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City of Lewiston Finance Department Norman Beauparlant, Director of Budget/Purchasing 2012-049 Police Cruisers August 29, 2012 Sir/Madam: Sealed bids will be received in the office of the City of Lewiston’s Director of Budget/Purchasing until 2:00 p.m. on Tuesday, September 18, 2012, at which time they will be publicly opened and read on the enclosed specifications for Four Police Cruisers for use by the City of. Please note that changes have been made in the specifications to the following items: A. 6 way power driver seat with lumbar support required B. Battery Requirements with request for alternate battery to be installed by dealer C. Brakes - ABS (Anti-Lock Braking System) D. Rear Seat - standard full E. Key System - keyed alike F. Door Locks G. Air Conditioning with 134A Freon H. Exterior Electronic Controlled Mirrors I. Wheels J. Responsibility of Vendor to deactivate door lamp switches K. City of Lewiston reserves the right to retain unit/units offered for trade L. Trade requirements (Special note on security deposit {bank check or money order only} for bids on trade-ins only). M. All exterior paint finishes to be factory applied. Proposals can be submitted with new vehicles and trade-ins or just trade-ins. The City of Lewiston’s Finance Committee reserve the right to accept or reject any and all bids. Please forward your bid using the forms provided in the enclosed envelope showing the name and address of the bidder and marked “Police Cruisers”. NOTE: Faxed bids will not be accepted. Sincerely, Norman J. Beauparlant Director of Budget/Purchasing Lewiston ME 04240-7296 NJB/syt ---PAGE BREAK--- CITY OF LEWISTON BID NO.: 2012-049 SPECIFICATIONS FOR POLICE CRUISERS Police Vehicles - Four Lewiston Police Department .meeting the following requirements: GENERAL DESCRIPTION MODEL 2013 or latest model TYPE four door sedan COLOR specified by agency WHEELBASE 112" Minimum OVERALL LENGTH 199" Minimum OVERALL WIDTH 74" Minimum HEAD ROOM 39" Minimum (front) 37" Minimum (rear) LEG ROOM 41" Minimum (front) SHOULDER ROOM 59" Minimum (front) TRUNK SPACE 16 Cubic Feet Minimum FUEL TANK CAPACITY 18 Gallons Minimum MOTOR AND ACCESSORIES MOTOR BASE BID 5.7L V8 with overhead cam or 6.0L V8 with EFI MOTOR ALTERNATE 3.5L or 3.6L V6 with 290 hp CARBURETION Multi-Port fuel injection or electronic fuel injection acceptable TRANSMISSION Automatic type with four forward speeds (including overdrive) and one reverse speed. Transmission must be of same make and model respectively. Must also be equipped with a transmission cooler or some type of transmission oil cooler. Heavy duty and low gear lock-out (prevents manual downshift to first gear). ELECTRICAL Must be a 12-volt system; this system to contain the “minimum” following: Alternator: with at least an 130 amp output; Battery: maintenance free type 78-AH, 750 CCA minimum Alternate - Optima Yellow Top ---PAGE BREAK--- CHASSIS: STEERING Power steering with external fluid cooler BRAKES Power system with disc type on front and rear. Special performance brake system with ABS/ Antilock Braking System. SPRINGS Heavy duty wherever installed SUSPENSION Heavy duty suspension system, front and rear; additional double acting hydraulic shock absorbers front and rear; heavy duty stabilizer bar. Front and rear bars are not to extend below lowest point of chassis. (If exception to the above, please state.) DRIVE UNIT Heavy duty rear axle drive. DIFFERENTIAL Conventional Type - Police Package RADIATOR Heavy duty with extra capacity, coolant recovery system required. Protection to -30E (degrees) WHEELS Must be five bolt type and also must be a minimum of six and a half (6 ½) inches in width, 16" including