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July 10, 2014 Leavitt Avenue Water and Sewer Separation Bid No.: 2014-034 Bid Date: 7/29/14 ADDENDUM NO 1 Please make the following changes to the Specifications: Questions From Contractors: 1. Will water materials be supplied by the City? - The City will supply all distribution water materials; the Contractor will be responsible for all equipment and materials for testing the main. 2. It appears that there may be some errors in the bid form. - The bid form has been revised and is included in the Revised Proposal Attached. 3. Is there a pre-bid for this project? - No 4. Is the new water main 12” or - The watermain on Leavitt Street is 8” the side streets are as indicated on the plans. Specs: Add the attached revised Proposal. END Department of Public Works • 103 Adams Ave • Lewiston, ME • 04240 • Voice Tel. [PHONE REDACTED] • Fax [PHONE REDACTED] • TTY/TDD [PHONE REDACTED] – www.lewistonmaine.gov Department of Public Works David A. Jones, P.E. Director ---PAGE BREAK--- CITY OF LEWISTON, MAINE DEPARTMENT OF PUBLIC WORKS CONTRACT AND CONTRACT DOCUMENTS FOR LEAVITT AVENUE WATER AND SEWER SEPARATION BID NO. 2014-034 June 2014 PREPARED BY CITY OF LEWISTON ENGINEERING DIVISION ---PAGE BREAK--- i LEAVITT AVENUE WATER AND SEWER SEPARATION BID NO. 2014-034 TABLE OF CONTENTS PAGE NO. Notice to Contractors N-1 Proposal Form P-1 Contract Form C-1 Addenda, If Any Notice of Award NA-1 Notice To Proceed NP-1 Division 10 Supplemental Specifications 10-1 Division 20 General Provisions 20-1 Division 30 Control of Work 30-1 Division 40 Structural Earth Work 40-1 Division 50 Materials Specifications 50-1 Division 60 Sewers & Drains 60-1 Division 90 Street Construction and Reconstruction 90-1 Federal Conditions, if any ---PAGE BREAK--- N-1 Bid No. 2014-034 Bid Date: July 29, 2014 CITY OF LEWISTON, MAINE NOTICE TO CONTRACTORS Sealed proposals for the LEAVITT AVENUE WATER AND SEWER SEPARATION will be received by the office of the Director of Budget/Purchasing, until 2:00 o’clock PM, on July 29, 2014. The work shall be the complete and satisfactory furnishing and installing of approximately one thousand three hundred fifty (1,350) linear feet of eight inch water main, twenty-two (21) water services, one hundred (100) linear feet of ten (10) inch stormdrain, one hundred thirty (130) linear feet of twelve (12) inch stormdrain, two hundred seventy (270) linear feet of eighteen (18) stormdrain, two catchbasins, three manholes, twelve hundred twenty (1,220) cubic yards of aggregate base, five hundred ninety (590) tons of hot mix asphalt; and all other incidental work as necessary to satisfactorily complete the project as outlined or implied in the Plans/Specifications Each bidder is required to state in his/her Proposal his/her name and place of residence and the names of all persons or parties interested as principals with him/her; and that the Proposal is made without any connection to any other bidder making any Proposal for the same work; and that no person acting for, or employed by, the City of Lewiston is directly or indirectly interested in the Proposal or in any contract which may be entered into to which the Proposal relates, or in any portion of the profits there from, except as provided by the City Charter. The Proposal must be signed by the bidder with his/her full name and address and be enclosed in a sealed envelope together with the bid security. The sealed envelope shall be marked with the name and address of the bidder and entitled: PROPOSAL FOR LEAVITT AVENUE WATER AND SEWER SEPARATION and addressed to: “Director of Budget & Purchasing, City Hall, Lewiston, Maine”. If the Proposal is forwarded by mail, the sealed envelope containing the Proposal and marked as above must be enclosed in a second envelope which shall be addressed to: “Director of Budget & Purchasing, 27 Pine Street, City Hall, Lewiston, Maine 04243-0479.” All mailed Proposals should be sent by registered mail to insure delivery. Any bidder may withdraw his/her Proposal prior to the scheduled time for the opening of Proposals upon presentation to the Director of Budget & Purchasing of a request, in writing, to do so. Any bidder who withdraws his/her Proposal within thirty (30) days after the actual opening thereof shall be considered to have abandoned his/her Proposal and the bid security ---PAGE BREAK--- N-2 accompanying the Proposal will be forfeited to the City of Lewiston. Any Proposal received after the scheduled opening time will not be considered. The City reserves the right to negotiate with the low bidder to bring projects down to within