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MARIPOSA COUNTY BOARD OF SUPERVISORS CONFORMED AGENDA April 26, 2005 Time Description 9:10 a.m. Meeting Called to Order at the Mariposa County Government Center Pledge of Allegiance Bob Pickard, Chairman; A) Proclaim May 6, 2005, as “Child Care Provider Appreciation Day” and B) Proclaim the Month of April 2005, as “Sexual Assault Awareness Month” and April 27, 2005, as “Denim Day” BOARD ACTION: (M)Bibby, (S)Stetson, the proclamation for “Child Care Provider Appreciation Day” was approved and presented to Cindi Park and Angie Steele/Local Child Care Planning Council; and the proclamation for “Sexual Assault Awareness Month” and “Denim Day” was approved and presented to Cindy Robles/Mtn. Crisis Service/Ayes: Unanimous. Introductions Public Presentations: For Non-Timed Agenda Items including Attention, Information, and Consent Agenda, and for Items Not on the Agenda – none. Board Information Supervisor Fritz advised that she attended the Soroptimist and the San Joaquin Valley Regional Association of Counties Conferences the previous week. She advised that the Chamber of Commerce is holding its “Business After Hours” at the Charles Street Dinner House this evening and that they are celebrating their 20th anniversary. Supervisor Stetson advised that he attended a celebration in Yosemite National Park on Monday for the delivery of 19 new hybrid buses. He further advised that the Yosemite West Advisory Committee met on Monday, and he thanked Skip Strathearn/Planner and the Planning Department for their work on Yosemite West matters. Supervisor Bibby advised that she and Supervisor Pickard worked with the “Clean and Proud” event. She also noted that she and Supervisors Pickard and Fritz attended the San Joaquin Valley Regional Association of California Counties Conference; and she commented on the issues that were discussed relative to agricultural land, water, Proposition 63/Mental Health, and the Fresno Zoo tax. Supervisor Turpin advised of a Coulterville Town Planning Advisory Committee meeting that was held on Wednesday. He further advised that he and Supervisor Stetson plan to attend a field day meeting on Thursday with the Forest Service relative to projects. Supervisor Pickard commented on the “Clean and Proud” event. He also noted that the issue of transportation and its importance was discussed at the San Joaquin Valley Regional Association of California Counties Conference, and he would like to have an item come back for the Local Transportation Commission to support promoting the importance of the funding for our failing infrastructure. He provided additional information relative to the Proposition 63 issues. Rich Inman, County Administrative Assistant, noted that Mariposa County is scheduled to be the host for the San Joaquin Valley Regional Association of California Counties spring and fall conferences next year. He also announced that last week the agreement between the County and SEIU was ratified by eighty percent of those SEIU members that were eligible to vote. Supervisor Bibby advised that McCay Hall is experiencing a water/septic/leach line issue and the maintenance staff is working on it. ---PAGE BREAK--- 4-26-05 2 Approval of Consent Agenda (See End of Minutes) BOARD ACTION: Supervisor Turpin pulled item 3. Supervisor Bibby pulled items 4 and 10. (M)Fritz, (S)Bibby, the balance of the items was approved/Ayes: Unanimous. Consent Agenda item 3 – Supervisor Turpin initiated discussion relative to item 3 and asked for additional information on the second portion of the grant. Marilyn Lidyoff, Administration/Business Development Coordinator, provided input on the grant program relative to the window and floor displays, and on the second portion of the grant for the Coulterville area for two store fronts. She also advised that she will be bringing back another workshop in June for tips using color and textures. (M)Turpin, (S)Stetson, item 3 was approved/Ayes: Unanimous. Consent Agenda item 4 – Supervisor Bibby initiated discussion relative to item 4, and stated she anticipates that several claims may be filed due to the deterioration of the roads, and she feels that the County needs to make sure that if there is a safety hazard that it is addressed. Tom Guarino, County Counsel, advised that each claim is investigated by staff that assists with risk management in the evaluation. With respect to the roads, there is a program in place for addressing those, and the County is immune from such claims when there is