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MARIPOSA COUNTY BOARD OF SUPERVISORS CONFORMED AGENDA February 22, 2005 Time Description 9:07 a.m. Meeting Called to Order at the Mariposa County Government Center Pledge of Allegiance Rich Inman, County Administrative Officer; Approve Certificate of Recognition and Appreciation Recognizing Judie Beliera Upon Her Retirement from Mariposa County Visitors Bureau BOARD ACTION: (M)Fritz, (S)Stetson, the Certificate of Recognition was approved and presented to Judie Beliera/Ayes: Unanimous. Introductions Public Presentations: For Non-Timed Agenda Items including Attention, Information, and Consent Agenda, and for Items Not on the Agenda - none Board Information Supervisor Fritz thanked the department heads that she had a chance to visit with during this past week for helping her to understand and learn about their departments. She advised that she plans to attend the CSAC Conference in Sacramento this week for new supervisors. Supervisor Turpin thanked everyone for their attendance at the Hunters Valley Fire Department rib dinner on Saturday. He noted that he also plans to attend the CSAC Conference in Sacramento this week. Approval of Minutes 1-11-05, Regular Meeting BOARD ACTION: (M)Bibby, (S)Turpin, the minutes were approved with a correction to reflect Supervisor versus Director for the discussion relative to the sale of real property/Ayes: Unanimous. Approval of Consent Agenda (See End of Minutes) BOARD ACTION: Supervisor Bibby pulled items 4 and 5. Supervisor Fritz pulled item 3. (M)Fritz, (S)Bibby, the balance of the items was approved/Ayes: Unanimous. Consent Agenda item 3 – Supervisor Fritz thanked Skip Skyrud for his willingness to continue to serve on the Planning Commission. (M)Fritz, (S)Bibby, item 3 was approved/Ayes: Unanimous. Consent Agenda item 4 – Supervisor Bibby asked for clarification of the budget transfer, and she asked how the hosts will be selected. Susan Crain, Administration-Tourism Coordinator, advised that the Courthouse Tour Guides will be asked to serve as hosts. Supervisor Turpin asked that requests be brought to the Board prior to incurring expenditures. Supervisor Stetson asked about the plan to wear period costumes. (M)Turpin, (S)Bibby, item 4 was approved/Ayes: Unanimous. Consent Agenda item 5 – Supervisor Bibby initiated discussion relative to the Agreement. Following discussion, (M)Bibby, (S)Fritz, item 5 was approved/Ayes: Unanimous. Kris Schenk, Planning Director; Approve the Second Amendment to the Contract with Parsons for Completion of the General Plan and Environmental Impact Report (EIR) Re-Circulation; Approve Budget Action Transferring Funds from General Contingency to General Plan Professional Services ($38,000) (4/5ths Vote Required); and ---PAGE BREAK--- 2-22-05 2 Schedule a Public Hearing on March 8, 2005 at 2:00 p.m. to Review the Revised General Plan and to Direct Re-Circulation of the Draft EIR BOARD ACTION: Discussion was held with Kris Schenk, and he requested that the contract and budget action be continued as they are still working on the amendment to the contract. He also advised that the request is to set a public workshop and not a formal hearing. The Board concurred with scheduling the public workshop on March 8th at 2:00 p.m., and the rest of the request was continued. Chairman Pickard called for input from the public and none was received. Gail Neal, Chief Probation Officer; Approve and Re-Establish the Juvenile Justice Coordinating Council (JJCC) by Appointing the Existing Members and Adding New Members BOARD ACTION: Following discussion, (M)Stetson, (S)Turpin, Supervisor Fritz was selected to represent the Board on this Council/Ayes: Unanimous. (M)Stetson, (S)Bibby, Res. 05-62 was adopted re-establishing the Council. The motion was amended, agreeable with the maker and second, to include the appointment of the existing members to the re-established Council/Ayes: Unanimous. Supervisor Fritz advised that she will work with the Council to bring back appointments to the vacancies. Chairman Pickard called for input from the public and none was received. Discussion and Possible Direction Relative to the July 4, 2005, Celebration and County Sponsorship (Chairman Pickard and Supervisor Fritz) BOARD ACTION: Discussion was held with Marilyn Lidyoff/Administration-Business Development Coordinator, and she advised that the Chamber of Commerce is acting as the clearinghouse for the “coffee can” campaign to raise funds for fireworks. She reviewed the activities that are planned for the celebration. Chairman Pickard provided input on the early release of the letter to the businesses and the intent of the steering committee, and he stated the letter should have had the approval of the Board prior to being released. Supervisor Fritz advised that she served on the steering committee as President of the Chamber of Commerce prior to becoming a Supervisor, and the intent of the can drive is to raise funds to offset the costs for the