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City of Lewiston Finance Department Norman Beauparlant, Director of Budget/Purchasing 2012-064 Robotic Total Station November 1, 2012 Sir/Madam: Sealed bids will be received in the office of the Director of Budget/Purchasing on Tuesday, November 13, 2012 until 2:00 p.m. at which time they will be publicly opened and read aloud on the enclosed specifications for a Robotic Total Station for the Public Works Department. The Finance Committee reserves the right to accept or reject any and all proposals. Please use the enclosed envelope or a clearly marked envelope with the bid name and number when submitting your bid. Only sealed bids will be accepted. Faxed bids will not be considered. Sincerely, Norman J. Beauparlant Director of Budget/Purchasing NJB/syt ---PAGE BREAK--- Lewiston Department of Public Works Robotic Total Station Bid 2012-064 Bid Date: 11/13/12 @ 2:00 p.m. The intent of the specifications is to provide the Lewiston Department of Public Works with a Robotic Total Station. The specifications are the MINIMUM standards and are to include all software, configuration, and initial training. It is the sole responsibility of any bidder to know and comply with any and all related laws. Any clarifications or questions regarding this bid must be submitted in writing to the above address no later than three working days in advance of the opening date. All references to quantities are estimated, and are not binding or absolute. Final decisions regarding the purchase, if any, will be made by the agency after the bid opening, appropriate funding verifications, and required approvals are received. All bidders must comply with the format of this bid and all pages returned with the submission. Facsimiles or e-mail bids will be considered “non-responsive”. Product literature and any supportive information should be submitted with the bid. Failure to indicate “Comply” or “Non- Comply”, or leaving other lines blank may be considered “non-responsive” regardless of price. All bids must guarantee prices for a period of at least ninety (90) days from the opening date. All bids are FOB to the agencies’ specified locations, with prepaid and shipping charges included in price. Regarding any discrepancy between the unit and extended price, the each unit price shall prevail. All bids must be sealed and received prior to the specified opening date and time. All bids shall indicate in the lower left corner of the sealed container the bid number, title of bid and date and time of opening. Late bids will be rejected unless they are received by the City of Lewiston Purchasing Department prior to the opening time and date, labeled properly and the bidder is able to provide verifiable proof of delivery. ---PAGE BREAK--- Lewiston Department of Public Works Robotic Total Station Bid 2012-064 Bid Date: 11/13/12 @ 2:00 p.m. General Specifications & Scope The following specifications written below are for a Robotic Total Station for the City of Lewiston, Department of Public Works. Acceptable units are: Topcon QS 5 Robotic Total Station, Topcon FC 250 Controller, Leica TCRP1205+ Robotic Total Station, Allegro Data Collector, Sokkia SRX Robotic Total Station. The following are requirements of the Robotic Total Station & Field Controller: 1 - Full Robotic Total Station C 5" (second) accuracy or better C Endless tangent screws C Dual axis, tilt compensation range C Long range NP EDM - 2000 m C Reflector less EDM C Prism tracking technology - 1000 m C Interference free spread spectrum radio C Multi-channel support C Ultra-fast Servo motor technology C Easy access memory card compact flash or equivalent C Integrated Bluetooth® C Built in 2.4 Ghz radio C Color touch screen display C Long range power (2,000m / 6,500 feet reflector less EDM) C Completely cable free field system C Tri-Brach C 360E prism C All cables, mounts & brackets C Case, bonnet and manuals & utility software C Rechargeable Li-ion batteries or equivalent C Charger/cable C Tripod legs C Warranty C Training Angle Measuring Range C Prism mode; 1 prism: 3,000m / 3 prisms: 4,000m C Non-prism mode; 1.5 m to 250 m / Enhanced to 5.0 m to 2,000 m ---PAGE BREAK--- Accuracy C Prism mode; 2 mm + 2 ppm C Non-prism mode 3 mm + 2 ppm Ehanced to 10 mm + 1 ppm Auto Tracking/Auto Collimating C Rotating speed/Tracking speed: max. 85E/sec / max. 15E/sec C Tracking range prism Type 21,000 m A7 360E Prism 600m Auto collimation accuracy 1.2 mm at 100 m Operating System/Processor C Microsoft Windows® CE.NET 