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Time Description 9:10 a.m. Meeting Called to Order at the Mariposa County Government Center Pledge of Allegiance Introductions Public Presentation: For Non-Timed Agenda Items including Attention, Information, and Consent Agenda, and for Items Not on the Agenda Paul Chapman referred to Consent Agenda item 6 and stated he does not feel that the money needs to be spent; that the previous plan should be used. He referred to Consent Agenda item 12 and stated he does not feel the Mike Coffield’s time should be increased as he has made his recommendations and he does not feel that the Board accepted all of them. Jim Dulcich stated he feels that the selection of the next Fire Chief needs to be thought about very seriously. He stated he feels that there is a lack of volunteer firefighters in the County and with MPUD and there needs to be good compatibility between the volunteers and the new Chief. He stated he feels that volunteerism is slowing in the country and eventually the County will have to pay the firefighters. He asked that consideration be given to a suggestion from fire personnel in the County to use a screening committee to rate the applicants as was done previously. He also urged the Board to go back out with recruitment if the right applicant is not in this process. Ken Gosting provided information on the history of the naming of Mariposa on September 27, 1806 for the California Tortoise Shell Butterfly by Spanish explorers, and he advised of the formation of the Butterfly Bicentennial Coalition and activities. Charles Phillips showed photographs of the butterfly. Dick Hutchinson advised that the students at Mariposa Elementary and Woodland Elementary Schools are creating posters to commemorate this event and they will be displayed by the downtown merchants. Ken Gosting advised that the Butterfly Garden Club is involved with decorations. Leroy Radanovich provided additional information relative to the history of the soldiers coming here from San Juan Batista and encountering the butterflies. Supervisor Bibby asked if this event would be recognized on an annual basis. Leroy Radanovich advised that he is planning to take maps of the original Mariposa County boundary to the Fresno County Sesquicentennial on Wednesday. Supervisor Fritz stated she would like to see the County recognize each of the counties that broke away from Mariposa County on the Sesquicentennial. Discussion was held relative to recognizing Fresno County on their Sesquicentennial. Thomas P. Guarino, County Counsel, advised that if the Board could make a finding that this matter was received too late and wasn’t known about to be included on the agenda and it is necessary to take action at this time, that recognition could be approved today and ratification scheduled for the next agenda. Supervisor Fritz advised that she just found out about the event in Fresno on Monday. Supervisor Bibby noted that there has been television coverage of this matter. Supervisor Pickard suggested that a Courthouse book be taken to Fresno County’s celebration. A resolution could be prepared for a future agenda to recognize Fresno County. Leroy Radanovich agreed with the suggestion and donated a Courthouse book. Dick Hutchinson commented on obtaining information to be able to recognize each of the other counties in the same way. Becky Crafts noted that Mariposa is a destination this weekend with over 200 youth participating in the California High School Rodeo Association at the Fairgrounds. She also noted that other youth organizations are involved with the concessions for the event. MARIPOSA COUNTY BOARD OF SUPERVISORS CONFORMED AGENDA September 26, 2006 ---PAGE BREAK--- 2 9-26-06 Board Information Supervisor Fritz commented on the High School Rodeo scheduled for this weekend. She advised that the Chamber of Commerce’s After Hours event is scheduled at the Sugar Pine Railroad this evening. She advised that on Wednesday evening a group of ladies are going to Yosemite to see Connie Stetson’s closure performance. Supervisor Bibby advised that she attended the Volunteer Firefighters BBQ on Sunday. She noted that the Hornitos Flea Market is scheduled for Sunday and the Catheys Valley Pre-School ribbon cutting ceremony is scheduled for Friday at 2:30 p.m. at the Catheys Valley School. Supervisor Pickard advised that he plans to attend the California Invasive Weed Awareness meeting on Wednesday; and the County Medical