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LEWISTON-AUBURN COLLABORATIVE AGREEMENTS 1 Adopted 10/29/1996 INSTITUTIONAL COOPERATION Statement of Policy: It is the policy of the City of Lewiston to cooperate with the City of Auburn in planning and executing programs of joint action whenever such cooperation will reduce cost or improve service to the citizens of Lewiston and Auburn. Duties of the City Administrator: The City Administrator shall meet three times per year with the Auburn City Manager to review existing cooperation and develop proposals for new cooperations between the two cities. In addition, the City Administrator shall be responsible, in cooperation with the Auburn City Manager, to prepare and submit a five-year joint capital expenditure plan for the two cities to the Joint Standing Committee by March 1st of each year. The joint capital expenditure plan shall include all public improvements and leases the City Administrator and City Manager deem significant enough in value to merit inclusion in the plan. Specific areas that would result in cost savings or greater efficiencies through cooperation will be highlighted. Joint Standing Committee: There shall be a Joint Standing Committee consisting of four city councilors, two each from the Lewiston City Council and the Auburn City Council appointed by the respective Mayors. The committee shall meet three times a year or more as determined by the Mayors or the City Administrator/City Manager. Joint City Council Meetings: The Lewiston and Auburn City Councils shall meet in joint session three times a year to consider recommendations brought forward by the City Administrator/City Manager and/or the Joint Standing Committee regarding cooperation between the cities and, in the first quarter of each year, to act upon the recommendations with respect to the joint capital expenditures plan. The Mayors of the two cities shall alternate as chair of these meetings. AUTOMATIC AID FIRE PROTECTION AGREEMENT The City of Lewiston and the City of Auburn hereby mutually covenant and contract as follows regarding the provision of mutual fire prevention aid: 1. In the interest of maximizing service and fire protection to the citizens of Lewiston and Auburn without regard to political and geographic boundaries, the City of Lewiston and the City of Auburn both agree that each will provide fire protection aid to the other by supplying such available firefighters and equip- ment as may be dispatched by Lewiston-Auburn 911 to meet a fire emergency. 2. The fire personnel and equipment of the City of Lewiston and City of Auburn shall be under the general supervision of the fire chief in the town or city in which the fire emergency is located assisted by the officers accompanying the equipment. 3. Both parties hereto shall provide reasonable liability insurance coverage of equipment and personnel of the insured city and town while responding to fire calls covered by this agreement. ---PAGE BREAK--- LEWISTON-AUBURN COLLABORATIVE AGREEMENTS 2 Adopted 10/29/1996 4. Each party hereto shall assume all risks of damage to its equipment or injury to its personnel incurred in the course of responding to fire calls in this agreement. 5. Only in the case of competing actual emergencies will Automatic Aid be denied. In the event that Automatic Aid is denied, a written report of the actual emergency will be provided to the City Administrator and City Manager. 6. Fire calls covered by this agreement shall be transmitted by Lewiston-Auburn 911. 7. This agreement shall remain in effect for one year from the date hereof. It shall thereafter be automatically renewed for successive two-year terms unless either party hereto gives notice to the other no later than 30 days prior to the expiration date of its intention not to renew the agreement in its present form. JOINT PURCHASING STATEMENT OF POLICY: It is the policy of the City of Lewiston to purchase goods and services jointly with the City of Auburn whenever cost can be saved or service to the citizens of Lewiston and Auburn can be improved. STANDARDS: The City purchasing agent shall, in cooperation with the Auburn purchasing agent, encourage the development of common standards and specifications for goods and services. ANNUAL REPORT: In January of each year, the City purchasing agent shall report in writing to the City Council on implementation of this policy, including the dollar totals of City purchasing and joint purchasing for the prior year.