Kiwanis, and the fund is set up through the Chamber of Commerce. Supervisor Bibby clarified that the steering committee is not an official Board-appointed committee, it is a volunteer committee and the public can participate; and she also clarified that the County is not participating in the finances. She suggested that consideration be given to using funds that were set aside for the Civil War Reenactment versus the can drive. Chairman Pickard noted that the County is not the driving body behind this event, and he takes responsibility for the misinformation that was contained in the letter. He sees the County in the role of promotion and other issues such as transportation for the event will be brought back to the Board. Supervisor Bibby suggested that a letter, and perhaps a press release, be distributed clarifying the County’s role. She also referred to the minutes from the steering committee and the handling of possible donations. She suggested that the County might want to form a protocol committee to review letters before they are distributed. Supervisor Turpin asked about the shuttle bus issue coming back to the Board, and he also requested that the event be coordinated with other activities in the County. Chairman Pickard agreed with the suggestion to distribute a letter clarifying the issues and the efforts to get support for the event. Supervisor Turpin requested that more detailed information be provided on the planned activities. Further discussion was held. (M)Turpin, (S)Bibby, direction was given for staff to bring back an item for the County to sponsor this event for insurance purposes; direction was given for Supervisors Fritz and Pickard to continue working with the steering committee; and direction was given for a clarifying letter to be distributed as discussed/Ayes: Unanimous. CLOSED SESSION: Conference with County Labor Negotiator: Name of Employee Organization: SEIU Local 250, Health Care Workers Union; Name of County Designated Representative: Jeff Green (County Administrative Officer); and CLOSED SESSION: Conference with Legal Counsel Relative to Anticipated Litigation/Initiating of Litigation for a Case Pursuant to Subdivision of Government Code Section 54956.9 (Continued from 2-15-05) (County Counsel) BOARD ACTION: Rich Inman, County Administrative Officer, and Tom Guarino, County Counsel, advised that these closed sessions were not necessary. ---PAGE BREAK--- 2-22-05 3 10:02 a.m. CLOSED SESSION: Conference with Legal Counsel Relative to Anticipated Litigation/Significant Exposure to Litigation for a Case Pursuant to Subdivision of Government Code Section 54956.9 (Continued from 2-15-05) (County Counsel) BOARD ACTION: (M)Fritz, (S)Bibby, the closed session was held/Ayes: Unanimous. 11:01 a.m. Recess 11:19 a.m. Chairman Pickard announced that direction was given to staff as a result of the closed session. INFORMATION – No action was necessary on the following: The First Baptist Church of Mariposa has Filed a Formal Notice to Withdraw Appeal No. 2004-257 (Planning Director) CONSENT AGENDA: CA-1 Authorize Bickmore Risk Services to Perform an Actuarial Study of the County’s Excess Liability and Excess Workers’ Compensation Programs (County Administrative Officer); Res. 05-56 CA-2 Approve Certificate of Recognition for the Grand Opening of the Mariposa Indian Health Clinic on February 26, 2005 (County Administrative Officer) CA-3 Re-Appoint Skip Skyrud to the Mariposa County Planning Commission, Representing District IV (Supervisor Fritz) CA-4 Approve Budget Action Transferring Funds within the Tourism Budget from Extra-Help to Promotional and Senior Office Assistant to Fund Extension of the Courthouse Tour Guide and Downtown Host Program ($3,450) (Tourism); Res. 05-60 CA-5 Adopt a Resolution Confirming Authority for the Chairman of the Board of Supervisors to Sign the Indemnification Agreement for First Baptist Church of Mariposa, as Required as a Condition of Approval for Amended Conditions No. 2004-104 for Conditional Use Permit No. 259; First Baptist Church of Mariposa, Applicant (Planning Director); Res. 05-61 CA-6 Authorize the Chairman of the Board of Supervisors to Execute the Volunteer Fire Assistance Program Agreement, Accepting Grant Award for Structural Safety Clothing Ensembles in the Amount of $20,000 (Fire Chief); Res. 05-57 CA-7 Authorize the Mental Health Department to Accept Contract Amendment #1 with the State Department of Mental Health to Increase Funds Available for Managed Care and Authorize the Chairman of the Board of Supervisors to Sign the Agreement ($2,852) (Human Services Director); Res. 05-58 CA-8 Action to Continue Emergency Findings of the Interim Operation of the Mariposa County Landfill by County Staff is Necessary to Continue an Essential Public Service Until the Bidding Process is Completed (Public Works Director); Res. 05- 59 ---PAGE BREAK--- 2-22-05 4 11:20 a.m. Adjournment in memory of Susanne Wise Whitcomb. Respectfully submitted, MARGIE WILLIAMS Clerk of the Board