Service Program meeting on Thursday. Supervisor Turpin advised that he attended the Volunteer Firefighters BBQ on Sunday; and this evening he plans to attend a North County coalition meeting. Supervisor Pickard advised that he plans to bring a letter of support for the Board to consider approving for Propositions 1A, Transportation Funding Protection, for the November 2006 Ballot; and 1B, Highway Safety, Traffic Reduction, Air Quality and Port Security Bond Act of 2006. He feels that this may help to provide support for the Highway 140 permanent repairs. Supervisor Turpin commented on the challenge of trying to address road maintenance. Supervisor Bibby noted that the Agriculture Commissioner’s Office received notification that the County qualified for some assistance due to the heat wave this summer, and that interested citizens should contact the Agriculture Commissioner. Supervisor Stetson advised that he plans to attend the Midpines Community Planning meeting this evening. Supervisor Fritz advised that she received a letter from CSAC asking whether the County is interested in securitizing the Tobacco Settlement funds. The Board concurred that more information should be obtained and that the matter should be scheduled for action. Approval of Consent Agenda (See End of Minutes) BOARD ACTION: Supervisor Stetson pulled items 3 and 9 for action at 1:30 p.m. Supervisor Bibby pulled items 6, 9, 10, and 11. Supervisor Turpin pulled items 4, 5, and 6. (M)Bibby, (S)Fritz, the balance of the items was approved/Ayes: Unanimous. Consent Agenda item 4 – Change Order with Lee’s Paving. Supervisor Turpin asked about renegotiating actual unit prices. Dana Hertfelder, Public Works Director, responded that they would need to further review unit priced contracts. (M)Turpin, (S)Bibby, item 4 was approved/Ayes: Unanimous. Consent Agenda item 5 – Agreement with Wickum Construction. Supervisor Turpin initiated discussion relative to the repair work on Bear Valley Road. Supervisor Bibby asked that there be signage advising of the planned work on the bridge. Following discussion with Dana Hertfelder, (M)Turpin, (S)Bibby, item 5 was approved/Ayes: Unanimous. Consent Agenda item 6 – Agreement with Chabin Concepts. Discussion was held with Marilyn Lidyoff, Administration/Business Development Coordinator, relative to the request and the previous report. Supervisor Turpin asked for clarification of the matching grant amount, and was advised that $2,800 is required. (M)Fritz, (S)Turpin, item 6 was approved/Ayes: Unanimous. Consent Agenda item 9 – Resolution adopting the FY 2006-07 Final Budget. Supervisor Bibby clarified for the public the Board’s discussion on September 22nd during the Final Budget Hearing during which time verbal requests for funding were presented; and it was later determined that the requests need to be in writing. Thus, this matter is being held until after the Public Hearing on the Final Budget at 1:30 p.m. Consent Agenda item 10 – Mariposa Parking District repayment of loan. Supervisor Bibby initiated discussion relative to the cost information. Thomas P. Guarino, County Counsel, clarified the figures and advised that there is a small amount left in the project waiting for billings to clear. (M)Bibby, (S)Fritz, item 10 was approved accepting $41,000 of the $50,000 loan, with the District to make payments on the balance of $9,000; and with direction for County Counsel to pay any remaining bills for the project as they come in/Ayes: Unanimous. ---PAGE BREAK--- 3 9-26-06 Consent Agenda item 11 – Budget Action increasing General Fund Contingency by $41,000. (M)Bibby, (S)Fritz, item 11 was approved, with the repayment schedule to be adjusted to reflect the actual invoices/Ayes: Unanimous. Discussion and Possible Further Action Regarding Continuation of the Local Emergency Due to Landslides on Highway 140 Enroute to Yosemite National Park (County Counsel/Interim County Administrative Officer) BOARD ACTION: (M)Bibby, (S)Turpin, Res. 06-456 was adopted finding the local emergency due to the landslides on Highway 140 enroute to Yosemite National Park continues to exist, and continuing the local emergency based on the findings/Ayes: Unanimous. 10:14 a.m. CLOSED SESSION: Conference with Legal Counsel: Existing Litigation: California Government Code Section 54956.9(a); Name of Claimant or Case Number and Name of Adverse Parties: Daisy Weaver v. County of Mariposa Case: 8853 (County Counsel) BOARD ACTION: (M)Bibby, (S)Turpin, the closed session was held/Ayes: Unanimous. Chairman Stetson advised that the Board would reconvene in open session at 1:30 p.m. for the continued Final Budget Hearing. 