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Time Description 9:01 a.m. Meeting Called to Order at the Mariposa County Government Center Pledge of Allegiance Introductions Lee Stetson, Chairman of the Board; Proclaim the Month of August as “Child Support Awareness Month” BOARD ACTION: (M)Bibby, (S)Fritz, the Proclamation was approved and presented to Debbie Walton, Child Support Services Director/Ayes: Unanimous. Debbie Walton advised of the Department’s performance and transition to a statewide network for payment disbursement. Public Presentation: For Non-Timed Agenda Items including Attention, Information, and Consent Agenda, and for Items Not on the Agenda Kenneth Gosting, TIE (Transportation Involves Everyone), commented on the huge impact the slide has had on tourism, and he presented a recent Farley cartoon from the San Francisco Chronicle. He restated their support for Leroy Radanovich as Tourism Coordinator, and stated they believe there is a need for a management audit of the office relative to the status of projects that were assigned by the Board and the County Administrative Officer, and the status of finances, and the slide projects. He recommended that there be mileposts established for this function. He feels that this will help to provide protection for the person performing this function so that the public will know what is being done. Supervisor Pickard offered his and Supervisor Turpin’s office to meet on any of the issues that he may have. Eleanor Keuning commented on the sound system and the inability of the audience to be able to hear during the meeting. Board Information Supervisor Fritz advised that she attended the Sultry Summer Shin-dig event in Coulterville on Saturday and put on a watermelon spitting and pie eating contest. Supervisor Bibby invited the public to attend the First 5 Commission meeting on Monday, and she advised that they will be going through the grant award process. She also encouraged the public to spread the word about the upcoming County Fair. Supervisor Turpin commented Public Works staff for resolving the electrical system issues at the Coulterville Park for the Sultry Shin-dig event. He advised that on Wednesday he plans to attend a meeting with the Stanislaus Forest in the morning, and a Red Cloud Library meeting in the afternoon, and an Airport Advisory Committee meeting; and on Thursday there will be a Greeley Hill Town Planning Advisory Committee meeting. Supervisor Stetson advised that he plans to attend an Emergency Medical Services Agency meeting on Wednesday in Bear Valley; and on Saturday he has been invited to speak to the Sierra Nevada Alliance at North Lake Tahoe. 9:16 a.m. MARIPOSA PARKING DISTRICT Thomas P. Guarino, County Counsel; Discussion and Direction Regarding the Lease/Purchase of the Downtown Parking Lots MARIPOSA COUNTY BOARD OF SUPERVISORS CONFORMED AGENDA August 8, 2006 ---PAGE BREAK--- 2 8-8-06 BOARD ACTION: Tom Guarino advised that an additional meeting was held with the property owners of the downtown parking lots, and it was better attended than the meeting before. As a result of that meeting, the landowners asked for information on the square footage of their lots and the pro-rated price using an example of a $250,000 purchase price. He advised of the varied responses that were subsequently received. He recognized Jim Dulcich and expressed appreciation for his assistance in working on these issues with the property owners; and he recognized the efforts of Supervisors Bibby and Fritz. He advised that a viable consensus has not been reached at this point, and he requested guidance from the Board. He mentioned a couple of options: hold another meeting and continue to try and reach a consensus; or let the process end and the District would need to repay the funds that have been expended thus far, and the Garber lot could be maintained, and the Womack lot is being improved for parking. Discussion was held. Supervisor Bibby clarified for the public that the Board of Supervisors serves as the Parking District Board of Directors. She encouraged the owners that have not responded, to do so, and for the owners to try and reach a consensus. Tom Guarino further advised that we are getting beyond the time in which the Proposition 218 process could be completed during the existing term of the leases for the District. Supervisor Fritz stated she would be willing to meet with the property owners again to see if a consensus can be reached. Supervisor Pickard asked if the meeting could occur before the Final Budget Hearing so that the Board can make a decision on whether to move forward with the Proposition 218 process. Chairman Stetson called for input from the public, and none was received. Further discussion was held. Supervisor Turpin asked what would happen in the future when the existing businesses change hands or want a building permit if there is no parking. Tom Guarino responded and advised that without the District parking, it would be very difficult for the businesses to prove parking. Kris Schenk, Planning Director, responded to questions from the Board relative to the future non-conforming status issues. Input from the public was provided by the following: Lyn Maccarone, property owner, asked for clarification of the “grandfathering” use of the parking lots. She stated she is confused with all of the issues involved in this matter; and due to her health, she wants to be able to sell her building. But, she needs to have parking. Tom Guarino advised that if a property changes hands between now and when the leases expire, they are still in the District and have parking as before. After the leases expire, proof of parking would