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CITIES OF LEWISTON AND AUBURN, MAINE; JOINT BID - GASOLINE & DIESEL Bid No.: LA 2012-004 Bid Date: November 16, 2012 @ 10:00 a.m. Sir/Madam: Sealed bids will be received at the office of the City of Lewiston’s Director of Budget/Purchasing, City Hall, 27 Pine Street, Lewiston, Maine, until 10:00 a.m. on Friday, November 16, 2012, at which time they will be publicly opened and read on the enclosed specifications for Gasoline & Diesel Fuel requirements for various agencies during the 2012-2013 (11/16/12-11/15/13) season. Note: 1. The bid proposal calls for pricing on 87 Octane and low sulfur diesel on a rack plus basis. 2. Rack price to be November 14, 2012. Date other than November 14, 2012 to be stated on proposal form. 3. Fixed price proposals may be submitted as an alternate to the Base Bid for Rack Plus. Please forward your bid, using the form provided in the enclosed envelope showing the name and address of the bidder and marked “Gasoline & Diesel Fuel”. NOTE: Faxed bid will be accepted. Mail to: Norman Beauparlant City of Lewiston City Hall, 27 Pine Street Lewiston, Maine 04240 Or fax to: Norman Beauparlant at [PHONE REDACTED] Sincerely, Norman J. Beauparlant Purchasing Agent Lewiston, Maine 04240 NJB/syt ---PAGE BREAK--- CITIES OF LEWISTON AND AUBURN, MAINE GASOLINE AND DIESEL FUEL BID NO.: LA 2012-004 BID DATE: 11/16/12 by 10:00 a.m. SPECIFICATIONS 1. The Cities of Lewiston and Auburn use approximately 223,000 gallons of No-lead gasoline and 383,000 gallons of diesel fuel during a twelve (12) month period. 2. The Octane rating is to be no less than 87 for regular unleaded. Diesel Fuel shall meet Federal Clean Air Act Standard which require ultra low-sulfur diesel fuel to be used. 3.1. Cold Filter Plugging Point (CPPP) shall be appropriate for anticipated weather/temperature conditions. 3.2. Water content shall be offset with a minimum of propeline glycol or other non-alcohol type de-icer. (Minimum 100-150 PPM) 3.3. The supplier shall provide winter as well as summer grade. Winter blend (premium) shall start November 1st with Cetane minimum of 45. 3.4. The Cities reserve the right to test fuel to verify the quality of the product delivered at a Testing Lab of Cities’ choice. The cost of said test, when required, shall be at the expense of the vendor. 4. Orders will be bulk, and delivered as such. 5. Bids should state total delivered price in effect at the time of the bid. Please state name of your supplier and date of Posted Price. 6. While the Cities realize that the Portland Tank Wagon price is subject to change, and changes in the posted price must be forwarded, in writing, to both Cities as soon as or before any changes in the posted prices occur. All prices for transportation and mark up must be firm for a period of one year, the increase or decrease in the posted Portland Tank Wagon price will be adjusted proportionately to the bid price. If you change suppliers for lower prices, the Cities will expect to benefit with a reduced cost also. Please state name of supplier when changed. 7. The Cities reserve the right to add and delete delivery locations. 8. Any deviations from the specifications must be listed in detail in the bid proposal, otherwise, strict compliance will be mandatory. 9. If you change suppliers for any reason, notifications must be sent to both Cities within ten (10) days of change. ---PAGE BREAK--- CITIES OF LEWISTON AND AUBURN, MAINE GASOLINE AND DIESEL FUEL BID NO.: LA 2012-004 BID DATE: 11/16/12 by 10:00 a.m. LOCATION & CAPACITY CITY OF LEWISTON: LOCATION TYPE OF FUEL CAPACITY IN GALLONS EST. ANNUAL USAGE GAL. City, School & Non-City Agencies Gasoline (unleaded) Diesel 87 Octane Diesel 10,000 10,000 150,000 220,000 CITY OF AUBURN: LOCATION TYPE OF FUEL CAPACITY IN GALLONS EST. ANNUAL USAGE GAL. Central Fire Station (Minot Ave) Diesel Diesel 10,000 22,000 Police Station (One Minot Avenue) Gasoline (unleaded) * incl. Schools & Public Works 87 Octane 12,000 70,000 Highway Dept (Gracelawn Rd) Diesel Diesel 10,000 75,000 Airport Gasoline (unleaded) Diesel 87 Octane Diesel 2,000 6,000 3,000 6,000 School Department Industry Avenue Diesel 10,000 60,000 Total Estimate Gasoline Total Estimate Diesel 223,000 383,000 TOTAL GASOLINE & DIESEL 606,000 ---PAGE BREAK--- CITIES OF LEWISTON AND AUBURN, MAINE GASOLINE AND DIESEL FUEL BID NO.: LA 2012-004 BID DATE: 11/14/12 by 10:00 a.m. PROPOSAL FORM TO: Cities of Lewiston and Auburn The undersigned proposes to furnish the following fuels in accordance with the instructions to bidders and specifications, both of which are incorporated herein by reference. Base Bid Rack Plus Prices: ITEM Octane Rating VENDOR’S Present Tank Wagon Rack Price Nov. 14, 2012 VENDOR’S Cities’ Total Delivered Cost Freight Cost * Mark-Up * Unleaded 87 /gal. /gal. /gal. /gal. Diesel (Special Low-Sulfur) /gal. /gal. /gal. /gal. Alternate Fixed Pricing Proposal: ITEM OCTANE RATING Cost per Gallon Unleaded 87 /gal. Diesel (Special Low-Sulfur) /gal. * Freight charge per gallon and mark-up per gallon cost shall remain firm for 12 month period from date of award. TANK WAGON POSTED RACK PRICE TO BE AS OF NOVEMBER 14, 2012 Name of Supplier Supplier Location State Date of Posted Price of Bid State Sulfur Content of Diesel Fuel State Water Tolerance of Diesel Fuel State Terms Name of Company Authorized Signature Printed Name & Title Address Telephone # Fax # E-mail Address