10:44 a.m. Lunch 1:37 p.m. The Board reconvened in open session. Chairman Stetson announced that direction was given to staff as a result of the closed session. Consent Agenda item 3 – authorization for designated Sheriff’s Office staff to work alternate work hours. (M)Fritz, (S)Bibby, item 3 was approved/Ayes: Unanimous. Continued Public Hearing to Consider the Final Budget for Fiscal Year 2006-2007, and Continue the Hearing and Meeting to September 27, 28 and 29th, as Necessary to Conclude the Hearing and for the Adoption of the Final Budget BOARD ACTION: Mike Coffield, Interim Budget/Personnel/Risk Management Director, advised that the Budget Act requires that requests for funding be submitted in writing; thus, the verbal requests that were considered during the hearing need to be reconsidered to comply with the Budget Act. He then referred to his written memorandum that listed the following five requests: increase General Revenues and the Contingency Reserve by $300,000 for the partial repayment of the General Fund loans to the Yosemite West Waste Water Treatment Plant; reduce Contingency, increase Interfund Transfers and the CIP to provide an additional $75,000 for the Red Cloud Library project; appropriate $200,000 from the Tobacco Settlement Fund to the Fire Truck Replacement fund for the acquisition of three new patrol vehicles; increase Jail Utilities line item by $9,500 more than was previously requested to accommodate higher than anticipated utility costs; and appropriating $200 of additional revenue and expenses in Senior Services for the wood delivery program. Chairman Stetson called for input from the public and none was received for the following item. (M)Pickard, (S)Fritz, the Board agreed with the partial repayment in the amount of $300,000 of the loan to Yosemite West/Ayes: Unanimous. Chairman Stetson called for input from the public and the following input was provided on the following item: Paul Chapman stated he agrees with getting the Yosemite West loan repaid; however, he feels we need deputies more than the Red Cloud Library and we need roads improved and deputies before purchasing fire trucks. (M)Turpin, (S)Pickard, the Board agreed with adding $75,000 for the Red Cloud Library. Supervisor Bibby stated she could not support this item as departments were asked to submit their budget requests timely and with reductions; and there was agreement to visit issues at mid-year. She commented on the need to deal with the PERS unfunded liability. She also felt that input was provided during the Library’s budget that the shortfall would be made up by holding fundraisers. Discussion was held. Supervisor Turpin advised that $135,000 has been held in the construction account since 2000 ---PAGE BREAK--- 4 9-26-06 and construction costs have increased and rent is being paid; thus, he feels it would be cost effective to invest the additional funding at this time. Ayes: Turpin, Fritz, Pickard; Noes: Stetson, Bibby. Chairman Stetson called for input from the public on the following item and none was received. (M)Pickard, (S)Turpin, the Board agreed with funding $200,000 for three patrol vehicles from the Tobacco Settlement Fund. Supervisor Bibby commented on previous discussion to save the Tobacco Settlement revenue for the fire station projects. She stated she does not feel that it is fair to bring these requests up at the end of the hearing process. Discussion was held. Supervisor Turpin commented on additional anticipated revenue that is expected from Yosemite West and Don Pedro projects for repayment of loans, and he stated he feels that those funds should stay in the Capital Improvement Project budget. Supervisor Bibby stated she feels any additional funding should go to roads and the PERS unfunded liability. Ayes: Stetson, Turpin, Fritz, Pickard; Noes: Bibby. (M)Fritz, (S)Pickard, the Board agreed with funding an additional $9,500 for utilities in the Sheriff’s budget. Chairman Stetson called for input from the public on this item and none was received. Ayes: Unanimous. Chairman Stetson called for input from the public on the following item and none was received. (M)Turpin, (S)Fritz, the Board approved accepting $200 donation for the Community Services Department/senior wood delivery program/Ayes: Unanimous. Mike Coffield thanked all