spare. TIRES Must be a high performance belted radial type (125 mph Certification). Tires will have a minimum of a 4-ply rating and will also be blackwalls. Five police service tires; P225/60VR16 Blackwall “speed rated”; all season with full size spare tire. BODY AND ACCESSORIES: SEATS *Front: 6 way power driver seat with lumbar support cloth bucket seats Rear: standard full seat Both seats to be color matched. Color to be determined at the time of award. RESTRAINT SYSTEM Supplemental inflatable restraint system (driver and passenger side air bags), manual lap/shoulder safety belts for all outboard seating positions, manual lap safety belts, center seating positions. FLOOR MATS To be installed both front and rear and to be heavy duty; constructed of rubber or similar product. Floor mats are required in addition to standard floor covering. ---PAGE BREAK--- REQUIRED ACCESSORIES To be equipped with police light group to include a reading light installed between sun visors. C Inside day/night rearview mirror. C Sun visors to be installed on both left and right sides. C Arm rests to be installed on both left and right front sides. C Head restraints both sides of front seat. C Cigarette lighter. C Heavy duty (high output) heater and defroster system. C Electric defogger on rear window; can be in glass type. C AM/FM radio with antenna. C Electric trunk lock release; controlling switch at operator’s and passenger’s reach (center of console). C Inside lights for both trunk and hood. C Variable speed wipers; must have a minimum of two speeds and intermittent wiper control. C *All vehicles common keyed and fleet keyed. C *Power door locks to afford operation from the front passenger and driver position. Inside rear shall have device to prevent opening from interior (Child Safety Latches). C *Factory installed air-conditioning - All units (utilizing 134A Freon). C Electric windows - Lockable from driver position • Spot Lamp mounted on driver’s side on all units. COLOR Lewiston: White/Black ELECTRIC REARVIEW MIRRORS One outside remote driver’s side, one right hand remote control from driver’s side. SPEEDOMETER Special police speedometer certified for police duty. GAUGES To be equipped with the following type gauges (not warning lights): 1. Oil pressure gauge 2. Water Temperature gauge 3. Amperes gauge 4. Fuel gauge ---PAGE BREAK--- OUTSIDE TRIM To have exterior molding to prevent damage from car’s door opening. To have rain gutters or similar device to prevent drippage. WINDOW GLASS All windows to be tinted or shaded glass. DOOR LAMP SWITCHES Responsibility of dealer to deactivate door/lamp switches. MANUALS (2 - one for each agency) CD-ROM: Includes Service Manual, Electrical & Vacuum Troubleshooting Manuals (EVTMs), Powertrain Control/Emissions Diagnosis (PC/ED) Manual and a Facts Book Summary. NOTE: ANY EQUIPMENT NOT SPECIFIED BUT REQUIRED BY LAW WILL BE INCLUDED. TRADE-INS: ITEM 1: The City of Lewiston has four vehicles available for trade. YEAR MAKE/MODEL CURRENT MILEAGE VIN # 2002 Ford Crown Victoria 77,301 2FAFP71W72X130594 2009 Ford Crown Victoria 90,117 2FAFP71V99X123589 2009 Ford Crown Victoria 107,760 2FAHP71V29X128018 2010 Ford Crown Victoria 70,110 2FABP7BV4AX118244 The City of Lewiston reserves the right to accept or reject the allowance for trade offered and shall award the bid on the basis of the base bid or base bid and trade, whichever is in the best interest of that agency. Trade in vehicles will be available upon change over to new units. Each government agency reserves the right to retain possession of a unit offered for trade for its own use if determined to be in the best interest of the agency. Bid price on trade-ins shall be firm unless bidder notes special terms