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Time Description 9:02 a.m. Meeting Called to Order at the Mariposa County Government Center Pledge of Allegiance Introductions – Chairman Stetson introduced Mike Coffield, interim County Administrative Officer. Lee Stetson, Chairman Proclaim the week of May 15th through 21st, 2006 as “Mariposa County Relay for Life Week” BOARD ACTION: (M)Bibby, (S)Fritz, the Proclamation was approved and presented to Dennis Baker, Chairman of the Relay for Life/Ayes: Unanimous. Dennis Baker thanked the community for its support and invited everyone to attend the event on May 20th and 21st. Dave Martin, District Ranger, Bass Lake Ranger District, Sierra National Forest; Discussion Regarding Forest Service Administrative Presence and Service. BOARD ACTION: Dave Martin advised that due to budget constraints, he is encouraging input for consideration in their budget process. Discussion was held relative to the status of the services provided by the Forest Service in Mariposa, which include wood permits, camping permits, hiking information and permits, fire permits, wilderness permits, Golden Age passports and general Forest Service information. Supervisor Pickard asked that this matter be scheduled for the Board to further discuss the issues and to provide a response; and he hopes that other partners that are concerned about continuation of the services that are offered by the Forest Service at the Mariposa Office will provide input as well. Supervisor Stetson commented on the off-road vehicle issue and meetings being held by the Forest Service to take input, including one this evening at the Best Western. Dave Martin noted that unmanaged recreation has been identified as a threat to the Forest Service land, and there is a goal to develop a travel management plan for the forest by 2009 which will define off-road vehicle routes. Public Presentation: For Non-Timed Agenda Items including Attention, Information, and Consent Agenda, and for Items Not on the Agenda Laurel Siebecker advised that she attended the Planning Commission meeting on Friday and picked up a copy of a Proclamation signed by Governor Schwarzenegger declaring May 7 through May 13, 2006, as Wildfire Awareness Week. She also noted that the rattlesnakes are out. Eleanor Keuning stated she feels that Leonard Road needs maintenance. She referred to her previous input relative to a travel magazine story that gave a high rating to Amador County and her suggestion that the efforts be duplicated here; and she noted that a recent article rated as number nine of the top ten small towns. She stated she feels that the economic development and tourism offices should be working together. She referred to Consent Agenda item 4, and questioned whether authorization is necessary from CalTrans to hang the banner across the Highway. Paul Chapman referred to Consent Agenda item 1 and questioned the cost for hiring a consultant for the Airport Master Plan Update; and he stated he feels that the Airport is a black MARIPOSA COUNTY BOARD OF SUPERVISORS CONFORMED AGENDA May 9, 2006 ---PAGE BREAK--- 2 5-9-06 hole that is subsidized every year. He referred to Consent Agenda item 5 relative to the Sierra- Nevada-Cascade Conservation Grant, and he questioned the definition of “economic viability.” Kris Schenk, Planning Director; Waive Second Reading and Adopt Ordinance Approving an Amendment to the Zoning Ordinance, Chapters 17.40 and 17.148, Amending the Agriculture Exclusive Land Use and Zoning Designation to Amend the List of Permitted and Conditional Uses and to Add Definitions. BOARD ACTION: Discussion was held with Kris Schenk. Supervisor Bibby asked if there were any concerns presented after the introduction of the Ordinance, or any input provided relative to the section concerning hunting clubs; and Kris advised that no input was received. Chairman Stetson called for input from the public, and none was received. (M)Pickard, (S)Turpin, the second reading was waived and Ordinance No. 1027 was adopted approving an amendment to the Zoning Ordinance, Chapters 17.40 and 17.148, amending the Agriculture Exclusive Land Use and Zoning Designation to amend the list of permitted and conditional uses and to add definitions. The Clerk of the Board read the title of the Ordinance into the record/Ayes: Unanimous. Board Information Supervisor Fritz advised that her District IV meeting is scheduled for this evening at 6:00 p.m. in the Board Chambers. She advised that they held a parking district meeting on Wednesday, and it was well attended and an Attorney from Best Best & Krieger provided information on issues relative to the Parking District. She noted that there is an interest in expanding the District boundaries. She congratulated Dell Knell for her work with the Butterfly festival held over the weekend, and she noted that the event was well attended. She also thanked her son for helping to hang artwork from the Elementary School. She noted that the Pow Wow is scheduled for this weekend. She advised that the events committee is scheduled to meet in the Board Chambers