be a necessity. Eleanor Keuning thanked the Dulcich’s for allowing the use of their property for public parking; and she stated she would hate to see the lot closed off or to have to deal with parking meters. She also stated she feels it would be helpful if CalTrans would better define the parking spaces along the Highway. Approval of Consent Agenda (See End of Minutes) BOARD ACTION: Chairman Stetson advised that item 4 was pulled at the request of the Human Services Director. Supervisor Bibby pulled items 5, 7, and 8. (M)Pickard, (S)Bibby, the balance of the items was approved/Ayes: Unanimous. Consent Agenda item 5 – Changes to Agreement with Mike Coffield. Supervisor Bibby initiated discussion relative to the status of hours available under the contract. (M)Bibby, (S)Fritz, item 5 was approved/Ayes: Unanimous. Consent Agenda item 7 – Extra Help Agreement with Leroy Radanovich. Supervisor Bibby asked that the contract be amended so that authorization for additional hours would require action by the Board versus Personnel, as she feels that this will help keep the Board aware of the status of how things are progressing. Mike Coffield, Interim County Administrative Officer, advised that status reports could be provided on the hours. Discussion was held relative to the supervision being under the Business Development Coordinator. Supervisor Bibby asked if that is in compliance with the job description, and Mike Coffield advised that both employees have agreed and it is within the job specifications. (M)Pickard, (S)Turpin, item 7 was approved, with a change in the agreement to reflect that the hours shall not exceed 860 hours/Ayes: Unanimous. Consent Agenda item 8 – Ratification of Agreement with Edelman, Inc. Supervisor Bibby initiated discussion relative to ensuring that the proper procedures are followed for processing of contracts. Tom Guarino, County Counsel, provided input relative to the process. (M)Bibby, (S)Pickard, item 8 was approved/Ayes: Unanimous. ---PAGE BREAK--- 3 8-8-06 10:20 a.m. Recess 10:35 a.m. 2006-2007 Budget Outlook Report (Interim County Administrative Officer) BOARD ACTION: Chris Ebie, Auditor, was present. Mike Coffield presented the report, and he recommended that the current dependence on one-time revenues (fund balance) be eliminated from offsetting on-going expenses. He reviewed other areas of concern relative to the interest rate on the PERS unfunded liability pension obligation, and relative to cash flow issues. He presented the following recommendations: reduce service levels by one million dollars this year; consider a transient occupancy tax (TOT) increase from the current 10% to 12%; and consider a sales tax increase for roads which would create a stable source of funding for road needs and would qualify the County as a “self- help County,” thereby, increasing the level of State road funding. He reviewed four options for reaching the service level reductions. Discussion was held. Supervisor Bibby asked about consideration of cutting the travel budgets and looking at vacant positions. Chris Ebie noted that $175,000 was spent last year and there is a request of $270,000 for this year for travel. Supervisor Bibby asked about the status of accounts receivables – payments and loans that are due to the County. Chris Ebie advised that they are reviewing things that affect cash flow. Supervisor Pickard commented on the history of the actuarial studies for PERS, and he asked that staff come back with a proposal for consideration during the budget hearing process to deal with the PERS unfunded liability pension obligation. Supervisor Bibby asked about the status of reviewing fees, and she suggested that campgrounds be considered when looking at increasing the TOT. Input from the public was provided by the following: Ruth Sellers commended Mike Coffield for the job he has done. She noted that when Supervisor Fritz first came in office, she commented that employees could work for the County for five years and leave with retirement and health benefits. Ruth noted that she hasn’t heard anything about a two-tier retirement system, and the General Reserve has gone down, and she didn’t know about the ten million dollar deficit with PERS. She stated she feels that good management needs to be practiced, and the County needs to budget and live within its means. She questioned subsidizing the Airport, and asked why it isn’t an enterprise fund. Supervisor Fritz and Mike Coffield noted that the County has negotiated memorandum of understandings with the employee bargaining units to tier the health benefits for retirement. Paul Chapman asked about recommendations for high raises; and he stated he agrees with the former Auditor Ken Hawkins that the Tourism budget could be deleted without much of an impact on revenues. He stated he still feels that there needs to be a citizen committee to review the budget. He also suggested that the new position requests and that all line items be reviewed, including the insurance carrier to reduce costs. Further discussion was held. (M)Pickard, (S)Turpin, 1) direction was given for staff to pursue reduction option number 4, which cuts $300,000 from Tourism and the $300,000 optional portion of the County’s contribution to roads, with $400,000 to be spread across the board – this would be the equivalent of a two percent reduction in each department; 2) direction was given to staff to come back with a proposal to deal with the PERS unfunded liability pension obligation in the amount of ten million dollar, and information on where we stand with the current employee benefit package; and 3) direction was given to staff to bring back a status report on the impact