranking 1 Street Maintenance 3.6 2 Public Works (traffic flow, snow/ice control, sidewalks, storm water management, street lighting, refuse collection, recycling, leaf & brush collection, fleet maintenance, etc.) 4.33 3 EMS 4.83 4 Police 5.06 5 Public Lands, Recreation and Forestry (Pheasant Branch Conservancy, parks, trails, Bauman Aquatic Center, recreation, etc.) 5.41 6 Fire 5.69 7 Planning and Community Development (City planning, community development, economic development, sustainability) 5.7 8 Library 6.09 9 Public Transit 7.22 10 Senior Center 8.61 11 Pleasant View Golf Course 9.43 190 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 23: Please rank the following services/departments in order of those that should receive more staff attention and funding focus long term (realized in greater than 2 years) Ranking Results Priority Ranking Department/Service Average Ranking 1 Street Maintenance 4.01 2 Other Public Works (traffic flow, snow/ice control, sidewalks, storm water management, street lighting, refuse collection, recycling, leaf & brush collection, fleet maintenance, etc.) 4.37 3 EMS 4.88 4 Planning and Community Development (City planning ,community development, economic development, sustainability) 5.26 5 Public Lands, Recreation and Forestry (Pheasant Branch Conservancy, parks, trails, Bauman Aquatic Center, recreation, etc.) 5.41 6 Police 5.45 7 Fire 5.56 8 Library 6.08 9 Public Transit 7.25 10 Senior Center 8.35 11 Pleasant View Golf Course 9.38 191 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 24: Please rate the City of Middleton overall Answer Options Very Bad Bad Okay Good Excellent As a place to live 1 3 27 99 157 As a place to raise children 2 2 25 92 163 As a place to work 1 6 65 110 97 As a place to retire 11 27 91 87 70 As a place to visit 6 14 77 122 66 As a place to play 4 4 69 130 79 As a City that is moving in the right direction 11 15 65 110 85 As a place that provides efficient services 7 11 74 116 77 1 2 1 11 6 4 11 7 3 2 6 27 14 4 15 11 27 25 65 91 77 69 65 74 99 92 110 87 122 130 110 116 157 163 97 70 66 79 85 77 As a place to live As a place to raise children As a place to work As a place to retire As a place to visit As a place to play As a City that is moving in the right direction As a place that provides efficienct services City of Middleton Ratings Very Bad Bad Okay Good Excellent 192 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 25: Age Answer Options Response Percent Response Count Under 25 0.3% 1 25 to 34 8.7% 25 35 to 44 19.2% 55 45 to 54 21.6% 62 55 to 64 28.6% 82 65+ 21.6% 62 Under 25 0% 25 to 34 9% 35 to 44 19% 45 to 54 21% 55 to 64 29% 65+ 22% 193 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 26: What is your approximate average household income? Answer Options Response Percent Response Count Under $50,000 11.8% 24 $50,000-$99,999 33.5% 68 $100,000-$149,999 29.1% 59 $150,000-$199,999 15.8% 32 $200,000+ 9.9% 20 12% 33% 29% 16% 10% Under $50,000 $50,000-$99,999 $100,000-$149,999 $150,000-$199,999 $200,000+ 194 ---PAGE BREAK--- City of Middleton 2015 Budget APPENDIX C: 2014 CITIZEN SATISFACTION SURVEY RESULTS Question 27: Which race/ethnicity best describes you? Answer Options Response Percent Response Count African American 0.0% 0 American Indian / Alaskan Native 0.0% 0 Asian 0.8% 2 Caucasian 91.7% 222 Hispanic or Latino 1.2% 3 Other 2.5% 6 Two or More Races/Ethnicities 3.7% 9 0% 0% 1% 92% 1% 2% 4% African American American Indian / Alaskan Native Asian Caucasian Hispanic or Latino Other Two or More Races/Ethnicities 195