budget. The Finance Committee reserves the right to waive any formality and may consider as informal any Proposal not prepared and submitted in accordance with these provisions. The Finance Committee reserves the right to accept any Proposal or reject any or all Proposals if it is deemed to be in the public interest to do so. No Proposal will be considered unless it is accompanied by a bid security in the form of a bid bond or certified check in the amount of ten percent (10%) of the total bid price, made out in favor of the City of Lewiston. All bid securities will be released upon deliverance of a signed Contract or, if no Contract award is made, within forty-five (45) days after the opening of the Proposals, unless forfeited as herein stipulated. The Contract must be signed within ten (10) days, Saturdays, Sundays, and holidays excluded, after the date of notification to the bidder by the Director of Budget & Purchasing of the acceptance of his/her Proposal and readiness of the Contract to be signed. If the bidder fails or neglects, after such notification, to execute the Contract, the Finance Committee may determine that the Proposal has been abandoned; and, in such case, the bid security accompanying the Proposal shall be forfeited to the City of Lewiston. A Performance Bond and a Labor and Material Payment Bond, preferably executed on AIA Bond Form Number A311, in an amount equal to the total Contract price, of a surety company satisfactory to the Director of Budget & Purchasing, will be required of the successful bidder to ensure completion of the work and the proper fulfillment of the conditions of the Contract. The total Contract price shall mean the total bid price as stated in the Proposal based on the estimated quantities of the various items of work. The work must be commenced within ten (10) days after the date of the Contract signing unless otherwise specified in the Specifications or directed by the Director of Budget & Purchasing, in writing, and is to be continued with diligent regularity until its completion within the time limit specified. All Proposals must be made on the blank Proposal Form bound in the Contract Documents, or as otherwise provided for in the Specifications. Bidders shall state prices for each separate item of work as called for in the Proposal Form. These prices are to cover all expenses incidental to the completion of the work in full conformity with the Contract Documents. The prices must be stated both in words and figures. Should a discrepancy be found between the prices written in words and the prices written in figures, the prices written in words shall govern. Proposals which do not contain prices for all items which are called for or which otherwise are not in conformity with this Notice may be rejected. ---PAGE BREAK--- N-3 Each bidder shall make his/her Proposal from his/her own examinations and estimates, and shall not hold the City, its agents or employees, responsible for, or bound by, any schedule, estimate, sounding, boring, or any plan thereof; and shall, if any error in any plan, drawing, specification or direction relating to anything to be done under this Contract comes to his/her knowledge, report it at once, in writing, to the Engineer. All materials and labor required to complete the work shall be supplied by the Contractor unless otherwise provided for in the Special Provisions, Plans or the Standard and Supplemental Specifications. The cost and expense of all the necessary labor, tools and equipment required to complete the work shall be included in the prices stated in the Proposal. The City may set off any unpaid taxes, fees or other charges or other amounts owed by the contractor against the contract price, in full or partial satisfaction. Plans and Specifications can be obtained free of charge on the City of Lewiston web site under Finance Dept/Bids and Awards (www.lewistonmaine.gov). All questions by prospective bidders pertaining to the Contract Documents, Plans and Specifications must be received, in writing, by the Engineer, at least five days before the date set for the opening of the Proposals. Any questions which, in the opinion of the Director of Budget & Purchasing, require interpretation, will be sent by registered mail, with the interpretation, in the form of a numbered Addendum, to each person or firm who has taken out a set of Contract Documents, not later than three days prior to the scheduled opening of the Proposals. Addenda issued later than three days prior to the scheduled opening of the Proposals may be by telephone or fax machine. Bidders shall acknowledge receipt of