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Time Description 9:10 a.m. Continued Meeting (Continued from September 11, 2007) Called to Order at the Mariposa County Government Center Bill Flaherty, District Attorney-Victim Services Supervisor led in the Pledge of Allegiance. Richard J. Benson, County Administrative Officer/Personnel/Risk Manager; Continued PUBLIC HEARING (Continued from September 11, 2007) to Consider the Final Budget for Fiscal Year 2007-2008, and Continue the Hearing and Meeting to September 13 and 14th, as Necessary to Conclude the Hearing and for the Adoption of the Final Budget (A Tentative Budget Hearing Schedule is Available at the Administration Office, and is Subject to Change.) BOARD ACTION: Chris Ebie/Auditor, Debbie Isaacs/Assistant Auditor and Mary Hodson/Deputy County Administrative Officer were present to respond to questions and to track the budget changes: Public Comment – none. Rick Benson provided a list of the revised changes to the budget units for the District Attorney, along with Community/Cultural Services and the Sheriff’s budget unit. He provided a budget overview for each of the budget units and the Board reviewed the following budget units: District Attorney - Statutory Rape Vertical Prosecution Grant, Elder Abuse Vertical Prosecution Grant, Child Abuse Vertical Prosecution Grant, District Attorney – Prosecution, Drug Enforcement Grant, Victim Witness, District Attorney Asset Forfeiture, Department of Justice, and Sund-Pelosso Advance – Rick Benson advised of request to fund an allocated Deputy District Attorney position versus using extra help; of request to reclassify an Office Assistant I/II position to a Senior Office Assistant; and of request to create another level under the Deputy District Attorney series. He advised that a recommendation will be presented to the Board at a later time on the requests pending further analysis. Discussion was held with Bob Brown, District Attorney, relative to the various programs and workload and staffing issues. Discussion was held relative to the status of the Sund- Pelosso Advance budget unit, and Chris Ebie advised that the funding in question has been returned to the State; and he advised of his discussions with the State Controller relative to being able to claim costs for the vehicle storage. Further discussion was held with Bob Brown relative to staffing issues, and he advised that his ultimate goal is to have three full-time Deputy District Attorney IV positions. The Board concurred with these budget units as revised. 9:51 a.m. Recess 10:10 a.m. Fire, Special Grants – Fire and Fire Vehicle Replacement – Rick Benson advised of a request for a reclassification of two positions (Fire Services Assistant and the Office Assistant I/II) and he advised that those requests are still under review and a recommendation will be brought to the Board in the future. He advised of a revision to increase the equipment maintenance line item and to the fire vehicle replacement fund. Supervisor Pickard requested that direction be given for an analysis to be done on all of the options and possible scenarios for rolling stock/fire engine replacement for the Board to review. He also asked that the strategic location of the fire stations be reviewed to maximize the dollars. Supervisor Bibby asked that options be kept open to having various types of programs in different areas MARIPOSA COUNTY BOARD OF SUPERVISORS SUMMARY OF PROCEEDINGS September 12, 2007 (Meeting Continued from September 11, 2007) ---PAGE BREAK--- 2 9-10-07 of the County. Discussion was held with Jim Wilson, Fire Chief, relative to the budget issues, including fleet maintenance and replacement. The Board concurred with adding $30,000 to the list for further consideration in the hearing process for small tools, training, safety clothing, and equipment. Mary Hodson asked for Board direction on funding for the $5,000 for the safety fire house educational materials replacement. (M)Pickard, (S)Aborn, the Board directed that the process be initiated to fund the $5,000 for the educational materials from the Title III funds/Secure Rural Schools and Community Self- Determination Act of 2000/Ayes: Unanimous. The Board concurred with these budget units as revised. 