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MARIPOSA COUNTY BOARD OF SUPERVISORS CONFORMED AGENDA August 2, 2005 Time Description 9:15 a.m. Meeting Called to Order at the Mariposa County Government Center Pledge of Allegiance Introductions Public Presentations: For Non-Timed Agenda Items including Attention, Information, and Consent Agenda, and for Items Not on the Agenda Jim Dulcich provided input on the Parking District status and he referenced the situation with the other parking lots in town. He asked about the status of funding for developing the Womack property as a parking lot. He provided input on the Board’s previous direction to authorize the County Administrative Officer to approve contracts up to $10,000, and he stated he feels that authority should remain with the Board. However, he does not have a problem with the department heads being authorized to approve contracts up to $1,000. He also referred to recent purchases and stated he feels that more funds should be expended on road maintenance. Chairman Pickard advised that development of the Womack property will be from Proposition 40 funds, and that this matter will be brought to the Board to proceed with the project. Lyn Maccarone stated she supports what Jim Dulcich said about the parking lots. She expressed concern that time is getting away without anything happening. Supervisor Bibby noted that correspondence has been received from individual property owners; and she asked, that if anything has changed, that they be advised. She also noted that they are continuing to meet and Public Works is checking on the measurements of the lots. Marjorie Wass, County Clerk, provided an update on the status of receiving the Sequoia voting system – “Edge” equipment for the November election, and she advised of plans for special training for the election workers and for demonstrating the new system throughout the County. Board Information Supervisor Stetson advised that he attended a sub-regional meeting of the Sierra Nevada Conservancy in Sonora on Thursday, and there will be a meeting in Lake Tahoe. He also advised of the status of organization of the Conservancy – recruitment for an Executive Director and search for location for the headquarters. Supervisor Pickard asked about the status of funding for the Conservancy. Supervisor Bibby advised that she plans to attend the Mental Health Board meeting at noon this date. She noted that the School District will hold a special meeting on Saturday with a study session on the busing situation, and she encouraged interested citizens to attend. She advised of discussions with TDS Telephone Company relative to the telephone system for Hornitos, Mt. Bullion, and Bear Valley areas relative to outages and 9-1-1. She also extended congratulations to Jill Ballinger for receiving a National Newspaper Award. Supervisor Turpin thanked Supervisor Stetson for his work with the Sierra Nevada Conservancy; and he advised of the Sultry Summer Shindig event scheduled to be held in Coulterville this weekend. He also thanked Public Works for fixing the water system in Coulterville late Thursday. Supervisor Pickard advised that he has been working with the Jerseydale/Mariposa Pines community on discussing the formation of a volunteer fire station for the area. He advised that the Fish Camp Fire Station does not have some of the amenities that are desirable for a station, and the community has been successful in its fundraising efforts, and they are hoping to be able to construct a new firehouse. He also noted that there is the discussion of the possibility of a joint station with the Westfall Station. He invited everyone to the upcoming fundraising event for the Fish Camp station. He also advised that he plans to attend the Area 12 Agency on Aging meeting on Thursday. ---PAGE BREAK--- 8-2-05 2 Supervisor Bibby commented on the Bridgeport Fire Station project, and stated she hopes that progress can be made on that station. She further noted that Supervisor Turpin and the Technical Services Director are working with the TDS Telephone Company, and she asked that anyone who has experienced problems send a letter to her and Supervisor Turpin so that they can help resolve the issues. Approval of Minutes 6-28-05, Regular Meeting; and Approval of Minutes 7-12-05, Regular Meeting BOARD ACTION: (M)Bibby, (S)Stetson, the minutes were approved/Ayes: Unanimous. Approval of Consent Agenda (See End of Minutes) BOARD ACTION: (M)Bibby, (S)Stetson, all items were approved/Ayes: Unanimous. Rich Inman, County Administrative Officer; Discussion and Direction Concerning the Development of an Impact Fee Ordinance on New Development and Authorize the Issuance of a Request for Proposal for