Full Text
City of Lewiston Finance Department Norman Beauparlant, Director of Budget/Purchasing 2012-047 Uninterrupted Power Supply - City Hall and Public Works Facility August 10, 2012 Sir/Madam: Sealed bids will be received in the office of the Director of Budget/Purchasing on Tuesday, August 28, 2012 until 2:00 p.m. at which time they will be publicly opened and read aloud on the enclosed specifications for Uninterrupted Power Supply at the Lewiston City Hall at 27 Pine Street and Public Works Facility at 103 Adams Avenue. A pre-bid conference will be held on Monday, August 20, 2012 at 10:00 AM. The location will be Lewiston City Hall, 27 Pine Street, Lewiston , Maine, Administrator’s Conference Room. The Finance Committee reserves the right to accept or reject any and all proposals. Please use the enclosed envelope or a clearly marked envelope with the bid name and number when submitting your bid. Only sealed bids will be accepted. Faxed bids will not be considered. Sincerely, Norman J. Beauparlant Director of Budget/Purchasing NJB/syt ---PAGE BREAK--- City of Lewiston, Maine Uninterrupted Power Supply (UPS) for City Hall & Public Works Facility Bid 2012-047 Pre-Bid: August 20, 2012 @ 10:00 a.m. Bid Date: August 28, 2012 @ 2:00 p.m. The City of Lewiston is seeking qualified bids from contractors to furnish and install a 30 KVA Uninterrupted Power Supply (UPS). The contractor will carry out all work necessary to complete this project. The contractor shall include all materials, equipment, tools, services and supervision necessary to furnish, deliver, unload, demolish, dispose, install and place into satisfactory operation the equipment as called for or hereinafter specified, including any incidental work not specified, but which can reasonably be inferred as part of this project. All work shall be performed by a licensed electrician fully employed by the installing firm and be fully code compliant. A pre-bid conference will be held on Monday, August 20, 2012 at 10:00 AM. The location will be Lewiston City Hall, 27 Pine Street, Lewiston , Maine, Administrator’s Conference Room. All contractors who plan to submit a proposal may request access to City Hall and Public Works Facility before the bid due date during normal business hours. It is assumed that proposals will be based on the re-use of existing circuit wiring in place at both locations. Each bidder is required to state in his/her proposal, his/her name and place of residence and the names of all persons or parties interested as principals with him/her, and that the proposal is made without any connection with any other bidder making any proposal for the same work; and that no person acting for or employed by the City of Lewiston is directly or indirectly interested in the proposal or in any contract which may be entered into to which the proposal relates, or in any portion of the profits therefrom, except as provided by the City Charter. The proposal must be signed by the bidder with his/her full name and address and be enclosed in a sealed envelope. The sealed envelope shall be marked with the name and address of the bidder and entitled: City Hall & Public Works UPS, and be addressed to: Director of Budget/Purchasing, City Hall, 27 Pine Street, Lewiston ME 04240. All mailed proposals should be sent be registered mail to insure delivery. Any bidder may withdraw his/her proposal prior to the scheduled time for the opening of proposals upon presentation to the Purchasing Agent of a request, in writing, to do so. Any bidder who withdraws his/her proposal within thirty (30) days after the actual opening thereof shall be considered to have abandoned his/her proposal. Any proposal received after the scheduled opening time will not be considered. The Finance Committee reserves the right to waive any formality and may consider as informal any proposal not prepared and submitted in accordance with these provisions. The Finance Committee reserves the right to accept any proposal or reject any or all proposals if it is deemed to be in the City’s best interest to do so. ---PAGE BREAK--- All bid prices are to be net, FOB Lewiston