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City of Lewiston Finance Department Norman Beauparlant, Director of Budget/Purchasing 2014-063 Police Cruisers and Crossover Utility Cruiser November 7, 2014 Sir/Madam: Sealed bids will be received in the office of the City of Lewiston’s Director of Budget/Purchasing until 2:00 p.m. on Tuesday, November 18, 2014, at which time they will be publicly opened and read on the enclosed specifications for up to four Police Cruisers and one Midsize Utility/Crossover Cruiser for use by the City of Lewiston Police Department. Please note that changes have been made in the specifications to the following items: A. Color Change for Lewiston is white/black. B. Battery Requirements with request for alternate battery to be installed by dealer C. Brakes – ABS heavy duty police package (Anti-Lock Braking System) D. Seats E. Key System - keyed alike F. Door Locks G. Air Conditioning with 134A Freon H. Exterior Electronic Controlled Mirrors I. Wheels J. Responsibility of Vendor to deactivate door lamp switches K. City of Lewiston reserves the right to retain unit/units offered for trade L. Trade requirements (Special note on security deposit {bank check or money order only} for bids on trade-ins only). M. All exterior paint finishes to be factory applied. Proposals can be submitted with new vehicles and trade-ins or just trade-ins. The City of Lewiston’s Finance Committee reserves the right to accept or reject any and all bids. Please forward your bid using the forms provided in a sealed envelope showing the name and address of the bidder and marked “Police Cruisers”. NOTE: Faxed bids will not be accepted. Sincerely, Norman J. Beauparlant Director of Budget/Purchasing Lewiston ME 04240-7296 NJB/syt ---PAGE BREAK--- CITY OF LEWISTON BID NO.: 2014-063 SPECIFICATIONS FOR POLICE CRUISERS and MIDSIZE UTILITY/CROSSOVER CRUISER GENERAL DESCRIPTION/QUESTIONNAIRE Item 1: Police Cruisers – Up to Four Lewiston Police Department. Meeting the following requirements: Yes No MODEL 2015 Police Pursuit Rated Cruisers TYPE four door sedan COLOR Black and white (Front driver & passenger doors and roof painted white). WHEELBASE 120.2" Minimum OVERALL LENGTH 199.9" Minimum HEIGHT 58.4" Minimum HEAD ROOM 38.6" Minimum (front) 36.6" Minimum (rear) LEG ROOM 41.8" Minimum (front) 40.4" Minimum (rear) SHOULDER ROOM 59.5" Minimum (front) 57.9" Minimum (rear) HIP ROOM 59.2" Minimum (front) 56.1" Minimum (rear) TRUNK SPACE 16.5 Cubic Feet Minimum MOTOR MOTOR BASE BID 3.6L V6 MOTOR ALTERNATE 5.7L V8 TRANSMISSION Automatic type with four forward speeds (including overdrive) and one reverse speed. Transmission must be of same make and model respectively. Must also be equipped with a transmission cooler or some type of transmission oil cooler. Heavy duty and low gear lock-out (prevents manual downshift to first gear). ELECTRICAL Must be a 12-volt system; this system to contain the “minimum” following: ---PAGE BREAK--- Alternator: with at least an 220 amp output; Battery: maintenance free type 78-AH, 750 CCA minimum Alternate - Optima Yellow Top DRIVE UNIT Heavy duty rear axle drive. DRIVE UNIT ALTER. AWD CHASSIS: STEERING Power BRAKES Power system with vented disc type on front and rear. Special heavy duty police package performance brake system with ABS/ Antilock Braking System. SPRINGS Heavy duty wherever installed SUSPENSION Heavy duty suspension system, front and rear; additional double acting hydraulic shock absorbers front and rear; heavy duty stabilizer bar. Front and rear bars are not to extend below lowest point of chassis. (If exception to the above, please state.) DIFFERENTIAL Conventional Type - Police Package RADIATOR Heavy duty with extra capacity, coolant recovery system required. Protection to -30̊ (degrees) TIRES Must be a high performance pursuit rated (All Season). Must come with full size spare with matching high performance pursuit rated all season tire. BODY AND ACCESSORIES: SEATS *Front: Heavy duty cloth 6 way (Minimum) power bucket seat with lumbar. Rear: standard full seat and must be vinyl covered (both seat and back) Both seats to be color matched. Color to be determined at the time of award. RESTRAINT SYSTEM Supplemental inflatable restraint system (driver and passenger side air bags), manual lap/shoulder safety belts for all outboard seating positions, manual lap safety belts, center seating positions. FLOOR MATS To be installed both front and rear and to be heavy duty; constructed of rubber or