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City of Lewiston Finance Department Norman Beauparlant, Director of Budget/Purchasing 2012-041 One 4X4 Utility Vehicle July 12, 2012 Sir/Madam: Sealed bids will be received in the office of the Director of Budget/Purchasing on Thursday, August 2, 2012 until 2:00 p.m. at which time they will be publicly opened and read aloud on the enclosed specifications for One 4X4 Utility Vehicle for the Public Works Department Highway Division. The Finance Committee reserves the right to accept or reject any and all proposals. Please use the enclosed envelope or a clearly marked envelope with the bid name and number when submitting your bid. Only sealed bids will be accepted. Faxed bids will not be considered. Sincerely, Norman J. Beauparlant Director of Budget/Purchasing NJB/syt ---PAGE BREAK--- CITY OF LEWISTON, MAINE DEPARTMENT OF PUBLIC WORKS 4X4 UTILITY VEHICLE BID 2012-041 BID DATE: 08/02/12 SPECIFICATIONS Specifications for One 4X4 Utility Vehicle for the Public Works Department. Furnishing and mounting of this equipment shall be the responsibility of the bidder. The desired equipment will be used by the Public Works Department, Highway Division on and off road, for field maintenance and snow clearing. The following specification shall be the minimum requirements and the bid shall be of the manufacture’s latest model and design. The bid item must also comply with all applicable Federal and Maine laws. All items appearing in the bidders regular published specifications are assumed to be included in the bidder’s proposal. The City of Lewiston reserves the right to reject all bids when deemed to be in the best interest of the City, and to waive any minor discrepancy or technicality in the bid specifications. REQUIREMENTS: One 4x4 Utility Vehicle, Toolcat 5610 or approved equal. MODEL Latest YEAR 2012-2013 ENGINE • Diesel type engine w/cold weather starting aid • Anti-freeze to -34EF • HD cooling system • Spark arresting muffler DRIVE SYSTEM • Four wheel drive • Limited slip differentials • Hydrostatic drive w/high and low range STEERING • All wheel power steering BRAKES • Hydrostatic braking • Mechanical parking brake (spring applied) ELECTRICAL • 12 volt electrical system • 12 volt power outlet in dash • Interior dome light • AM-FM • Electric horn • Back up alarm • front wipers • interior dome light • front and rear work lights • LED roof mounted strobe w/protective cage • Warning light for: low engine oil pressure, low fuel level, low battery voltage, high hydraulic temperature and high engine temperature • Road package turn, running, brake and flasher lighting ---PAGE BREAK--- TIRES Turf tires CAB • two forward facing seats • mirrors on both sides of machine as well as rear view • tinted glass, all around • rear window in cab • engine tachometer, speedometer & hour meter • full gauge package • dual sun visors • adjustable tilt steering wheel • factory installed steel and glass cab enclosure w/heating, ventilation & air conditioning • adjustable driver’s seat • driver’s suspension seat • seat belts for both seats PTO • rear PTO system • PTO to 540 RPM’s and min. 25 HP • cab mounted controls 3 POINT HITCH • Category 1 Three-Point Hitch • must have telescopic sway arms • must have turnbuckle style lift rods • min. 1500 lbs capacity @ 24" • controls to be located in the cab POINT OF ATTACHMENT • front mounted hydraulically operated coupler • must accept existing Bobcat attachments (SAE J2513) • all new attachments to be mounted in quick change fashion • Quick-Hitch to be controlled from inside of cab HYDRAULICS • front & rear hydraulics w/quick couplers & covers • must have high flow capabilities (min. 25 gpm) • hydraulic pressure relief to release residual pressure in attachments for easier attachment changes • heavy duty hydraulic cooler LOADER • loader capacity min. 1500 lbs • controlled by single joystick w/float • must have a supporting device for servicing TRAILER CAPACITY • 2" receiver hitch • 4000 lbs towing capacity SAFETY • safety interlock to engage park & disable all hydraulic functions when operator leaves driver’s seat • cab structure to be four post design & ROPS & FOPS approved SAE and ISO standards • machine & attachments must meet all applicable SAE & ISO standards • machine to have tie down points for trailer transporting • must have in cab storage of operation & maintenance manuals • overall width of machine to not exceed 60" ---PAGE BREAK--- IMPLEMENTS • loader w/bucket to fit machines (approx. 62") • front mounted snow blower (approx. 