of the department heads for the level of cooperation received and the teamwork in the budget hearing process. Chairman Stetson stated the Board members agree and appreciate the teamwork. Consent Agenda item 9 – resolution adopting the FY 2006-07 Final Budget. (M)Pickard, (S)Fritz, item 9 was approved. Supervisor Bibby stated she supports many items in the budget request for the betterment of the entire County; however, she does not support last minute requests. Supervisor Turpin asked for clarification of the process for obtaining the Title III funds for the fire safety trailer supplies. Mary Hodson, Deputy County Administrative Officer, responded relative to the process. Board members further thanked the departments and staff; and especially noted their appreciation for Mike Coffield agreeing to come back and work with the Board and the County these past few months. Supervisor Pickard noted that there were no secrets in the budget hearing process; that requests have been brought up as a part of the Board’s discussion with each department or at the end of the hearing process in the past. He stated he agrees with the information that was received relative to complying with the Budget Act. Chairman Stetson noted that there is disagreement of the Board on occasion; however, they strive to do the best job possible. Ayes: Unanimous. CONSENT AGENDA: CA-1 Approve an Agreement with San Joaquin County Health Department for Participation in a Computerized Immunization Registry Program for Fiscal Year 2006-2007 and Authorize the Chairman of the Board of Supervisors to Sign the Agreement (Health Officer); Res. 06-447 CA-2 Adopt a Resolution Approving the Proposed Road Name “Wild Horse Lane” for the Subject Easement as a Condition of Approval for Land Division Application No. 1525 (Planning Director); Res. 06-448 CA-3 Approve Granting Authorization for Designated Sheriff’s Office Staff to Work Alternate Work Hours (Sheriff); Res. 06-457 CA-4 Approve a Change Order with Lee’s Paving for Additional Grindouts on Bear Valley Road, Storm Damage Project # 05-21 and Authorize the Chairman of the Board of Supervisors to Sign the Change Order (Public Works Director); Res. 06- 452 ---PAGE BREAK--- 5 9-26-06 CA-5 Approve an Agreement with Wickum Construction to Furnish Material, Equipment and Labor to Repair Indian Gulch Road Bridge and Authorize the Chairman of the Board of Supervisors to Sign the Agreement (Public Works Director); Res. 06-453 CA-6 Approve a Professional Service Agreement with Chabin Concepts for a Planning and Technical Assistance Community Development Block Grant (PT/A CDBG) to Develop a County-Wide Economic Development Strategic Plan and Authorize the Chairman of the Board of Supervisors to Sign the Agreement (Interim County Administrative Officer); Res. 06-454 CA-7 Approve an Agreement with the California State Department of Mental Health for Delivery of Community Mental Health Services for Fiscal year 2006-2007 and Authorize the Human Services Director to Sign the Agreement (Human Services Director); Res. 06-449 CA-8 Approve an Agreement with John C. Fremont Healthcare District for Routine Medical Screening for Juveniles Detained for Fiscal Year 2006-2007 and Authorize the Chairman of the Board of Supervisors to Sign the Agreement (Chief Probation Officer); Res. 06-450 CA-9 Approve a Resolution Adopting the Fiscal Year 2006-2007 Final Budget as Reviewed and Amended and Authorizing Certain Actions to Implement the Budget (Interim Budget/Personnel/Risk Manager); Res. 06-458 CA-10 MARIPOSA PARKING DISTRICT Discussion, Direction and Action Regarding the Repayment of $50,000 Loaned to the Parking District (County Counsel); Mariposa Parking Res. 06-3, with direction for County Counsel to pay any remaining bills for the project as they come in CA-11 Approve Budget Action Increasing General Fund Contingency $41,000 and Finding that 28% of the Costs Involved Provide a General Countywide Public Benefit with Respect to the Proposition 218 Issues (4/5ths Vote Required) (County Counsel); Res. 06-455, with the repayment schedule to be adjusted to reflect the actual invoices CA-12 Approve the Third Amendment to Agreement with V. Michael “Mike” Coffield to Increase Hours to Provide Budget/Personnel/Risk Management Duties Through October, 2006 (County Counsel); Res. 06-451 2:06 p.m. Adjournment in memory of Clarence William “Bill” Brocious and Eugene “Gene” W. Foster, Jr. Respectfully submitted, MARGIE WILLIAMS Clerk of the Board