similar product. Floor mats are required in addition to standard floor covering. ---PAGE BREAK--- REQUIRED ACCESSORIES To be equipped with Police Light Group to include a red/white reading light installed between sun visors. • Inside day/night rearview mirror • Sun visors to be installed on both left and right • Spot lamp mounted on driver’s side • Head restraints both sides of front seat • Cigarette Lighter & USB charger • Heavy duty (high output) heater and defroster • Electric defogger on rear window, can be in glass • AM/FM radio with antenna • Electric trunk lock release • Inside lights for both trunk and hood • Variable speed wipers • ALL vehicles common keyed and fleet keyed to current Charger fleet • Power door locks • Factory installed air conditioning • Power windows – lockable from driver position • Parkview rear back up camera COLOR White/Black: front doors and roof painted white POWER REARVIEW MIRRORS Power side view mirrors (left & right) both controlled from driver’s seat. SPEEDOMETER Special police speedometer certified for police duty WINDOW GLASS All windows to be tinted or shaded glass DOOR LAMP SWITCHES Responsibility of dealer to deactivate door/lamp switches MANUALS CD-ROM includes: • Service Manual • Electrical & Vacuum Troubleshooting Manual (EVTMs) • Powertrain Control/Emissions Diagnosis Manual (PC/ED) • Facts Book Summary NOTE: ANY EQUIPMENT NOT SPECIFIED BUT REQUIRED BY LAW WILL BE INCLUDED. ---PAGE BREAK--- Item 2: Police Midsize Utility/Crossover Vehicle – One Lewiston Police Department. Meeting the following requirements: MODEL 2014 or 2015 NEW midsize utility/crossover vehicle TYPE Police Pursuit rated utility cruiser (must be pursuit rated) COLOR Black and white (Front driver & passenger doors and roof painted white). WHEELBASE 112.6" Minimum OVERALL LENGTH 196" Minimum HEIGHT 69.6" Minimum HEAD ROOM 41.4" Minimum (front) 40.1" Minimum (rear) LEG ROOM 40.6" Minimum (front) 41.9" Minimum (rear) SHOULDER ROOM 61.3" Minimum (front) 60.8" Minimum (rear) HIP ROOM 57.3" Minimum (front) 56.9" Minimum (rear) MOTOR MOTOR BASE BID 3.7L V6 MOTOR ALTERNATE 3.5L Ecoboost V6 TRANSMISSION Automatic type with four forward speeds (including overdrive) and one reverse speed. Transmission must be of same make and model respectively. Must also be equipped with a transmission cooler or some type of transmission oil cooler. Heavy duty and low gear lock-out (prevents manual downshift to first gear). ELECTRICAL Must be a 12-volt system; this system to contain the “minimum” following: Alternator: with at least an 220 amp output; Battery: maintenance free type 78-AH, 750 CCA minimum Alternate - Optima Yellow Top DRIVE UNIT AWD ---PAGE BREAK--- CHASSIS: STEERING Power BRAKES Special heavy duty police package performance brake system with ABS/ Antilock Braking System. SPRINGS Heavy duty wherever installed SUSPENSION Heavy duty suspension system for police pursuit vehicles DIFFERENTIAL Conventional Type - Police Package RADIATOR Heavy duty with extra capacity, coolant recovery system required. Protection to -30̊ (degrees) TIRES Must be a high performance pursuit rated (All Season). Must come with full size spare with matching high performance pursuit rated all season tire. BODY AND ACCESSORIES: SEATS *Front: Heavy duty cloth 6 way (Minimum) power bucket seat with lumbar. Rear: standard full seat and must be vinyl covered (both seat and back) Both seats to be color matched. Color to be determined at the time of award. RESTRAINT SYSTEM Supplemental inflatable restraint system (driver and passenger side air bags), manual lap/shoulder safety belts for all outboard seating positions, manual lap safety belts, center seating positions. FLOOR MATS To be installed both front and rear and to be heavy duty; constructed of rubber or similar product. Floor mats are required in addition to standard floor covering. REQUIRED ACCESSORIES To be equipped with Police Light Group to include a red/white reading light installed between sun visors. • Inside day/night rearview mirror • Sun visors to be installed on both left and right • Spot lamp mounted on driver’s side • Head restraints both sides of front seat • Front passenger 12 volt outlet & USB charger • Heavy duty (high output) heater and defroster • Electric defogger on rear window, can be in glass • AM/FM radio with antenna ---PAGE BREAK--- • Inside lights for both trunk and hood • Variable speed wipers • Remote keyless entry with three fobs • Power door locks • Factory installed air