on May 18th, and they are beginning to plan for the 4th of July events. She noted that the Relay for Life event is scheduled for May 20-21, 2006. Supervisor Bibby advised of her discussion with Dinah Bortner of CalTrans relative to their information network system and the reopening of Highway 140 from the recent slide. She advised that she attended the Community Action Agency meeting last week with Supervisor Turpin. She attended the parking district meeting, and another meeting will be held on May 15th with the property owners. She commented on road maintenance issues, and she advised that Public Works is dealing with all of the issues from the heavy rains. She commented on a story that ran in the Sun Star regarding the removal of fish from lakes in the higher elevations to preserve the yellow-legged frog and the comment period – additional information is available on the following website: www.nps.gov.yose/plg. Supervisor Turpin advised that he attended the Lake Don Pedro Community Services District long-range planning meeting on Monday, and discussion was held relative to the status of Tuolumne County Hospital and the closing of the clinic in Groveland. He advised that Highway 120 is open. He noted that Supervisor Thornton of Tuolumne County will help to encourage FEMA to look at repairs to Priest-Coulterville Road due to the heavy use as a result of the recent closure of Highway 120. He plans to attend the meeting with the Stanislaus National Forest Service on Wednesday, the volunteers meeting with the Red Cloud Library, and the continued evaluation of the equestrian trails in Don Pedro. Supervisor Stetson advised of discussions with CalTrans relative to the closure of Highway 140 due to a slide, and he stated they hope to be able to open the road on Wednesday. He advised that the El Portal Planning Advisory Committee plans to meet this evening in El Portal; however, he will not be able to attend due to the closure of the Highway. He plans to attend the off-road vehicle meeting with the U.S. Forest Service this evening. He advised that he plans to attend NACO’s Western Interstate Region Conference in Sacramento on Thursday, and he is scheduled to speak for the session. On May 18th, the Midpines Advisory Committee is scheduled to meet. ---PAGE BREAK--- 3 5-9-06 Dana Hertfelder, Public Works Director; Adopt a Resolution Revising the Policy for Drug and Alcohol Testing for Safety-Sensitive Employees as Required by the Department of Transportation (DOT), Federal Motor Carrier Safety Administration FMCSA) and the Federal Transit Authority (FTA) Regulations. BOARD ACTION: Discussion was held with Dana Hertfelder and Marty Allan/PWD/Safety Officer, relative to the policy. Supervisor Turpin asked for clarification of why the Maintenance Worker I positions were not included in the list for testing, and discussion was held relative to requirements. Supervisor Bibby asked about the training requirements and report processing and maintenance of the training records. (M)Bibby, (S)Fritz, Res. 06-169 was adopted approving the revised policy/Ayes: Unanimous. Approval of Consent Agenda (See End of Minutes) BOARD ACTION: Supervisor Bibby pulled items 1/agreement for Airport Master Plan Update and 8/MOU with Sheriff’s Management Association for a separate motion, as she has a potential conflict of interest due to a remainder interest in an estate for real property neighboring the Airport with her cousin; and her cousin and spouse are employed with the Sheriff’s Department. She pulled items 4 and 5 for discussion. 9:54 a.m. Supervisors Bibby was excused for the following action. (M)Pickard, (S)Turpin, items 1 and 8 were approved/Ayes: Stetson, Turpin, Fritz, Pickard; Excused: Bibby. Tom Guarino, County Counsel, advised that the Sheriff’s Management Association has withdrawn their grievance that was filed on the retirement issue. Supervisor Pickard pulled item 6 for discussion with the Human Services Director later this date. Supervisor Turpin pulled item 2. (M)Pickard, (S)Fritz, the balance of the items (items 3 and 7) was approved/Ayes: Unanimous. Consent Agenda item 2/Mariposa Creek Parking Project No. 05-05. Supervisor Turpin initiated discussion relative to the Proposition 40 funds for this project. Dana Hertfelder, Public Works Director, provided input relative to the Proposition 40 funds. (M)Turpin, (S)Pickard, item 2 was approved/Ayes: Unanimous. Consent Agenda item 4/banners for “Day in the Park” event. Supervisor Bibby asked about the status of approval by CalTrans. Dana Hertfelder, Public Works Director, advised that they obtain approval from CalTrans to hang banners across the highway as a part of the process. Supervisor Fritz asked about service clubs using the poles to hang banners. Dana advised that, with Board direction, they could include other requests for banners in the permit with CalTrans. Supervisor Turpin asked for clarification of whether the events would need to be County sponsored for the permit. Supervisor Bibby suggested that an item be brought back for Board discussion relative to consideration of authorizing other