by exception. Bidders on trade-in units only shall be required to provide a 20% bid security (bank check or money order only) with their bid. If the bidder takes any exception to these specifications, he or she is to list them in detail on the proposal and questionnaire sheet and not in separate correspondence, otherwise strict compliance will be mandatory. ---PAGE BREAK--- CITY OF LEWISTON BID NO.: 2012-049 QUESTIONNAIRE/PROPOSAL FOR POLICE CRUISERS Base Bid (V-8) and Alternate (V-6) NOTE: Bids for new vehicles will not receive consideration unless the bidder answers questions on this form (not as “see attached”) and returns the attached questionnaire and bidding forms. MAKE: YEAR: MODEL: DOOR SEDAN: WHEELBASE: Inches OVERALL LENGTH: Inches INTERIOR DIMENSIONS: HEAD ROOM: FRONT Inches REAR Inches LEG ROOM: FRONT Inches SHOULDER ROOM: FRONT Inches TRUNK SPACE: Cu. Ft. ENGINE SIZE: ENGINE DISPLACEMENT: Horsepower________ @ CARBURETION: Barrels TRANSMISSION: Type DIFFERENTIAL: Type ELECTRICAL: Alternator Capacity amps Battery Capacity amps/hr COOLING SYSTEM: H.D. High Capacity STEERING: Power? Yes No ---PAGE BREAK--- AIR CONDITIONING: 134A Freon? Yes No COMMON KEYED & FLEET KEYED: Yes No BRAKES WITH ABS: Yes No DRIVER’S SIDE AIR BAGS: Yes No Standard Optional PASSENGER SIDE AIR BAGS Yes No Standard Optional BRAKES: Power? Yes No ABS? Yes No SHOCKS & SPRINGS: HD Police type front & rear Yes No SUSPENSION TYPE: TIRES AND WHEELS: Tire Size Wheel Width Tire Type Spare tire: Conventional Yes No Are Wheels Full Alloy Type not needing Hub covers: Yes No EQUIPMENT: Extra heavy duty bucket seat front, standard rear bench, vinyl. Front cloth? Yes No Rear vinyl (both seat & back) Yes No READING LIGHT Yes No ELECTRIC REAR WINDOW DEFROSTER Yes No HD FRESH AIR HEATER & DEFROSTER Yes No POWER TRUNK RELEASE Yes No TRUNK & HOOD LIGHT Yes No REARVIEW MIRROR, REMOTE OUTSIDE, DAY/NIGHT INSIDE Yes No SPEEDOMETER CERTIFIED CALIBRATION Yes No ---PAGE BREAK--- TINTED WINDOWS Yes No VARIABLE SPEED WIPERS Yes No CIGARETTE LIGHTER Yes No CRUISE CONTROL (required in County Sheriff vehicle) Yes No WARRANTY PERIOD EXTENDED WARRANTY AVAILABLE Yes No COST: $ EXCEPTIONS TO SPECIFICATIONS Yes No If yes, list exceptions: PROPOSAL Item 1: Net bid price F.O.B. Lewiston Police Department for Four(4) Police Cruisers as specified: Base Unit V-8 $ TOTAL BASE BID LEWISTON $ Alternate Unit V-6 $ TOTAL ALT. BID LEWISTON $ ADD ALTERNATE 1 Lewiston units (battery - Optima Yellow Top) $ TOTAL ADD ALTERNATE 1 $ YEAR MAKE/MODEL VIN # TRADE-IN AMOUNT 2002 Ford Crown Victoria 2FAFP71W72X130594 2009 Ford Crown Victoria 2FAFP71V99X123589 2009 Ford Crown Victoria 2FAHP71V29X128018 2010 Ford Crown Victoria 2FABP7BV4AX118244 TRADE-IN ALLOWANCE (Lewiston units) Total $ State terms of trade allowance ---PAGE BREAK--- The City of Lewiston reserves the right to accept or reject the allowance for trade offered and shall award the bid on the basis of the base bid or base bid and trade, whichever is in the best interest of the agency. Trade-in vehicles will be available upon change over to new units. Each government agency reserves the right to retain possession of any unit/units offered for trade if determined to be in the best interest of the agency. Bid prices on trade-ins shall be firm unless the bidder notes special terms by taking exception to specifications. Bidders on trade in units only shall be required to provide a 20% bid security (bank check or money order only) with their bid. STATE DELIVERY TIME ARO STATE WARRANTY (included in bid) COMPANY NAME AUTHORIZED BY (print or type) AUTHORIZED BY (Signature) E-MAIL ADDRESS TITLE MAILING ADDRESS NUMBERS: TELEPHONE: FAX: DATE Proposal form must be signed by an authorized individual.