a Consultant BOARD ACTION: Rich Inman initiated discussion, and he advised that there is no commitment of funds at this time. This is to start the process to look at this matter. Supervisor Stetson asked that consideration be given to the impact that this may have on affordable housing costs for the workforce in the County. Supervisor Bibby stated she would like to encourage the consultant to come to the County and see firsthand the distance and terrain issues; and she asked about collection enforcement. Supervisor Turpin stated he would like to see community involvement in this matter before soliciting a consultant so that the consultant will know where we are coming from and what the community sees the issues as being. Input from the public was provided by the following: John Croll stated he agrees that the impact fees are a means for government to be able to finance facilities. He noted that roads are of concern, as well as fire and public safety, including the Sheriff’s Department. But, he stated he is not sure that hiring a consultant is necessary; and he feels that there is information available on-line and that staff can begin the process. He agrees with getting input from the citizens, and that a consultant may need to be hired down the road. Ken Melton stated he agrees with John Croll and Supervisor Turpin. He noted that many things have been done in the County without consultants. He stated he feels that the County has spent too much on consultants where it hasn’t resulted in anything, and he referenced the Airport Master Plan. Further discussion was held, including staffing concerns with adding this project. Supervisor Bibby asked Administration to check to see how many counties have an enterprise fund for their Building Department in addition to impact fees. She noted that Planning is involved in the process of checking the parcels; however, is not included in the enterprise fund. Supervisor Pickard noted that the same situation exists with Environmental Health. Rich Inman commented on the difference between fees being charged for services and fees being assessed for something in the future; and he asked for direction on whether the Board wishes to pursue having an impact fee. (M)Bibby, (S)Stetson, direction was given to solicit a Request for Proposals for a consultant, with further direction given to request that department heads provide information on what they need from an impact fee to support their departments/Ayes: Unanimous. Jim Allen Sheriff; Approve for Fiscal Year 2005-2006 the Allocation of Two New Deputy and Two New Jail Officer Positions and Allow the Sheriff to Hire as Soon as Possible BOARD ACTION: Sheriff Allen advised that they did receive the Rural Crime funding from the State in the amount of $500,000. He requested that the new jail officer positions be funded from the General Fund and that the new deputy positions be funded from the Rural Crime funding. He further advised of his meeting with the Board’s law enforcement liaison committee. He further advised of the increase in calls for service and changes with the jail facility and staffing. Supervisor Bibby stated she feels the Board needs to make a commitment that if the Rural Crime funding goes away, that the County will continue funding the deputy positions. Chairman Pickard called for public input on this matter, and none was received. (M)Bibby, (S)Turpin, Res. 05-376 was adopted approving the allocation of the four positions that were requested, with direction they be included in the Final Budget adjustments; the two deputy positions are to be funded from the Rural Crime funding and the jail officer positions are to be funded from the General Fund; and a commitment is made that if the Rural Crime funding goes away, that the positions will be retained/Ayes: Unanimous. ---PAGE BREAK--- 8-2-05 3 10:40 a.m. Recess 11:08 a.m. Kris Schenk, Planning Director; Adopt a Resolution Establishing County Policy for Maximum Timeframes for Planning Department Permit Application Inactivity BOARD ACTION: Discussion was held with Kris Schenk relative to the request. Input from the public was provided by the following: Ken Baker stated he was representing several property owners in the County, and they like the resolution because it clarifies the policy for them. He noted that several of his clients are present today. However, he stated he is concerned that someone not get caught by this action by surprise. He stated he feels that there needs to be some type of notification, and he noted that not everyone reads the Gazette. Trish Oakander advised that she is dealing with an issue in Fresno County that could not be resolved in six months. She suggested that one-year be used for the