4.2/Intel Xscale PXA225 400 MHz or approved equal Removable memory device C CF card/USB Flash memory Interface C USB 1.1 Type Mini-B for ActiveSync / Type A for USB Memory / RS-232C Environmental C Dust/Water protection IP54 (IEC 6029) C Operating temperature -20 EC to +50EC Field Controller: C Processor speed 806MHz or better C Operating system Microsoft Windows Mobile 6.5® or comparable C Memory DDR SDRAM 256MB, Flash memory 1GB (NAND) C Interface Serial: D-sub 9 pin, USB: (2 ports) USB rev 1.1 C (Type Mini-B and Type A) Card Slot: SD (Memory and I/O) C Compact Flash (Memory and I/O) C Bluetooth® capable C Wireless LAN C Fully integrated wireless technology C LCD display 640X480 VGA (portrait) or comparable C Color sunlight readable 3.7 inch color TFT transparent type C Backlight (LED) C Resistive touch screen/passive C Keyboard QWERTY C Operating temperature -4EF to +122EF (-20EC to +50EC) C Batteries removable Li-ion batteries C Internal rechargeable backup battery C Operations (main battery) no less than 10 hours without communications C No less than 8 hours with Bluetooth® ---PAGE BREAK--- C No less than 6 hours with WLAN or better C All software, cables, case and manuals C Composite prism pole or comparable C All clamps, mounts and cables C All point transfer software C Warranty C Training All equipment submitted for bid must work together flawlessly as a system and must be compatible with ACAD, Softdesk, Land Desktop, ACAD Civil 3D and other compatible engineering software. ---PAGE BREAK--- Lewiston Department of Public Works Robotic Total Station Bid 2012-064 Bid Date: 11/13/12 @ 2:00 p.m. General Specifications & Questionnaire: Item # Specifications: Robotic Total Station Yes No 1 5" (second) accuracy or better 2 Reflector less EDM 3 Ultra-Fast Servo Motor Technology 4 East access Memory Card Compact Flash or equivalent 5 Integrated Bluetooth® 6 Color touch screen display 7 Microsoft Windows® CE.NET 4.2/Intel Xscale PXA225 400 MHz or approved equal 8 CF Card / USB Flash Memory Item # Specifications: Field Controller Yes No 1 Processor speed 806MHz or better 2 Operating system Microsoft Windows Mobile 6.5® or comparable 3 Memory DDR SDRAM 256MB, Flash memory 1GB (NAND) 4 Bluetooth® 5 Color sunlight readable 3.7 inch color TFT transparent type 6 Keyboard QWERTY Upon request of the City, a working demonstration shall be provided by a representative of the bidder or by delivery of a sample unit to the City within 20 working days of the written request. Any and all cost related to this demonstration shall be incurred by the bidder. Final determination of any purchase will not be exclusively on price. Factors that may be considered are price, ease of installation, interface options, service, warranty, ease of programming, ease of use for the user with intuitive graphical menus, options, support and other areas determined by City staff. The City reserves the right to accept or reject any and/or all bids when deemed in the best interest of the department. ---PAGE BREAK--- Exceptions to Specifications: Bidder must provide detailed explanation for any specifications not fully met by the proposed product. Using the following format, indicate both the Item # and explanation for each exception taken. If no exceptions are taken, state as such. Item # Exception (use additional sheets if necessary) [ ] Mark here if any additional pages of exceptions are to be attached as part of this bid. ---PAGE BREAK--- Lewiston Department of Public Works Robotic Total Station Bid 2012-064 Bid Date: 11/13/12 @ 2:00 p.m. Proposal Form To: Director of Budget/Purchasing City Hall, 27 Pine Street Lewiston ME 04240 Dear Sir: The undersigned hereby declares that he/she or they are the only person(s), firm or corporation interested in this proposal as principle; that it is made without any connection with any other person(s), firm or corporation submitting a proposal for the same, and that no person acting for or employed by the City of Lewiston, is directly or indirectly interested in this proposal or in any anticipated profits which may be derived therefrom. The undersigned hereby declares that he/she has read and understands all conditions outlined in the Request for Bid, and all Addenda issued, and that the proposal is made in accordance with same. Descriptive literature necessary to evaluate the bid must be furnished. Description Cost 1 - Robotic Total Station $ Field Controller $ Total Cost $ STATE TERMS FIRM NAME SIGNATURE TYPED/PRINTED NAME ADDRESS TELEPHONE # E-MAIL ADDRESS FAX # DATE