a regular program in place for maintenance. Discussion was held. (M)Stetson, (S)Fritz, item 4 was approved rejecting the claim. Supervisor Bibby asked that future staff reports for agenda items for claims reflect what if any investigation has occurred relative to the claim. Ayes: Stetson, Turpin, Fritz, Pickard; Noes: Bibby. Consent Agenda item 10 – Supervisor Bibby initiated discussion relative to item 10 and the shifting of staff and purchase of equipment. Bob Brown, District Attorney, responded to questions relative to the request to transfer funds for the computers with the grant funding. (M)Bibby, (S)Turpin, item 10 was approved/Ayes: Unanimous. Rich Inman, County Administrative Officer; Approve Entering into an Agreement with Mr. Gordon Graham for Risk Management Training to be Paid from CSAC Excess Insurance Authority Funds and Budgeted in Fiscal Year 2005-2006 Budget BOARD ACTION: Discussion was held relative to the request and whether the recommended training date of November 21st would be a problem for County staff due to the Thanksgiving holiday. Supervisor Bibby asked whether a recording of the training sessions could be obtained for future use, and Rich advised that he would look into that. Supervisor Fritz suggested that the department heads be surveyed as to their availability for November 21st before the final commitment is made. Rich noted that consideration could be given to inviting the Schools and MPUD and others to the training sessions. (M)Fritz, (S)Bibby, Res. 05-159 was adopted approving the agreement, with direction given to the County Administrative Officer to survey the departments relative to scheduling the training sessions on November 21, 2005, and to check on obtaining a recording of the sessions/Ayes: Unanimous. Cathi Boze, Agricultural Commissioner; Adopt a Resolution Authorizing the Chairman of the Board of Supervisors to Sign Agreement No. 06- 73-06-0260-RA: the Annual Work Plan, Annual Financial Plan and a Letter of Intent for Fiscal Year 2005-2006 with United States Department of Agriculture/Animal and Plant Health Inspection Service/Wildlife Services (USDA/APHIS/WS) BOARD ACTION: Discussion was held with Cathi Boze, Wade Carlson, California Wildlife Services - Central District Supervisor, and Don Simms, Wildlife Services - Trapper. They presented information on the costs and benefits of the program. Discussion was held relative to the changes being made as to what is considered a public health and safety threat, and relative to the apportionment of funds. (M)Turpin, (S)Fritz, Res. 05-160 was adopted approving the Agreement. The motion was amended, agreeable with the maker and second, to include direction for a letter to be sent to California State Association of Counties to address the need for State funding for the program, and for a letter to the National Association of Counties to continue support of the Federal funding and to request that California receive its fair share of the funding. Supervisor Turpin requested that the letters address the health and safety issues and the benefits of the program. Ayes: Unanimous. 10:29 a.m. Recess ---PAGE BREAK--- 4-26-05 3 10:42 a.m. Authorize the Public Works Department to Coordinate the Placement of a Plaque with the Mariposa Masons Lodge No. 24 at the Arts Park in Mariposa (Public Works Director) BOARD ACTION: Discussion was held with Dana Hertfelder, Public Works Director, relative to the request and the location. (M)Stetson, (S)Fritz, Res. 05-161 was adopted approving the request/Ayes: Unanimous. Allocate One PC Technician for Technical Services; Adopt Job Description; Set Salary at Range 187; and Approve Budget Action Transferring Funds from Contingencies to Salaries and Benefits within the Technical Services Budget to Provide Funding for the Position through June 30, 2005 ($5,100) (4/5ths Vote Required) (County Administrative Officer) BOARD ACTION: Discussion was held with Rich Inman, County Administrative Officer, relative to the request. Supervisor Bibby requested that the position be routed through the classification and compensation study. She also requested that the font/printing problems in the job description be fixed. (M)Fritz, (S)Stetson, Res. 05-162 was adopted approving the recommendations/Ayes: Unanimous. Discussion and Possible Further Action Regarding the Local Emergency Due to the Flooding that Occurred throughout the County (County Counsel) BOARD ACTION: Rich Inman, County Administrative Officer, advised of a telephone call that was received from the Office of Emergency Services on Friday advising that they are still working on the determination relative to the flood emergency, and that a decision should be made in the next few days. (M)Bibby, (S)Turpin, Res. 05-163 was adopted continuing possible further action regarding the local emergency due to the flooding that occurred/Ayes: Unanimous. CLOSED SESSION: Conference with Legal Counsel; Existing Litigation: California Government Code Section 54956.9(a); Pacific Gas & Electric Company v. State Board of Equalization, et al (County Counsel) BOARD ACTION: This matter was continued to May 3, 2005. 