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Time Description 1:35 p.m. Meeting was continued from September 21, 2006, and called to order at the Mariposa County Government Center. Pledge of Allegiance Continued PUBLIC HEARING to Consider Final Budget for FY 2006-07; and the meeting and public hearing will be continued to September 25, 26, 27, 28, and 29th, as necessary to conclude the hearing and for the adoption of the Final Budget BOARD ACTION: The following persons were present to respond to questions and to track the budget changes: Mike Coffield/Interim Budget-Personnel-Risk Management Director, Chris Ebie/Auditor, Mary Hodson/Deputy County Administrative Officer; and Debbie Isaacs/Assistant Auditor. The following budgets were reviewed. Sheriff/Coroner/Public Administrator – Discussion was held with Jim Allen, Sheriff, relative to the status of being able to fill the deputy positions. He thanked Mike Coffield for coming back and helping with the budget process; and he recognized all of his staff for an outstanding job this past year. He noted that the calls for service have increased in the North County. He requested that full funding be restored to continue the replacement program for the laptop computers for the deputies, and for training and seminars; and he requested that the positions to be deleted to reach the Countywide budget reduction remain allocated and unfunded. If he is able to obtain full staffing, he requested authorization to be able to over hire the position. Discussion was held. Mary Hodson advised of a final budget adjustment to close out an old COPS line item in the amount of $7,000; and the Board concurred with adding $27,000 to that funding to restore the requested laptops and training funds. The Board concurred with keeping the positions that were recommended to be deleted allocated in the budget, but unfunded. Mike Coffield clarified the Sheriff’s intent that if he gets to full staffing, he would come back to the Board before filling the unfunded positions. Mike Coffield noted that the Sheriff cut more from the Jail budget than the two percent countywide budget reduction. Boating Safety – No changes were made. Jail – Sheriff Allen requested that funding for the food line item be restored; that the utility line item be increased to $125,000; that funding for the safety equipment line item be restored; and he advised of a potential shortfall in the medical expense line item. It was noted that about $23,300 was deleted above the two percent countywide budget reduction. Discussion was held concerning the budget. The Board concurred with adding $17,500 for utilities, $4,000 for safety equipment, and $2,000 for food. Supervisor Bibby asked about discussing the medical costs with Human Services to see if they have any programs to help offset those costs, and Sheriff Allen said he would pursue that. Public Administrator – Sheriff Allen recommended that the funds in this budget unit be placed in General Contingency as they are not aware of the source of this fund balance. Chris Ebie MARIPOSA COUNTY BOARD OF SUPERVISORS CONFORMED AGENDA Friday, September 22, 2006 ---PAGE BREAK--- 2 9-22-06 advised that he will research this matter. Supervisor Bibby asked that they make sure that the State doesn’t have a procedure that needs to be followed in this matter. Asset Forfeiture; Sheriff Asset Forfeiture; COPS Grant; SLESF; Rural County Crime Prevention; DNA Identification; County Inmate Welfare; Fingerprint ID; Animal Control; Spay/Neuter Program; Criminalistics Lab; Standards & Training Corrections Program; and Automated Warrant System – No changes were made. Juvenile Detention – Gail Neal, Chief Probation Officer, advised that they have received notice that this is the last year they will receive the $72,000 grant funding from the State. No changes were made. Probation – Discussion was held with Gail Neal, Chief Probation Officer, relative to the request for funding for privacy screens for the computers, and the Board concurred with adding $1,200. Discussion was held relative to the request for funding ($65,000) for software replacement. Supervisor Bibby noted the increase in the drug testing costs and asked whether the County is being reimbursed. Gail Neal advised that they just started a program for reimbursement. Mary Hodson noted that these funds were paid from the Criminalistic Lab budget previously. Gail Neal advised that she anticipates some salary savings and requested that the software be revisited in the mid-year budget process. Juvenile Accountability; Juvenile Justice Crime Prevention Act; Domestic Violence; and Probation/Drug Program – No changes were made. Interfund Transfers – Mary Hodson advised of the final budget sheet information that was provided; and she noted that there is a new fund for Economic Development/CDBG Grant with a County match of $2,800. Risk Management – No changes were made. Fish and Game – Discussion was held relative to a request that was received from the Department of Fish and Game to fund the purchase of a dart-tranquilizer gun in the amount of $1,085.76; and (M)Bibby, (S)Turpin, the Board approved the request/Ayes: Unanimous. County Counsel – (M)Bibby, (S)Fritz, the Board approved transferring $2,000 from the Executive Assistant line item to extra help/Ayes: Unanimous. 