all Addenda in the space provided therefore in the Proposal Form, whether the Addenda are in response to questions or otherwise issued by the City and whether the Addenda are received by mail, e-mail, telephone or fax. The Special Provisions, Plans, and the Standard and Supplemental Specifications delineate the particular project to which the Contract Documents pertain. Should any discrepancy be found to exist between the Supplemental Specifications and the Standard Specifications and/or the Contract Plans, the Supplemental Specifications and/or Contract Plans shall govern. If the Bid Price of any or several bid items submitted with this Proposal appear to be extremely low or high, compared to the actual cost of performing the work, the Bidder may be asked to explain, in writing, how the work in question is to be performed at the price or prices bid before a decision is made by the City to award a Contract or reject the Bid. Proposals will be considered irregular and will be rejected for the following reasons: A. If the Proposal is on a form other than that furnished by the City or if the form is altered in any way. ---PAGE BREAK--- N-4 B. If there are unauthorized additions, conditional or alternate bids, or irregularities of any kind which may make the Proposal incomplete, indefinite, or ambiguous as to its meaning. C. If the Bidder adds any provisions reserving the right to accept or reject an award or to enter into a Contract pursuant to an award. D. If the Proposal does not contain a unit price for each pay item listed unless otherwise specified. E. If any of the bid prices are unbalanced, or do not reflect the actual cost required to perform the work, as outlined in the Plans and Specifications. ---PAGE BREAK--- P-1 CITY OF LEWISTON PROPOSAL FOR LEAVITT AVENUE WATER AND SEWER SEPARATION BID NO. 2014-034 To: Director of Budget & Purchasing City Hall, Lewiston, Maine Dear Sir/Madam: The undersigned hereby declares that he/she has carefully examined the location of the proposed work, the proposed Contract Form and the Contract Documents therein referred to and that he/she proposes and agrees, if this Proposal is accepted, that he/she will contract with the City of Lewiston, by its City Administrator, to provide all machinery, tools, labor, equipment and other means of construction and to do all the work and to furnish all the materials, except those specified in the Specifications to be furnished by the City, necessary to complete the work in the manner and time therein prescribed, in accordance with the conditions and requirements set forth in the Contract Documents and the requirements of the Engineer and/or Director of Public Works as provided for therein; and that he/she will accept in full payment therefore the following sums to wit: ITEM NO. EST. QTY PAY UNIT ITEM DESCRIPTION AND UNIT TOTAL 1 130 CY Select Backfill CY 2 30 CY Crushed Stone CY 3 2 EA Test Pit Excavation EA 4 70 CY Structural Earth Ex., Drainage & Minor Structures "Overdepth" CY 5 70 CY Structural Rock Ex., Drainage & Minor Structures "Overdepth" CY ---PAGE BREAK--- P-2 6 410 CY Agg. Base crushed CY 7 810 CY Agg. Sub-base gravel CY 8 2500 SY Fine Grade/Prep Areas for Paving SY 9 280 TON Hot Mix Asphalt, 19.0 MM TON 10 160 TON Hot Mix Asphalt, 9.5 MM TON 11 150 TON Hot Mix Asphalt, Hand Placed TON 12 100 LF 10" Dia. HDPE Storm Drain LF 13 130 LF 12" Dia. Sanitite Storm Drain LF 14 270 LF 18" Dia. Sanitite Storm Drain LF 15 2 EA 4' Dia. Catch Basin EA 16 2 EA 4' Dia. Manhole EA 17 1 EA 5' Dia. Manhole EA ---PAGE BREAK--- P-3 18 3 EA Alter Existing Manhole/Catch Basin EA 19 1350 LF Install 6" or 8" Watermain LF 20 21 EA Install/Reconnect 3/4" Water Service EA 21 325 SY Reconstructing Driveway Aprons SY 22 750 SY Loam, Seed, & Mulch SY 23 10 HR Hand Labor Straight Time HR 24 5 HR Mason HR 25 5 HR Foreman HR 26 5 HR Air Tool and Compressor w/ Operator HR 27 5 HR All Purpose Excavator w/Operator HR 28 5 HR Truck, Small, w/Operator HR 29 5 HR Front End Loader w/Operator HR ---PAGE BREAK--- P-4 30 100 LF Relocate or 8" Sanitary House Laterals LF 31 1 LS Erosion and Sedimentation Control LS 32 1 LS Traffic Control LS 33 1 LS Miscellaneous work LS 34 1 LS Mobilization & Cleanup LS TOTAL: ) The undersigned acknowledges the receipt of Addenda numbered . The undersigned further agrees that, after notification by the Director of Budget & Purchasing of the acceptance of his/her Proposal and the readiness of the Contract for signature, he/she will execute the Contract and furnish the required Bonds within ten (10) days, Saturdays, Sundays and Holidays, excluded, and that he/she will commence the