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Simard-Payne Park Phase 1, Bid #2013-030 Mandatory Pre-Bid Meeting August 13, 2013 MANDATORY PRE-BID CONFERENCE for Simard-Payne Park Phase I, Bid #2013-030 NAME TITLE COMPANY PHONE FAX E-MAIL Ryan Barnes Project Eng. Lewiston 513-3003 784-5647 [EMAIL REDACTED] Roger Russell Rosengren 865-3860 865-1964 [EMAIL REDACTED] John Gendron VP Gendron 782-7372 782-7309 [EMAIL REDACTED] Matt Callahan Project Mgr. St. Laurent 784-7944 784-6592 [EMAIL REDACTED] Steve Peila Estimator Glidden Ex. 856-9990 856-9998 [EMAIL REDACTED] Ray Poirier President L.P. Poirier 782-3617 777-3911 [EMAIL REDACTED] David Maynes Project Mgr. Richardson & Assoc. Richard Burnham City Engineer Lewiston 513-3003 784-5647 [EMAIL REDACTED] Norm Beauparlant Purch. Dir. Lewiston 513-3040 784-2959 [EMAIL REDACTED] Lauren Shaw Admin. Asst. Lewiston 513-3003 784-5647 [EMAIL REDACTED] Project Engineer: Justin Early, PE, 513-3003, ext. 3421 or [EMAIL REDACTED] Designer: David Maynes, Richardson Associates Bid Opening: Tuesday, August 27, 2013 at 2:00 PM. Revised: See Addendum #2 Time Limit: Currently, the completion date is 11/15/13, but some plantings may be in the spring. As much work as possible is to be done this year. Revised: See Addendum #2 Project Description: Lincoln to Oxford Street, between Lewiston House of Pizza and Grand Trunk. This is the first phase of the Riverfront Master Plan. Most of this project stops at Oxford St., except for the landscape to the canal. The contractor will need to coordinate with the current owner of Grand Trunk, Karen Pulkkinen, as her business needs to remain open. Scope of Work: The design is based on a concept the City chose for the larger park. It is a curved-linear design, creates a presence on Lincoln Street and sets a quality of development in the area. The three overlooks and the bridge are not part of this bid. It will, eventually, connect with the bridge enhancement on the other side of Oxford Street. The project is to be completed with high quality materials and built in a high quality way. The rails and ties currently there, are to be removed and stored on site, and then replaced in the exact horizontal position they are now, but at a vertical elevation most conducive to drainage and safety. There is to be a high level of precision on how the rails interface with the hardscape. When the rail is replaced, only the rail will be visible, not the ties (except, perhaps, in some of the landscaped areas), but most of the ties are to be put back in place anyway. The granite walls for the park are to be custom cut, and notched for LED strip lighting. It will take approximately 6 weeks to receive the custom-made walls from date of order. William Stone has done some preliminary pricing and has the best command of a schedule. He has not heard about the notching as of yet. This project is specified for different stone (speckled granite) than that being used on Walnut. ---PAGE BREAK--- The contractors felt it would be more costly to do this project in the fall as certain temperatures are needed for the concrete and pavement. It may be possible to do phase work for the fall. This will be discussed and an addendum sent out. The main walkway is 6” of reinforced concrete. The boardwalk is 3”x6” Hemlock. There will be new curb work in the parking lot and on Lincoln Street to meet the sidewalk elevation. Also, a section of sidewalk is to be replaced back to a joint. Concrete is not being patched. More clarification will be in an addendum. The sculpture is not part of the contract, but manipulation and installation of it is the successful contractor’s responsibility. There will be herbaceous perennial planting, and shrubs and trees for a screen to the House of Pizza. There will be a minimum of 18” of “nicely” (not severe) compacted soil. The parking is shifting back. There will be a scored pattern in the concrete, with expansion joints approximately every 20 feet. David Maynes will look into the methodology of concrete installation. The sidewalk on the canal side of Oxford Street is to be eliminated. This project is very subcontractor intensive. Is it possible to change the bid opening date by two weeks? This will be discussed and an addendum sent out. Will the City help the contractors GPS the location of the track before it is removed. The City has surveyed the site and picked up the rail – this information is in a file that will be available to contractors. Respectfully submitted, Lauren F. Shaw Administrative Assistant