conditioning • Power windows – lockable from driver position COLOR White/Black: front doors and roof painted white POWER REARVIEW MIRRORS Power side view mirrors (left & right) both controlled from driver’s seat. SPEEDOMETER Special police speedometer certified for police duty WINDOW GLASS All windows to be tinted or shaded glass DOOR LAMP SWITCHES Responsibility of dealer to deactivate door/lamp switches MANUALS CD-ROM includes: • Service Manual • Electrical & Vacuum Troubleshooting Manual (EVTMs) • Powertrain Control/Emissions Diagnosis Manual (PC/ED) • Facts Book Summary NOTE: ANY EQUIPMENT NOT SPECIFIED BUT REQUIRED BY LAW WILL BE INCLUDED. TRADE-INS: The City of Lewiston has four vehicles available for trade. All four vehicles are still in service and may not be available for sixty (60) days after delivery of new vehicles. Vehicles are available to view by contacting Sgt. Robert Ullrich at [PHONE REDACTED]. YEAR MAKE/MODEL CURRENT MILEAGE VIN # 2011 (P-11) Ford Crown Victoria 74,714 2011 (P-12) Ford Crown Victoria 73,807 2FABP7BV8BX121780 2008 (P-20) Ford Crown Victoria 89,770 2FAFP71V58X149497 2009 (P-1) Ford Crown Victoria 99,547 2FAHP71V59X123590 The City of Lewiston reserves the right to accept or reject the allowance for trade offered and shall award the bid on the basis of the base bid or base bid and trade, whichever is in the best interest of that agency. Trade in vehicles will be available upon change over to new units. Each government agency reserves the right to retain possession of a unit offered for trade for its own use if determined to be in the best interest of the agency. Bid price on trade-ins shall be firm unless bidder notes special terms by exception. Bidders on trade-in units only shall be required to provide a 20% bid security (bank check or money order only) with their bid. If the bidder takes any exception to these specifications, he or she is to list them in detail on the proposal and questionnaire sheet and not in separate correspondence; otherwise strict compliance will be mandatory. ---PAGE BREAK--- CITY OF LEWISTON BID NO.: 2014-063 PROPOSAL FOR POLICE CRUISERS & MIDSIZE UTILITY/CROSSOVER VEHICLE NOTE: Bids for new vehicles will not receive consideration unless the bidder answers questions on this form (not as “see attached”) and returns the attached questionnaire and bidding forms. Item 1: Police Cruisers – Up to Four Lewiston Police Department. WARRANTY PERIOD EXTENDED WARRANTY AVAILABLE Yes No COST: $ EXCEPTIONS TO SPECIFICATIONS Yes No If yes, list exceptions: Item 2: Police Midsize Utility/Crossover Vehicle – One Lewiston Police Department. WARRANTY PERIOD EXTENDED WARRANTY AVAILABLE Yes No COST: $ EXCEPTIONS TO SPECIFICATIONS Yes No If yes, list exceptions: ---PAGE BREAK--- PROPOSAL Item 1: Net bid price F.O.B. Lewiston Police Department for up to four Police Cruisers as specified: Base Unit V-6 $ TOTAL BASE BID LEWISTON $ Alternate Unit V-8 $ TOTAL ALT. BID LEWISTON $ ADD ALTERNATE 1 (battery - Optima Yellow Top) $ TOTAL ADD ALTERNATE 1 $ Item 2: Net bid price F.O.B. Lewiston Police Department for One Police Midsize Utility/Crossover Vehicle Base Unit V-6 $ TOTAL BASE BID LEWISTON $ Alternate Unit Ecoboost V-6 $ TOTAL ALT. BID LEWISTON $ ADD ALTERNATE 1 (battery - Optima Yellow Top) $ TOTAL ADD ALTERNATE 1 $ YEAR MAKE/MODEL VIN # TRADE-IN AMOUNT 2011 Ford Crown Victoria $ 2011 Ford Crown Victoria 2FABP7BV8BX121780 $ 2008 Ford Crown Victoria 2FAFP71V58X149497 $ 2009 Ford Crown Victoria 2FAHP71V59X123590 $ TRADE-IN ALLOWANCE TOTAL $ State terms of trade allowance The City of Lewiston reserves the right to accept or reject the allowance for trade offered and shall award the bid on the basis of the base bid or base bid and trade, whichever is in the best interest of the agency. Trade-in vehicles will be available upon change over to new units. Each government agency reserves the right to retain possession of any unit/units offered for trade if determined to be in the best interest of the agency. Bid prices on trade-ins shall be firm unless the bidder notes special terms by taking exception to specifications. Bidders on trade in units only shall be required to provide a 20% bid security (bank check or money order only) with their bid. ---PAGE BREAK--- STATE DELIVERY TIME ARO STATE WARRANTY (included in bid) COMPANY NAME AUTHORIZED BY (print or type) AUTHORIZED BY (Signature) E-MAIL ADDRESS TITLE MAILING ADDRESS NUMBERS: TELEPHONE: FAX: DATE Proposal form must be signed by an authorized individual.