study/capital improvement program/Ayes: Unanimous. Discussion and Possible Further Action Regarding Continuation of the Local Emergency Due to Landslides on Highway 140 Enroute to Yosemite National Park (County Counsel/Interim County Administrative Officer) BOARD ACTION: Chairman Stetson advised that installation of the second bridge is on schedule. Supervisor Fritz commented on misinformation she recently received at the Wawona entrance gate from a Park Ranger relative to Highway 140. Supervisor Pickard asked if there has been any feedback relative to the denial of the Federal declaration of disaster. Mike Coffield, Interim County Administrative Officer, advised that a meeting is being scheduled for later this week with Congressman Radanovich, OES and FEMA to discuss this matter, and they hope to be able to clarify any ---PAGE BREAK--- 4 8-8-06 misunderstandings and have the request for a Federal declaration reconsidered. (M)Turpin, (S)Pickard, Res. 06-377 was adopted finding the local emergency due to the landslides on Highway 140 enroute to Yosemite National Park continues to exist, and continuing the local emergency based on the findings/Ayes: Unanimous. Discussion, Direction, and Action Regarding Notice of Withdrawal from the San Joaquin Valley Air Pollution Study Agency (Board of Supervisors/County Counsel) BOARD ACTION: Tom Guarino, County Counsel, advised that the recommended action formalizes the Board’s prior direction. Supervisor Bibby provided input and recommended that the Board take this action. (M)Bibby, (S)Fritz, Res. 06-378 was adopted formally withdrawing from the San Joaquin Valley Air Pollution Study Agency/Ayes: Unanimous. Approval of Minutes of July 24, 2006, Special Meeting (Clerk of the Board) BOARD ACTION: (M)Bibby, (S)Fritz, the minutes were approved/Ayes: Unanimous. Discussion and Possible Action Relative to the Oil Tax Initiative, aka Clean Alternative Energy Act, Proposition 87 for the November 2006 Ballot (Board of Supervisors) BOARD ACTION: Supervisor Pickard initiated discussion and he advised that he does not support this – he has a philosophical difference with the way this has been approached. He feels the State should set some standards with analysis to support this. Supervisor Stetson commented on the information that has been presented in support of this. Supervisor Bibby suggested that the matter be left for the November ballot for the voters to decide, and Supervisor Stetson agreed. Supervisor Pickard commented on CSAC and RCRC’s consideration of this issue. No action was taken. 12:06 p.m. CLOSED SESSION: Conference with Legal Counsel: Anticipated Litigation; Significant Exposure to Litigation Pursuant to Subdivision of Government Code Section 54956.9 Relative to a Workers’ Compensation Case. Number of W/C Cases to be Discussed: 1 (Interim County Personnel/Risk Manager); and CLOSED SESSION: Conference with County Labor Negotiator; Name of Employee Organization: Service Employees International Union (SEIU); Name of Designated Representative: Mike Coffield (Interim Personnel Manager/Risk Manager) BOARD ACTION: (M)Bibby, (S)Fritz, the closed session for conference with legal counsel was held, with the closed session for conference with the County labor negotiator to be held at 2:00 p.m./Ayes: Unanimous. 12:31 p.m. Lunch 2:10 p.m. The Board reconvened in closed session with Mary Hodson, Deputy County Administrative Officer, Sandi Laird, Administrative Analyst-Administration, and Rick Bolanos, labor negotiator, present. 3:58 p.m. Chairman Stetson announced that direction was given to staff as a result of the closed session matters. CONSENT AGENDA: CA-1 Approve an Interim Rental Agreement with the 35A District Agricultural Association and Authorize the Chairman of the Board of Supervisors to Sign the Agreement (Fire Chief); Res. 06-370 CA-2 Approve an Agreement with Fresno Community Behavioral Health Centers for Inpatient Services and Authorize the Chairman of the Board of Supervisors to Sign the Agreement (Human Services Director); Res. 06-371 ---PAGE BREAK--- 5 8-8-06 CA-3 Approve an Agreement with Tuolumne General Hospital for Residential Inpatient Services and Authorize the Chairman of the Board of Supervisors to Sign the Agreement (Human Services Director); Res. 06-372 CA-4 Approve an Agreement with the State Department of Mental Health to Provide Community Mental Health Services and Authorize the Chairman of the Board of Supervisors to Sign the Agreement (Human Services Director); Item was pulled CA-5 Action to Accept V. Michael “Mike” Coffield’s Resignation as Interim County Administrative Officer, Effective this Date; and Resolution Approving and Authorizing the Chairman of the Board of Supervisors to Sign an Amended Agreement with V. Michael “Mike” Coffield to Provide Budget/Personnel/Risk Management Duties (County Counsel); Res. 06-374 CA-6 Adopt a Resolution Approving Allocation of the County Administrative Officer Duties during the Vacancy of the Position (County Counsel); Res. 06-373 CA-7 Adopt a Resolution Approving an Extra-Help Agreement with Ervin “Leroy” L. Radanovich to Provide Services as Interim Tourism Coordinator, at the same Salary as the Permanent Position, less Benefits (Interim County Administrative Officer/County Counsel); Res. 06-375, with change to the agreement CA-8 Adopt a Resolution Ratifying the Agreement for Services with Edelman, Inc. for the Period of April 1, 2005 through October 31, 2005, and Authorize the Chairman of the Board of Supervisors to Sign said Agreement (County Counsel/Auditor); Res. 06-376 3:59 p.m. Adjournment in memory of Bobbie Jean Nordeen and Pauline Ladusky Stagner. Respectfully submitted, MARGIE WILLIAMS Clerk of the Board