City Hall, 27 Pine Street and Public Works, 103 Adams Avenue, Maine 04210. All materials and workmanship shall carry the manufacturer’s standard guarantee. The bidder shall warrant to the buyer that the proposal conforms to these specifications without deviations. All bidders must provide documentation that they are an authorized dealer of the item bid at the time of the bid. Bids from dealers not able to provide documentation from the manufacturer will not be considered. Specifications A 30 KVA UPS System AC Power Supply Input: 1 Input Voltage 208V (3 phase) 2 Frequency (Hz) 40-70 Hz (auto-sensing) 3 Power Factor <0.98 4 Input current total harmonic distortion Less than 5% for full load Output: 1 Output Voltage 120/240V single phase 2 Frequency (Hz) 57-63 Hz for 60 Hz nominal 3 Power Factor 0.8 4 Overload 15% 1 minute, 125% 10 minutes 5 Output voltage total harmonic distortion Less than 5% for full load Performance: 1 Efficiency (at full load) 96.40% 2 Operating temperature 0-40E C 3 Paralleling up to 4 units 4 Spec feature For either redundancy or capacity Environmental Conditions & Noise: 1 Audible Noise (dBA) 64 db (57db at 70% load) 2 Operating temperature 0E C to 40EC (32E to 104EF) 3 Operating relative humidity 0 to 95% B Wide Tower Construction C Dual-mains Inputs ---PAGE BREAK--- D Automatic and maintenance by passes E Scalable runtime with hot-swappable batteries with easy access F By pass panel with 42 circuit panelboard G 100 Amp Circuit Breaker and feeder for UPS H Maintenance bypass panel with 42 circuit electrical panel I Three Phase PDU to mount in racks with feeds & circuit breakers from new panel J 8 - 120V circuits and 8 - 20 A duplex receptacles - 1 for each workstation for UPS power only K 8 - 120V circuits and 8 - 20 A duplex receptacles - 1 for each workstation for UPS L 8 - 120V Leviton P1040-10S PDU - 1 for each workstation M All conduit and wiring for a complete installation N 1 Year next business day on-site service INSURANCE: The Contractor shall furnish proof of coverage with adequate insurance of the types and to the limits specified below naming the City of Lewiston as additional insured. Certificate of such insurance shall be filed with the Director of Budget/Purchasing. WORKERS’ COMPENSATION: Workers’ Compensation, coverage with Statutory Limits and Employers Liability for all employees with limits of $400,000 per incident; and in case any work is sublet, the Contractor shall require the sub-contractor similarly to provide coverage for the latter’s employees unless such employees are covered by the protection afforded the Contractor. AUTOMOTIVE LIABILITY INSURANCE: Automotive Liability insurance with minimum limits of liability for bodily injury in the amount of $400,000 for each occurrence and minimum limits of liability for property damage in the amount of $50,000/$100,000 aggregate. GENERAL LIABILITY INSURANCE: General Liability insurance with minimum limits of liability for bodily injury in the amount of $500,000 for each occurrence and minimum limits of liability for property damage in the amount of $50,000/$100,000 aggregate, or a combined single limit of $500,000 for each occurrence, including completed operations shall be required. ---PAGE BREAK--- City of Lewiston, Maine Uninterrupted Power Supply (UPS) for City Hall & Public Works Facility Bid 2012-047 Pre-Bid: August 20, 2012 @ 10:00 a.m. Bid Date: August 28, 2012 @ 2:00 p.m. PROPOSAL FORM TO: Director of Budget/Purchasing City Hall, 27 Pine Street Lewiston ME 04240 Dear Sir/Madam: The undersigned hereby declares that he has carefully examined the specifications and that he/she proposes and agrees, if this proposal is accepted, to provide the items identified in his/her proposal in accordance with the specifications listed; and that he/she will accept full payment therefor the following sum: Item Description Total 1 Furnish & Install one 30 KVA UPS System for City Hall as specified $ 2 Furnish & Install one 30 KVA UPS System for Public Works as specified $ STATE MAKE STATE DELIVERY TIME STATE TERMS COMPANY NAME SIGNED PRINTED NAME/TITLE ADDRESS DATE PHONE # FAX # E-MAIL ADDRESS