11:04 a.m. Recess 11:14 a.m. Community/Cultural Services – Rick Benson advised this new budget unit was created to track expenditures related to tourism as well as other community and cultural services. He advised that the Arts Council received $48,000 in the previous budget versus the $51,000 shown on the budget sheet. He also advised that the recommended budget of $30,000 for the Rural Media Arts Center includes the $25,000 that the Board allocated earlier this fiscal year for restoration of the building. He advised of a correction to reflect an amendment to the Chamber of Commerce contract in the amount of $3,940. Discussion was held. (M)Fritz, (S)Pickard, $51,000 was approved for funding for the Arts Council/Ayes: Aborn, Turpin, Fritz, Pickard; Noes: Bibby. The Board concurred with funding $175,085 for the Chamber of Commerce to match the existing contract and amendment. Motion by Aborn to fund $15,000 for the Yosemite Renaissance, was withdrawn following discussion. The Board concurred with funding $510,000 for the Yosemite/Mariposa Tourism per the existing contract. (M)Pickard, (S)Fritz, $900 was approved for funding for the Fair Parade/Ayes: Unanimous. (M)Turpin, (S)Fritz, $5,150 was approved for funding for the North County History Center/Ayes: Unanimous. (M)Pickard, (S)Turpin, $47,256 was approved for the Mineral Exhibit per the existing contract. Supervisor Pickard asked that a status report on the Exhibit be scheduled for the Board. Ayes: Unanimous. Input from the public was provided by the following on the Rural Media Arts Center: Barry Brouillette, Board member for the Rural Media Arts Center, provided input in support of this program and on the importance of the arts. Following further discussion, (M)Pickard, (S)Aborn, the Board approved an additional $5,000 as one- time funding for this budget year for the Yosemite Renaissance for a total amount of $15,000; and approved an additional $5,000 as one-time funding for this budget year for the Rural Media Arts Center for a total amount of $35,000 (which includes the $25,000 previously allocated for the building renovation). Supervisor Turpin suggested that the additional funding be in the amount of $2,500 as one- time funding, and discussion was held. Ayes: Aborn, Fritz, Pickard; Noes: Turpin, Bibby. Rick Benson suggested that the funding for the Rural Media Arts Center be placed in two separate line accounts: $25,000 for the building renovation grant and $10,000 for the programs; and the Board concurred. Interfund Transfers – Discussion was held. Supervisor Pickard asked about the status of the two million dollars that was set aside in the previous budget year for the pension obligation bond debt. Discussion was held relative to the Designation line item, and Chris Ebie advised that he will check to see whether it takes a 3/5ths or a 4/5ths vote to release those funds. The Board concurred with this budget unit as revised. Risk Management – Rick Benson advised of a revision to reflect the actual fund balance, and the Board concurred with this budget unit as revised. Contingency – General – Mary Hodson advised that the balance is $553,924, pending decisions on the issues that were held for further consideration in the budget hearing process. Discussion was held relative to addressing the personnel costs when recommendations are brought back. The Board concurred with not funding the County’s exhibit at the State Fair. Rick Benson advised that the Assessor/Recorder and Treasurer/Tax Collector/County Clerk feel that their departments can take care of the fee study in-house; and the Board concurred with not funding a fee study. The Board concurred with not funding the $30,000 additional for the Fire budget, and with looking at the budget at mid-year. Supervisor Bibby ---PAGE BREAK--- 3 9-10-07 stated she would like to see the Tourism Board work with service clubs to do an exhibit at the State Fair. The Board concurred with this budget unit as recommended. Rick Benson thanked Mary Hodson for her work on the budget and the departments for their cooperation. The public portion of the hearing was closed. Board members thanked the County Administrative Officer, staff, the Auditor, and the departments for their work on the budget. (M)Turpin, (S)Fritz, direction was given for staff to bring back a formal resolution to adopt the final budget on September 18, 2007/Ayes: Unanimous. 12:15 p.m. The meeting was recessed and continued to Thursday, September 13, 2007, at 9:30 a.m. for Closed Session: Public Employee Appointment; Candidate Interviews for Human Services Director. Respectfully submitted, MARGIE WILLIAMS, Clerk of the Board JANET BIBBY, Chair, Board of Supervisors