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City of Lewiston Finance Department Norman Beauparlant, Director of Budget/Purchasing RFQ 2013-014 Safe Drinking Water Act & Clean Water Act Consulting Services March 13, 2013 Sir/Madam: Sealed Requests for Qualifications will be received in the office of the Director of Budget/Purchasing on Thursday, April 4, 2013 until 4:00 p.m. at which time they will be publicly opened and read aloud on the enclosed specifications for Safe Drinking Water Act & Clean Water Act Consulting Services for the Public Works Department. The Finance Committee reserves the right to accept or reject any and all proposals. The consultant shall submit six hard copies and one electronic copy of the qualifications. Qualifications will not be opened until after the submittal deadline. Only sealed RFQ’s will be accepted. Faxed RFQ’s will not be considered. Sincerely, Norman J. Beauparlant Director of Budget/Purchasing NJB/syt ---PAGE BREAK--- City of Lewiston, Maine Department of Public Works Request for Qualifications Safe Drinking Water Act (SDWA) and Clean Water Act (CWA) Consulting Services RFQ: 2013-014 Due: Thursday, April 4, 2013 by 4:00 p.m. The City of Lewiston is soliciting qualifications from engineering consulting firms to assist the City with implementing various SDWA and/or CWA requirements. The successful consultant shall enter into a three year contract with the City to provide special engineering and scientific services as requested by the City. The contract may be extended for a two year period with City and consultant approval. Projects that develop will be reviewed by the consultant and a scope, schedule and budget developed and approved by the City. A task order agreement shall be executed for the work to commence. Two upcoming projects are: Alternative Water Transmission Main Location Evaluation: • Evaluate up to three routes between Lake Auburn and the Main Street Pumping Station; • Evaluate options for a river crossing; • Evaluate and select the size and pipe material; • Evaluate the hydraulics of the new transmission main; and • Evaluate the impact of the additional transmission main volume on the development of disinfection by-products. Jepson Brook Sewer System FY 2014Assessment: • Evaluate the existing brook and sewer system; • Assess existing data and plan additional flow and rainfall data collection; • Expand and update Lewiston’s existing SWMM sewer system model; and • Assess the adequacy of existing structures to handle future storms. The process for selection of a consultant will consist of interested consultants submitting qualifications. The Selection Review Committee (SRC), which will be comprised of the Public Works Director, City Engineer, Water and Sewer Superintendent, Director of Purchasing and two members of the Lewiston Finance Committee. The selection process may or may not include an interview. The SRC will recommend a consultant to be approved by the City of Lewiston Finance Committee. The qualifications submittal shall address the following as a minimum: 1. A description of the firm, including the number of employees and their discipline, philosophy on serving clients, location, years in business, etc.; 2. The firm’s relevant experience with the SDWA and CWA; 3. Information that demonstrates the consultant’s knowledge of Federal and State SDWA and CWA; ---PAGE BREAK--- 4. A list of at least three relevant projects with the name, address and telephone number of a contact person; 5. Resumes of the personnel who may be assigned to this project, including relevant experience; and 6. The firm’s ability to work with a client, who is using in-house personnel to do work on a project of this type. The consultant shall not include a fee statement with the qualifications. The consultant shall include a current rate schedule for 2013. A fee statement shall be developed as part of each task assignment. Rate schedules may be revised each year. The SRC will use the following criteria in evaluating the qualifications to shortlist firms for the selection process: 1. The quality and depth of the consultant team’s applicable experience and expertise; 2. Demonstrated ability to work with State and Federal Regulatory Agencies; 3. The qualifications of the people available for the work; 4. References from related past projects; and 5. The firm’s ability to maintain an appropriate relationship with the City, including working on the project with in-house personnel. The City reserves the right to solicit information about the consultant from all sources available to the City and to request additional information from the consultant. Qualifications will be received at the Office of the Director of Budget/Purchasing, City Hall, 27 Pine Street, Lewiston, Maine 04240 until 4:00 p.m. on Thursday, April 4, 2013. The consultant shall submit six hard copies and one electronic copy of the qualifications. Qualifications will not be opened until after the submittal deadline. If you are interested in being considered for this work and wish to discuss the work in more detail or have questions, you may contact Norman Beauparlant, Director of Budget/Purchasing at (207) 513-3040; e-mail [EMAIL REDACTED] or Richard Burnham, P.E., City Engineer at (207) 513-3077; e-mail [EMAIL REDACTED].