timeframe; and she asked what the safeguards would be to prevent a future Planning Commission that may be “no growth” from kicking things back. Chairman Pickard noted that the Planning Commissioners are appointed by the Board members, and that the Board members are elected by the citizens. Trish further asked for clarification of who determines “progress.” Theresa Castaldi stated she is a property owner and has concerns about some of the details of this, and she requested that the Board take time to carefully consider this matter. Norm Miller stated he is a property owner, appreciates the concerns, and he hopes that things can be resolved. Discussion was held. Ken Baker advised of a question relative to the status of the rules that are in place at the time an application is approved for processing. Chairman Pickard provided input relative to the process for tentative maps. Further discussion was held. Supervisor Bibby clarified that the number of extensions and timelines would still need to be complied with. (M)Stetson, (S)Bibby, Res. 05-377 was adopted with direction for staff to include language relative to proper notification. The motion was amended, agreeable with the maker and second, to include language in the resolution that planning project applications which are “on- hold” or inactive for a period of six consecutive months or more may be closed by the Mariposa Planning staff after written notification to the applicant or agent without the consent of the applicant. Supervisor Turpin asked about having acknowledgement that contact was made. Tom Guarino, County Counsel, stated the notification safeguards should be in place with the current practice. Supervisor Bibby clarified that notes will be made in the file relative to the notification and decision. Ayes: Unanimous. Discussion and Possible Further Action Regarding the Local Emergency Due to the Flooding that Occurred throughout the County (County Counsel) BOARD ACTION: Tom Guarino, County Counsel, stated it is his understanding that Public Works is providing follow-up information to the State on the damages. Supervisor Bibby advised of a recent tour with Public Works and the recurring failure on Hornitos Road. (M)Stetson, (S)Bibby, Res. 05-378 was adopted continuing the local emergency due to the flooding that occurred/Ayes: Unanimous. Discussion and Provide Direction Relative to the San Joaquin Valley Rail Committee’s Request for the Mariposa County Board of Supervisors to Adopt a Resolution Calling Upon Congress to Provide Adequate Operating and Capital Funding for Amtrak in the FFY 2006 Federal Budget (Chairman Pickard) BOARD ACTION: Supervisor Pickard initiated discussion. (M)Stetson, (S)Fritz, Res. 05-379 was adopted calling upon Congress to provide adequate operating and capital funding for Amtrak in the FFY 2006 Federal Budget. Supervisor Bibby stated she would like to see more information on how the funding has been expended that has been received and relative to the funding request. Ayes: Stetson, Turpin, Fritz, Pickard; Noes: Bibby. CONSENT AGENDA: CA-1 Action to Continue Emergency Findings for the Interim Operation of the Mariposa County Landfill by County Staff is Necessary to Continue an Essential ---PAGE BREAK--- 8-2-05 4 Public Service Until the Bidding Process is Completed (Public Works Director); Res. 05-370 CA-2 Appoint Maria Jimenez to the Historic Sites and Records Preservation Commission as an Alternate, Representing the Butterfly Garden Club (Chairman Pickard) CA-3 Approve the Renewal of a Professional Service Agreement with Long Beach Genetics (LBG) for Parentage Testing Services and Authorize the Board of Supervisors Chairman to Execute the Agreement (Child Support Services Director); Res. 05-371 CA-4 Approve the Professional Service Agreement with Betty Massey, LCSW, for Clinical Supervision of the Social Workers Towards Their Licensure and Authorize the Board of Supervisors Chairman to Execute the Agreement (Human Services Director); Res. 05-372 CA-5 Authorize the County Librarian to Apply for a Mariposa County First 5 Grant in the Amount of $5,000 (Librarian); Res. 05-373 CA-6 Authorize the County Librarian to Apply for a Mariposa County First 5 Grant in the Amount of $210,000 (Librarian); Res. 05-374 CA-7 Approve Budget Action for Fiscal Year 2004-2005, Transferring Funds from the Fire Budget Unit to the Fire Truck Replacement Fund 702, a Fund Intended for the Transactions and Purchases of all Fire Trucks and Attached Equipment for those Trucks (4/5ths Vote Required) ($47,352) (Fire Chief); Res. 05-375 11:46 a.m. Adjournment in memory of Malcolm J. Fulmer, Ursula “Pat” Carter, and Cathleen “Cait” McNamara. Respectfully submitted, MARGIE WILLIAMS Clerk of the Board