banners, and that staff review liability issues and staffing issues. (M)Bibby, (S)Fritz, item 4 was approved for the banners for the “Day in the Park” event/Ayes: Unanimous. Supervisor Fritz noted that there is a possible change in the location of the carnival for the event, and Dana advised that the printing of the banner would reflect the location. Consent Agenda item 5/grant application to Sierra Nevada-Cascade Conservation for the Mariposa Creek Trail project. Supervisor Bibby noted that substitute pages to the grant application were provided. Discussion was held with Marilyn Lidyoff, Administration/Business Development Coordinator and Gwen Foster, PWD/Engineer relative to the grant application and the project. Staff was commended for their work on this grant application. (M)Bibby, (S)Pickard, item 5 was approved, including authorization for the Chair to sign a letter relative to access to the Fiske property, subject to County Counsel, County Administrative Officer, and Public Works Director’s review/Ayes: Unanimous. 10:11 a.m. Recess ---PAGE BREAK--- 4 5-9-06 10:26 a.m. Consent Agenda item 6/budget transfer in Human Services for the purchase of a vehicle. Discussion was held with Cheryle Rutherford-Kelly, Human Services Director, relative to the request. Dana Hertfelder, Public Works Director, advised that they monitor the hybrid vehicles for maintenance, recalls, and resale information. (M)Fritz, (S)Bibby, item 6 was approved/Ayes: Unanimous. Approval of Minutes of April 18, 2006, Regular Meeting (Clerk of the Board) BOARD ACTION: (M)Pickard, (S)Bibby, the minutes were approved with a typographical correction/Ayes: Stetson, Bibby, Fritz, Pickard; Abstained: Turpin, as he was excused from the meeting of April 18th. CLOSED SESSION: Conference with County Labor Negotiator; Name of Employee Organization: Sheriffs’ Management Association (SMA); Name of County Designated Representative: Thomas P. Guarino, County Counsel / (Interim Personnel-Risk Manager) BOARD ACTION: Tom Guarino, County Counsel, advised that this closed session was not necessary. 10:39 a.m. Supervisor Bibby excused herself from the following closed session due to a potential conflict of interest as her family members are employed by the Sheriff’s Department and in the Jail. CLOSED SESSION: Conference with County Labor Negotiator; Name of Employee Organization: Deputy Sheriffs’ Association (DSA); Name of Designated Representative: Thomas P. Guarino, County Counsel / (Interim Personnel-Risk Manager) BOARD ACTION: (M)Turpin, (S)Fritz, the closed session was held/Ayes: Stetson, Turpin, Fritz, Pickard; Excused: Bibby. 11:43 a.m. Chairman Stetson announced that direction was given to staff as a result of the closed session. CONSENT AGENDA: CA-1 Approve Amendment to Scope of Services and Authorize the Chairman of the Board of Supervisors to Execute Amendment with Mead Hunt for Mariposa- Yosemite Airport Master Plan Update (Public Works Director); Res. 06-170 CA-2 Approve the Plans and Specification for the Mariposa Creek Parking Project No. 05-05, and Authorize the Public Works Director to Bid the Project and Award to the Lowest Responsible Bidder (Public Works Director); Res. 06-174 CA-3 Amend Resolution 89-2 Revising the Composition of the Water Agency Advisory Board to Add on Additional At-Large Member (Public Works Director); Res. 07- 172 CA-4 Adopt a Resolution Authorizing Public Works (Parks and Recreation Division) to Hang Banners Across Highway 140 Advertising the “Day in the Park” Event and the Fourth of July Carnival (Public Works Director); Res. 06-175, with direction to staff CA-5 Approve a Grant Application to the Sierra Nevada-Cascade Conservation Grant Program for Acquisition of Real Property for the Mariposa Creek Trail, Phase III ---PAGE BREAK--- 5 5-9-06 (Interim County Administrative Officer and Public Works Director); Res. 06-176, including a letter relative to access to the Fiske property CA-6 Approve Budget Action Transferring Funds from Social Services to Behavioral Health for the Purchase of a Vehicle ($40,000) (Human Services Director); Res. 06-177 CA-7 Adopt a Resolution Approving the Following: 1) the Department to Purchase a Phone and Voice Mail System; 2) Approve Budget Action Transferring Funds within the Social Services Budget Unit to Purchase the Telephone and Voice Mail System ($30,500); 3) Select the System Based on the Expertise of the Technical Services Department; 4) Authorize the Board of Supervisors Chairman to Sign any Necessary Contract/s; 5) the Auditor to Pay for the System this Fiscal Year; and 6) the Department to Seek Grant Funding for FY 06-07 for the Second Phase of the Project (Human Services Director and Technical Services Director); Res. 06-173 CA-8 Approve the Memorandum of Understanding (MOU) with the Sheriffs’ Management Association (SMA) for the Term of October 1, 2005 through September 30, 2007 (Personnel & Interim DH); Res. 06-171 11:44 a.m. Adjournment in memory of Lloyd B. Graham, Florence “Jean” Foster, Shirley Ann “Petie” Jones Larson, and Imogene Meadows. Respectfully submitted, MARGIE WILLIAMS Clerk of the Board