2:51 p.m. Recess 3:03 p.m. Dana Hertfelder, Public Works Director, provided a memorandum to explain his request for repaying the loan for the unallocated EDUs in Yosemite West. The Board concurred with directing that an agenda item come back for this matter. The Board reviewed the list of changes that were concurred with during the budget hearing process; and unless otherwise noted, the changes were okay as concurred with. Administration/CAO employment offer - $6,700 Personnel/software program - $4,000 Auditor/GASB 34 consultant - $40,000. Further discussion was held with Chris Ebie relative to funding the request for the GASB 34 consultant. Chris Ebie advised that it would be okay to not expend the funds until the mid-year budget process, and that he will not commit the funds without coming back to the Board for further action. Supervisor Turpin asked that the information be brought back as soon as it is available. Auditor/printer - $4,500 ---PAGE BREAK--- 3 9-22-06 Technical Services/website development – delete $10,000 and add $12,500 for network storage backup equipment Cooperative Extension/new vehicle - $27,000. Following discussion, the Board concurred with not funding the new vehicle. Planning/General Plan – Professional Services - $20,000 and Legal Notices - $8,000. Mike Coffield initiated discussion relative to the action taken by the Board on September 19th to approve two contracts (Hauge Brueck Associates and Abbott & Kindermann) and two budget actions ($50,000 and $15,000) for the Planning Department for the General Plan Update; and he asked that the budget portion of those actions be rescinded as the budget portion is being taken care in this Final Budget Hearing process. (M)Pickard, (S)Fritz, Res. 06-446 was adopted rescinding the budget portion of the noted actions taken on September 19th by Resolutions Nos. 06-440 and 06-441. Supervisor Bibby asked for clarification from County Counsel that it is okay to rescind action that was taken on Tuesday. Thomas P. Guarino, County Counsel, advised that he feels the requested action is just to correct an error. Ayes: Unanimous. Planning/fee study - $15,000. Further discussion was held relative to the fee study for the Planning Department. Supervisor Turpin asked about using salary savings from a vacant position in the Department to fund this request. Supervisor Pickard suggested that a countywide study be considered. Mary Hodson agreed with the need for a countywide study and suggested that it be implemented in phases with the developmental services departments being first. County Counsel responded to questions as to what is involved in determining the fee adjustments; and he suggested including a “pass through” mechanism in the fee structure in the future for work that is out sourced. Planning/Williamson Act – extra help - $19,000. Discussion was held relative to the request for extra help for working with the Williamson Act issues. Supervisor Turpin requested that the Planning Department come back with a timeline for this project. Planning/prior year extra-help approvals - $35,400. Planning/sign ordinance – extra help - $15,100 District Attorney – Criminal/replacement computer - $999 Fire/fire safety trailer supplies - $5,000. Supervisor Bibby suggested that Title III funds versus General Fund funds be used for the fire safety trailer supplies; and the Board concurred with pursuing the Title III funds for this. Sheriff/replacement laptops - $18,000 Sheriff/forensic training & new hires - $9,000 Jail/utilities - $17,500. Chris Ebie noted that the utilities for the Sheriff’s Administration and Dispatch buildings are included in this amount. Jail/safety equipment - $4,000 Jail/food - $2,000. Discussion was held relative to the request for funding for the food budget at the Jail, and Supervisor Pickard suggested that consideration be given to looking at the County’s operation at the Senior Center to see if they could provide this service. Probation/privacy screens - $1,200 Mary Hodson advised that the estimated changes will leave a General Fund Contingency balance of $2,826,256. Issues that were set aside for further discussion: Economic Development Coordinator position in Administration – The Board concurred with discussing whether this position should remain in Administration with the new County Administrative Officer. Extra help position in Administration – Mary Hodson noted that the original budget request was to make this a permanent part-time position. The Board concurred with discussing this matter further with the new County Administrative Officer. Tobacco Settlement money – Supervisor Pickard suggested that consideration be given to securitizing the funds. The Board concurred with holding this for the new County Administrative Officer to analyze. ---PAGE BREAK--- 4 9-22-06 Discussion was held relative to the following budget issues: fire stations, PERS unfunded liability, repayment of the Yosemite West loan and tracking the unallocated EDU revenues, Red Cloud Library construction, and relative to the use of Tobacco Settlement Fund for the three fire stations that were previously identified and for fire vehicle replacement. Further discussion was held relative to the Red Cloud Library project. Supervisor Pickard suggested that the Board consider adding $80,000 to fund this project in this budget year. County Counsel advised that the estimated cost for the project is $210,000 and there is about $135,000 in the budget; and if the Board appropriates funding, he can proceed with the contract portion of the project. (M)Turpin, (S)Pickard, the Board approved allocating $75,000 from the General Fund Contingency to complete the Red Cloud Library project. Mike Coffield provided input relative to the Board being able to further consider requests during the year. Supervisor Bibby stated she would like to know all of the requests up front in the budget hearing process that are going to be made. Ayes: Turpin, Fritz, Pickard; Noes: Stetson, Bibby. Adoption of the Final Budget for FY 2006-07 is scheduled on the agenda for September 26, 2006. 4:11 p.m. Adjournment Respectfully submitted, MARGIE WILLIAMS Clerk of the Board