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Jepson Brook CSO Phase II Mandatory Pre-Bid Meeting March 13, 2012 MANDATORY PRE-BID CONFERENCE for Jepson Brook CSO Phase II, 2012-004 NAME TITLE COMPANY PHONE FAX E-MAIL Ryan Barnes Project Eng. Lewiston 513-3003 784-5647 [EMAIL REDACTED] Perry Durgin Estimator R.J. Grondin 854-1147 854-4315 [EMAIL REDACTED] Rene Perron Const. Mgr. D&C Const. 247-6023 247-6013 [EMAIL REDACTED] Matt Callahan Estimator St. Laurent 784-7944 784-6592 [EMAIL REDACTED] Tom Linindoll Estimator K&K Excav. 225-3030 225-3027 [EMAIL REDACTED] Dennis Hanson Estimator CH Stevenson 685-3600 [EMAIL REDACTED] Greg Savona Estimator Pratt & Sons 345-3311 345-3313 [EMAIL REDACTED] Lenny Harvey Locate Tech Unitil 252-0434 827-3148 [EMAIL REDACTED] Seth McGee Project Mgr. McGee Const. 582-8810 582-8847 [EMAIL REDACTED] Bob Pelletier Sales Rep. EJ Prescott 582-[PHONE REDACTED] [EMAIL REDACTED] Steve Piela Project Mgr. Glidden Excav. 856-9990 856-9998 [EMAIL REDACTED] Denise Longchamps Office Mgr. Longchamps 353-2349 353-5814 [EMAIL REDACTED] Paul St. Jean Estimator R.C. & Sons 782-6069 783-8190 [EMAIL REDACTED] Robert Owens Project Mgr. Peters Const. 929-8912 929-8916 [EMAIL REDACTED] Kevin Gagne Dep. Dir. Lewiston 513-3003 784-0376 [EMAIL REDACTED] Butch Boucher Ops. Mgr. Lewiston 576-2782 784-0376 [EMAIL REDACTED] Rick Burnham City Eng. Lewiston 513-3003 784-5647 [EMAIL REDACTED] Norm Beauparlant Purch. Dir. Lewiston 513-3040 784-2959 [EMAIL REDACTED] Mike Light Supervisor Sargent Corp. 827-4435 827-3148 [EMAIL REDACTED] Lauren Shaw Admin. Asst. Lewiston 513-3003 784-5647 [EMAIL REDACTED] Project Engineer: Ryan Barnes, PE, 513-3003, ext. 3422 or [EMAIL REDACTED] Inspection Fees: Shall be $1,000 per day as stated in proposal rather than $200 per day as stated in Division 20. Safety: The contractor shall be responsible to comply with all local, state, and federal regulations. The City does have the right to shut down contractor if issues arise that aren’t addressed in the field. Permits: The contractor shall be responsible for all permits including but not limited to: DIG SAFE, Excavation, Street Opening, Occupancy, Fill Sites – City issued permit fees will be waived. Schedule: Several completion dates for the project, a summary of the dates and the reason for the dead lines is below. These deadlines must be followed to allow other projects to be completed. ---PAGE BREAK--- Jepson Brook CSO Phase II Mandatory Pre-Bid Meeting March 13, 2012 Page 2 Street Completion Date Reason Bellegard Circle June 1, 2012 MaineDOT Overlay Shirley Avenue Project Russell Street East Avenue July 20, 2012 MaineDOT Sidewalk Fairlawn Avenue Project Owens Avenue Farwell Street August 27, 2012 School Columbia Street (0+00 to 2+50) Homefield Street Charles Street September 14, 2012 LPW Paving Project Columbia Street (2+50 to End) October 19, 2012 Paving Deadlines Highland Avenue Warren Avenue Traffic Control: Contractor is responsible for traffic control, special requirements include, but are not limited to: 1. TCP needs to be submitted to City for approval prior to start of work. 2. Variable Message Boards required on both ends of Russell Street. 3. Time of Day Plan required on Russell Street. 4. Night Work is allowed on Russell Street, costs to be included in the traffic control items – no extra cost allowed. Russell Street must remain passable during the day. 5. Closing of minor streets will be allowed with prior approval – local traffic and emergency vehicles must have access. Insert-a-Tees: House laterals as shown will be connected using insert-a-tees. The tees shall be installed using the manufacturer’s (ADS) hole saw for the appropriate sized pipe to assure a proper fit. Manholes: Frames and Grates shall be East Jordan Works 6” hinged Ergo covers – these are a different cost than other manhole covers. Paving: All paving, except Charles Street, shall be completed by the contractor. The City plans to reclaim and pave Charles Street. The contractor will be responsible for coordinating with Wes Enman, the City’s paving coordinator (513-3003, ext. 3401 or [EMAIL REDACTED]), and the paving/reclaim contractor regarding plating the new structures, and raising the structures to grade after the binder has been placed. Contractor Questions: Questions: General notes #26 and #40: is this work incidental since there is no pay item? Response: If a storm drain is involved, it is incidental. There is no sewer or water work anticipated at this time and the City will provide the materials if necessary for water work, installation of supplied insulation shall be incidental. ---PAGE BREAK--- Jepson Brook CSO Phase II Mandatory Pre-Bid Meeting March 13, 2012 Page 3 Question: Bid item #27: would like a written definition of what is expected? Response: Alter Existing Manhole/Catchbasin shall include modifying the existing inverts of the structure, and modifying the channel as necessary to take a larger diameter inlet pipe. This work shall also include resetting the existing frame and cover if necessary to meet grade or repair existing deficient brick work, however, it will not include replacing the existing frames and covers. Question: Plan page PP-13 did not print correctly for some contractors? Response: A revised PDF is included. Questions: Bid item #40: Is the quantity of relocated sewer service a token quantity or an actual quantity? Response: The bid quantity is based on the areas where it is likely that the existing sewer laterals will be in conflict with the proposed storm drain. This is an estimate only, the actual quantities will be determined in the field. Question: If the existing granite curb to be replaced is in poor condition will the city supply new curb to be installed? Response: This item is for the re-set of granite curb on Farwell Street, a distance of approximately 100’, the curb in this area appears to be in good condition. Question: Does the proposal and the contract need to be submitted to the City? Response: Only the proposal form needs to be submitted to the Purchasing Director when bidding the project.