work within ten (10) days after the execution of the Contract and deliverance of the Bonds, unless otherwise specified in the Supplemental Specifications or directed by the Director of Public Works or City Engineer in writing; and that he/she will prosecute the work to its completion within the time limit specified in the Supplemental Specifications. The undersigned further agrees that there shall be deducted from monies due the Contractor, not as a penalty, but as inspection costs, the sum of five hundred ($500.00) dollars for each working day beyond the time limit specified in the Supplemental Specifications which is required by the Contractor to complete the whole work to the satisfaction of the Engineer and the Director of Public Works. The undersigned further agrees that in the employment of labor, preference will be given, all other things being equal, to the citizens of Lewiston and of the State of Maine, in that order. The undersigned hereby further declares that the only persons or parties interested in this Proposal, as principals, are named below; that the Proposal is made without any connection with any other person or party making any Proposal for the same work; and that no person acting for or employed by the City of Lewiston is directly or indirectly interested in this Proposal or in any contract which may be made under it or in ---PAGE BREAK--- P-5 profits expected to arise there from, except as provided by the City Charter. The full names and addresses of all persons and parties interested in this Proposal, as principals, are as follows: (Give first and last names in full; and in the case of a Corporation, give names and addresses of President, Treasurer and Manager; and in case of a Partnership, give names and addresses of members): Accompanying this Proposal is a bid security deposit in the amount of ) which is to become the property of the City of Lewiston, by forfeiture, if the undersigned fails, after notification by the Director of Budget & Purchasing of the acceptance of his/her Proposal, to execute a Contract with the City and furnish the required Bonds within the time agreed to herein; or, in case the undersigned withdraws his/her Proposal within thirty (30) days after the opening of the Proposals. Otherwise, the deposit will be returned to the undersigned in accordance with the provisions in the Notice to Contractors. Signature of person, firm, or corporation making bid: By: Legal Address: Principal place of business: FIRM’S I.R.S. IDENTIFICATION NO: Date: _ Address to which all correspondence and notifications are to be sent: Phone No: ---PAGE BREAK--- C-1 CITY OF LEWISTON, MAINE CONTRACT FOR LEAVITT AVENUE WATER AND SEWER SEPARATION BID NO. 2014-034 This Agreement, made and entered into this day of in the year two thousand fourteen, by and between the City of Lewiston, Maine, a municipal corporation existing under the laws of the State of Maine, hereinafter called “Owner”, by its City Administrator, party of the first part, and hereinafter called “Contractor”, with legal address and principal place of business at: party of the second part: WITNESSETH: That the parties to these presents, each in consideration of the covenant and agreements on the part of the other herein contained, have covenanted and agreed and do hereby covenant and agree, the party of the first part for itself and the party of the second part for himself/herself and his/her heirs, executors, administrators and assigns under the penalties expressed in the Performance Bond and the Labor and Material Payment Bond as follows: That this Agreement includes the following documents, hereinafter referred to as Contract Documents, which are attached hereto and incorporated by reference into this Agreement: A. Notice to Contractors B. Proposal C. Contract D. Notice of Award E. Notice to Proceed F. Supplemental Specifications G. Standard Specifications ---PAGE BREAK--- C-2 H. Contract Plans, if any I. Addenda, if any J. Federal Conditions, if any That the party of the second part will do all the work, furnish all the materials, tools and equipment, except as otherwise specified, and do everything necessary and proper for performing and faithfully completing the work required by the Contract Documents in strict conformity with the provisions of the Contract Documents within the time specified in the Special Provisions, Plans, and the Standard and Supplemental Specifications. That the party of the first part will pay the party of the second part as full compensation for well and faithfully completing the whole work according to the Contract Documents as follows: ITEM