60") • electrical adapter to except existing Bobcat attachments MANUAL & KEYS • 2 sets of operator, service, repair, maintenance & parts manuals for machine & all implements • 3 sets of keys TRAINING To be held at Lewiston Public Works, 103 Adams Avenue, Lewiston, Maine by a factory trained representative within one week of delivery TRADE-IN • 1996 John Deere Model 970 tractor w/loader • VIN M00970B150006 • Hours: 2,807 • as is condition ---PAGE BREAK--- CITY OF LEWISTON, MAINE DEPARTMENT OF PUBLIC WORKS 4X4 UTILITY VEHICLE BID 2012-041 BID DATE: 08/02/12 QUESTIONNAIRE/PROPOSAL FORM NOTE: Bids will not receive consideration unless the bidder answers all questions on this form and returns the attached questionnaire and bidding form. MAKE MODEL YEAR YES NO ENGINE Diesel type engine w/cold weather starting aid Anti-freeze to -34EF HD cooling system Spark arresting muffler DRIVE SYSTEM Four wheel drive Limited slip differentials Hydrostatic drive w/high and low range STEERING All wheel power steering BRAKES Hydrostatic braking mechanical parking brake (spring applied) ELECTRICAL 12 volt electrical system 12 volt power outlet in dash Interior dome light AM-FM Electric horn Back up alarm front wipers interior dome light front and rear work lights LED roof mounted strobe w/protective cage ---PAGE BREAK--- Warning light for: low engine oil pressure, low fuel level, low battery voltage, high hydraulic temperature and high engine temperature Road package turn, running, brake and flasher lighting TIRES Turf tires CAB two forward facing seats mirrors on both sides of machine as well as rear view tinted glass, all around rear window in cab engine tachometer, speedometer & hour meter full gauge package dual sun visors adjustable tilt steering wheel factory installed steel and glass cab enclosure w/heating, ventilation & air conditioning adjustable driver’s seat driver’s suspension seat seat belts for both seats PTO rear PTO system PTO to 540 RPM’s and min. 25 HP cab mounted controls 3 POINT HITCH Category 1 Three-Point Hitch must have telescopic sway arms must have turnbuckle style lift rods min. 1500 lbs capacity @ 24" controls to be located in the cab POINT OF ATTACHMENT front mounted hydraulically operated coupler must accept existing Bobcat attachments (SAE J2513) all new attachments to be mounted in quick change fashion Quick-Hitch to be controlled from inside of cab HYDRAULICS front & rear hydraulics w/quick couplers & covers must have high flow capabilities (min. 25 gpm) ---PAGE BREAK--- hydraulic pressure relief to release residual pressure in attachments for easier attachment changes heavy duty hydraulic cooler LOADER loader capacity min. 1500 lbs controlled by single joystick w/float must have a supporting device for servicing TRAILER CAPACITY 2" receiver hitch 4000 lbs towing capacity SAFETY safety interlock to engage park & disable all hydraulic functions when operator leaves driver’s seat cab structure to be four post design & ROPS & FOPS approved SAE and ISO standards machine & attachments must meet all applicable SAE & ISO standards machine to have tie down points for trailer transporting must have in cab storage of operation & maintenance manuals overall width of machine to not exceed 60" IMPLEMENTS loader w/bucket to fit machines (approx. 62") front mounted snow blower (approx. 60") electrical adapter to except existing Bobcat attachments MANUALS & KEYS 2 sets of operator, service, repair, maintenance & parts manuals for machine & all implements 3 sets of keys TRAINING To be held at Lewiston Public Works, 103 Adams Avenue, Lewiston, Maine by a factory trained representative within one week of delivery SPECIFY WARRANTY DELIVERY TIME Days TERMS The City of Lewiston reserves the right to accept or reject the trade-in allowance. ---PAGE BREAK--- To receive consideration, the bidder must enclose all of the literature necessary to properly evaluate this bid. Unit Bid price, FOB Lewiston, ME (4X4 Utility Vehicle no trade-in) $ Trade-In Allowance (1996 John Deere Model 970 tractor w/loader $ Net Unit Bid price (less trade-in) $ Service: The City of Lewiston must be satisfied that the equipment dealer maintains adequate service facilities within reasonable distance of Lewiston and parts on hand with shop and field services performed by factory trained technicians. General: The unit shall be completely serviced, all adjustments made and be ready to work when delivered. Training: Within one week of delivery, a qualified representative will be made available for approximately four hours of operator training and approximately four hours of maintenance personnel training. Payment: Payment will be made within 30 days after delivery and training of the truck/catch basin cleaner F.O.B. 103 Adams Avenue, Lewiston, Maine 04240. To receive consideration, the bidder must enclose all of the literature necessary to properly evaluate this bid. If the bidder takes any exception to these specifications, he/she is to list them in detail on this sheet and not in separate correspondence, otherwise strict compliance will be mandatory: FIRM SIGNED BY PRINTED NAME & TITLE ADDRESS TELEPHONE # FAX # E-MAIL ADDRESS DATE