11:55 a.m. The Board recessed. LOCAL AGENCY FORMATION COMMISSION (LAFCo) Meeting (Planning Director) (See Separate Minutes) 11:48 a.m. The Board reconvened. Janet Bibby, Supervisor District III; Discussion and Status Report by Mark Rowney, General Manager of Mariposa Public Utilities District (MPUD) on the Recent Water System Upgrades BOARD ACTION: Mark Rowney gave a status report on the water system upgrade project, and he advised of the timeframes from the beginning of the project with the application for funding. He reviewed previous water system upgrade projects. He advised that they are in the process of patching the streets and that the project should be completed by May 15th. Discussion was held relative to consideration of future projects and the status of the sewer lines. Supervisor Fritz commended Mark for his efforts during the recent flooding. Supervisor Bibby commended MPUD for their delivery of services with a small staff at a low cost. Mark was thanked for the presentation. 12:04 p.m. CLOSED SESSION: Conference with County Labor Negotiator: Name of Employee Organization: SEIU Local 250, Health Care Workers Union; Name of County Designated Representative: Jeff Green (County Administrative Officer) BOARD ACTION: (M)Stetson, (S)Bibby, the closed session was held with Jeff Green and Sandi Laird/Administration – Administrative Analyst, present/Ayes: Unanimous. 1:05 p.m. Chairman Pickard announced that direction was given to staff as a result of the closed session.. ---PAGE BREAK--- 4-26-05 4 CONSENT AGENDA: CA-1 Action to Continue Emergency Findings for the Interim Operation of the Mariposa County Landfill by County Staff is Necessary to Continue an Essential Public Service Until the Bidding Process is Completed (Public Works Director); Res. 05-152 CA-2 Appoint the Deputy County Administrative Officer as an Alternate to the California State Association of Counties Excess Insurance Authority (EIA); Accept Resignation of County Counsel Tom Guarino as Alternate; and Direct Staff to Notify EIA of these Changes (County Administrative Officer) CA-3 Approve the Professional Service Agreement between Bob Crivello and Mariposa County, Covering the Period of April 25, 2005 through June 30, 2005, for Visual Merchandising Training to Business Owners in Downtown Mariposa (County Administrative Officer); Res. 05-156 CA-4 Authorize the Chairman of the Board of Supervisors to Sign an Order of the Board to Reject Claim No. C05-4 in the Amount of $170.75 (County Administrative Officer); Res. 05-157 CA-5 Accept the Resignation of Norman L. Ross from the Greeley Hill Planning Advisory Committee (Supervisor Turpin) CA-6 Approve Budget Action Transferring Funds within the Technical Services Budget to Purchase an Email Server, Software and Engage a Spam Filter Service ($30,000) (Technical Services Director); Res. 05-153 CA-7 Appoint Charlotte Wilson to the Area 12 Agency on Aging Advisory Council (Community Services Director) CA-8 Community Services Item Pulled and will be Rescheduled (No Folder) CA-9 Community Services Item Pulled and will be Rescheduled (No Folder) CA-10 Approve Budget Action Transferring Funds within the District Attorney’s Budget to Cover the Cost of Eight Computers, Seven Printers, Two Network Printers, and Unanticipated Increases in Office and Professional Service Expenses ($20,620) (District Attorney); Res. 05-158 CA-11 Authorize the Closure of the Mariposa County Library System the Saturday Before or After County Approved Holidays (Librarian); Res. 05-154 CA-12 Approve Budget Action Transferring Funds within the Tourism Budget from Promotional to Training and Seminars to Cover the Cost of Attendance of Meetings, Conferences, Travel Shows, and Trade Shows Related to the Promotion of Mariposa County ($2,000) (Tourism Coordinator); Res. 05-155 1:06 p.m. Adjournment in memory of Mary Frances Winkle and Pat Chapman Donaldson. Respectfully submitted, MARGIE WILLIAMS Clerk of the Board