NO. EST. QTY PAY UNIT ITEM DESCRIPTION AND UNIT TOTAL 1 130 CY Select Backfill CY 2 30 CY Crushed Stone CY 3 2 EA Test Pit Excavation EA 4 70 CY Structural Earth Ex., Drainage & Minor Structures "Overdepth" CY 5 70 CY Structural Rock Ex., Drainage & Minor Structures "Overdepth" CY 6 410 CY Agg. Base crushed CY 7 810 CY Agg. Sub-base gravel CY ---PAGE BREAK--- C-3 8 2500 SY Fine Grade/Prep Areas for Paving SY 9 280 TON Hot Mix Asphalt, 19.0 MM TON 10 160 TON Hot Mix Asphalt, 9.5 MM TON 11 150 TON Hot Mix Asphalt, Hand Placed TON 12 100 LF 10" Dia. HDPE Storm Drain LF 13 130 LF 12" Dia. Sanitite Storm Drain LF 14 270 LF 18" Dia. Sanitite Storm Drain LF 15 2 EA 4' Dia. Catch Basin EA 16 2 EA 4' Dia. Manhole EA 17 1 EA 5' Dia. Manhole EA 18 3 EA Alter Existing Manhole/Catch Basin EA 19 1350 LF Install 6" or 8" Watermain LF ---PAGE BREAK--- C-4 20 21 EA Install/Reconnect 3/4" Water Service EA 21 325 SY Reconstructing Driveway Aprons SY 22 750 SY Loam, Seed, & Mulch SY 23 10 HR Hand Labor Straight Time HR 24 5 HR Mason HR 25 5 HR Foreman HR 26 5 HR Air Tool and Compressor w/ Operator HR 27 5 HR All Purpose Excavator w/Operator HR 28 5 HR Truck, Small, w/Operator HR 29 5 HR Front End Loader w/Operator HR 30 100 LF Relocate or 8" Sanitary House Laterals LF 31 1 LS Erosion and Sedimentation Control LS ---PAGE BREAK--- C-5 32 1 LS Traffic Control LS 33 1 LS Miscellaneous work LS 34 1 LS Mobilization & Cleanup LS TOTAL: The party of the second part represents and warrants: A. That he/she is financially solvent; and is experienced in and competent to perform the work; and is able to furnish the plant, materials, supplies, labor, and equipment to be furnished by him/her; and, B. That he/she is familiar with all Federal, State, Municipal and Departmental laws, ordinances and regulations which may in any way affect the work or those employed therein; and, C. That such temporary and permanent work required by the Contract Documents to be done by him/her can be satisfactorily constructed and used for the purposes for which it is intended; and that such construction will not injure any person or damage any property other than that damage caused by the construction; and, D. That he/she has carefully examined the Contract Documents and the site of the work; and from his/her own investigation has satisfied himself/herself as to the nature and location of the work, the character, quality and quantity of surface and subsurface material likely to be encountered, the character of equipment and other facilities needed for the performance of the work, the general and local conditions; and all the other materials and conditions which may in any way affect the work or its performance. IN WITNESS WHEREOF, the said City, by its City Administrator and the said ---PAGE BREAK--- C-6 By its thereunto duly authorized have hereunto set their hands and seals the day and year first above written. Signed in the presence of: By: Witness Edward A. Barrett, City Administrator By: Witness Contractor ---PAGE BREAK--- NA-1 NOTICE OF AWARD To: Project Description: LEAVITT AVENUE WATER AND SEWER SEPARATION Bid 2014-034 The City of Lewiston has considered the BID submitted by you for the above described WORK in response to its Advertisement for Bids dated _ _and Information for Bidders. You are hereby notified that your BID has been accepted for items for a total award of_ You are required by the Information for Bidders to execute the Agreement and furnish the required CONTRACTOR'S Performance Security and certificates of insurance within ten (10) days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said BONDS within ten (10) days from the date of this Notice, said City of Lewiston will be entitled to consider all your rights arising out of the City acceptance of your BID as abandoned and as a forfeiture of your BID BOND. The City will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of the NOTICE OF AWARD to the City of Lewiston. Dated this: By: Project Engineer ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged by (firm) this the of 2014 By: Title: ---PAGE BREAK--- NP NOTICE TO PROCEED To: Project Description: LEAVITT AVENUE WATER AND SEWER SEPARATION Bid 2014-034 You are hereby notified to proceed with the work entitled _ together with all necessary appurtenances, and to diligently prosecute the work. You are instructed to immediately take the necessary steps for execution of the work within ten (10) calendar days (or as weather permits) from the date of this Notice to Proceed. The work is to be completed by October 31, 2014___ as stated in the Contract. By: Project Manager Title: Date: